India - Gujarat Rural Roads Project (Credit 1757-IN), August 1990 supervision mission aide memoire

·j ) 73088 INDIA GUJARAT RURAL ROADS PROJKGl' CREDIT 1157 IN AUGUST 1990 SUPKRVIS.J{)N MlSSION AI OK MKt1) IRK .In tr-oduc hon ------- 1.1 n \Jlorld Bank mission comprising Mr. C. S. ~Icl\"athe~ Highl~a;' Enginepr visited the Stid'" Qf G!tjarat from f\ltqust 28 through September 5',to supervise the projpct. 1.2 lhis nide Memoire sllmmarizps the mission 'findings and discussions IiJith GUG officictlr;. HOt,'ever, the conclusion ano reCr)mmendalions recorded het'p dre subjpct I, fJ C Q n fi r m.~ +, 1() 11 fn +, It j:l I I'd,:, \ t1 ~ t.i ':' tI ~ 1 P':' v., I '.:' t't!i t: 1\ ill''' '? ~I t: ! ~ l! t' H , t Ht:' ttI:[ '= '? i I:' M Iv 1 Hi:C " t Q E'. P if·;. ~ it:;; ;\ p pre [ li:\t i D n fI i t h p a <;, s i "i t ;'\ n [e r e [e i OJ e d f t' 0 ill :d 1 [0 fi [ e ITI p d i r; tiH' GOVPrflfliPl1l of Glljarat Clnd in par'ticulClI' for the ilrri"ngements made for visihnq many nf the proJect. sites PVPfl during heavy rains. Annex I. 1 ists the prillcipid of'ficLds met, Annex 2 gives Procurement schedt.tlp f(H "lad I>mrks l)rouped tnto bigger pad",qes, Annex3 giv!?s sci1e(!ulp of fHocuP'me l lt for Residential and non-residential buildings, An~x._~ gives details of revis0rl list of equipment to be procured. An~~~ qives results of fresh prequalificatioll; Annex 6 states progress on Land acquisition details of works held up for want of Land acquisition. An!.'!:'..!.....!.. gives Program of 10c,11 trilining. 2.1 a) GOG has agreed to increase project funding. b) GUl, hilS agreedto regroup the remaininq works into lilrger"parkages arid to include linger mobilisal:ion advilllces at Im,'er interest riltes in future contracts. c) GOG will hire additional construction plant and equipment to the existing contractors. d) GOG will finalize, bids received for the procurement of construction plant immediately; <lnd procure within current ye<ir, illl the plant and equipment needed for the project execution. e) GOG will CArry out fresh qualification for all the remaining packages by mAking necessary changes in the P-Q documents. f) GOG is consid~ring engaging competent consultant for carrying out detailed Engineering, as well as contact supervision. g) GOG has agreed that a high power committee will be-set up to review the progress on all land acquisation cases. ,  2 h) GOG has agr~ed not to invite bids unless land acquisation has been completed for all jobs included in the packages. il GOG has agreed that pavement design will revert to the SAR provision by using hand hroken stones. hand laid WBM under strictest quality control and erdorcement of specifications. j) Both GOG and GOI have agreed to finalize training schemes quickly, giving priority to local training schemes initially. 3. Actions taken by (i) Borrower and ii) Bank since Previo~5 Aide Memoire. 3.1 a) GOG is finalising arrangements to get annually additional funds, (Rs. 200 million) annually, on loan from NDDB through the State's Rural Devplopmenl Corporation to reach the desired level of funding (Ps. 450 to Rs. 500 million). GOG hilS Reformulated the pl"oject proposals by increilsing the physical program by more than 50%. il) GOG has done regrouping of packages. c) Under Compliallce, as machinery ordered hilS not actually been received. d) Complied with e~cept for 5 vibratory rollers, whose bids are still being processed. Procurement schedule for the balance equipment is prepared, and all the equipment is likely to be received in the current financial year. e) GOG has completed fresh prequalification, based on modified documents. f) GOG is finalising documents for two types of conSUltancy for obtaining the bank's clearnace! g) Under compliance, h) GOG has separated road works of New Construction Category from other roads so that all fresh contracts will not be delayed on account of land acquisation any longer. For t.Jew roads Land Acquisition will be completed before tender invitation, i) complied with, j) Local training program is progressing satisfactorily. 3.2 The Bank wrote a letter to GOG emphasising important points and Mr. McCarthy visited Gujarat in April 90 and held discussions with Add. Chief Secretary (Finance) and other top GOG officials. He also held discussions with GOG/GOr officials in Delhi in ,April and July 90 and reviewed the~rogress. World Bank's consultant also visited Gujarat in May 1990 and reviewed the training programs formulated by the Govt.  3 ll. General Th~ project involves construction, reconstruction or improvement of about 4000 kilometers of village roads. in seven districts of Gujarat where the dairy industry predominates. The project is rE'schedulE'd to be completed in seven years from the time it became effective on August 27. 1987. After some inilial difficulties. " marked improvement in project implementiltion ~I/as recorded in March 1989 but this trend did not continue. JanucHY 90 mission noted a numbel'" of short commings responsible for putting the project two years behind schedule. This mission has noted that determined efforts are being made):1y the GOG leam led by Mr. fl. 1. Doshi, Special Secretary in chClrge of the project. to recover the lost ground and to put the project back on the right track. With fuJI suprort from the new ministry, the project will get a big boost as arrangements to get annually additional funds to the tune of Rs. 200 million on loan from the 1,Iationai Dairy Development Board, the main beneficiary of thE' project, and throuqh the Gujarat Rur"l Development Corporation are almost finidised. This arranqmellt wil supplement the budget al10cation of Rs. 250 to 300 million promi~,ect during the currE'nt year and expected during subsequE'nt years. Such arrangment will ensure adequate funding till completion of the Project. '1.2 Unfortunalely. becAlise of adverse exchange rates, the crf~dit. will not be f Lt 1 1 Y I) til i sed II n 1e S 5 S t e p s are t a ken tot a k e 1I p rt d d i t ion a I t' 0 rt d \oJO r k s j ncr e a sin q the LIrQ'?t hom 4000 km. to 6000 km. For this reason, GOG has proposed to reformulate the project and utilise the credit fully. When the proposals were submitted to the Bank on July 23, 1990~ the Bank has promised to consider them Dilly if there is marked improvement in the proj~ct performance by the end of the current financial year. The mission was directed by GOG that full deti'.ils should be kept ready for mini-rtppraisal by the Jan/Feb mission,. For this, GOG intends to mobilise additional staff from the Panchayat Department and engage special consultants. GOG must ensure that this tempo is not slowed down dtle to transfer/rE'tirement of few key persons connected with this project. '1.3 During the meeting with the Wble ministers in charge of Roads & Buildings department, the mission 1~"S told that the GOG was very keen to implement the Dt"oject expiditiously and would not spare any efforts to do so. The Wble minister pointed out thrtt even as the state is recovering from the adverse effects of severe drought spread over three consecutive years, recen t heavy floods, (during the last week of August), have caused considerable damage (Rs. 3000 million to Rs. 4000 million) in the state. Under these circumstances the H'ble ministers requested the mission to convince the bank management urgent need to enhance the rate of reimbursement. The mission explained that the Bank is very responsive to natural hardships faced by the borrowers recalling the past instance when the Bank had increased the reimbursement rates during the drought faced by Gujarat and many other states in India, and promised that such requests would be considered sympathetically. 5. Ehlsical and Financial Progress to end of July 1990 5.1 Of 922 jobs totalling 3676 kms, works are in progress in about 580 jobs totalling 2275 kms. Works are completed in about 73q kms or 20% revised length or 18:~ of the SAR estimates. Uptodate expenditllre totals about Rs. 360 ~illion  4 or 18.5% of the revised cost (Rs. 1950 million) or 16% of appraisal estimates. Disbursement progress is 11.38 million SDRS equivalent to about 11% of the ered it. 5.2 Project authorities have now geared up the implementation and it is hoped that by the end of the current financial year the projpct will achieve a fast tempo to enable physical completion of SAR targets of 4000 kms. by the schedllie date of completion. 5.3 In March 1990 Government has issued AA for all the remaining jobs to be taken under the project. This has helped in rearranging all the remaining works into largpr packages. 5.4 Due to shortaqe of sLdf, detailed engineering of the works included in the FY 89-90 and 90-91 programs has been considerably delayed. So far, plans and estimcdes have been prepared for 608 jobs out of a total 922 jobs or an achievement of 66%. The Government however is keen to complete this wor~ on priority and is taking steps to engage consultants and to draft services of some of the exic;,ting panchaYid sub--divisions of R & B Department l"orking in the districts covered by the project for this purpose. 5.S In the past, contracts were getting delayed due to meagre funding and -noflelvailability of land. Funding constri\intis now resolved and the lelnd tlcquisition issues tire being reviewed by the secretary tlnd expedited by the srecitll Land (~cquisition Units. ~Ioreover, new construction jobs~ involving large sCtlle ltlnd acquisition. htlve now been septlrated from other jobs. Even the jobs of impr"ovement and reconstruction c<ltegory, provide for borrowing earth from out~,idE', rMlher than depending on thE' road side lands neE'ding acquisition. fhE's!? rrH'i\SUreS I,<,i II go a long way in ensuring speedy E'xecution of works <lnd administration of contracts avoiding delays in complE'tion o~ works. Quality of works inspected 5.6 ThE' mission visited fourteen works in the four districts, concentratjng mainly on the works in Saurashtra rE'gion. Due to very heavy rainfall experiE'nced by the state mainly in North and South Gujarat and to a lesSE'r E'xtent in Sallrashtra~ mission's movements WE're restricted and field visits had to be l curtailed. Except for a few roads, physically, the works had bE'en suspE'ndE'd I: during the monsoon pE'riod. 5.7 It was E'ncouraging to note that defects noted by January 1990 mission have been minimisE'd and there is marked improvement in quality of works done recently. ThE' road construction on job No.l06 in Mehsana district was being done very systematically using vibratory rollE'r. Quality of this work w.ollid have been grE'atly enhanced if motor grader had been used simultaneously. 5.8 NOl~ the supE'rvisory staff arE' working with more determination and enfprcing discipline in carrying out the works morE' systematically and following propE'r  5 sequence of oper<ltions. However concentratE'd E'fforts <Ire neE'dE'd in improving the quality of hand laid WBM using handbrokE'n matE'rials and cross drainagE' works, especi<l11y concrE'te Wearing coursE'S over low levE'1 causeways. 5.9 With a view to improve the Quality of WB!'l, the dppartment has recpntly started one quarry at Jamlil flear HimmiltnagiH in Sabarkantha district. whE're annU<llly 20000 cum of hand broken mf'tal satisfying the tender specificatlons vJGlIld be made AVAilable to the RRP contractors. ThE're ilrE' plilns to increasp the output of this quarry to 75000 cum per ypi1r by lIsing flIOI"e plant ilfld equipmpnt. The qUUt)' vlill illso be able to sllp[lly crushed milterial for' asphi'dtic work rE'ducinq the trilnsportilUon costs. Once this QtI,Ht')' ilUilin full CilPilCity the department will open one more qUilrry which will hE'lp considE'rilble improvement, in thE' availability of good material. FLOOI2.DAMAGES 5.10 The vlhole stilte o'f Gllj,Hid expE'riE'tlcE'd hE'i1vy rilinfilll during the lils t ['Ieek of Aug\lst ilIH] pull' Septf'mber. Highest rilinfall intensities of 400 mm in 21] hout"s - have been recorded in Saradpur laluka In Bilnaskatha district ilfld somE' places in Gandhinagar District. At many placE'S rains of intensities between 100 mm to 300 mm hilve been recorded on more thiln one occasion in 15 days. Such unusuilily heil'!y intensities have caused unprecedented 'floods and inflicted considerilble do:'\mages to crops, roads bt-idges. houses through out the stilte and even 40.50 lives have been lost. Total damilges are estimilted at over Rs.3500 million' 5.11 Milny nll'a] rOilds undertaken through our project have not escaped the n"tures fury. Dilmages to road embankments, and cross drilinage structures have been mo~t common. Detailed estimates for restoriltion of communication by making temporary r~pairs and perm<lnent mE'asures to avoid such instances in future ilrE' ill'Jai ted: ilS "'':>11>, places ~Ip.re inaccessible and roads were submerged. 1 hE' mission h<ls directed GOG ufficials to submit a detailed report in this connection. The mission assurf>d thE' Chief Engineer that legitimate costs of flood damages would be fundE'dout of the projE'ct funds. As a rough estimate, the amount involved may be of the order of Rs. 20 million. Reqro,!ping of packages and revised procurelllent schedule for roadworks 5 • 12 01.1 t of 1025 jobs, (length 4042 ems. and cost Rs.1725 million) included in the SAR, 103 jobs, (length 440 kms & cost Rs.110 million), had illready been completed by the respective Panchayat Unions before the commencement of this project. Out of the remaining 922 jobs~ (length 3676 km. and cost Rs.1283 mill ion) , ~JOd: is in progress on 579 jobs (length 2275 kms and cost Rs. 792 mill ion) . The 579 jobs hild been divided into about 175 packages of an average size of Rs. 4.5 million. 5.13 The last mission recommE'nded that jobs should be rearrilnged'in packages of value 500000 US $ or more. Main hurdle in achieving this, has been the constraint that unless land is ~cquired for all rOilds grouped under a package, the bids cannot be invited. This would delay-the procurement of most of 'the  6 packages by at least one year. As the department has mC\de arrangements for doubling the level of funding, there is an urgent need to commence works on new packages without further delays. With this point in view, GOG has decided to separal.e out nellJ construction jobs, and not to mix them with the jobs of RC and Imp. category. as they involve land acquisition. Thus, all the Femaining wor~s have been grouped into 62 packages; of which 24 packages are bio~ thc\fl f(s.6.~) million (500000 US'!;) value. Of these, 30 packages (cost Rs.~OO million do not involve any land acquisition for starting the workS, and as such these packages can b~ procured immediately and be executed swiftly. Details of repackaging and revised procurement schedule are given in annex 3. S.H The SAR provides for construction of offices. s,",ore and residential buildings to be constnlcted for the lise of supervisory staff during implementation and for maintenance staff after project completion. Accordingly " progrC\m costing "bout Rs.20.40 million for constructing 133 rpsitienti"l quarters. 23 office buildings and 7 godol&H1s at district and laluka headquaders has been prepared and the construction wlll commence by ,January, 1990. lhe progt-am detalls are given in Annex '1. 6. ~unding Require~ents 6.1 Since the beginning, the project has not rece~ved adequate funds. The JC\n. 90 mission has pointed out a need for raisinq the level of funding to almost double the amount available in 'he past years. Inspite of the meagre allocation available to the roads sector. Secy. (R&B) promised that more than 50;,; of th", budget would be made available to the WB project. However this assurance was not enough to execute the project as planned; as this would not meet even half the funding needed by the project. 6.2 Special Secretary R&B, in charge of the WB project in his anxiety to mobilise additional resources has succeeded in persuading the state's Rural Development Corporation and the National Dairy Development Board to spelre annually an amount of Rs. 200 million to build project roads, which are primarily meelnt 'for dairy development. Thus, from this year onwards, assured level of funding available for this project would be of the order of Rs. 400 to 500 million. 7. Prequalification of Contractors 7.1 As recommended by the Jan. 90 mission, GOG has repeated the prequalifiction exercise. Thus, after incorporating necessary changes in the PO document, fresh noticr was published on April 10, 1990 in various local and national newspapers giving nationwide pUblicity to the project needs. Application~ received on May 7, 1990 and tire now finalised. Out of 101 contractors who asked for the PQ documents. 72_contractors arpliedforpreq~alification~ butonly.51 h.,ve been qualified: majority of them have been prequalified for previous programs. Only 12 new contractors appear in this list. 14 of the prequalified contractors have .. been applying for prequalification since the beginning of the project though they  7 did not participate in thl? bidding so far. GOG is calling a meeting of such contrilct8rc. l~i!h a view tf) pncourag!? them to ta!<e active part in futUre biddinfJ ilnd iliso to inform them they would not b", entitled for bidding for any othet· "JOrks in Gujilr;d state unless they show more response to tenders invited for tI)6? Rural Roads Project. 7.2 Department has therefore considerably reduced the bid capClcities of different contri\ctor-s considering their overall performance' on this project. Some conirilctl')FS havE' been rrequalified on thp condition that unless they show consider~hJn improvement In respect of ongoing works. they will not be allowed to pilrtir:i[)idE' in the bidding process as no documents will be issued to them. By l his t·) il l' thE' d epa r t men t pro po s est 0 e x p e d i t e imp I em e n t a ti 0 n 0 f 0 n q 0 i n g ~m r Y s . Due "'JE'ightage has been given to the contractor-s owning the type equipment nE'edE'd on the job. 7.3 The department also has planned to stagger the program for receipt of bids to minimise the risk of collusion amongst the prospective bidders. 8.1 GOG has now finalised the requirement of total equipment to be procured under thE' project. Although. GOG is of the opinion that contractors must brinq their own equipment required on these jobs. it is aware of their limitations Clnd difficulties in mobilising the type of equipment meant to be used on these jobs. Government has therefore decided to by minimum equipment and hire it out only to the needy contractors. 8.2 E,cept for pneumatjc rollers and vibratory rollers other equipment is to be procured locally. Government has fini\lised bids and placed orders for the procurement of five pneumatic rollers and tour motor graders. Evaluation ~pport for thE' procurement of small vihratory rollers (2T) have been received by the bank. Govetnment has however inordinately delayed submission of bid evalui\tion report relating to ICBprocurement of vibratory rollers (8T to 12T), The mission "las informed that the case is referred to the secretary level purchase committee and would be finalised in about 10-15 days time. 8.3 For procurement of the balance equipment, a schedule is being prepared, the mission stressed that all the equipment must be procured before June 1991. 8.1I GOG's proposal to procure equipment in amounts well below the SAR estimates was aqn>ed to by the Bank only on the condition that GOG would: increase the mobilis,ition advance and machinery advance given to the contractors, reducing the interest r~ates from the current 20% pa to a level acceptable to the association, and strict enforcement of contract conditions regarding equipment to be provided on site by the contractor GOG has reduced the rate of interest to 12% pa. the advances to be given to contractors. GOG has also allowE"{j increase in the mobilisation advance from 5% to 10%. For strict enforcement of contract crinditions GOG officials are making determined efforts. However, they are r-- sleptical~~about bringing about rapid 'changes in the age old practices 'prevalent in the department.  B 9. ~and Acquisition 9.1 Sp!"ciaJ land Clcquisitiofl units have now staFted functioning. HoweveF. At pFesent they aFe busy with PFocE'ssing the old pending CClses which have Fesulted in stoppage of some WOF~S. Still theFe are some difficulties in the functioning of the unil attached to GandhinagaF ciFele. Special secFetaFY. R&B DepaFtment has been Feviewing the pFogress peFiodically and this has helped in expediting the cases. 9.2 PFesent position Fegarding pFogFess on Land Acquisition is given in Annpx 6 Although the situCltion is not yet under contFOl. steps must be t<'lken by thE depaFtment to obtain the land thFough pFivate negotiations OF even by invoking urgE'ncy caluse. If inordin<'lte delays are anticipated on some Foads. the contFacl an be closed <'Ind the balancE' wOFk be taken up only \~hen the land becomes available. 9.3 laJith the sepaFation of nevJ constructions fFOrli other works. no difiiculties ill''' i\!llj(:jp,~ted in futuFe Norks. Also the derArlments decision not to depend on I.hp r"c:,PI'/" 1,1nd for bnrrovling ma\E'Fial ·fOl' pmbankment construction will also itE'lp ill "voiding type of delays experipnceu in thf' past. 10. Studies 10.1 ReClC\Fding appointment of consultants for the maintenance planning study, GOG. "fter obti'lining the bank's cle.'lFance to the evaluation of technicc11 [,Fopos"l", h"ls entered into prolonged negotiations with the top cOflsult<>.nt. fh'::'se neQcdi<>'1iofle, hc1'.Ie now been completed and the final Fecommendat.tol1s are expected to be sent to the bClnk by the end of September 90. 10.2 Preparation of ROi'ld S~fety program has commenced and date for submission would be "dhered to. 11. Staffing 11.1 GOG has realised that the pFesen1 strength of staff (1 CE, 3 SEs. 9EEs, 3~ DEs) is 9Fossly inadequat~ to accelerate the tempo and to adhere to the revised implementation progFam. New staff would be sanctioned immediately but may not be in position before the commencement of the next financial year (Fy 91-92) in 1 April. 1991. Unless the additional staff is sanctioned~ the Bank would be disinclined to agree to increasing the scope of the pFoject as envisage in Reformulation proposi'lls. 11.2 In order to avoid delays GOG is planning to appoint consultants, both for getting the detailpd engineering and fo~ the contract supeFvision. For through reconnaisance of the Refot-mulation proposals GOG is mobilising ~taff of panchay"t deptt. wOFkinq in the area. The same staff may be transferred enblock to the Rural Road Project from Arril 1. , . 1991 to enSUFe expititious completion of fuFther  9 11.3 The mission conveyed to the H'ble Ministers of R & B Department that enormous difficulties are experienced by the field units ill satisfacton' implementation of the project due to a lilrge number of vaccancies in the existing strength. Also frequent trAn-fers. changes due to retirement of key persons i\t'p very detrimental to the rate of progress and quality of supervision. [he mission requested the H'ble Ministers to consider appointment of only sllch kpy stilff in the project as would remain on the project for periods not less than 3 ypars. The I'linister assured the mission that GovL would tilke special c':>t-e in i\ppointil1g key staff in the project organisation and would sanction ildditional staff without further delay. Traini!!!l 12.1 GOG is going ahead in implementing the staff training programs to be arranged locally. However the overseas training program agreed at the time of negotiations is still not being implemented inspite of repeated requests from the past missions. GOl is once again urged to give its eat-)l' approval to thf' overseas training course so that the experience gained may be put to use in the pl-oject. GOG gives great importance to the ovprseils training anrl -firmly bel ievps thid staff exposed to such training would show mArked improvement in tllp}r Deriormance. GOG is thereforp keen on implementing the overseas training program ~s early as possible so as to enable the staff working on the project to continue ~Jith the project on their return and hplp implementation of the project more effectively. The H'ble Ministers promised the mission to take up this case with the GOl and finalise the overseas training schemes without further delay. Maintenance of Project roads 13.1 During negotiations, GOG has agrped that the project roads though of rural road category will rpmain with the respective R & B Divisions for further maintf'rlanc",. I'lormally. rural roads are the responsibility of PanchaYilts (oundls and the Department of Rural Development, Ministry of Agriculture, Government of India has requested the bilnk to reconsider this Aspect and not to insist on maintenance of these roads only through R & B Divisions. The mission feels, that as long as the RRP organisation is working on the project. the roads shall be maintained by the project organisation. The question of trAnsfer of these roads to R .& B division or Pilnchayat divisions should be reveiwed at the time of closure of RRP organisation and completion of the bank project. A~Qit Certificate 1l1.1 The mission once agedn requested GOG to furnish to the Bank, SOE Audit certifjcates for the PAst years and ensure that such certificates are sent to the Bank along with the main audit reports in futUre. Co~pliance Nith Covenants IS.1 The project roads are now getting complpted at a faster pace, hence the mission feels that as promised by the Se-eretary R&Bto the previousi' missions maintenance grants as per norms fixed by the eighth Finance Commission be placed  10 id the disposal of the RRP organisation for the current year and subsequent years.  11 Annexure-l INDIA GUJARAT RURAL ROADS PROJECT: CR 1757 IN WORLD BANK SUPERVISION MISSION AUGUST 28-SEPT.5, 1990 LIST OF PRINCIPAL OFFICIALS MET GOl MOS DRD Mr. D. Singhai, Deputy Se>crE'taFY GOG R & BD Mr. Dinshaw PatE'l, H'blE' Ministe>r for R & B Mr. Dilipbhai Sanghani~ H'ble> MinistE'r of State for R & B Mr. V. P. ~amdar. Secre>tary, R & B Mr. A. T. Doshi, Special Secretary~ R & B Mr. B. V. Patel, OfficE'r on SpE'cial Duty Mr . C. 1<' Panw"d a ~ /)p.puiy SE'C FE' til r y Mr. V. V. Pandya, OS/), ME'chanical R.R.P. Mr. B. J. Dave, ChiE'f EnginE'E'r Mr. v. J. Barot. S. E: Palanpur Circle Mr. S. G. DE'sai, S.E; Gandhinagar Circle Mr. p. R. Shah, S. E. ; R",jkot  'V u. Annexure-2 INDIA 6UJARAT RURAL ROADS PROJECT AUGUST 90 MISSION Procurement Schedule for revised Road Package. * Districts 5l. Package Job Nos. Total Length in Km. Cost Inv He Open Award Complete No. No. jobs N.C. Total Rs.H. Bids Bids Contract Work --- Ahmedabad AP/12 A-2,1,9, 5 2.62 31. 69 14.5 12/10/90 13/11/90 30/1191 30/7/93 District 6,6 2 AP/18 A-39,41, 3 1.11 14. 50 4.5 29/10/90 29/11/90 15/2/91 1415/92 43. 3 Al19 A-50,51, 6 0.53 20.71 5.9 9/11/90 10/12/90 23/2/91 23/8/92 55,58,30, 33. 5abarkantha 4 SP/3S 5-43,41,49 5 0.60 12.60 4.5 2/10/90 2/11/90 11/1/91 17/4/92 District 50,41 5 5P/46 5-147 ,148, 7 0.50 25.09 5.2 5/10/90 7/11/90 23/1/91 23/7/92 149,150,151 153,154. 6 SP/38 5-14,18,20. 7 16.95 4.1 15/10/90 15/11/90 31/1/91 31/4/92 ~- '. 21,23,28,12 7 SP/45 S-65,73,69, 6 2.30 31.90 5.9 22/10/90 22/11/90 7/2/91 7/B/92 B1,82,75. 8 5P/U 5-132,133, 6 2.21 20.08 7.5 31/10/90 4/12/90 19/2/91 19/2/93 215,214,212, 216 9 SP/47 5-152,156, 5 - 32.50 7.3 5/11/90 5/12/90 20/2/91 20/2/93 157,158,109 10 5P/40 5-58,59,60, 4 - 25.60 5.1 11/11/90 12/12/90 26/2/91 26/8/92 61 11 SP/4B 5-115,179, 7 - 24. 27 5.6 12/11/90 18/12/90 3/3/91 3/9/92 1B6,1B9,198, r 200,201.  J-Y 1.3 12 SP/50 5-276,277, 6 6 20.63 6.00 24/11/90 24/12/90 12/9/91 12/12/92 278,279,203, 204. 13 5P/49 5-162,167, 7 3.72 19.65 5.3 31/12/90 211/91 17/3/91 17/9/92 181,183,172, 180, 184. 14 SP/51 5-190,265, 13 3.10 '29.09 7.7 6112/90 711/91 22/3/91 22/3/92 274,275,285, 284,287,28B, 289,290,293, 294,304. 15 SP/52 s- 280,281, 9 -- 22.19 5.6 11/12/90 12/1/91 27/3/91 27/9/92 283,284,285, 282,297,298, 301. Iiehsana 16 HP/49 1i-159,189, 7 -- 22.00 5.4 4/10/90 6/11/90 24/1/91 2417/92 District 192,193,198. 213,167. 17 HP/38 M-85,87,88, 7 6.4 22.42 7.1 8/10/90 9/11/90 2411191 24/1193 89,64,67.69. 18 HP/51 H-210,214, 6 21.50 6.3 15/10/90 16/11/90 7/2191 16/8/92 215,223,224, 227. 19 IiP/37 1i-19,13,20. 4 15.75 5.3 26/10/90 27/11/90 1312/91 13/8/92 139. 20 RP/13 R-3,6,8,9, 9 26.50 5.5 27/9/90 30/10/90 15/1/91 15/6/92 10,14,17,18, 19. 21 RP/15 R-42,(4,45, 7 2.0 34.00 7.7 4/10/90 6/11/90 23/1/91 23/1/93 50,52,53,54. 22 RP/16 R-40,51,55, 56,57. 5 29.00 6.4 10/10/90 15/11/90 31/1/91 30/10/92 t I Bhavnagar 23 HP/13 1i-5,10,12, 5 14.30 2.9 24/9/90 26/10/90 10/1/91 10/1/92 District 16,19. Junagadh 24 JP120 J-6,12,13. 9 33.00 6.7 24/9/90 23/10/90 _ 7/1/91 7/10/92 District 14.15,16,18, 19,21. , 25 JP/21 J-34,36,37, 6 39.50 7.0 3/10/90 8/11/90 23/1/91 23/10/92 38,41,44.  W' ,. 25 JP/22 J-58,61,62, 6 22.00 4.5 8/10/90 14/11/90 30/1/91 30/4/92 65,67,6B. 27 JP/23 J/l,9,10,76, 9 33.50 6.B 17 /10/90 20/11/90 5/1/91 5/10/92 18,19,Bl,82, 83. Banaskantha 28 BP/47 B/B3,lB4, 3 20.00 5.5 1/10/90 1/11/90 . 15/1/91 15/1/92 ~istrict 190. 29 BP/62 B-1,32,34. 3 0.10 41. 60 9.6 10/10/90 13/11/90 24/1/91 24/1/93 30 BP/45 B-11,72,83, 6 25.00 6.4 10/10/90 10/11/90 31/1/91 31/10/92 82,119,128. R. I. Const. 31 BP/60 B-3,7. 2 28.00 6.5 26/10/90 27/11/90 13/2/91 13/10/92 32 BP/46 B-144,36,62. 3 20.00 4.7 5/11/90 7/12/90 22/2/91 22/5/92 33 BP/72 B-193,195, 5 0.475 30.235 7.1 6/11/90 11/12/90 28/2/91 2B/2I93 196,191,199. 34 BP/48 B-55,64,57. 3 0.525 24.10 5.9 17/11/90 18/12/90 5/3/91 5/9/92 35 BPnO B-165,166, 6 2.875 18.09 4.7 4112190 3/1/91 20/3/91 20/6/92 16B, 170, 172, 190. 36 RPm B-21,151, 3 1.10 33.275 8.5 6/12/90 9/1191 27/3/91 27/6/93 153. SUB TOTAL PHASE 1 36 210 36 911 225 PHASE II . : Ahmedabad 37 AP/15 A-20,22,18, 6 6.31 25.63 6.9 25/10/90 26/11/90 26/2/91 11/11/92 District 21,23,26. Sabarkantha 38 SP/34 S-44,46,48, 6 8.15 16.75 6.1 9/11/90 10/12/90 25/2/91 25/11/92 Iljst.rict 45,63,65. 39 SP/37 5/22,26,27, 4 5.25 13.50 5.1 22/11/90 25/12/90 10/3/91 10/9/92 25  ')If' 15 40 SP- 33- A 5-53,55,57, 4 7.64 11.40 5.4 26/11/90 26/12/90 11/3/91 11/9/92 56, 41 5P/42 5/124, 125, 7 6.07 19.48 6.S 30/11/90 31/12/90 15/3/91 15/12/92 127,129,130, 169,216. 42 SP/43 5-236,240, 9 5.26 21.84 6.9 12/12/90 13/1/91 28/3/91 28/12/92 241,253,254, 255,256,257, 259. 43 5P/H 5-232,247, 7 11.51 23.93 4.0 26/12/90 31/1/91 15/4/91 15/4/93 242,258,234, 235,220. Hehsana 44 HP/34 H-2,4,16,17 , 5 3.60 12.95 5.3 12111/90 11/12/90 26/2/91 26/8/92 District 45 IiP/36 1i-26,29,35, 6 12.66 22.69 1.1 23/11/90 25/10/90 10/3/91 10/3/93 36,38,40. 46 IiP/39 H-42,43,44, 7 6.77 27.59 6.4 29/11/90 29/12/90 14/3/91 14/12/92 45,41,48,49. 47 HP/40 H-127,126, 5 5.55 13.95 5.3 5/12/90 6/1/91 22/3/91 22/9/92 129,132,53. 48 IiP/41 H-75, 76,77, 9 9.06 31.18 10.6 13/12/90 14/1/91 30/3/91 30/9/93 78,79,71,72, 73,81. 49 HP/46 H-l03,105, 4 8.00 B.OO 2.4 26/12/90 30/1/91 15/4/91 15/4/92 107,110. 50 HP/52 H-194,203, . 6 22.00 22.00 6.6 16/1/91 25/2/91 13/5/91 13/2/93 206,207,209, 191. Bhavnagar 51 HP/14 H-13,19,15, 10.00 25.00 6.5 17/10/90 17/11/90 1/2/91 1/11/92 District 40. i I I Banaakantha 52 BP/49 B- 98,100, 5 2.60 11.42 3.0 12/12/90 16/1/91 30/3/91 30/3/92 District 108 , 109, 111. 53 BP/S3 B-24,25,26, 9.02 33.57 8.7 28/1/91 212191 12/4/91 12/7/93 33. t 54 BP/51 B-73,76,86, 11. 78 28.75 7.9 16/1/91 18/2/91 30/4/91 30/4/93 124.  55 BP/65 B-U,8, 3 11.12 IB.65 5.2 31/1191 5/3/91 18/5/91 18/11/92 56 8P/52 B-59,60,61 4 16.91 20.91 6.1 1512/91 16/3/91 3/6/91 3/3/92 113. 57 BP/G6 8-40,41. 2 10.00 23.00 6.4 20/2/91 18/3/91 7/6/91 713/92 58 BP/54 8-187,186, 4 8.00 12.00 3.5 28/2/91 30/3/91 15/6/91 15/6/92 186,189. 59 BP/G7 B-15,16. 2 10.50 16.50 4.8 1/3/91 214191 18/6/91 18/9/92 60 BP/69 B-154,159, 6 22.77 25.10 7.5 7/3/91 8/4/91 24/6/91 24/6/93 157,160,162, 163. 61 BP/H B-202,212. 2 8.27 24.60 6.6 14/3/91 16/4/91 2/7/91 2/4/93 62 BPm B-210,211 , 3 5.19 26.40 6.1 20/3/91 23/4/91 9/9/91 9/4/93 213. Sub total Phase II 35 128 245 437 131 GRAND TOTAL 62 338 261 1354 382 * The dates are in day/month/year forllat. I I ! i I ! L.  INDIA Annex-3 GUJARAT RURAL ROADS PROJECT AUGUST 1990 MISSION Procurement schedule for Residential/Non-residential Buildings * S.No. Location Residential Quarter Non-Residential Buildings Total Cost Invite Bids Open Bids Award COUl'lete Remarks of Type Offices Store Contract lJork B C o E Ci rcle On. Sub On. 1- Rajkot 6 6 3 2 3.4 3/10/90 3/11/90 18/1/91 18/1/92 2. Wankaner 2 2 1 0.6 21/9/90 5/11/90 20/1191 20/12/91 3. Bhavnagar 6 6 3 2 2.8 4/10/90 9/11/90 24/1/91 24/1192 4. JunsgB<f1 6 6 3 2 2.8 8/10/90 13/11/90 28/1/91 28/1/92 5. Veraval 2 2 0.8 12/10/90 20/11/90 6/2/91 611/92 6. Porbander 2 2 1 1 0.8 9/10/90 15/11/90 31/1/91 31/1/92 7. Himatnagar 6 6 3 2 2.8 4/10/90 9/11/90 25/1/91 25/12/91 8. Modasa 4 4 2 2 1.7 9/10/90 24/11/90 29/1/91 29/12/91 9. Mehsana 6 6 3 2 2.8 24110/90 26/11/90 12/2/91 12/1/91 10. Patan 2 2 1 0.6 23/10/90 23/11/90 812/91 8/1/92 11. Palanpur 6 6 3 2.8 12/10/90 14/11/90 19/12/90 19/12/91 12. Deesa 4 4 2 1.2 25110/90 26/11/90 11/2/91 11/1/92 13. Gandhinagar 0.6 29/9/90 30/10/90 15/1/91 15/12/91 _.~ __ . __ . ____________ . ___ ft_. ____ . __ .. ______ .. _______ ._. ___ .. _______ ._._* __ . __ ~_. __ ._. __ .. _____________________ . ___________ __ __ ~_ ~ ~ -~--------------- Grand Total: 52 52 26 2 2 6 15 7 23.7 • * The dates are in day/month/year format  INDIA GUJARAT RURAL ROADS PROJECT ANNEXURE-4 PROCUREMENT SCHEDULE FOR PURCHASE OF EQUIPMENT Quantity Revised Available Ordered To be Remarks SAR procured List A - ICB Items 1. Pneumatic tyred rollers 10 10. 5 5 2. Vibrating rollers 20 10 10 ICB bids for 5 rollers were received in September 89 are still to be final ised. Contractors bring materials from private 3. Stone-crushing plants 5 2 2 Sub total: List B - LCB Items 1. 8uldozers with rippers 4 Nil (140 hp) 2. Front end loaders 7 Nil 3. Graders 120 HP 7 5 1 4 Contractors bring their own 4. Water tankers 100 20 5 5 10 trucks, tankers, tippers, ORRS, paver finishers etc. 5. Tippers 10 Nil 6. Trucks 25 Nil 7. 8 to 10-ton rollers 40 22 10 12 8. Pick-up vans 15 9. Mobile concrete mixers 10 10. Concrete vibrators 10 11- PWO supervision vehicles: (a) Saloon cars 18 10 4 6 (b) Jeeps 56 28 16 12 12. Mobile laboratory vehicles 4 3 3 13. Paver finishers 5 Nit Subtotal: List C - local and International Shopping 1- Double drum pedestrian 20 20 3 10 One walk behind, two ride on. Orders controlled rollers 10, are 2T. Vibration roller . 2. 3. Bitumen distributors Field service units 20 7 Nil Nil Partly considered under mobile workshop. 4. Miscellaneous safety equipment Requirement not yet final ised by the transport department 5. Field laboratory equipment 60 20 40 6. Survey and drawing office 10 5 5 ..., 7. Office equipment like computors Xerox, Electronictypewriters etc 5 sets 5 Subtotal: GRANO TOTAL:  Anm.'xure-5 INnlA 6UJARAT RURAL ROAns PROJECT AUGUST 90 SUPERVISION HISSION list ~~ Contractors prequalitied tor the remaining works Sr. Name of the firm Gross bid Assessed LE.. !Ifu. capafilL spare capacity A. New Contractors getting prequalified for the first tillle. (Rs. Hillionl 1. HIs Hahendra H. Shah 200 200 2. P. P. Patel, Ahmedabad 300 300 3. Hira~bica Construction Co., Unjha 100 100 4. Bhagirath Const. Co. Pvt. ltds., Nehsana 150 150 5. Atlanta Const. Co. (II ltd., BOllbay 650 650 b. MIs New Age Builders Pvt. ltd. Ahmedabad 200 200 7. Ravi Builders 75 75 B. HIs A. K. Patel l Co., Surat 200 200 9. Radheshyam Bansal, 6andhidhal 350 350 10. HIs B. K. Builders, Unjha 100 100 11. Kreshna Hohan Canst., Hyderabad 300 300 12. Nls Harishchandra 300 300 Sub-Total for Group A 2925 2925 B. Contractors already working with RRP in Past. 1. Shakti Construction Co., Ankevalia 150 150 2. Visnagar taluka, Haldoor Shahkari, Nandli ltd., Yisnagar 450 100 3. Naranpura Naldoor Kaldar Sahaiari Handli ltd., Yisnagar 150 ISO 4. MIs. Dadabhai Hathibhai Chitrasani 250 150 \ 1 5. Gujarat State Constn. Corporation ltd., Ahtedabad 400 100 b. MIs. 8. Patel &Co., AhMedabad 200 150 7. M/s.Dineshrhandra, R. Agrawal, Deesa 300 150 8. HIs. R. l. lalathia I Co., Bhavnagar 100 80 9. His. Royal Const. Co., Hehsana 100 80 10. Vikas Constn. Co., Ahledabad 100 80 11. Ramanlal &Brothers, Ahledabad 200 200 12. I1/s. 5utreja &Co., Junagadh 100 75 13. I1/s. B. H. Patel &Brothers, Vadodara 100 75 1~. 111 s. Chaudhary Constn. Co., (heralu 200 100 15. Associated Construction Corporation, Deesa 150 75 16. Anish Construction Co.pany, HiMatnagar 100 75 17. MIs. laxmi Builders, Ahledabad 100 75 lB. Naransingh Gulabsinghji. Hilatnaqar 200 150 19. M/,. Rao Construction Co,! Ahm~dabad 150 150 20. Sara,wati Construction Co., Radhanpur 150 50 21. I1/s. Gayatri Construction Co., kh~ralu 150 100 22. Nitin Construction Co.! Ahmedabad 150 75 23. N/s. Ram Builders, Deesa 150 50 2L MIs. G. H. Vijapuras Co., Hi~atna9ar 150 50 25. Harendrasingh, Naran Singhji, HiMatnagar 150 50 26. MIs. A~ar Construction Co., Porbandar 200 175 27. Patson Construction, Ahaedabad 150 150 2B. Gayatri Builders, Gandhinagar 150 150 29. MIs. Jitendra G. Patel, Rajkot 150 150 30. Agrawal Construction [0., Deesa 250 250 Sub-total for Group B 5300 3445 [. Contractor though prequalified in the past have not participated in the bidding 1- Prabhudas Kalidas &Co., Mehsana 200 50 2. 11/5. Patel &Patel, Ah.edabad 150 150 3. A.ar Construction [0., Vadodara 350 350 4. Shir Construction Co., Vadodara 250 250 5. A. r. Odedara! Portbandar 100 100 b. MIs. 01 Construction Co., Deesa. 200 200 7. Ashok Construction Co. , 200 200 B. ~/s. Ranjit Construction Co.! Plehsana 300 300 9. Recondo li.ited, BOlbay 500 500 Sub-total for 6roup C 2250 2100 ---- ---- I GRAND TOTAL: 10475 B470 ,; . ! ----- ---- , · \ r 2..\ Annexure-b INDIA GUJARAT RURAL ROADS PROJECT PROGRESS IN LAND ACOUISATION ON JULY 31. 1990 AND EXTENT OF JOBS AFFECTED AND WORKS HELD UP FOR WANT OF L. A. Sr Name of Division Reguire.ent of Land 7. Achievellent Jobs Affected Work held uo No. Road Survey Area L~ngth S. Nos Area Total Started JobslLength kill Length NO.5 in H. 1. Ahmedabad 122.34 531 I19.B47 n 75 41 14/38 or 377. 9 2. De!'sd 204.37 217 144.294 28 3 9/50 or 187. ! 3. Gandhinagar m.B2 740 147.1B7 Ni I Nil Hi I lI170 or 161- 5 10 4. Hiuatnaqar 224057 831 222. 604 22 BO 15 19/86 or 227. b 5. Junagar h B1.46 715 9U9b Hi I Nil Hi I 23lt56 or 411. 9 27 b. Modasa 19U9 lObI. 135.4'17 4 13 2 IB170 or 267. 5 7. Mehsana 259.45 930 297.037 12 37 2 55173 or 751. b 10 B. Palanpur 5b4 .SO 433 475.047 5 S8 0 44/08 or 657. 8 9. RaH,ot 81.17 925 73.065 6 6 51184 or 617. 18 10. Tolal 1909.93 65BB 170B.774 9 31 244/595 or 417. 4B 93  AnneXUfe-7 INDIA GUJARAT RURAL ROADS PROJECT AUGUST 90 MISSION DETAILS OF LOCAL TRAINING Sr. Details oj course Duration LE'veJ No. of course CompletE'd/PJanned RE'lIIar ks No. Particioants !. Project-ManaqelllE'nt 4 days SE,EE 25 89 34 participatE'd lor senior staff 2. Rural Road SurvE'Y 9 days DEE, JE lO 8B-99 57 participated and dE'sign 3. Contract Manag~ment 5 days EE & DE 20 11190,12/90 and project ~onitoring 9 days JE & Accountants 40 8190 9/90 Conducting by AMA. 4. Contract Management 3 days Contractor's 40 8190 9/90 40 participated conductE'd by ORG. 5. Contract Specifications 9 days DE, JE & CS 40 11190 To be conducted by NlTHE O. Material Testing & 9 days DE I JE & 25 6/90, 10/90 qual i ty control Technical 7190 11190 Assistant 7. Reference Course for 5 days /lee han i cs 20 to 40 DatE'S not TE'n coursE'S planned Operations fina Ii SE'd at Mechanical Trq. School, Odhav. B. Training by equip. As reqd. Mechanics As reqd. _ _ Jl _ _ When the lIIachinery lIIanufacturers Operations is supplied by the lIIanufacturE'rs ________ M _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ NIIHE - National Institut~ for training Highway Engineers. - ANA - - Ahmedabad ManagE'mE'nt Association DRG - Operations Research Group.