Ethiopia - Rural Capacity Building Project : procurement plan

Page 1 Procurement Plan-Goods Country/Organization: Ethiopia Commodity Exchange Project/Programme: ECX Loan #: Description* Package Number Lot Number Estimated Amount in US $ Procurement Method Pre-or Post Qualification Prior or Post Review ECX/ICB/01/2008 N/A 1,500,000.00 ICB Post Prior ECX/ICB/02/2009 N/A 2,900,000.00 ICB Post Prior ECX/ICB/02/2009/01 N/A 2,100,000.00 ICB Post Prior Total Cost 6,500,000.00 0.00 Commodity Exchange software Commodity Exchange Infrastructure Hardware, Software and Services BASIC DATA Electronic Price Ticker Displays: (150 External Rural Displays; 2 Internal Displays; 1 outside Scrolling Display) 562240PROP0P071rocurement0Plan1doc.xls 1 of 13 08/18/2010 8:51 AM Page 2 Procurement Plan-Goods Country/Organization: Project/Programme: Loan #: Description* Total Cost Commodity Exchange software Commodity Exchange Infrastructure Hardware, Software and Services Electronic Price Ticker Displays: (150 External Rural Displays; 2 Internal Displays; 1 outside Scrolling Display) If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan Aug. 15, 2008 Oct. 20, 2009 Sept. 12, 2008 Sept. 26, 2008 Oct. 31, 2008 Nov. 28, 2008 Dec. 12, 2008 Actual Jan. 17, 2009 Feb. 1, 2009 Feb. 4, 2009 Feb. 4 2009 Apr. 22, 2009 July, 2009 Oct. 20, 2009 Plan Mar 25, 2010 Apr 9, 2010 May 3, 2010 May 3, 2010 June 15, 2010 Jul 19, 2010 Aug 16, 2010 Actual Mar 25, 2010 Apr 27, 2010 May 3, 2010 May 3, 2010 Plan Mar 25, 2010 Apr 9, 2010 Apr 19, 2010 April 30, 2010 Jul 5, 2010 Aug 2, 2010 Aug 30, 2010 Actual Mar 25, 2010 May 19, 2010 May 21, 2010 May 21, 2010 Plan Actual Bid Evaluation Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 562240PROP0P071rocurement0Plan1doc.xls 2 of 13 08/18/2010 8:51 AM Page 3 Procurement Plan-Goods Country/Organization: Project/Programme: Loan #: Description* Total Cost Commodity Exchange software Commodity Exchange Infrastructure Hardware, Software and Services Electronic Price Ticker Displays: (150 External Rural Displays; 2 Internal Displays; 1 outside Scrolling Display) Contract Implementation Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening of Let of Credit Arrival of Goods 1 Inspection Final Acceptance Plan Dec. 26, 2008 Jan. 9, 2008 Jan. 26, 2009 July 29, 2010 Dec. 10, 2010 1,738,983.00 Oct. 25, 2009 Oct. 28, 2009 Dec. 15, 2009 Plan Aug 31, 2010 Sept 20, 2010 Oct 11, 2010 April 29, 2011 July 29, 2011 Actual Plan Sept 20, 2010 Sept 30, 2010 Oct 14, 2010 Feb 28, 2010 March 31, 2011 Actual Plan 0.00 Actual 1,738,983.00 Contract Finalization 562240PROP0P071rocurement0Plan1doc.xls 3 of 13 08/18/2010 8:51 AM Page 4 Procurement Plan-Works Country/Organisation: Ethiopia Commodity Exchange Project/Programme: Loan #: Description* Package Number Lot Number Lumpsum or Bill of Quantities Procurement Method Estimated Amount in US $ Pre-or Post Qualification Prior or Post Review List of Contracts ECX/NCB/01/2008 N/A BoQ NCB 350,000.00 Post Post 1 ECX/NCB/02/2008 N/A BoQ NCB 350,000.00 Post Post 1 ECX/NCB/03/2008 N/A BoQ NCB 260,000.00 Post Post 1 Total Cost 960,000.00 0.00 Base Constraction for Electronic Price Ticker Displays: ( Phase III -50 External Rural Displays) Base Construction for Electronic Price Ticker Displays: ( Phase I - 60 External Rural Displays & external ECX building scrolling board units) Base Constraction for Electronic Price Ticker Displays: ( Phase II - 60 External Rural Displays) Basic Data 562240PROP0P071rocurement0Plan1doc.xls 4 of 13 08/18/2010 8:51 AM Page 5 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Base Constraction for Electronic Price Ticker Displays: ( Phase III -50 External Rural Displays) Base Construction for Electronic Price Ticker Displays: ( Phase I - 60 External Rural Displays & external ECX building scrolling board units) Base Constraction for Electronic Price Ticker Displays: ( Phase II - 60 External Rural Displays) If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan Oct. 27 2008 NA Nov. 1, 2008 Nov. 1, 2008 Dec.1, 2008 Dec. 15, 2008 N/A Actual Nov. 10, 2008 NA Nov. 16, 2008 Nov. 26, 2008 Dec. 16, 2008 Jan. 1, 2009 N/A Plan Apr. 14, 2010 NA Jun. 12, 2010 Jun. 12. 2010 Jul. 12. 2010 Aug. 17 2010 N/A Actual Apr.14, 2010 NA Plan Jul. 30, 2010 NA Aug. 5, 2010 Aug. 13, 2010 Sep. 17, 2010 Sep. 1, 2010 N/A Actual Plan Actual Bid Evaluation Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 562240PROP0P071rocurement0Plan1doc.xls 5 of 13 08/18/2010 8:51 AM Page 6 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Base Constraction for Electronic Price Ticker Displays: ( Phase III -50 External Rural Displays) Base Construction for Electronic Price Ticker Displays: ( Phase I - 60 External Rural Displays & external ECX building scrolling board units) Base Constraction for Electronic Price Ticker Displays: ( Phase II - 60 External Rural Displays) Plan vs. Actual Contract Amount in US$ '000 Date Contract Award Date Contract Signature Mobilization Advance Payment Substantial Completion Final Acceptance Final Cost Plan 390,000.00 Jan. 1, 2009 Jan. 15, 2009 Jan. 29, 2009 Sep. 15, 2010 Sept. 14, 2011 Actual 409,200.00 Jan. 5, 2009 Jan. 20, 2009 Jan. 29, 2009 Plan Aug. 25, 2010 Aug. 30, 2010 Sep. 10, 2010 Feb. 4, 2011 Sept. 30, 2011 Actual Plan Sep. 8, 2010 Sep. 11, 2010 Sep. 29, 2010 Feb. 25, 2011 Oct. 20, 2011 Actual Plan 0.00 Actual 0.00 Contract Implementation Contract Finalization 562240PROP0P071rocurement0Plan1doc.xls 6 of 13 08/18/2010 8:51 AM Page 7 Procurement Plan-Consultants Country/Organization: Ethiopia Commodity Exchange For Contracts under projects approved before the May 2002 Guidelines Project/Programme: ECX If Post-Review, No-objection Dates are not needed Loan #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No-objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date QCBS Lumpsum 80,000.00 Post Plan Nov. 1 2008 N/A Dec 15, 2008 Jan. 15, 2009 Jan. 23, 2009 NA Actual Dec 5, 2008 N/A Dec 10, 2008 Jan. 9, 2009 Jan. 15, 2009 NA List of Contracts 1 Individual Consultant Lumpsum 6,000.00 Post Plan Mar. 20, 2010 N/A Mar. 30, 2010 N/A N/A N/A Actual Mar. 20, 2010 N/A Mar. 30, 2010 N/A N/A N/A List of Contracts 1 Individual Consultant Lumpsum 15,000.00 Post Plan Jul. 5. 2009 N/A Jul. 30, 2010 N/A NA NA Actual List of Contracts 1 Total Cost 101,000.00 Plan Actual Consultant 1: Development and Implementation of Interactive Voice Response (IVR) and Short Message Service (SMS) systems Short List Preparation Request for Proposals Consultant 3: Assessment of Market & Impact Analysis / Evaluation on project KPI s Consultant 2: Independent Evlauation for Procurement of Electronic Display Boards Request for Expression of Interest (when required) 562240PROP0P071rocurement0Plan1doc.xls 7 of 13 08/18/2010 8:51 AM Page 8 Procurement Plan-Consultants Country/Organization: Project/Programme: Loan #: Description* List of Contracts List of Contracts List of Contracts Total Cost Consultant 1: Development and Implementation of Interactive Voice Response (IVR) and Short Message Service (SMS) systems Consultant 3: Assessment of Market & Impact Analysis / Evaluation on project KPI s Consultant 2: Independent Evlauation for Procurement of Electronic Display Boards Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Submission Eval Report (T) (F) No-objection Eval Report (T) (F) Plan Feb 4, 2009 Mar. 13, 2009 Apr. 17,2009 N/A N/A May 5, 2009 N/A Actual Feb 4, 2009 Mar. 13, 2009 Apr. 26,2009 N/A N/A May 25, 2009 N/A Plan NA NA NA NA N/A NA NA Actual NA NA Plan NA NA N/A N/A NA NA N/A Actual Plan Actual Consultant Proposals Proposal Evaluation Technical (T) & Financial (F) for projects approved before May 2002 562240PROP0P071rocurement0Plan1doc.xls 8 of 13 08/18/2010 8:51 AM Page 9 Procurement Plan-Consultants Country/Organization: Project/Programme: Loan #: Description* List of Contracts List of Contracts List of Contracts Total Cost Consultant 1: Development and Implementation of Interactive Voice Response (IVR) and Short Message Service (SMS) systems Consultant 3: Assessment of Market & Impact Analysis / Evaluation on project KPI s Consultant 2: Independent Evlauation for Procurement of Electronic Display Boards Plan vs. Actual Negotiations Submission Draft Contract No-objection Negotiations Contract Amount in US$ '000 Contract ward Contract Signature N/A Jun. 20, 2009 N/A 80,000.00 Jun. 15, 2009 Jul 1, 2009 Actual N/A Jun. 29, 2009 N/A 26,000 (consultant) + 45,000 (hardware) + 15,000 (ETC) Jul. 1, 2009 Jul 1, 2009 Plan Aug. 25, 2010 Aug. 30, 2010 NA Sep. 15, 2010 Sep. 30, 2010 Actual Plan Nov. 15, 2010 Nov. 19, 2010 NA Nov. 25, 2010 Nov. 26, 2010 Actual Plan Actual Contract Finalization Negotiations 562240PROP0P071rocurement0Plan1doc.xls 9 of 13 08/18/2010 8:51 AM Page 10 Procurement Plan-Consultants Country/Organization: Project/Programme: Loan #: Description* List of Contracts List of Contracts List of Contracts Total Cost Consultant 1: Development and Implementation of Interactive Voice Response (IVR) and Short Message Service (SMS) systems Consultant 3: Assessment of Market & Impact Analysis / Evaluation on project KPI s Consultant 2: Independent Evlauation for Procurement of Electronic Display Boards Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan Aug. 15, 2009 Aug. 15, 2009 Jul. 30, 2010 Actual Aug. 18, 2009 Oct. 26, 2009 Aug. 31, 2010 Plan Nov. 6, 2010 Dec. 14, 2010 Mar. 10, 2011 Actual Plan Dec. 3, 2010 Jun. 3, 2011 Sep. 30, 2011 Actual Plan Actual Contract Implementation 562240PROP0P071rocurement0Plan1doc.xls 10 of 13 08/18/2010 8:51 AM Page 11 5 Page 12 300000 Page 13 960,000.00 119