Ethiopia - Second Pastoral Community Development Project : procurement plan

Page 1 Procurement Plan-Goods Federal Date of General Procurement Notice 10 November 2008 Posted on line If Post-Review, No-objection Dates are Not Required Loan #:4458 ET, Grant # H395-ET SPN Advert Contract Implementation Description* Package Number Lot Num Estimated Am't US$ Proc. Method Prior/ Post Review. Plan vs. Actual Prep & Submission Date No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No- objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening of LC Arrival of Goods Inspection Final Acceptance 0/1/00 Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks Actual Actual List of Contracts 603.00 23/10/09 11/2/09 19/11/09 7/10/10 7/10/10 106.50 23/10/09 11/2/09 19/11/09 8/9/10 6/9/10 560.00 16/11/09 19/11/09 30/11/09 8/9/10 6/9/10 286.10 23/10/09 11/2/09 30/11/09 8/9/10 6/9/10 Sub Total 2,223.00 1,555.60 Sub Total 100.00 75 Desktop computers, (5 for FPCU, 20 for RPCU, and 50 for new weredas) II 100.00 18/9/09 18/9/09 30/10/09 30/10/29 28/9/09 28/9/09 17/9/09 Sub Total 239.00 Sub Total 45.00 Mini Generator capacity 5 KVA Qty 42 for wereda PCDP staffs ( 10 Afar, 17 Somali, 11 Oromia and 4 SNNPR) Lot I 80.00 Mini portable Generator capacity 4KVA Qty 16 for MSTs Lot II 25.00 NA 15/6/10 14/6/10 Sub Total 190.00 Plan 15/7/09 NA 30/7/09 30/7/09 9/8/09 24/8/09 NA Plan 31/8/09 5/9/09 NA 20/9/09 20/9/09 Actual 20/12/09 NA 2/1/10 2/1/10 2/8/10 25/2/10 NA Actual 49 5/1/10 5/1/10 NA 12/5/10 12/5/10 Sub Total 45.00 Plan 15/7/09 NA 30/7/09 30/7/09 9/8/09 24/8/09 NA Plan 31/8/09 5/9/09 NA 20/9/09 20/9/09 Actual 7/7/09 NA 8/7/09 8/7/09 13/8/09 18/8/09 NA Actual 19 19/8/09 19/8/09 NA 8/9/09 8/9/09 Sub Total 10.00 Plan 31/7/09 NA 7/8/09 7/8/09 6/9/09 27/9/09 NA Plan 7/10/09 22/10/09 NA 21/12/09 11/1/10 Actual 31/12/09 NA 15/01/10; 19/5/10 15/01/10, 19/5/10 17/02/10, 18/6/10 16/03/10, 16/8/10 Actual 220 25/03/10, 19/8/10 04/05/10, 20/8/10, NA 26/7/10 11/5/10 Sub Total 181.00 Plan 30/10/09 NA 14/11/09 14/11/09 14/12/09 4/1/10 NA Plan 19/1/10 29/1/10 NA 29/4/10 20/5/10 Year 2 Sub Total 365.00 Plan 1/12/09 NA 16/12/09 16/12/09 15/1/10 12/2/10 NA Plan 27/2/10 14/3/10 NA 13/4/10 28/4/10 Actual 1/1/10 NA 15/1/10 15/1/10 15/2/10 16/3/10 NA Actual 35 25/3/10 4/8/10 NA 13/10/2010 13/10/2010 26/07/2010 233 90.00 27/07/10, 15/10/10 NA 365.00 10/1/10 NA F/NCB/Y1/04a, F/NCB/Y1/04b Actual 21/01/10, 19/5/10 post Prior Plan 15/7/09 post 11/1/10 20/9/09 20/9/09 Actual 26/11/09 28/9/09 13/10/09 20/10/09 NA 19/11/09 Plan 46.00 III NCB shopping Items Items 45.00 Lot III 85.00 Radio communication equipment for new 20 Longbase for 16 MSTs and 4 RPCUs 16 Photo Copiers for MSTs 75 UPS and 65 Printers (UPS:-5 for FPCU, 20 for Ext RPCU, and 50 for new weredas) Printers 15 for FPCU/RPCU and 50 for weredas F/NCB/Y1/01 F/NCB/Y1/02 3 Camping materials and field furnifures (tents, beds matress, sleeping bags, camping tables, chairs, water filters, Torchs/ solar lamps & field kits for MSTs F/NCB/Y1/03 Cash safe and Fax machine one each for 55 weredas, 16 MSTs, 64 Document bag and 16 portable cutter & binding machine for MSTs Laptop Qty 15 ( 3 for FPCU and 12 for RPCUs) F/NS/Y1/02 F/NS/Y1/01 5 Medium size generator Capacity 10 KWA , Qty 4 (one each for RPCU) and 30KVA qty 1 ( FPCU) 6 F/ICB/Y1/01 Norm Duration of Proc Steps Vehicles 4WD Long base Qty 20 for MSTs & RPCUs Double Cabin Pick up 4 WD QTY 25 for New Weredas Motor cycle Qty 135 for new and existing weredas) 4WD station Wagon Qty 2 for FPCU 2 4 Bid Evaluation Prior Plan Actual 26/6/09 I ICB 1 26/10/09 II 1000.00 11/10/09 100.00 19/6/09 III Plan 8/10/09 Contract Finalization BASIC DATA Bidding Period Draft Bid Documents, including specs and quantities, draft SPN III I 28/4/09 12/6/09 750.00 20/4/09 Actual NCB 27/4/09 IV 65.00 10/5/09 Shopping Actual NCB Post Plan 16/11/09 Actual 28.00 22/5/10 12/6/10 17/8/09 26/6/09 26/9/09 3/7/09 23/11/09 19/10/09 22/10/09 16/9/09 I 100.00 13/5/09 15/4/09 Plan NA NA Post 473.00 26/6/09 Actual 16/7/09 NA 20/05/09 5/5/09 3/6/09 NA 4/6/09 NA 43 NA 20/05/09 NA 4/5/09 23/05/09 NA Actual 7/1/10 26/7/09 Plan 16/7/09 3/7/09 23/05/09 25/6/09 17/7/09 4/5/09 10/8/09 17/7/09 NA 5/5/09 1/8/09 NA 2/7/09 Plan 11/10/09 NA 28/7/09 19/11/2009 3/11/2009 Plan NA 26/9/09 20/8/09 17/7/09 17/7/09 106 22/8/09 17/8/09 NA 18/7/09 15/9/09 NA 31/8/09 6/9/09 6/9/09 17/9/09 NA 2/2/10 2/2/10 20/1/10 20/1/10 NA 18/9/09 Actual F/NS/Y1/03 7 2 Motorboats for SNNPR- Niangatom wereda for crossing Omo river which can only be accessed using motor boat for load and passangers shopping 22/7/09 Items 45.00 10.00 18/6/09 NCB Post 24/02/10, 18/6/10 14/8/09 18/9/09 Post Plan 1/7/09 28/8/09 Actual Post 10 Hardwares for WAN/LAN conection and connection materials to RPCU/PCDP weredas F/NCB/Y2/01 I 31/12/09 31/12/09 29/7/09 22/7/09 9 F/NCB/Y2/01a, F/NCB/Y2/01b Computer Printers and Ups Qty 146 (4 for FEWRD, 126 for weredas each, 6 for Zonal and 10 for region Early warning response offices and Database server for FEWRD & REWB each) , laptop computers, severs external drives, UPS colour printers NCB 8 Specialized equipments (GPS Devices, GPS software, AO Plotterand other Office machine ArcGIS Sostware, PC, Note Books, Projectors, Cisco Routers- switchj and fix, and other Apparatus for EWRD I 16/04/10, 19/4/10 181.00 NCB Post 14/04/10, 20/8/10 21/01/10, 19/5/10 I 24/2/10 21/12/09 04/09/10, 18/6/10 30/10/10 12/4/09 NA 340 23/2/10 Actual Actual 210 17/7/09 20/8/09 NA 22/12/10 1/1/10 NA 581500PROP0P101I010Procurement0Plan.xls 1 of 38 11/30/2010 2:31 AM Page 2 Procurement Plan-Goods Federal Date of General Procurement Notice 10 November 2008 Posted on line If Post-Review, No-objection Dates are Not Required Loan #:4458 ET, Grant # H395-ET SPN Advert Contract Implementation Description* Package Number Lot Num Estimated Am't US$ Proc. Method Prior/ Post Review. Plan vs. Actual Prep & Submission Date No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No- objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening of LC Arrival of Goods Inspection Final Acceptance 0/1/00 Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks Actual Actual List of Contracts Norm Duration of Proc Steps Bid Evaluation Contract Finalization BASIC DATA Bidding Period Draft Bid Documents, including specs and quantities, draft SPN Plan 20/11/10 NA NA 6/12/10 21/12/10 18/1/11 NA Plan 1/2/11 16/2/11 NA 18/3/11 1/4/11 Actual Plan 15/11/10 NA NA 30/11/10 10/12/10 24/12/10 NA Plan 31/12/10 5/1/11 NA 20/1/11 20/1/11 Actual Furniture and Equipment for Office and PLKM 80.00 I 1/12/10 NA 16/12/10 16/12/10 14/1/11 11/2/11 NA Plan 25/2/11 11/3/11 NA 10/4/11 25/4/11 II Desktop & laptop computers, UPS and Printers for PRM, RLP & MST 410.00 Plan 30/11/10 NA 16/12/10 16/12/10 15/1/11 14/2/11 NA Plan 1/3/11 16/3/11 NA 15/4/11 29/4/11 Actual Plan 5/11/10 NA NA 10/11/10 22/11/10 7/12/10 NA Plan 14/12/10 20/12/10 NA 4/1/11 4/1/11 Actual Plan 8/11/10 NA NA 15/11/10 25/11/10 10/12/10 NA Plan 17/12/10 23/12/10 NA 7/1/11 7/1/11 Actual Plan 15/11/10 NA NA 22/11/10 2/12/10 17/12/10 NA Plan 24/12/10 30/12/10 NA 14/1/11 14/1/11 Actual Plan 1/12/10 NA 16/12/10 16/12/10 15/1/11 14/2/11 NA Plan 1/3/11 16/3/11 NA 15/4/11 29/4/11 Actual 834.00 Total Procurement Budget Estimate for 2010/11 1,324.00 200.00 I 40.00 shopping Post I I I Post Post Post Post 47.00 shopping Post Post Post shopping 410.00 shopping shopping NCB F/NCB/Y2/01 NCB F/S/Y2/01 35.00 F/S/Y2/02 45.00 F/NCB/Y2/05 I 498.00 F/S/Y2/04 14 Specialized equipments 4 units of AO Plotters, 30 units of Fax machine, 5 units of Arc GIS Software, faxes, HP Scan jet N9120 for various office machines for early warning & response offices (2nd round) F/NCB/Y2/04 16 Toners for various office machines ( Color printers Desine Jets, AO Ploters quantity assorted for Federal and Regional early warning and response Offices F/S/Y2/03 15 5 Data Base Server for Federal and Regional early warning and response offices with sets of Dell KVM F/S/Y2/02 18 17 Motorcycles for 129 weredas of pastoral area to support early warning and response programs motorboat for transporting large quantities of construction materials in order to facilitate implementation of subprojects in two new south Omo woredas with capacity 100 HP 12 20 digital photo camera, 1 Professional Photo camera and related audio visual materials, to furnish FPCU and RPCUs and MSTs for documening project activities 13 26 Laptop computers Lot I , 169 Computer with UPS Lot II , 173 printers Lot III for MST, PRM stackholders and RuSACCos users' to support in Somali, Afar, Oromia and SNNPR NCB I I 49.00 11 Bookshelves and chairs for establishing pastoral resource center, dixson shelves , office materials and spare parts store, furnitures, LCD TV & sound systems for conference hall and other replacement chairs and tables 581500PROP0P101I010Procurement0Plan.xls 2 of 38 11/30/2010 2:31 AM Page 3 Country/Organisation: The Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs Project/Programme: Pastoral Community Development Project (PCDP II) Project ID No. P108932 Procurement Plan covers the next 12 month of Phase II from September 2010 SOMALI RPCU Date of General Procurement Notice 10 November 2008 Posted on line IFAD Loan #:782 ET, Grant # DSF-8040-ET Description* Package Number Lot Num Estimated Am't US$ Proc. Method Prior/ Post Review. Plan vs. Actual 0/1/00 Plan Actual List of Contracts Plan Actual Somali Region Furniture & Equipment total 40.00 Plan Actual Plan Actual Total Somali region Rural Livelihood Program 97.00 shopping Post 147 units of safe cash box for Somali Region RUSSACO Somali- Shoppings assorted 24.00 NCB Post 1 21 units of tables, file cabinets, calculators and 63 units of chairs for Somali Region Pastoral RUSSACO, furnishing resource centers and wereda PCDP offices Somali- Shoppings assorted 40.00 shopping 3 Norm Duration of Proc Steps BASIC DATA Post 2 147 units of Account Books, tables, shelves, calculators and 441 units of chairs for RUSSACO, Office materials for woreda cooperative accountants and existing & new RUSSACO as assorted in the ABWP Som-NCB1 73.00 Page 4 I Plan II Actual I Plan II Actual I Plan II Actual Plan Actual Sub Total regions CIF 1204.00 7 Water pumpus and Hand dag well materials.- to be implemented by community or by delegation to Somali RPCU/and FPCU as appropriate Som-NCB5 I 378.00 NCB Post NCB Post 5 Furniture for 87 primary Schools Lot I, for 70 Health Posts and 64 Vet Posts Lot II - to be implemented by community; or by delegation of Somali RPCU 6 Medical Equipments for 141 Health posts Lot I and for 91 Vet Posts Lot II .- to be implemented by community or by delegation of Somali RPCU/and FPCU as appropriate Som-NCB4 134.00 4 Furniture for 54 primary Schools Lot I, 46 Health Posts and 48 Vet Posts Lot II - to be implemented by community or by delegation of Somali RPCU Som-NCB2 270.00 Som-NCB3 422.00 NCB Post NCB Post Page 5 If Post-Review, No-objection Dates are Not Required SPN Advert Prep & Submission Date No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No- objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk Actual 1/12/10 NA NA 16/12/10 27/12/10 11/1/11 NA Plan 18/1/11 Actual 15/11/10 NA 30/11/10 30/11/10 30/12/10 13/1/11 NA Plan 20/1/11 15/11/10 NA NA 30/11/10 10/12/10 24/12/10 NA Plan 31/12/10 Contract Finalization Draft Bid Documents, including specs and quantities, draft SPN Bidding Period Bid Evaluation Page 6 20/1/11 NA 4/2/11 4/2/11 7/3/11 4/4/11 NA Plan 19/4/11 1/3/11 NA 16/3/11 16/3/11 15/4/11 13/5/11 NA Plan 27/5/11 20/12/10 NA 4/1/11 4/1/11 3/2/11 3/3/11 NA Plan 18/3/11 20/12/10 NA 4/1/11 4/1/11 3/2/11 3/3/11 NA Plan 18/3/11 Page 7 Contract Implementation Date Contract Signature Opening of LC Arrival of Goods Inspection Final Acceptance 1.5-3 wks 24/1/11 8/2/11 8/2/11 27/1/11 11/2/11 11/2/11 5/1/11 20/1/11 20/1/11 Contract Finalization Page 8 4/5/11 3/6/11 20/6/11 10/6/11 11/7/11 26/7/11 2/4/11 2/5/11 17/5/11 2/4/11 2/5/11 17/5/11 Page 9 Country/Organisation: The Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs Project/Programme: Pastoral Community Development Project (PCDP II) Project ID No. P108932 Procurement Plan covers the next 12 month of Phase II from September 2010 AFAR RPCU Date of General Procurement Notice 10 November 2008 Posted on line IFAD Loan #:782 ET, Grant # DSF-8040-ET Description* Package Number Lot Num Estimated Am't US$ Proc. Method Prior/ Post Review. Plan vs. Actual 0/1/00 Plan Actual List of Contracts Plan Actual Regions Furniture & Equipment total 27.40 Plan Actual I Plan 4 Furniture for 82 primary Schools Lot I , 32 Health Posts and 18 Vet Posts Lot II - to be implemented Afar- NCB 1 33.10 shopping Post 341.00 NCB 27.40 shopping Post 2 Office materials for woreda cooperative accountants & for existing and new RUSACCOs for Afar region as assorted in the ABWP; 49 units of Account Books, safe cash box, tables, shelves, calculators and 147 units of chairs for Afar Region Norm Duration of Proc Steps BASIC DATA Post Afar-Shopping assorted I 1 Afar Region: 14 units of tables, file cabinets, calculators and 42 units of chairs for Afar Region Pastoral RUSSACO and Furnishing pastoral resource center with office furniture for RPCU, existing weredas and new weredas Afar-Shopping assorted I Page 10 II Actual I Plan II Actual Plan Actual 659.10 91.00 I NCB Post 194.00 4 Posts and 18 Vet Posts Lot II - to be implemented by community or by delegation of Afar RPCU Afar- NCB 1 5 NCB Post 6 35 Water pumps for irrigation materials.- to be implemented by community or by delegation to Afar RPCU and FPCU as appropriate Afar- NCB 3 Medical Equipments for 32 Health posts Lot I and 18 Vet Posts Lot II - to be implemented by community or by delegation of Afar RPCU and FPCU as appropriate Afar- NCB 2 341.00 NCB Post Page 11 If Post-Review, No-objection Dates are Not Required SPN Advert Prep & Submission Date No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No- objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk Actual 1/12/10 NA NA 16/12/10 27/12/10 11/1/11 NA Plan 18/1/11 Actual 15/11/10 NA NA 30/11/10 10/12/10 24/12/10 NA Plan 31/12/10 20/1/11 NA 4/2/11 4/2/11 7/3/11 4/4/11 NA Plan 19/4/11 Contract Finalization Draft Bid Documents, including specs and quantities, draft SPN Bidding Period Bid Evaluation Page 12 20/12/10 NA 4/1/11 4/1/11 3/2/11 3/3/11 NA Plan 18/3/11 20/12/10 NA 4/1/11 4/1/11 3/2/11 3/3/11 NA Plan 18/3/11 Page 13 Contract Implementation Date Contract Signature Opening of LC Arrival of Goods Inspection Final Acceptance 1.5-3 wks 24/1/11 8/2/11 8/2/11 5/1/11 20/1/11 20/1/11 4/5/11 3/6/11 20/6/11 Contract Finalization Page 14 2/4/11 2/5/11 17/5/11 2/4/11 2/5/11 17/5/11 Page 15 Country/Organisation: The Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs Project/Programme: Pastoral Community Development Project (PCDP II) Project ID No. P108932 Procurement Plan covers the next 12 month of Phase II from September 2010 AFAR RPCU Date of General Procurement Notice 10 November 2008 Posted on line IFAD Loan #:782 ET, Grant # DSF-8040-ET Description* Package Number Lot Number Lumpsum or Bill of Quantities Procurement Method Estimated Amount in US $ List of Contracts I II Total Cost 800.00 12 Motorised borehole Lot I and 4 shallow wells Lot II in various weredas of Afar region financed from DPSIP ; on full contract basis (Civil work Category )to be implemented by ARPCU and FPCU as appropriate 800.00 Afar-W-NCB/01 BOQ NCB Norm Duration of Proc Steps Basic Data Page 16 If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Pre-or Post Qualification Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks add 7-13 wks Actual Plan 30/11/10 NA 15/12/10 15/12/10 Actual Plan Post Past Qualification Draft Bid Documents, including specs and quantities, draft SPN Bidding Period Page 17 If Post-Review, No-objection Dates are not needed Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan vs. Actual Contract Amount in US$ '000 Date Contract Award Date Contract Signature 6 to 12 wks 1.5 - 3 wks Plan 1 wk 1.5-3 wks Actual 14/1/11 11/2/11 NA Plan 26/2/11 13/3/11 Actual Plan Contract Finalization Bidding Period Bid Evaluation Page 18 Mobilization Advance Payment Substantial Completion Final Acceptance Final Cost 28/3/11 6/7/11 21/7/11 IFAD Contract Implementation Page 19 Country/Organisation: The Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs Project/Programme: Pastoral Community Development Project (PCDP II) Project ID No. P108932 Procurement Plan covers the next 12 month of Phase II from September 2010 OROMIA RPCU Date of General Procurement Notice 10 November 2008 Posted on line IFAD Loan #:782 ET, Grant # DSF-8040-ET Description* Package Number Lot Num Estimated Am't US$ Proc. Method Prior/ Post Review. Plan vs. Actual 0/1/00 Plan Actual List of Contracts I Plan Actual Regions Furniture & Equipment total 33.00 Plan Actual Plan Actual NCB 21.00 shopping Post Oro-Shopping assorted 33.00 Oro-NCB1 3 132 units of safe cash box for Oromia Region RuSACCos Oro-Shopping assorted I 67.20 2 132 units of Account Books, safe cash box, tables, shelves, calculators and 396 units of chairs, Office materials for woreda cooperative accountants & existing and new RUSACCOs for Oromia region as assorted in the ABWP 1 Oromia Region: 14 units of tables, file cabinets, calculators and 42 units of chairs for Oromia Region Pastoral RUSSACO and Furnishing pastoral resource center with office furniture for RPCU, existing weredas and new weredas I Norm Duration of Proc Steps BASIC DATA Post shopping Post Page 20 Total regions Rural Livelihood Program 88.20 I Plan II Actual Plan Actual I Plan II Actual I Plan II Actual Sub Total regions CIF 761.00 NCB Post 7 28 Water pumps Lot I and Pipe fittings and related materials for 6 Handdagwells Lot II .- to be implemented by community or by delegation to Oromia RPCU/ and FPCU as appropriate Oro-NCB4 163.00 Post 6 Medical Equipments for 27 Health posts Lot I; and 61 Vet Posts Lot II .- to be implemented by community or by delegation of Oromia RPCU/ and FPCU as appropriate Oro-Shopping assorted 13.00 Shopping Post 5 Furniture for 75 primary Schools - to be implemented by community or by delegation of Oromia RPCU Oro-NCB3 4 I Furniture for 67 primary Schools Lot I; 27 Health Posts and 61 Vet Posts Lot II- to be implemented by community or by delegation of Oromia RPCU Oro-NCB2 NCB 315.00 NCB 270.00 Post Page 21 If Post-Review, No-objection Dates are Not Required SPN Advert Prep & Submission Date No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No- objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk Actual 1/12/10 NA NA 16/12/10 27/12/10 11/1/11 NA Plan 18/1/11 Actual 15/11/10 NA 30/11/10 30/11/10 30/12/10 13/1/11 NA Plan 20/1/11 15/11/10 NA NA 30/11/10 10/12/10 24/12/10 NA Plan 31/12/10 Contract Finalization Draft Bid Documents, including specs and quantities, draft SPN Bidding Period Bid Evaluation Page 22 20/1/11 NA 4/2/11 4/2/11 7/3/11 4/4/11 NA Plan 19/4/11 1/3/11 NA 16/3/11 16/3/11 15/4/11 13/5/11 NA Plan 27/5/11 20/12/10 NA NA 4/1/11 14/1/11 29/1/11 NA Plan 5/2/11 20/12/10 NA 4/1/11 4/1/11 3/2/11 3/3/11 NA Plan 18/3/11 Page 23 Contract Implementation Date Contract Signature Opening of LC Arrival of Goods Inspection Final Acceptance 1.5-3 wks 24/1/11 8/2/11 8/2/11 27/1/11 11/2/11 11/2/11 5/1/11 20/1/11 20/1/11 Contract Finalization Page 24 4/5/11 3/6/11 20/6/11 10/6/11 11/7/11 26/7/11 10/2/11 25/2/11 25/2/11 2/4/11 2/5/11 17/5/11 Page 25 Country/Organisation: The Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs Project/Programme: Pastoral Community Development Project (PCDP II) Project ID No. P108932 Procurement Plan covers the next 12 month of Phase II from September 2010 SNNP RPCU Date of General Procurement Notice 10 November 2008 Posted on line IFAD Loan #:782 ET, Grant # DSF-8040-ET Description* Package Number Lot Num Estimated Am't US$ Proc. Method Prior/ Post Review. Plan vs. Actual 0/1/00 Plan Actual List of Contracts I Plan Actual Regions Furniture & Equipment total 19.10 Plan Actual Total regions Rural Livelihood Program 37.60 2 Office materials for woreda cooperative accountants and existing and new RUSACCOs for SNNP region as assorted in the ABWP; 56 units of Account Books, safe cash box, tables, shelves, calculators and 168 units of chairs for SNNP Region SNNP- Shopping assorted 37.60 shopping I Norm Duration of Proc Steps BASIC DATA 1 SNNP Region: 14 units of tables, file cabinets, calculators and 42 units of chairs for SNNP Region Pastoral RUSSACO and Furnishing pastoral resource center with office furniture for RPCU, existing weredas and new weredas SNNP- Shopping assorted 19.10 Post shopping Post Page 26 Plan Actual I Plan II Actual Plan Actual Sub Total regions CIF 543.00 SNNP-NCB3 6 62 Water pumps .- to be implemented by community or by delegation to SNNP RPCU and FPCU as appropriate 345.00 NCB Post NCB NCB 5 Medical Equipments for 18 Health posts Lot I and 20 Vet Posts Lot II.- to be implemented by community or by delegation of SNNP RPCU and FPCU as appropriate SNNP-NCB2 62.00 SNNP-NCB1 I 136.00 Post post 4 Furniture for 29 primary Schools, 18 Health Posts and 20 Vet Posts - to be implemented by community or by delegation of SNNP RPCU Page 27 If Post-Review, No-objection Dates are Not Required SPN Advert Prep & Submissi on Date No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No- objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk Actual 1/12/10 NA NA 16/12/10 27/12/10 11/1/11 NA Plan 18/1/11 Actual 15/11/10 NA NA 30/11/10 10/12/10 24/12/10 NA Plan 31/12/10 Draft Bid Documents, including specs and quantities, draft SPN Contract Finalization Bid Evaluation Bidding Period Page 28 20/1/11 NA 4/2/11 4/2/11 7/3/11 4/4/11 NA Plan 19/4/11 20/12/10 NA 4/1/11 4/1/11 3/2/11 3/3/11 NA Plan 18/3/11 20/12/10 NA 4/1/11 4/1/11 3/2/11 3/3/11 NA Plan 18/3/11 Page 29 Contract Implementation Date Contract Signature Opening of LC Arrival of Goods Inspection Final Acceptance 1.5-3 wks 24/1/11 8/2/11 8/2/11 5/1/11 20/1/11 20/1/11 Contract Finalization Page 30 4/5/11 3/6/11 20/6/11 2/4/11 2/5/11 17/5/11 2/4/11 2/5/11 17/5/11 Page 31 Procurement Plan-Consultancy Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs Pastoral Community Development Project (PCDP II) If Post-Review, No-objection Dates are Not Required Loan #: 44580 ET, Grant # 0395 ET Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission No- objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Actual List of Contracts Plan 07/06/09 NA 21/06/09 21/06/09 05/07/09 NA Actual 15/06/09 NA 25/06/09 25/06/09 24/07/09 NA 80.00 Plan 07/04/09 NA 21/04/09 21/04/09 05/05/09 NA Actual 05/12/08 NA 13/12/08 13/12/08 24/04/09 NA 15.00 Plan 15/11/10 NA 30/11/10 30/11/10 14/12/10 NA Actual 75.00 Plan 01/11/10 NA 11/11/10 26/11/10 10/12/10 NA Actual 190.00 Plan 01/06/10 NA 15/10/10 15/10/10 29/10/10 NA Actual 30.00 Plan 15/12/10 NA 24/12/10 24/12/10 07/01/11 NA Actual Hiring of media firm for Radio Program Production and Broadcasting PCDP II's Objectives, Operational modalities, roles and responsibilities of communities and local administrations, experience sharing among beneficiaries using their local langauages, CQS Lumpsum 100.00 Post C Q s 1 I C / 0 1 C Q S 2 Q C B S 1 Preparation Request for Proposals Request for EOI (where required) Post Norm Duration of Proc Steps Short List Conducting Impact assessment on PCDP I Sub-Projects IC Lump sum Lumpsum 80.00 Develop Management Information System (MIS) for PCDP II CQS Post QCBS Lumpsum Undertake Social Analysis on 23 New weredas QCBS Lumpsum QCBS Lump sum Q C B S 2 Conduct Environment Impact Assessment on selected Project weredas Q C B S 3 Redesigning and upgrading of Website from a static mode to a more functional and friendlt dynamic mode 15.00 Post 30.00 Post 75.00 190.00 Prior 581500PROP0P101I010Procurement0Plan.xls 31 of 38 11/30/2010 2:31 AM Page 32 Procurement Plan-Consultancy 100.00 Plan 15/02/11 NA 22/02/11 08/03/11 22/03/11 NA Actual 143.00 QCBS Lumpsum Q C B S 4 Underatke Mid Term Project implementation Assessment and Evaluation Post 581500PROP0P101I010Procurement0Plan.xls 32 of 38 11/30/2010 2:31 AM Page 33 Procurement Plan-Consultancy Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs Pastoral Community Development Project (PCDP II) If Post-Review, No-objection Dates are Not Required Loan #: 44580 ET, Grant # 0395 ET Description* List of Contracts C Q s 1 Norm Duration of Proc Steps Develop Management Information System (MIS) for PCDP II C Q s 1 I C / 0 1 Conducting Impact assessment on PCDP I Sub-Projects Develop Management Information System (MIS) for PCDP II I C / 0 1 Q C B S 1 Conducting Impact assessment on PCDP I Sub-Projects Undertake Social Analysis on 23 New weredas Q C B S 1 Undertake Social Analysis on 23 New weredas Q C B S 2 Conduct Environment Impact Assessment on selected Project weredas Q C B S 2 Conduct Environment Impact Assessment on selected Project weredas Q C B S 3 Redesigning and upgrading of Website from a static mode to a more functional and friendlt dynamic mode Hiring of media firm for Radio Program Production and Broadcasting PCDP II's Objectives, Operational modalities, roles and responsibilities of communities and local administrations, experience sharing among beneficiaries using their local langauages, C Q S 2 Q C B S 3 Redesigning and upgrading of Website from a static mode to a more functional and friendlt dynamic mode Hiring of media firm for Radio Program Production and Broadcasting PCDP II's Objectives, Operational modalities, roles and responsibilities of communities and local administrations, experience sharing among beneficiaries using their local langauages, C Q S 2 Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Actual Consultant Proposals Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions (N) Plan 26/06/09 06/07/09 11/07/09 NA 11/07/09 14/07/09 14/07/09 Actual 04/08/09 12/08/09 21/08/09 NA 18/08/09 24/08/09 28/08/09 Plan 28/04/09 05/05/09 15/05/09 NA 15/05/09 NA 25/05/09 23/03/09 27/04/09 13/05/09 NA 05/06/09 NA 05/06/09 Plan 24/12/10 07/01/11 21/01/11 NA 04/02/11 11/02/11 18/02/11 Actual Plan 20/12/10 19/01/11 09/02/11 NA 24/02/11 03/03/11 10/03/11 Actual Plan 03/11/10 12/11/10 22/11/10 NA 07/12/10 13/12/10 16/12/10 Plan 17/01/11 01/02/11 11/02/11 NA 21/02/11 28/02/11 07/03/11 Actual 581500PROP0P101I010Procurement0Plan.xls 33 of 38 11/30/2010 2:31 AM Page 34 Procurement Plan-Consultancy Q C B S 4 Underatke Mid Term Project implementation Assessment and Evaluation Q C B S 4 Underatke Mid Term Project implementation Assessment and Evaluation Plan 01/04/11 15/04/11 25/04/11 NA 05/05/11 12/05/11 19/05/11 Actual 581500PROP0P101I010Procurement0Plan.xls 34 of 38 11/30/2010 2:31 AM Page 35 Procurement Plan-Consultancy Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs Pastoral Community Development Project (PCDP II) If Post-Review, No-objection Dates are Not Required Loan #: 44580 ET, Grant # 0395 ET Description* List of Contracts Hiring of media firm for Radio Program Production and Broadcasting PCDP II's Objectives, Operational modalities, roles and responsibilities of communities and local administrations, experience sharing among beneficiaries using their local langauages, C Q s 1 I C / 0 1 C Q S 2 Q C B S 1 Norm Duration of Proc Steps Conducting Impact assessment on PCDP I Sub-Projects Develop Management Information System (MIS) for PCDP II Undertake Social Analysis on 23 New weredas Q C B S 2 Conduct Environment Impact Assessment on selected Project weredas Q C B S 3 Redesigning and upgrading of Website from a static mode to a more functional and friendlt dynamic mode Plan vs. Actual Submission Date No- objection Date Contract Amount in US$ '000 Contract Award Contract Signature Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Plan Actual Actual Contract Implementation Contract Finalization Draft Contract Plan 14/07/09 NA 17/07/09 17/07/09 Plan 07/08/09 06/10/09 05/12/09 Actual 20/08/09 NA 60.00 01/09/09 01/09/09 Actual 10/10/09 08/06/10 Plan 27/05/09 NA 01/06/09 01/06/09 Plan 16/06/09 15/08/09 14/09/09 05/06/09 NA 13.50 11/06/09 11/06/09 22/06/09 02/11/09 26/11/09 176,432.5 BIRR Plan 28/02/11 NA 07/03/11 17/03/11 Plan 01/04/11 29/04/11 08/06/11 Actual Actual Plan 21/03/11 NA 29/03/11 08/04/11 Plan 22/04/11 10/06/11 05/07/11 Actual Actual Plan 21/12/10 NA 27/12/10 28/12/10 Plan 31/12/10 20/01/11 01/02/11 Plan 14/03/11 NA 17/03/11 22/03/11 Plan 06/04/11 NA 05/04/12 Actual Actual 581500PROP0P101I010Procurement0Plan.xls 35 of 38 11/30/2010 2:31 AM Page 36 Procurement Plan-Consultancy Q C B S 4 Underatke Mid Term Project implementation Assessment and Evaluation Plan 29/05/11 NA 08/06/11 15/06/11 Plan 27/06/11 11/08/11 26/08/11 Actual Actual 581500PROP0P101I010Procurement0Plan.xls 36 of 38 11/30/2010 2:31 AM Page 37 Country/Organisation: The Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs Project/Programme: Pastoral Community Development Project (PCDP II) Project ID No. P108932 Procurement Plan covers the 1st 18 month of Phase II Date of General Procurement Notice 10 November 2008 Posted on line If Post-Review, No-objection Dates are Not Required Loan #:4458 ET, Grant # H395-ET SPN Advert Description* Package Number Lot Num Estimate d Am't US$ Proc. Method Prior/ Post Revie w. Plan vs. Actual Prep & Submissio n Date No- objection Date On-line UNDB Gateway Nat Press Bid Invitatio n Date Bid Closing- Openin g Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks Actual List of Contracts Plan 10/06/09 20/06/09 NA 25/06/09 30/06/09 Actual 08/06/09 09/06/09 NA 13/08/09 02/09/09 Total Cost estimate 80.00 Norm Duration of Proc Steps Draft Bid Documents, including specs and quantities, draft SPN BASIC DATA Bidding Period 1 Hiring of media firm for Radio Program Production and Broadcasting PCDP II's Objectives, Operational modalities, roles and responsibilities of communities and local administrations, experience sharing among beneficiaries using their local langauages, F/DC /Y1/01 DC Prior. I 80.00 Page 38 If Post-Review, No-objection Dates are Not Required Contract Implementation Submissio n Bid Eval Rpt No- objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature start date completion date Inspectio n Final Acceptan ce 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks Actual 05/07/09 08/07/09 Plan 15/07/09 18/07/09 01/08/09 01/08/10 07/09/09 08/09/09 Actual 923.7 birr 13/08/09 08/09/09 27/10/09 26/10/10 Contract Finalization Bid Evaluation