Africa Region - West Africa Agricultural Productivity Program (WAAPP) Project : procurement plan

Page 1 West Africa Agricultural Productivity Programme (WAAPP) - Year 1 Procurement Plan Country/Organisation: GHANA/MoFA & CSIR Programme: WAAPP Credit Number: 42860-GH Description Package Number Lot Number Estimated Amount in US$ Procurement Method Pre-or Post Qualification Prior or Post Review 1,890,500.00 $ Computer Equipment and Accessories, Other Equipment and Software MoFA/WAAPP/ICB/EQUIP/2008/02 6 Vehicles MoFA/WAAPP/ICB/EQUIP/2008/01 3 Total Cost 900,000.00 $ ICB Post Laboratory Equipment MoFA/WAAPP/ICB/EQUIP/2008/03 6 BASIC DATA Prior Review Prior Review Prior Review 786,500.00 $ ICB Post 204,000.00 $ ICB Post 555010PROP0P091dated0Plan0July02009.xls 1 7/7/2010 Goods Page 2 West Africa Agricultural Productivity Programme (WAAPP) - Year 1 Procurement Plan Country/Organisation: GHANA/MoFA & CSIR Programme: WAAPP Credit Number: 42860-GH Description Computer Equipment and Accessories, Other Equipment and Software Vehicles Total Cost Laboratory Equipment Spec Proc Notice Advert Plan vs. Actual Preparation & Submission No-objection Date On-line UNDB Gateway National Press Bid Invitation Date Bid Closing/ Opening Submission Bid Evaluation Report No-objection Date Plan Mar. 07, 2008 Mar. 21, 2008 Mar. 23, 2008 Mar. 23, 2008 8-May-08 31-May-08 June 15, 2008 Actual June 24, 2008 Sept. 22, 2008 Oct 01, 2008 Oct. 01, 2008 Nov. 17, 2008 Mar 02, 2009 Mar 25, 2009 & Apr 20, 2009 Plan Mar. 17, 2008 Mar. 31, 2008 April 04, 2008 April 04, 2008 19-May-08 June 16, 2008 June 30, 2008 Actual June 24, 2008 Sept. 22, 2008 Oct 01, 2008 Oct. 01, 2008 Nov. 14, 2008 Mar 02, 2009 & Jun 29, 2009 Mar 25, 2009 & Jul 03, 2009 Plan Apr 23, 2009 Apr 29, 2009 May 26, 2009 May 26, 2009 July 10, 2009 Aug 10, 2009 Aug 24, 2009 Actual Apr 23, 2009 Apr 29, 2009 May 26, 2009 May 26, 2009 July 10, 2009 Plan Actual Bidding Period Draft Bid Documents, including specs and quantities, draft SPN Bid Evaluation 555010PROP0P091dated0Plan0July02009.xls 2 7/7/2010 Goods Page 3 West Africa Agricultural Productivity Programme (WAAPP) - Year 1 Procurement Plan Country/Organisation: GHANA/MoFA & CSIR Programme: WAAPP Credit Number: 42860-GH Description Computer Equipment and Accessories, Other Equipment and Software Vehicles Total Cost Laboratory Equipment Contract Implementation Plan vs. Actual Contract Amount in US$ Date Contract Award Date Contract Signature Opening of Letter of Credit Arrival of Goods Inspection Final Acceptance Plan 22-Jun-08 13-Jul-08 July 31, 2007 Oct. 31, 2008 Nov. 30, 2008 Actual US$179,775.00 & JPY9,725,800.00 Apr 01, 2009 & Apr 27, 2009 Apr 29, 2009 & May 26, 2009 Plan 7-Jul-08 28-Jul-08 Aug. 11, 2008 Nov. 17, 2008 Dec. 31, 2008 Actual GHC154,806.25 & GHC187,600.00 Apr 01, 2009 & July 06, 2009 Apr 29, 2009 & July 13, 2009 Plan Aug 31, 2009 Oct 22, 2009 Nov 06, 2009 Feb 10, 2010 Feb 28, 2010 Actual Plan Actual 0.00 Contract Finalization 555010PROP0P091dated0Plan0July02009.xls 3 7/7/2010 Goods Page 4 West Africa Agricultural Productivity Programme (WAAPP) - Year 1 Procurement Plan Country/Organisation: GHANA/MoFA & CSIR Programme: WAAPP Credit Number: 42860-GH Description Package Number Lot Number Lumpsum or Bill of Quantities Procurement Method Estimated Amount in US$ Total Cost 500,000.00 $ Basic Data Construction of Biotechnology Laboratory Complex MoFA/WAAPP/NCB/CW/2008/01 6 BoQ NCB 500,000.00 $ 555010PROP0P091dated0Plan0July02009.xls 4 7/7/2010 Works Page 5 West Africa Agricultural Productivity Programme (WAAPP) - Year 1 Procurement Plan Country/Organisation: GHANA/MoFA & CSIR Programme: WAAPP Credit Number: 42860-GH Description Total Cost Construction of Biotechnology Laboratory Complex Pre or Post Qualification Prior or Post Review Post Prior 555010PROP0P091dated0Plan0July02009.xls 5 7/7/2010 Works Page 6 West Africa Agricultural Productivity Programme (WAAPP) - Year 1 Procurement Plan Country/Organisation: GHANA/MoFA & CSIR Programme: WAAPP Credit Number: 42860-GH Description Total Cost Construction of Biotechnology Laboratory Complex Spec Proc Notice Advert Plan vs. Actual Preparation & Submission No-objection Date On-line UNDB Gateway National Press Bid Invitation Date Bid Closing/ Opening Submission Bid Evaluation Report Plan May 29, 2009 June 12, 2009 June 19, 2009 June 19, 2009 Aug. 04, 2009 Sept. 04, 2009 Actual Plan Actual Bid Evaluation Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 555010PROP0P091dated0Plan0July02009.xls 6 7/7/2010 Works Page 7 West Africa Agricultural Productivity Programme (WAAPP) - Year 1 Procurement Plan Country/Organisation: GHANA/MoFA & CSIR Programme: WAAPP Credit Number: 42860-GH Description Total Cost Construction of Biotechnology Laboratory Complex No-objection Date Sept. 18, 2009 Bid Evaluation 555010PROP0P091dated0Plan0July02009.xls 7 7/7/2010 Works Page 8 West Africa Agricultural Productivity Programme (WAAPP) - Year 1 Procurement Plan Country/Organisation: GHANA/MoFA & CSIR Programme: WAAPP Credit Number: 42860-GH Description Total Cost Construction of Biotechnology Laboratory Complex Plan vs. Actual Contract Amount in US$ Date Contract Award Date Contract Signature Mobilization Advance Payment Substantial Completion Final Acceptance Plan Sept. 25, 2009 Oct. 09, 2009 Oct. 31, 2010 Dec. 31, 2010 Actual Plan Actual - $ Contract Implementation Contract Finalization 555010PROP0P091dated0Plan0July02009.xls 8 7/7/2010 Works Page 9 West Africa Agricultural Productivity Programme (WAAPP) - Year 1 Procurement Plan Country/Organisation: GHANA/MoFA & CSIR Programme: WAAPP Credit Number: 42860-GH Description Total Cost Construction of Biotechnology Laboratory Complex Final Cost 555010PROP0P091dated0Plan0July02009.xls 9 7/7/2010 Works Page 10 West Africa Agricultural Productivity Programme (WAAPP) - Year 1 Procurement Plan Country/Organisation: GHANA/MoFA & CSIR Programme: WAAPP Credit Number: 42860-GH Contract Type Description Selection Method Lumpsum/ Time-Based Estimated Amount in US$ Prior/Post Review Plan vs. Actual Prep & Submission No- objection Date On-line UNDB Gateway National Press Lead-time before shortlist Submission Date No-objection Date Shortlist Lumpsum $60,000.00 Prior Plan Aug. 20, 2008 Aug. 29, 2008 July 28, 2008 Aug. 15, 2008 Aug. 20, 2008 Aug. 29, 2008 Actual Oct. 25, 2008 Oct. 28, 2008 Oct. 25, 2008 Oct. 28, 2008 Shortlist Lumpsum $75,000.00 Prior Plan Aug. 22, 2008 Sept. 03, 2008 June 27, 2008 Aug 20, 2008 Aug. 22, 2008 Sept. 03, 2008 Actual Nov. 11, 2008 June 27, 2008 July 25, 2008 Nov. 11, 2008 Jan 12, 2009 Sub-total Cost 135,000.00 Plan Actual Civil Works Supervision (Pre- and Post-Contract) Preparation Request for Proposals Request for EOI (where required) Short List External Auditor 555010PROP0P091dated0Plan0July02009.xls 10 7/7/2010 Consultants Page 11 West Africa Agricultural Productivity Programme (WAAPP) - Year 1 Procurement Plan Country/Organisation: GHANA/MoFA & CSIR Programme: WAAPP Credit Number: 42860-GH Description Sub-total Cost Civil Works Supervision (Pre- and Post-Contract) External Auditor Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Plan Sept. 05, 2008 Oct. 10, 2008 Oct. 31, 2008 Nov. 14, 2008 Nov. 21, 2008 Dec. 01, 2008 Dec. 10, 2008 Actual Nov. 10, 2008 Dec. 12, 2008 Apr 06, 2009 Apr 29, 2009 Mar 29, 2009 Apr 06, 2009 Apr 29, 2009 Plan Sept. 08, 2008 Oct. 27, 2008 Nov. 14, 2008 Nov. 28, 2008 Dec. 03, 2008 Dec. 15, 2008 Dec. 19, 2008 Actual Feb. 04, 2009 Mar 27, 2009 May 19, 2009 June 15, 2009 June 18, 2009 June 22, 2009 June 25, 2009 Plan Actual Consultant Proposals Proposal Evaluation and Negotiation Technical (T) & Financial (F) and Negotions (N) 555010PROP0P091dated0Plan0July02009.xls 11 7/7/2010 Consultants Page 12 West Africa Agricultural Productivity Programme (WAAPP) - Year 1 Procurement Plan Country/Organisation: GHANA/MoFA & CSIR Programme: WAAPP Credit Number: 42860-GH Description Sub-total Cost Civil Works Supervision (Pre- and Post-Contract) External Auditor Plan vs. Actual Submission Date No-objection Date Contract Amount Contract Award Contract Signature Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan Dec. 18, 2008 Dec. 31, 2008 Jan. 06, 2009 Jan. 13, 2009 Plan May 30 (respective year of the 3-year contract) June 30 (respective year of the 3-year contract) Actual Apr 23, 2009 Apr 29, 2009 US$25,500.00 May 22, 2009 May 29, 2009 Actual June 26, 2009 June 30, 2009 Plan Dec. 23, 2008 Jan. 08, 2009 Jan. 15, 2009 Jan. 21, 2009 Plan Dec. 31, 2010 Mar. 31, 2011 Actual July 03, 2009 July 14, 2009 GHC103,750.00 July 27, 2009 July 27, 2009 Actual Plan Plan Actual - $ Actual Contract Implementation Draft Contract Contract Finalization 555010PROP0P091dated0Plan0July02009.xls 12 7/7/2010 Consultants