Bangladesh - National Agricultural Technology Project : procurement plan (Vol. 1 of 4) : Procurement plan for Bangladesh Agricultural Research Council (BARC)

55143 v1 National Agricultural Technology Project: Phase-1 PROCUREMENT PLAN Project Implementation Unit (PIU) Bangladesh Agricultural Research Council (BARC) Farmgate, Dhaka-1215 [July - 2009]  Procurement Threshold Table* Expenditure Contract Value Procurement Method Contracts Subject to Prior Review Category (Threshold) Goods >=US$ 300,000 ICB All contracts of value $100,000 or more <US$300,000 NCB First contract regardless of value in NCB and thereafter, all contracts valued US$100,000 or more. As per PPR-2008 RFQ Post review <US$ 2,000 DC Prior review (on a case by case basis, as per paragraph 3.6 of procurement guideline. Works >= US$2,000,000 ICB All contracts. <US$2,000,000 NCB First contract by each implementing agency regardless of value and thereafter, all contracts valued US$500,000 or more As per PPR-2008 RFQ Post review As per PPR-2008 RTM Post review Services >=US$ 200,000 QCBS All contracts. <US$ 200,000 FBS All contracts of US$ 100,000 or more <US$ 100,000 LCS/CQ Post review >=US$ 50,000 IC All contracts <US$ 50,000 IC Post review Selective contracts <= $ 100,000 and SSS Prior agreement & prior review meeting the requirements of 3.9 to 3.12 of the Consultant Guidelines * All thresholds need to taken from Finanacial Agreement Page 2 of 9  Procurement Plan Summary Procurement Plan Summary Total estimated Total Number of Total value of value of contract number of contract awarded contracts up (in '000 US$ ) packages awarded up to to 30 June 2009 30 June 2009 (in Lakh Taka) 1 Goods 603.564 26 16 67.63 2 Works 1.020 4 4 61.56 3 Services 1241.130 20 9 416.27 Total 1845.714 50 29 545.46 Page 3 of 9  Procurement Plan for Goods Contract Sl. Contract Contract Description Unit Qty/ Estimated Price in Procedure/ Procurement Prior Review2 Planned Date of Bid Planned Date Planned Date of Name of Progress of Remarks No. Package Nos. US$ `000 (Actual Method Guideline (Yes / No) Opening (Actual of Contract Delivery (Actual Supplier Procurement Number Contract Price in (PPA / BG) Date of Bid Signing Date of Delivery) as of Contract Currency) Opening) (Actual Date of 30 June 2009 Contract Signing) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1 GD/PIU - Furniture (Wooden),& Lot Lot US$ 7.85 [BDT 4.15 Furnitec BARC/01 (Steel) lakh] 27.08.08 08.10.08 09.11.08 Goods First NCB contract prior NCB PPR 2008 Yes Industries Lot -1 & Lot-2 (27.08.08) (28.10.2008) (14.12.2008) Ltd. delivered reviewed by the Bank. 2 GD/PIU - Desktop Computer - 29 Lot Lot US$ 50.87 BARC/02 set [ BDT 27.40 lakh] Laptop Computer - 1 UPS (offline) - 26 Scanner - 1 Goods 23.09.08 04.11.08 04.12.08 M/s. Flora Black & White Laser NCB PPR 2008 No delivered (28.10.2008) (21.12.2008) (24.12.2008) Ltd. Printer - 25 (GD) Laser Printer (Heavey duty) - 1 Color Laser Printer - 1 3 GD/PIU - On Line UPS No. 1 US$ 3.93 NCB PPR 2008 No 23.09.08 04.11.08 04.12.08 The Acme BARC/03 [BDT 0.88 lakh] (28.10.2008) (12.01.2009) (03.02.09) GD Electronics 4 GD/PIU - Multimedia Projector No. 1 US$ 3.14 NCB PPR 2008 No 23.09.08 04.11.08 04.12.08 Unique BARC/04 [BDT 1.53 lakh] (28.10.2008) (12.01.2009) (27.01.2009) Business GD System 5 GD/PIU - Air Cooler No. 12 US$ 15.07 NCB PPR 2008 No 29.10.08 15.12.08 15.01.09 Re-tendering BARC/05 [ BDT ----- lakh] Rev. 26.08.09 Rev. 21.10.09 Rev. 02.12.09 ( ) ( ) ( ) 6 GD/PIU - Photocopy Machine No. 2 US$ 3.14 RFQ PPR 2008 No 15.10.08 30.11.08 31.12.08 M/s. Flora BARC/06 [BDT1.94 lakh] (13.01.09) (15.02.09) (17.02.09) Ltd. GD 7 GD/PIU - Amplifier and Speaker Set 1 US$ 3.14 NCB PPR 2008 No 15.10.08 30.11.08 31.12.08 M/s. Com BARC/07 [BDT 2.00 lakh] (26.05.2009) (22.06.2009) (30.06.09) munica tion Tech. GD Ltd. 8 GD/PIU - IPS (1400 VA) No. 2 US$ 2.35 RFQ PPR 2008 No 01.10.2008 11.10.2008 11.11.2008 M/s. Navana Used DP method with approval BARC/08 [BDT 1.16 lakh] (17.03.09) (22.03.09) (16.06.2009) Electronics of HOPE as there were no Ltd. GD responsive quotation found (Rule 73(7) of PPR- 2008. 9 GD/PIU - Fax Machine No. 1 US$ 0.95 RFQ PPR 2008 No 01.10.2008 11.10.2008 11.11.2008 M/s. Flora Used DP method with approval BARC/09 [BDT 0.30 lakh] (17.03.09) (22.03.09) (18.06.2009) Ltd. of HOPE as there were no GD responsive quotation found (Rule 73(7) of PPR- 2008. 10 GD/PIU - Gas Generator No. 1 US$ 251.11 NCB PPR 2008 No 15.12.08 30.01.09 30.03.09 Re-tendering BARC/10 [BDT --------- lakh] Rev. 24.08.09 Rev. 19.10.09 Rev. 05.04.10 ( ) ( ) ( ) Page 4 of 9 Sl. Contract Contract Description Unit Qty/ Estimated Price in Procedure/ Procurement Prior Review2 Planned Date of Bid Planned Date Planned Date of Name of Progress of Remarks No. Package Nos. US$ `000 (Actual Method Guideline (Yes / No) Opening (Actual of Contract Delivery (Actual Supplier Procurement Number Contract Price in (PPA / BG) Date of Bid Signing Date of Delivery) as of Contract Currency) Opening) (Actual Date of 30 June 2009 Contract Signing) 11 GD/PIU - Lift No. 2 US$ 156.40 NCB PPR 2008 No 30.11.08 15.01.08 15.03.09 Re-tendering BARC/11 [BDT -------- lakh] Rev. 29.09.09 Rev. 08.12.09 Rev. 25.05.10 ( ) ( ) ( ) 12 GD/PIU - Car No. 1 US$ 21.52 NCB PPR 2008 No 15.11.08 30.12.08 28.02.09 M/s. Navana BARC/12 [BDT 16.42 lakh] (16.03.09) (09.06.09) (15.06.09) Ltd. GD 13 GD/PIU - Stationeries & LS LS US$ 2.87 NCB PPR 2008 No 17.02.09 24.03.09 19.05.09 M/s. Shatu BARC/13 consumables [BDT 1.77 lakh] (30.03.2009) (31.05.2009) (14.06.2009) Trade Int. GD 14 GD/PIU - Books & Jurnals LS LS US$ 7.17 NCB PPR 2008 No 17.02.09 24.03.09 19.05.09 M/s. Paragon Partial delivery made BARC/14 [BDT 3.44 lakh] (30.03.2009) (16.06.2009) ( ) on 25.06.2009. 15 GD/PIU - Stationery & consumables LS LS US$ 2.87 NCB PPR 2008 No 26.05.2009 14.07.2009 04.08.2009 None Not procured due to absence BARC/15 [BDT -------- lakh] (26.05.2009) ( ) ( ) of Responsive tender, Ommitted 16 GD/PIU - Other Equipment & LS LS US$ 4.74 NCB PPR 2008 No 14.05.2009 31.05.2009 25.06.2009 M/s. Com BARC/16 Material [BDT 2.78 lakh] (17.06.2009) (30.06.2009) (30.06.2009) munica tion Tech. GD Ltd. 17 GD/PIU - Other furniture LS LS US$ 1.90 RFQ PPR 2008 No 14.05.2009 31.05.2009 25.06.2009 M/s. Otobi BARC/17 [BDT 1.32 lakh] (22.06.2009) (22.06.2009) (27.06.2009) Ltd. GD 18 GD/PIU - Stationery LS LS US$ 0.011 RFQ PPR 2008 No 22.06.2009 22.06.2009 29.06.2009 M/s. Mithila BARC/18 [BDT 0.71 lakh] (22.06.2009) (22.06.2009) (28.06.2009) Enterprise. GD 19 GD/PIU - Toner LS LS US$ 0.013 RFQ PPR 2008 No 22.06.2009 22.06.2009 29.06.2009 M/s. Flora BARC/19 [BDT 0.91 lakh] (22.06.2009) (22.06.2009) (24.06.2009) Ltd. GD 20 GD/PIU - Books & Journals LS LS US$ 7.1 7 NCB PPR 2008 No 14.09.2009 16.11.2009 08.02.2010 BARC/20 [BDT ------ lakh] 21 GD/PIU - Stationery & consumables-1 LS LS US$ 2.87 NCB PPR 2008 No 12.08.2009 14.10.2009 04.11.2009 BARC/21 [BDT -------- lakh] 22 GD/PIU - Stationery & consumables-2 LS LS US$ 2.87 NCB PPR 2008 No 15.09.2009 10.11.2009 01.12.2009 BARC/22 [BDT -------- lakh] 23 GD/PIU - Stationery & consumables-3 LS LS US$ 2.87 NCB PPR 2008 No 14.01.2010 11.03.2010 01.04.2010 BARC/23 [BDT -------- lakh] 24 GD/PIU - Stationery & consumables-4 LS LS US$ 2.87 NCB PPR 2008 No 8.02.2010 5.04.2010 26.04.10 BARC/24 [BDT -------- lakh] 25 GD/PIU - Computer Accessories LS LS US$ 2.86 RFQ PPR 2008 No 01.09.2009 08.09.2009 15.09.2009 BARC/25 [BDT -------- lakh] 26 GD/PIU - Other Equipment & LS LS US$ 43.31 NCB PPR 2008 No 14.10.2009 23.12.2009 13.01.2010 BARC/26 Materials [BDT -------- lakh] PPA Public Procurement Act 2006 BG Bank Guideline for Procurement \2 As per "Procurement Threshold Table" Page 5 of 9  Procurement Plan for Works Contract Sl. Contract Package Contract Description Unit Qty/ Estimated Price in Procedure/ PPA/BG Prior Planned Date of Bid Planned Date Planned Date of Name of Progress of Remarks No. Number Nos. US$ `000 Method Review2 Opening (Actual Date of Contract Completion Contractor Procurement (Actual Contract (Yes / No) of Bid Opening) Signing (Actual Date of as of Price in Contract (Actual Date Completion) 30 June 2009 Currency) of Contract Signing) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1 WD/PIU - Repair and Maintenance works (civil and N.A N.A 4.37 RFQ PPR 2008 No 26.11.208 07.12.2008 30.12.2008 M/s. Square Complete BARC/01 electrical ) of KGFT office room No. 3/3, (2.99 lakh) (26.11.2008) (17.12.2008) (30.12.2008) Enterprise 3/6, Toilet & corridor of 2nd floor, A/C building, NATP-Phase-1, BARC, Farm gate, Dhaka. 2 WD/PIU - Repair and Maintenance different office N.A N.A US$ 91.00 NCB PPR 2008 Yes 12.03.2009 19.03.2009 18.06.2009 on going BARC/02 building of BARC [BDT 55.14 lakh] (06.05.2009) (09.06.2009) 3 WD/PIU - Refurbishing PIU-BARC office rooms in N.A N.A US$ 4.30 RFQ PPR 2008 No 28.04.2009 28.04.2009 27.05.2009 Complete BARC/03 Garage Building of BARC at BARC [BDT 1.60 lakh] (28.04.2009) (29.04.2009) (27.05.2009) Complex, Farmgate, Dhaka 4 WD/PIU - Repair & Renovation works of PIU- N.A N.A US$ 4.30 RFQ PPR 2008 No 02.06.2009 02.06.2009 22.06.2009 Complete BARC/04 BARC office spaces in Garage Building [BDT 2.84 lakh] (02.06.2009) (08.06.2009) (27.06.2009) of BARC 5 WD/PIU - Repair and Renovation of different office Need Based US$ 21.52 Need Based This package BARC/05 building of BARC [BDT ------ lakh] will be splitted up as per requirement 6 PPA Public Procurement Act 2006 BG Bank Guideline for Procurement \2 As per "Procurement Threshold Table" Page 6 of 9  Procurement Plan for Consultancy Services Contract Sl. Contract Package Contract Description Unit Qty/ Estimated Price in Procedure/ Procurement Prior Planned Date of Planned Date of Planned Date of Name of Progress of Remarks No. Number Nos. US$ `000 (Actual Method Guideline Review2 Proposals Contract Signing Completion Consultant/ Procurement Contract Price in (PPA / BG) (Yes / No) Submission (Actual Date of (Actual Date of Firm as of Contract Currency) (Actual Date of Contract Signing) Completion) 30 June 2009 Proposals Submission) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1 SD/PIU - BARC/01 Manager (Financial Management) m/m 60 77.48 SIC BG Yes 24.07.08 30.09.08 30.06.12* Procured (BDT 60.92 lakh) (24.07.08) (03.12.08) 2 SD/PIU - BARC/02 Procurement Expert m/m 60 77.48 SIC BG Yes 24.07.08 30.09.08 30.06.12* Procured (BDT 60.92 lakh) (24.07.08) (01.01.09) 3 SD/PIU - BARC/03 Training and Communication Expert m/m 60 77.48 SIC BG Yes 24.07.08 30.09.08 30.06.12* Procured (BDT 60.92 lakh) (24.07.08) (19.11.08) 4 SD/PIU - BARC/04 Monitoring and Evaluation Expert m/m 60 77.48 SIC BG Yes (24.07.08) 30.09.08 30.06.12* Procured (BDT 60.92 lakh) (19.11.08) 5 SD/PIU - BARC/05 Assistant Manager (Administration) m/m 60 51.65 SIC BG Yes 24.07.08 30.09.08 30.06.12* Procured (BDT 40.92 lakh) (24.07.08) (03.11.09) 6 SD/PIU - BARC/06 Assistant Manager (Accounts) m/m 60 51.65 SIC BG Yes (24.07.08) 30.09.08 30.06.12* Procured (BDT 40.92 lakh) (26.11.08) 7 SD/PIU - BARC/07 Assistant Manager (Procurement) m/m 60 51.65 SIC BG Yes 24.07.08 30.09.08 30.06.12* Procured (BDT 40.92 lakh) (24.07.08) (01.01.09) 8 SD/PIU - BARC/08 National consultant for HRD plan. m/m 4 8.61 SIC PPR 2008 No 15.10.08 30.11.08 1.03.09 (Rev. 31.08.2009) (Rev. 14.10.2009) (Rev.15.02.2010 ) 9 SD/PIU - BARC/ 09 Feasibility study and preparation of m/m 3 6.46 SIC PPR 2008 No 15.12.08 31.01.09 30.04.09 NOA issued TOR for ICT (25.03.2009) ( ) ( ) 05.07.2009 10 SD/PIU - BARC/10 National Consultant for m/m (2x3)=6 12.92 SIC PPR 2008 No 15.11.08 31.12.08 31.03.09 rationalization sutdies (2 consultants) (Rev. 06.09.2009) (Rev. 18.10.09) (Rev. 16.01.2010) 11 SD/PIU - BARC/11 Consulting firm hire for logistics for month 60 64.57 QCBS BG Yes 30.10.08 31.01.09 30.06.12* TOR International higher studies, (Rev.09.11.2009) (Rev. 15.03.2010) Pending workshop, study visit, post doc etc. with WB 12 SD/PIU - BARC/12 National Consultant hire to develop, m/m 6 14.35 SIC PPR 2008 No 16.08.2009 04.10.09 02.01.10 test and modify system ICT & MIS ( ) ( ) ( ) 13 SD/PIU - BARC/13 National Consultant hire for M&E m/m 6 12.92 SIC PPR 2008 No 11.10.2009 06.12.09 06.12.10 in 2 phases and Impact Assessment ( ) ( ) ( ) 14 SD/PIU - BARC/14 National Consultancy firm hire for LS 8 111.92 FBS PPR 2008 Yes 30.11.08 28.02.09 30.06.12 SPGR. (Rev. 03.12.2009) (Rev. 11.03.2010) 15 SD/PIU - BARC/15 International Consultant for M&E m/m 8 137.75 SIC PPR 2008 Yes Need based and Impact Assessment Page 7 of 9 Sl. Contract Package Contract Description Unit Qty/ Estimated Price in Procedure/ Procurement Prior Planned Date of Planned Date of Planned Date of Name of Progress of Remarks No. Number Nos. US$ `000 (Actual Method Guideline Review2 Proposals Contract Signing Completion Consultant/ Procurement Contract Price in (PPA / BG) (Yes / No) Submission (Actual Date of (Actual Date of Firm as of Contract Currency) (Actual Date of Contract Signing) Completion) 30 June 2009 Proposals Submission) 16 SD/PIU - BARC/16 International Consultant for Research m/m 6 103.31 SIC PPR 2008 Yes Need based Priority Setting 17 SD/PIU - BARC/17 International Consultant for HRD m/m 4 34.43 SIC PPR 2008 No 30.10.08 31.01.09 30.04.09 plan (Rev. 01.10.2009) (Rev. 17.12.09) (Rev. 17.04.2010) 18 SD/PIU - BARC/18 International Consultants for m/m 9 51.66 SIC PPR 2008 Yes 15.11.08 15.02.09 30.06.12 in 3 phases Rationalization of BARC and (Rev. 25.10.09) (Rev. 24.01.10) Institutes 19 SD/PIU - BARC/19 Venue selection for Local Training LS LS 104 SSS PPR 2008 Yes Need based 20 SD/PIU - BARC/20 Contractual Staff (support staff) 113.36 Appointed through open advertisement completed PPA Public Procurement Act 2006 BG Bank Guideline for Procurement \2 As per "Procurement Threshold Table" Page 8 of 9  Procurement Processing Schedule for Prior Review Contracts - Consultancy Service Package No. Description Method of Stage Drafting of Preparation Publication of Submission of Bank's No Issue RFP Receipt of Submission Bank's No Opening of Bank's no Signing of Publication Service Procurement TOR, REOI of Estimate REOI in shortlist & RFP Objection to to short proposals of Technical Objection to financial objection to the contract of Contract Completion and RFP Newspapers and to the Bank shortlist & listed Evaluation technical proposals draft Award in UNDB / RFP consultants report to the evaluation negotiated UNDB / dgMarket(if Bank report contract DgMarket applicable) (if applicable) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 SD/PIU - BARC/11 Consulting firm hire for logistics for International higher QCBS Planned 30-Oct-08 31-Jan-09 30-Jun-12 studies, workshop, study visit, post doc etc. Revised 1-Jul-09 1-Jul-09 10-Aug-09 31-Aug-09 21-Sep-09 28-Sep-09 9-Nov-09 21-Dec-09 11-Jan-10 18-Jan-10 22-Feb-10 15-Mar-10 22-Mar-10 30-Jun-12 Actual SD/PIU - BARC/14 National Consultancy firm hire for SPGR. FBS Planned 30-Nov-08 28-Feb-09 30-Jun-12 Revised 6-Aug-09 6-Aug-09 3-Sep-09 8-Oct-09 29-Oct-09 5-Nov-09 3-Dec-09 24-Dec-09 14-Jan-10 21-Jan-10 25-Feb-10 11-Mar-10 18-Mar-10 30-Jun-12 Actual SD/PIU - BARC/15 International Consultant for M&E and Impact Assessment SIC Planned Need based Revised Actual SD/PIU - BARC/16 International Consultant for Research Priority Setting SIC Planned Need based Revised Actual SD/PIU - BARC/18 International Consultants for Rationalization of BARC and SIC Planned 15-Nov-08 15-Feb-09 30-Jun-12 Institutes Revised 16-Aug-09 16-Aug-09 13-Sep-09 N/A N/A N/A 25-Oct-09 15-Nov-09 6-Dec-09 N/A 10-Jan-10 24-Jan-10 31-Jan-10 30-Jun-12 Actual SD/PIU - BARC/19 Venue selection for Local Training Need based Planned Need Based Revised Actual * Planned date will be put once and shall remain unchanged Page 9 of 9