Sierra Leone - Second Education Project : Credit 0573 - Credit Agreement - 1 - Conformed

CONFORMED COPY CREDIT NUMBER 573 SL Development Credit Agreement (Second Education Project) BETWEEN SIERRA LEONE AND INTERNATIONAL DEVELOPMENT ASSOCIATION DATED JULY 29, 1975 CONFORMED COPY CREDIT NUMBER 573 SL Development Credit Agreement (Second Education Pro,-ct) BETWEEN SIERRA LEONE AND INTERNATIONAL DEVELOPMENT ASSOCIATION DATED JULY 29, 1975 DEVELOPMENT CREDIT AGREEMENT AGREEMENT, dated July 29, 1975, between SIERRA LEONE (hereinafter called the Borrower) and INTERNATIONAL DEVELOPMENT ASSOCIATION (hereinafter called the Association). ARTICLE I General Conditions; Definitions Section 1.01. The parties to this Agreement accept all the provisions of the General Conditions Applicable to Development Credit Agreements of the Association, dated March 15, 1974, with the same force and effect as if they were fully set forth herein (said General Conditions Applicable to Development Credit Agreements of the Association being hereinafter called the GtIeral Conditions). Section 1.02. Wherever used in this Agreement, unless the context otherwise requires, the several terms defined in the General Conditions have the respective meanings therein set forth and the following additional terms have the following meanings: (a) "Prior Credit Agreement" means the Development Credit Agreement (Education Project) No. 170 SL, dated January 5, 1970, between the Borrower and the Association, as such agreement may have been or may be amended from time to time; and such term includes all agreements supplemental to such agreement and all schedules to such agreement; (b) "Project Unit" means the project unit referred to in Section 3.02(a) of this Agreement; and (c) "IPAM" means the Institute of Public Administration and Management referred to in Part A(vii) of the Project. ARTICLE II The Credit Section 2.01. The Association agrees to lend to the Borrower, on the terms and conditions in the Development Credit Agreement set forth or referred to, an 4 amount in various currencies equivalent to seven million two hundred and fifty thousand dollars ($7,250,000). Section 2.02. The amount of the Credit may be withdrawn from the Credit Account in accordance with the provisions of Schedule I to this Agreement, as such Schedule may be amended from time to time, for expenditures made (or, if the Association shall so agree, to be made) in respect of the reasonable cost of goods and services required for the Project described in Schedule 2 to this Agreement and to be financed out of the proceeds of the Credit; provided, however, that except as the Association shall otherwise agree, no withdrawal shall be made on account of: (a) expenditures under Category 1(a) of the table in paragraph I of Schedule I to this Agreement, until the Borrower has completed the survey and analysis of skills to be taught at the training center referred to in Part A(iv) of the Project, and has completed, to the satisfaction of the Borrower and the Association, the establishment of (i) a revised job description of social development workers to be trained at such center and (ii) the administrative framework for such workers, which are complementary to the established guidelines referred to in Section 3.07 of this Agreement: (b) expenditures under Category 1(b) of the table in paragraph I of Schedule I to this Agreement, until evidence satisfactory to the Association shall have been furnished to the Association that provision has been made in the budget of the Borrower for the following positions in the planning section of its Ministry of Education: Deputy Chief Education Officer for Development, Senior Education Officer for Planning, Senior Education Officer for Sites and Buildings, Planning, Offlicer for Research, Plainning Officer for Mapping and Planning Officer for Finance or Economics; (c) expenditures under Category 1(c) of the table in paragraph I of Schedule I to this Agreement, until evidence satisfactory to the Association shall have been furnished to the Association that regulatory and budgetary arrangements satisfactory to the Association for the governance of IPAM have been made. Section 2.03. Except as the Association shall otherwise agree, the goods, works and services (other than consultants' services) for the Project to be financed out of the proceeds of the Credit, shall be )rocureld in accordance with the provisions of Schedule 3 to this Agreement. Section 2.04. The Closing Date shall be September 30, 1980 or such later date as the Association shall establish. The Association shall promptly notify the Borrower of such later date. 5 Section 2.05. The Borrower shall pay to the Association a service charge at the rate of three-fourths of one per cent (3/4 of 1%) per annum on the principal amount of the Credit withdrawn and outstanding from time to time. Section 2.06. Service charges shall be payable semi-annually on May I and November 1 in each year. Section 2.07. The Borrower shall repay the principal amount of the Credit in semi-annual installments payable on each May I and November 1 commencing November 1, 1985, and ending May 1, 2025, each installment to and including the installment payable on May 1, 1995 to be one-half of one per cent (1/2 of 1,) of such principal amount, and each installment thereafter to be one and one-half per cent (1-1/27) of such principal amount. Section 2.08. The currency of the United Kingdom of Great Britain and Northern Ireland is hereby specified for the purposes of Section 4.02 of the General Conditions. ARTICLE III Execution of the Project Section 3.01. The Borrower shall carry out the Project with due diligence and efficiency and in conformity with appropriate administrative, financial, educational and architectural practices, and shall provide, promptly as needed, the funds, facilities, services and other resources required for the purpose. Section 3.02. (a) The Borrower shall, during the implementation of the Project, continue to maintain the project unit referred to in Section 4.02(a) of the Prior Credit Agreement and Schedule 4 to this Agreement. (b) The Borrower shall, not later than three months after the date of this Agreement or such other date as may be agreed by the Association, engage for the Project Unit the Project Architect and accountant whose qualifications, experience and terms and conditions of employment shall be satisfactory to the Association. (c) The Borrower shall assign responsibility to a qualified and experienced official in each of the appropriate ministries, departments or agencies of the Borrower to assist the Project Director in the effective implementation of the Project. 6 Section 3.03. (a) The Borrower shall, not later than three months after the date of this Agreement or such other date as may be agreed by the Association, submit its proposed request to an appropriate source for the services of specialists to assist the Borrower in carrying out Part A(ii) of the Project. (b) In order to assist the Borrower in carrying out Part D of the Project, the Borrower shall employ specialists whose qualifications, experience and terms and conditions of employment shall be satisfactory to the Association, and the Borrower shall promptly assign to such specialists counterparts acceptable to the Association. Section 3.04. In order to assist the Borrower in the preparation of plans and specifications for, and in the supervision of the construction of, the Project, the Borrower shall employ architectural consultants whose qualifications, experience and terms and conditions of employment shall be satisfactory to the Association. Section 3.05. The Borrower shall, promptly upon their finalization, furnish to the Association for its approval (i) the contracts with specialists under Part D(ii) of the Project, and (ii) the work programs of such specialists under such contracts. Section 3.06. The Borrower shall require persons trained under the fellowships included in Part D(i) of the Project to serve for at least two years in the positions for which such persons shall have been trained. Section 3.07. The Borrower shall, prior to the commencement of work by the specialists included in Part D(i) of the Project for Part A(iv) of the Project, finalize and furnish to the Association for its review the guidelines, to be drawn up by the Borrower's inter-ministerial self-help committee established on April 22, 1975, for the allocation and administration of funds to be expended on self-help programs. Section 3.08. The Borrower shall review with the Association the findings and recommendations of the planning section of the Borrower's Ministry of Education, the university development plan referred to in Part D(iii) of the Project, and the pilot studies referred to in Part D(ii) of the Project, in order to reach agreement on the investment projects to be prepared for consideration inder a possible future project. Section 3.09. The Borrower shall continue to exchange with the Association views on the housing policy of its Ministry of Education. 7 Section 3.10. (a) The Borrower undertakes to insure, or make adequate provision for the insurance of, the imported goods to be financed out of the proceeds of the Credit against hazards incident to the acquisition, transportation and delivery thereof to the place of use or installation, and for such insurance any indemnity shall be payable in a currency freely usable by the Borrower to replace or repair such goods. (b) Except as the Association shall otherwise agree, the Borrower shall cause all goods and services financed out of the proceeds of the Credit to be used exclusively for the Project. Section 3.11. (a) The Borrower shall furnish to the Association for its approval the plans and specifications for the educational institutions included in Part A of the Project, and promptly upon their preparation, the reports, contract documents and construction, work and procurement schedules for the Project, and any material modifications thereof or additions thereto, in such detail as the Association shall reasonably request. (b) The Borrower: (i) shall maintain records adequate to record the progress of the Project (including the cost thereof) and to identify the goods and services financed out of the proceeds of the Credit, and to disclose the use thereof in the Project; (ii) shall enable the Association's accredited representatives to visit the facilities and construction sites included in the Project and to examine the goods financed out of the proceeds of the Credit and any relevant records and documents; and (iii) shall furnish to the Association all such information as the Association shall reasonably request concerning the Project, the expenditure of the proceeds of the Credit and the goods and services financed out of such proceeds. Section 3.12. The Borrower shall take or cause to be taken all such action as shall be necessary to acquire, prior to the commencement of construction, all such land and rights in respect of land as shall be required for the construction of the facilities included in the Project and shall furnish to the Association, promptly after such acquisition, evidence satisfactory to the Association that such land and rights in respect of land are available for purposes related to the Project. ARTICLE IV Other Covenants Section 4.01. The Borrower shall maintain or cause to be maintained records adequate to reflect in accordance with consistently maintained appropriate 8 accounting practices the operations, resources and expenditures, in respect of the Project, of the departments or agencies of the Borrower responsible for carrying out the Project or any part thereof. Section 4.02. (a) The Borrower shall operate, or cause to be operated, the educational institutions and facilities included in the Project in accordance with sound administrative and educational policies and practices and with due regard to economy. (b) The Borrower shall at all times employ, or cause to be employed, qualified administrators and teachers in adequate numbers to staff the educational institutions and facilities included in the Project. Section 4.03. The Borrower shall adequately maintain, or cause to be maintained, the buildings, furniture and equipment of the educational institutions and facilities included in the Project and make, or cause to be made, all necessary repairs and renewals thereof in accordance with sound technical and administrative practices. Section 4.04. The Borrower shall regularly update its projections for expected enrollment of students in its secondary schools and corresponding requirements of secondary school teachers by discipline and accordingly adjust the planned enrollment in training programs for such teachers at its University of Sierra Leone. Section 4.05. The Borrower shall ensure that the planning section of the Borrower's Ministry of Education establishes a tracer system acceptable to the Association, to enable such section to follow up students who leave or graduate from secondary and trade schools included in the Project and in the project described in the Prior Credit Agreement in such a way as to enable evaluation of the programs of such students. Section 4.06. The Borrower shall, for the trade schools included in the Project, (i) ensure that the operation of the production units of such schools, including management, accounting and provision of materials, shall be independent of the administration of such schools, and (ii) promptly furnish to the Association for its review (a) the curricula and work programs of such units, (b) the semi-annual accounts of the operations of such units in sufficient detail to enable the evaluation of the commercial viability of such units, and (c) regular reports produced by the team currently assisting vocational training and sponsored by the United Nations Development Program and the International Labour Organization. 9 ARTICLE V Termination Section 5.0 1. The date October 27, 1975 is hereby specified for the purposes of Section 12.04 of the General Conditions. Section 5.02. The obligations of the Borrower under Article IV of this Agreement shall cease and determine on the date on which the Development Credit Agreement shall terminate or on a date twenty years after the date of this Agreement, whichever shall be the earlier. ARTICLE VI Representative of the Borrower; Addresses Section 6.01. The Minister of Finance of the Borrower is designated as representative of the Borrower for the purposes of Section 11.03 of the General Conditions. Section 6.02. The following addresses are specified for the purposes of Section 11.01 of the General Conditions: For the Borrower: The Financial Secretary The Ministry of Finance Freetown, Sierra Leone Cable address: MINFIN Freetown For the Association: International Development Association 1818 H Street, N.W. Washington, D.C. 20433 United States of America 10 Cable address: INDEVAS Washington, D.C. IN WITNESS WHEREOF, the parties hereto, acting through their representatives thereunto duly authorized, have caused this Agreement to be signed in their respective names in the District of Columbia, United States of America, as of the day and year first above written. SIERRA LEONE By /s/ Philip Palmer Authorized Representative INTERNATIONAL DEVELOPMENT ASSOCIATION By /s/ R. Chaufournier Regional Vice President Western Africa 11 SCHEDULE 1 Withdrawal of the Proceeds of the Credit 1. The table below sets forth the Categories of items to be financed out of the proceeds of the Credit, the allocation of the amounts of the Credit to each Category and the percentage of expenditures for items so to be financed in each Category: Amount of the Credit Allocated % of (Expressed in Expenditures Category Dollar Equivalent) to be Financed (1) Civil Works 60% (a) for the Na-. 158,000 tional Training Center of the Ministry of Social Welfare (b) for the plan- 38,000 ning section of the Ministry of Education (c) for IPAM 118,000 (d) for the re- 2,267,000 mainder of the Project (2) Furniture, equip- 1,140,000 ment and materials, including freight (a) directly im- 100% of foreign ported expenditures (b) imported but 60% locally pro- cured 12 Amount of the Credit Allocated % of (Expressed in Expenditures Category Dollar Equivalent) to be Financed (c) locally manu- 100% of ex-factory factured cost (3) Professional Serv- 287,000 60% ices for Category 1 (4) Professional Serv- 110,000 60% ices for preparation of a possible future project (5) Technical assistance 990,000 60% and fellowships (6) Project administra- 195,000 60% tion (staff salaries, international travel, office rental and pur- chase of 5 vehicles) (7) Unallocated 1,947,000 TOTAL 7,250,000 2. For the purposes of this Schedule, the term "foreign expenditures" means expenditures for goods or services supplied from, the territory, and in the currency, of any country other than the Borrower. 3. The disbursement percentages have been calculated in compliance with the policy of the Association that no proceeds of the Credit shall be disbursed on account of payments for taxes levied by, or in the territory of, the Borrower on goods or services, or on the importation, manufacture, procurement or supply thereof; to that end, if the amount of any such taxes levied on or in respect 13 of any item to be financed out of the proceeds of the Credit decreases or increases, the Association may, by notice to the Borrower, increase or decrease the disbursement percentage then applicable to such item as required to be consistent with the aforementioned policy of the Association. 4. Notwithstanding the provisions of paragraph I above, no withdrawals shall be made in respect of expenditures prior to the date of this Agreement, except that withdrawals may be made on account of expenditures incurred after December 1, 1974 in an aggregate amount not exceeding the equivalent of $205,000 in respect of Category (1)(d) and (2), and in an aggregate amount not exceeding the equivalent of $61,000 in respect of Category (3). 5. Notwithstanding the allocation of an amount of the Credit or the disbursement percentages set forth in the table in paragraph I above, if the Association has reasonably estimated that the amount of the Credit then allocated to any Category will be insufficient to finance the agreed percentage of all expenditures in that Category, the Association may, by notice to the Borrower: (i) reallocate to such Category, to the extent required to meet the estimated shortfall, proceeds of the Credit which are then allocated to another Category and which in the opinion of the Association are not needed to meet other expenditures, and (ii) if such reallocation cannot fully meet the estimated shortfall, reduce the disbursement percentage then applicable to such expenditures in order that further withdrawals under such Category may continue until all expenditures thereunder shall have been made. 6. If the Association shall have reasonably determined that the procurement of any item in any Category is inconsistent with the procedures set forth or referred to in this Agreement, no expenditures for such item shall be financed out of the proceeds of the Credit and the Association may, without in any way restricting or limiting any other right, power or remedy of the Association under the Development Credit Agreement, by notice to the Borrower, cancel such amount of the Credit as, in the Association's reasonable opinion, represents the amount of such expenditures which would otherwise have been eligible for financing out of the proceeds of the Credit. 14 SCHEDULE 2 Description of the Project The Project consists of: Part A. Construction of facilities and provision of furniture, equipment and materials for: (i) 9 existing secondary schools; (ii) a technical teacher training program at the secondary teacher college; (iii improvement of three trade schools included in the project described in the Prior Credit Agreement; (iv) the National Training Center of the Borrower's Ministry of Social Welfare; (v) the planning section of the Borrower's Ministry of Education; (vi) the headquarters of the Borrower's Institute of Education at Freetown and the instructional resource centers of such institute at the Borrower's five primary teacher colleges; and (vii) an Institute of Public Administration and Management. Part B. Complementary works at 6 schools included in the project described in the Prior Credit Agreement. Part C Provision of furniture, equipment and materials for 7 existing secondary schools. Part D. (i) Provision of 3 1 man-years of specialist services and 18-1/2 man-years of fellowships for the institutions referred to in Part A(ii) and (iv) through (vii) above; (ii) Establishment of a pilot studies fund to improve elementary education; and 15 (iii) Provision of 3 man-years of specialist services to assist in establishing a university development plan. Part E. Staffing and equipment for, and operating of, the Project Unit. * * * * The specific educational institutions to be included in the Project, their locations, their planned enrollment levels and the approximate area to be constructed for each, shall be as specified in Annex A of this Schedule, and the details of the specialist services and fellowships to be provided shall be as specified in Annex B of this Schedule, as such Annexes may be amended by agreement between the Borrower and the Association. The Project is expected to be completed by March 31, 1980. 16 ANNEX 2 TO SCHEDt LE 2 Educational Institutions Enrollments, Boarding Places, Staff Houses and Total Gross Areas of New Construction Total Gross Areas * Boarding Staff of New Construction Enrollments** Places** Houses** (sq. ft.) ** Part A of the Project Rokel Secondary School*** +55 20,051 Schlenker Secondary School +40 4,380 Madina Secondary School 335 3 10,235 Sewafe Secondary School +180 2 8,820 Yonnibana Secondary School +140 5,070 Howard Memorial Secondary +200 3 10,120 School Bumpe Secondary School 2 2,600 Jimmi Secondary School 3 3,900 Taiama Secondary School 3 3,900 Technical Teacher Training +120 +120 4 28,050 Program Kissy Trade School 3,350 Magburaka Trade School +100 +100 2 14,175 Kenema Technical Institute 1,270 Ministry of Social Welfare +10 +10 3 10,390 National Training Center*** Ministry of Education 2,870 Planning Unit Institute of Education 12,900 Instructional Resource 4,296 Center, Freetown Instructional Resource 4,296 Center, Makeni Instructional Resource 4,296 Center, Port Loko Instructional Resource 4,296 Center, Bo Instructional Resource +130 8,086 Center, Bunumbu Institute of Public 9,360 Administration and Management Part B of the Project Bumpe Secondary School Taiama Secondary School Methodist Girls Secondary School 17 Total Gross Areas * Boarding Staff of New Construction Enrollments** Places** Houses** (sq. ft.) ** Prince of Wales Secondary School Jimmi Secondary School Annie Walsh Secondary School Part C of the Project Kolenten Secondary School Wesley Secondary School Government Municipal Secondary School Albert Academy Kamabai Secondary School Moyamba Secondary School Kailahuan Secondary School TOTAL 1,310 230 25 176,711 * The symbol (+) means additional. ** Figures are approximate. *** Replacement of existing buildings. 18 ANNEX B TO SCHEDULE 2 Specialist Services and Fellowships Approximate Man-years A. Specialist Services 1. Ministry of Social Welfare National 7-1/2 Training Center 2. Institute of Education 11-1/2 3. Institute of Public Administration and 12 Management 4. University development planning 3 TOTAL 34 B. Fellowships 1. Technical teacher training 10 2. Ministry of Social Welfare National Training Center 3. Ministry of Education Planning Unit 4 4. Institute of Education 2 5. Institute of Public Administration and -1/2 Management TOTAL 18-1/2 19 SCHEDULE 3 Procurement A. General Procedures 1. Except as provided in Part A.4 hereof, contracts shall be let under procedures consistent with those set forth in the "Guidelines for Procurement under World Bank Loans and IDA Credits" published by the Bank in April 1972, as revised in October 1972 (hereinafter called the Guidelines), on the basis of international competitive bidding. 2. Bidders for civil works contracts estimated to cost the equivalent of $100,000 or more shall be prequalified as described in part 2.2 of the Guidelines. 3. To the extent practicable, contracts for materials, equipment and furniture shall be grouped in lots of at least $40,000 each. 4. (a) The complementary civil works for the schools included in the Project described in the Prior Credit Agreement shall be carried out as extensions to contracts awarded on the basis of international competitive bidding pursuant to the Prior Credit Agreement. (b) Small items of furniture, equipment and materials, including self-help building materials, not exceeding in the aggregate the equivalent of $230,000, which cannot satisfactorily be grouped into lots of at least $ 15,000 each shall be procured according to the regular procedures of the Borrower, provided at least three quotations shall have been solicited from suppliers. B. Evaluation and Comparison of Bids for Goods, Preference for Domestic Manufacturers I. For the purpose of evaluation and comparison of bids for the supply of goods: (i) bidders shall be required to state in their bid the c.i.f. (port of entry) price for imported goods, or the ex-factory price for domestically-manufactured goods; (ii) customs duties and other import taxes on imported goods, and sales and similar taxes on domestically-supplied goods, shall be excluded; and (iii) the cost to the Borrower of inland freight and other expenditures incidental to the delivery of goods to the place of their use or installation shall be included. 2. Goods manufactured in Sierra Leone may be granted a margin of preference in accordance with, and subject to, the following provisions: 20 (a) All bidding documents for the procurement of goods shall clearly indicate any preference which will be granted, the information required to establish the eligibility of a bid for such preference and the following methods and stages that will be followed in the evaluation and comparison of bids. (b) After evaluation, responsive bids will be classified in one of the following three groups: (1) Group A: bids offering goods manufactured in Sierra Leone if the bidder shall have established to the satisfaction of the Borrower and the Association that the manufacturing cost of such goods includes a value added in Sierra Leone equal to at least 20% of the ex-factory bid price of such goods. (2) Group B: all other bids offering goods manufactured in Sierra Leone. (3) Group C: bids offering any other goods. (c) All evaluated bids in each group shall be first compared among themselves, excluding any customs duties and other import taxes on goods to be imported and any sales or similar taxes on goods to be supplied domestically, to determine the lowest evaluated bid of each group. Such lowest evaluated bids shall then be compared with each other, and if, as a result of this comparison, a bid from group A or group B is the lowest, it shall be selected for the award. (d) If, as a result of the comparison under paragraph (c) above, the lowest bid is a bid from group C, all group C bids shall be further compared with the lowest evaluated bid from group A after adding to the c.i.f. bid price of the imported goods offered in each group C bid, for the purpose of this further comparison only, an amount equal to (i) the amount of customs duties and other import taxes which a non-exempt importer would have to pay for the importation of the goods offered in such group C bid, or (ii) 15 4 of the c.i.f. bid price of such goods if said customs duties and taxes exceed 15', of such price. If the group A bid in such further comparison is the lowest, it shall be selected for the award; it not, the bid from group C which as a result of the comparison under paragraph (c) is the lowest evaluated bid shall be selected. C. Review of Procurement Decisions by Association 1. Review of prequalification. The Borrower shall, before qualification is invited, inform the Association in detail of the procedure to be followed and shall introduce 21 such modifications in said procedure as the Association shall reasonably request. The list of prequalified bidders, together with a statement of their qualifications, shall be furnished by the Borrower to the Association for its comments before the applicants are notified, and the Borrower shall make such additions to, deletions from, or modifications in, the said list as the Association shall reasonably request. 2. Review of lists of civil works contracts and items of materials, furniture and equipment. Before bids are invited, the Borrower shall furnish to the Association, for its approval, (i) a list of all contracts for civil works indicating the estimated value of each contract and the forecast timetable for bids and awards of such contracts, (ii) a list of all items of materials, furniture and equipment, indicating their specifications and estimated unit and total prices, indexed, coded and numbered to identify the institutions and spaces for which they are required. 3. Review of invitation to bid and of proposed awards and final contracts. With respect to all contracts for (i) civil works estimated to cost the equivalent of S100,000 or more, and (ii) materials, furniture and equipment estimated to cost the equivalent of S15,000 or more: (a) Before bids arc invited, the Borrower shall furnish to the Association, for its comments, the text of the invitations to bid and the specifications and other bidding documents, together with a description of the advertising procedures to be followed for the bidding, and shall make such modifications in the said documents or procedures as the Association shall reasonably request. Any further modification to the bidding documents shall require the Association's concurrence before it is issued to the prospective bidders. (b) Procurement of materials, furniture and equipment shall be limited to the items specified in the lists mentioned in paragraph C.2 above and identified in contract documents by such indexes, codes and numbers as appear in such list. (c) Promptly after the bids have been received, the Borrower shall inform the Association of the names of the bidders and the respective amounts of the bids. (d) After bids have been received and evaluated, the Borrower shall, before a final decision on the award is made, inform the Association of the name of the bidder to which it intends to award the contract and the reasons for the intended award and shall furnish to the Association, in sufficient time for its review, a detailed report on the evaluation and comparison of the bids received, together with the recommendation for award and such other information as the Association shall reasonably request. The Association shall, if it determines that the intended award would be inconsistent with the Guidelines or this Schedule, promptly inform the Borrower and state the reasons for such determination. (e) The terms and conditions of the contract shall not, without the Association's concurrence, materially differ from those on which bids were asked or prequalification invited, provided that any proposed change in a contract involving a price increase of less than 10% of the contract sum or less than $20,000 equivalent, whichever is less, shall not be deemed to be a material change for purposes of this paragraph (e). (f) A certificate signed by the Project Director shall be furnished to the Association promptly after the execution of a contract for materials, furniture and equipment confirming that the goods contracted for are in accordance with the quantities and specifications set forth in the list mentioned in paragraph C.2 above. (g) Two conformed copies of the contract shall be furnished to the Association promptly after its execution and prior to the submission to the Association of the first application for withdrawal of funds from the Credit Account in respect of such contract. 4. With respect to each contract to be financed out of the proceeds of the Credit and not governed by the preceding paragraph, the Borrower shall furnish to the Association, promptly after its execution and prior to the submission to the Association of the first application for withdrawal of funds from the Credit Account in respect of such contract, two conformed copies of such contract, together with the analysis of bids, recommendations for award and such other information as the Association shall reasonably request. The Association shall, if it determines that the award of the contract was not consistent with the Guidelines or this Schedule, promptly inform the Borrower and state the reasons for such determination. 23 SCHEDULE 4 Project Administration and Responsibilities; the Project Unit In addition to its responsibilities included in Schedule 4 to the Prior Credit Agreement, the Project Unit shall be responsible, inter alia, for the following: (a) coordination of all Project activities with the officials referred to in Section 3.02(c) of this Agreement, including meeting regularly to ensure effective coordination of all technical aspects of the Project; (b) initiating procedures for the recruitment of all specialists according to the terms of reference established by appropriate ministries, departments or agencies and forwarding to the Association such terms of reference and curricula vitae relative to their employment; (c) preparing, signing and administering up to a total of two man-years of specialists' short-term contracts and, in coordination with the respective ministries, departments or agencies, preparing and administering any other specialists' contracts.