Nigeria - HIV/AIDS Program Development Project : procurement plan for Ekiti State

Page 1 Procurement Plan-Goods Country/Organisation: Nigeria Project/Programme: Ekiti State Procurement Plan (Goods) Loan #: Description* Package Number Lot Number Estimated Amount in Nigeria Naira Procurement Method Pre-or Post Qualification Prior or Post Review If Prequalification add 7-13 wks List of Contracts 001 Lot 1 N199,962.00 N/S Aug.5, 2007 Post 002 Lot 1 N4,694,904.00 N/S Aug.6, 2007 Post 003 Lot 1 N2,299,878.00 N/S Aug.12 2007 Post 004 Lot 1 N499,968.00 N/S Aug.15, 2007 Post Total Cost Fill gray cells only! $1=N126 Procure social marketing materials that is gender focused and youth friendly e.g. posters, interactive desktops for the RH clinic Procurement office equipment 12Chairs 3file cabinets 12ceiling fans, Procurement of rapid test kits and laboratory reagents for the 3VCCT delivery centers( to be procured centrally via NACA/WB contribution) and production ofIEC materials procurement of 110 Catons of male and 2 Catons of female condom BASIC DATA 420850PROP0P071LAN0200700B1REVISED1.xls 1 of 22 1/16/2008 1:50 AM Page 2 Procurement Plan-Goods Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Procure social marketing materials that is gender focused and youth friendly e.g. posters, interactive desktops for the RH clinic Procurement office equipment 12Chairs 3file cabinets 12ceiling fans, Procurement of rapid test kits and laboratory reagents for the 3VCCT delivery centers( to be procured centrally via NACA/WB contribution) and production ofIEC materials procurement of 110 Catons of male and 2 Catons of female condom If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Actual Plan Nov.6,2006 N/A N/A Nov. 13, 2006 Nov.20, 2006 Nov.24, 2006 - N/A Actual Plan Nov.6,2006 N/A N/A Nov. 13, 2006 Nov.20, 2006 Nov.24, 2006 - N/A Actual Plan Nov.6,2006 N/A N/A Nov. 13, 2006 Nov.20, 2006 N/A Actual Plan Nov.6,2006 N/A N/A Nov. 13, 2006 Nov.20, 2006 Nov.24, 2006 - N/A Actual Actual Bid Evaluation Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 420850PROP0P071LAN0200700B1REVISED1.xls 2 of 22 1/16/2008 1:50 AM Page 3 Procurement Plan-Goods Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Procure social marketing materials that is gender focused and youth friendly e.g. posters, interactive desktops for the RH clinic Procurement office equipment 12Chairs 3file cabinets 12ceiling fans, Procurement of rapid test kits and laboratory reagents for the 3VCCT delivery centers( to be procured centrally via NACA/WB contribution) and production ofIEC materials procurement of 110 Catons of male and 2 Catons of female condom Contract Implementation Plan vs. Actual Contract Amount in Nigeria Naira Date Contract Award Date Contract Signature Opening of Let of Credit Arrival of Goods Inspection Final Acceptance Plan 1 wk 1.5-3 wks Actual N358,596.00 Dec. 4, 2006 Dec. 11 2006 N/A Dec. 18, 2006. Dec. 18, 2006. date Plan N4,609,710.00 Dec. 4, 2006 Dec. 11 2006 N/A Actual Plan N1,024,380.00 Dec. 4, 2006 Dec. 11 2006 N/A Actual Plan N307,314.00 Dec. 4, 2006 Dec. 11 2006 N/A Contract Finalization 420850PROP0P071LAN0200700B1REVISED1.xls 3 of 22 1/16/2008 1:50 AM Page 4 Procurement Plan-Works EKITI STATE,NIGERIA HIV AIDS DEV. PROJECT. Loan #: Description* Package Number Lot Number Lumpsum or Bill of Quantities Procurement Method Estimated Amount in US $ Pre-or Post Qualification Prior or Post Review If Prequalification add 7-13 wks List of Contracts 001 1 BOQ Direct Shopping 4,065.04 post post Total Cost 0.00 4,065.04 Fill gray cells only! Norm Duration of Proc Steps Upgrading and renovation of one VCCT existing site. Basic Data 420850PROP0P071LAN0200700B1REVISED1.xls 4 of 22 1/16/2008 1:50 AM Page 5 Procurement Plan-Works EKITI STATE,NIGERIA HIV AIDS DEV. PROJECT. Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Upgrading and renovation of one VCCT existing site. If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks Actual Plan 28/12/06. N/A N/A N/A N/A 28/12/2006 Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Bid Evaluation Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 420850PROP0P071LAN0200700B1REVISED1.xls 5 of 22 1/16/2008 1:50 AM Page 6 Procurement Plan-Works EKITI STATE,NIGERIA HIV AIDS DEV. PROJECT. Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Upgrading and renovation of one VCCT existing site. Plan vs. Actual Contract Amount in US$ '000 Date Contract Award Date Contract Signature Mobilization Advance Payment Substantial Completion Final Acceptance Final Cost Plan 1 wk 1.5-3 wks Actual Plan S 1/3/06 1/3/06 1/3/06 1 14/3/06 $7633.5 Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 0.00 Actual rw7633.5 #VALUE! Contract Implementation Contract Finalization 420850PROP0P071LAN0200700B1REVISED1.xls 6 of 22 1/16/2008 1:50 AM Page 7 Procurement Plan- Training 2 Federal Republic of Nigeria EKITI STATE MINISTRY OF HEALTH CONTRIBUTION HIV/AIDS Prog. Dev. Project (World Bank Assisted) S/N Department Description of Traning Participants Designation Venue Period Tuition Transport Fare DSA Total cost Remark 1 SASCP Training of TOT on ART 14 3 Doctors, 5nurses, 2 laboratory scientists, 1 health assistant, 2 from program office Ado Ekiti Nov 12 - 15 2006(3days) NA 5,000 8,634 $13,634.00 2 SASCP Training of health care workers on implementation of PMTCT plus into service delivery sites 100 10 doctors, 50 ANC nurses,20 community health officers,15 health assistants, 5 program officers Ado Ekiti NOV. 22-24, 2006(3days) NA 5000 8,000 $13,000 3 SASCP Training of health service personnel on integrated model for HIV, AIDS, STI and TB. 100 30 from state TB control program, 30 from STI/family planning clinics, 30 from facilities handling AIDS related cases, 10 from program office Ado Ekiti Dec. 5-7 2006 (3days) NA 7,000 14,000 $21,000.00 4 SASC Training of TOT on Counseling plus step down to primary and secondary facilities. 65 16 from Counselling sites and 50 counselors to be trained b Dec. 19-21 2006 (3days) NA 7,000 13,000 $19,000.00 5 SASCP Training of health care workers( laboratory staff) service delivery outlines 20 20 lab staff Ado Ekiti Dec. 26-28, 2006 (3days) NA 2,400 4,600 $7,000.00 6 SASCP Training of MACA on condom distribution logistic MGT (supply, demand & distibution) as service delivery 30 Members from state DRF, health education unit and schools, 3 pogram office Ado Ekiti Nov, 2006 (2days) NA 2065 40000 $6,065.00 88,234 $79,699.00 $1= N123 as at April 2006 (CBN rate) TRAINING AND CAPACITY BUILDING PLAN 2006 420850PROP0P071LAN0200700B1REVISED1.xls 7 of 22 1/16/2008 1:50 AM Page 8 Procurement Plan- Training 2 420850PROP0P071LAN0200700B1REVISED1.xls 8 of 22 1/16/2008 1:50 AM Page 9 Procurement Plan-Consultants Country/Organisation: For Contracts under projects approved before the May 2002 Guidelines Project/Programme: If Post-Review, No-objection Dates are not needed Loan #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No- objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No- objection Date Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Actual List of Contracts SBCQ Lump sum 1,219.00 Post Plan 23/11/06 N/A N/A N/A N/A Actual SBCQ Lump sum 1,819.00 Post Plan 4/12/06 N/A N/A N/A N/A Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Norm Duration of Proc Steps Hiring of consultants to do neesds assessment of existing PMTCT sites in the state Hiring of consultants on training of TOT ART Short List Preparation Request for Proposals Request for Expression of Interest (when required) 420850PROP0P071LAN0200700B1REVISED1.xls 9 of 22 1/16/2008 1:50 AM Page 10 Procurement Plan-Consultants Actual Total Cost 3,038.00 Plan 0.00 Actual Fill gray cells only! $1= N123 420850PROP0P071LAN0200700B1REVISED1.xls 10 of 22 1/16/2008 1:50 AM Page 11 Procurement Plan-Consultants Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Norm Duration of Proc Steps Hiring of consultants to do neesds assessment of existing PMTCT sites in the state Hiring of consultants on training of TOT ART Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Submission Eval Report (T) (F) No-objection Eval Report (T) (F) Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 1 - 1,5 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Consultant Proposals Proposal Evaluation Technical (T) & Financial (F) for projects approved before May 2002 420850PROP0P071LAN0200700B1REVISED1.xls 11 of 22 1/16/2008 1:50 AM Page 12 Procurement Plan-Consultants Total Cost Fill gray cells only! Actual Plan Actual 420850PROP0P071LAN0200700B1REVISED1.xls 12 of 22 1/16/2008 1:50 AM Page 13 Procurement Plan-Consultants Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Norm Duration of Proc Steps Hiring of consultants to do neesds assessment of existing PMTCT sites in the state Hiring of consultants on training of TOT ART Plan vs. Actual Negotiations Submission Draft Contract No-objection Negotiations Contract Amount in US$ '000 Contract ward Contract Signature Plan 2 wks 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Contract Finalization Negotiations 420850PROP0P071LAN0200700B1REVISED1.xls 13 of 22 1/16/2008 1:50 AM Page 14 Procurement Plan-Consultants Total Cost Fill gray cells only! Actual Plan 0.00 Actual 0.00 420850PROP0P071LAN0200700B1REVISED1.xls 14 of 22 1/16/2008 1:50 AM Page 15 Procurement Plan-Consultants Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Norm Duration of Proc Steps Hiring of consultants to do neesds assessment of existing PMTCT sites in the state Hiring of consultants on training of TOT ART Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Contract Implementation 420850PROP0P071LAN0200700B1REVISED1.xls 15 of 22 1/16/2008 1:50 AM Page 16 Procurement Plan-Consultants Total Cost Fill gray cells only! Actual Plan 0.00 Actual 0.00 420850PROP0P071LAN0200700B1REVISED1.xls 16 of 22 1/16/2008 1:50 AM Page 17 Procurement Plan-Approvals-Consultants Initial Approval Update Dates of Bank Approval of Procurement Plan For Consultants 420850PROP0P071LAN0200700B1REVISED1.xls 17 of 22 1/16/2008 1:50 AM Page 18 Procurement Plan-Consultants 2 Country/Organisation: For Contracts under projects approved before the May 2002 Guidelines Project/Programme: If Post-Review, No-objection Dates are not needed Loan #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No-objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Actual List of Contracts Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Total Cost 0.00 Plan 0.00 Actual Fill gray cells only! Request for EOI (where required) Short List Preparation Request for Proposals Norm Duration of Proc Steps 420850PROP0P071LAN0200700B1REVISED1.xls 18 of 22 1/16/2008 1:50 AM Page 19 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions (N) Consultant Proposals 420850PROP0P071LAN0200700B1REVISED1.xls 19 of 22 1/16/2008 1:50 AM Page 20 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Submission Date No-objection Date Contract Amount in US$ '000 Contract Award Contract Signature Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Contract Finalization Draft Contract 420850PROP0P071LAN0200700B1REVISED1.xls 20 of 22 1/16/2008 1:50 AM Page 21 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Contract Implementation 420850PROP0P071LAN0200700B1REVISED1.xls 21 of 22 1/16/2008 1:50 AM Page 22 Procurement Plan-Approvals-Consultants 2 Initial Approval Update Dates of Bank Approval of Procurement Plan For Consultants 2 420850PROP0P071LAN0200700B1REVISED1.xls 22 of 22 1/16/2008 1:50 AM