Nigeria - Second National Fadama Development Project - Adamawa State : procurement plan

Page 1 Procurement Plan-Goods Country/Organisation: Nigeria Project: Fadama II (Adamawa SFDO) If Post-Review, No-objection Dates are not needed Loan #: 3838 UNI Spec Proc Notice Advert Description* Package Number Lot Number Estimated Amount in US $ Procureme nt Method Pre-or Post Qualificat ion Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency No- objection Date On-line UNDB Gateway Nat Press Bid Invitation Date If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to add 7-13 wks Actual List of Contracts ADSFDO/NS/02/2008 1 10,770.00 NS POST POST Plan NA NA NA 4-Feb Actual ADSFDO/NS/02/2008 2 3,850.00 NS POST POST Plan NA NA NA 4-Feb Actual ADSFDO/NS/03/2008 1 1,310.00 NS POST POST Plan NA NA NA 9-Jun Actual ADSFDO/NS/03/2008 2 1,440.00 NS POST POST Plan NA NA NA 9-Jun Actual ADSFDO/NS/04/2008 1 3,100.00 NS POST POST Plan NA NA NA 4-Feb Actual ADSFDO/NS/05/2008 1 3,750.00 NS POST POST Plan NA NA NA 28-Jan Actual ADSFDO/NS/06/2008 1 6,920.00 NS POST POST Plan NA NA NA 14-Apr Actual ADSFDO/NS/06/2008 2 6,150.00 NS POST POST Plan NA NA NA 14-Apr Actual Total Cost 37,290.00 Plan 0.00 Actual 1. The Laptops are to be procured for 7 Other Specialists and are to be financed 100% from GCCC 2. Laser Jet Printers are needed at LFDOs to Facilitate reports generation. To be financed 100% from GCCC 3. LFDOs Need Mobiity. The SFDC agreed that 1No. Motor cycle be provided for each of the participating LGC. To be financed 100% from GCCC 4. The Generator sets are to be procured to support the LFDOs Desk Tops. To be financed 100% from GCCC. BASIC DATA Bidding Period Draft Bid Documents, including specs and quantities, draft SPN Norm Duration of Proc Steps Procurement of 7No. Laptops 1 Procurement of 10No. Laser Jet Printers 2 Production of 2100 copies of Project Assesment Hand Book Procurement of 10No. 2.5KVA Generator Sets 4 Production of 200 copies of Posters & Stickers Printing of Stores/Accounts Books Stationeries & Computer Consumables(A4 papers, Envelopes, Biros, Headed papers, Toners, File Jackets, Procurement of 10No. Motor Cycles 3 42290.xls 1 of 20 1/29/2008 4:00 PM Page 2 Procurement Plan-Goods 42290.xls 2 of 20 1/29/2008 4:00 PM Page 3 Procurement Plan-Goods Country/Organisation: Nigeria Project: Fadama II (Adamawa SFDO) Loan #: 3838 UNI Description* List of Contracts Total Cost 1. The Laptops are to be procured for 7 Other Specialists and are to be financed 100% from GCCC 2. Laser Jet Printers are needed at LFDOs to Facilitate reports generation. To be financed 100% from GCCC 3. LFDOs Need Mobiity. The SFDC agreed that 1No. Motor cycle be provided for each of the participating LGC. To be financed 100% from GCCC 4. The Generator sets are to be procured to support the LFDOs Desk Tops. To be financed 100% from GCCC. Norm Duration of Proc Steps Procurement of 7No. Laptops 1 Procurement of 10No. Laser Jet Printers 2 Production of 2100 copies of Project Assesment Hand Book Procurement of 10No. 2.5KVA Generator Sets 4 Production of 200 copies of Posters & Stickers Printing of Stores/Accounts Books Stationeries & Computer Consumables(A4 papers, Envelopes, Biros, Headed papers, Toners, File Jackets, Procurement of 10No. Motor Cycles 3 If Post-Review, No-objection Dates are not needed Bid Closing- Opening 12 wks 19-Feb 19-Feb 23-Jun 23-Jun 18-Feb 11-Feb 28-Apr 28-Apr 3. LFDOs Need Mobiity. The SFDC agreed that 1No. Motor cycle be provided for each of the participating LGC. To be financed 100% from GCCC Bidding Period 42290.xls 3 of 20 1/29/2008 4:00 PM Page 4 Procurement Plan-Goods 42290.xls 4 of 20 1/29/2008 4:00 PM Page 5 Procurement Plan-Goods Country/Organisation: Nigeria Project: Fadama II (Adamawa SFDO) Loan #: 3838 UNI Description* List of Contracts Total Cost 1. The Laptops are to be procured for 7 Other Specialists and are to be financed 100% from GCCC 2. Laser Jet Printers are needed at LFDOs to Facilitate reports generation. To be financed 100% from GCCC 3. LFDOs Need Mobiity. The SFDC agreed that 1No. Motor cycle be provided for each of the participating LGC. To be financed 100% from GCCC 4. The Generator sets are to be procured to support the LFDOs Desk Tops. To be financed 100% from GCCC. Norm Duration of Proc Steps Procurement of 7No. Laptops 1 Procurement of 10No. Laser Jet Printers 2 Production of 2100 copies of Project Assesment Hand Book Procurement of 10No. 2.5KVA Generator Sets 4 Production of 200 copies of Posters & Stickers Printing of Stores/Accounts Books Stationeries & Computer Consumables(A4 papers, Envelopes, Biros, Headed papers, Toners, File Jackets, Procurement of 10No. Motor Cycles 3 If Post-Review, No-objection Dates are not needed Contract Implementation Submission Bid Eval Rpt No-objection Date Contract Amount in US$'000 Date Contract Award Date Contract Advert Date Contract Signature Opening of Let of Credit Arrival of Goods Inspection Final Acceptance 1.5 - 3 wks 1 - 1.5 wks 1 wk 1.5-3 wks NA NA 10,770.00 28-Feb NA 3-Mar NA 17-Mar 18-Mar NA NA 3,850.00 28-Feb NA 3-Mar NA 17-Mar 18-Mar NA NA 1,310.00 30-Jun NA 8-Jul NA 22-Jul 25-Jul NA NA 1,440.00 30-Jun NA 8-Jul NA 22-Jul 25-Jul NA NA 3,100.00 28-Feb NA 7-Mar NA 21-Mar 21-Mar NA NA 3,750.00 18-Feb NA 22-Feb NA 3-Mar 5-Mar NA NA 6,920.00 5-May NA 14-May NA 30-May 2-Jun NA NA 6,150.00 5-May NA 14-May NA 30-May 2-Jun 37,290.00 0.00 Bid Evaluation Contract Finalization 42290.xls 5 of 20 1/29/2008 4:00 PM Page 6 Procurement Plan-Goods 42290.xls 6 of 20 1/29/2008 4:00 PM Page 7 Procurement Plan-Works Country/Organisation: Nigeria Project/Programme: Second National Fadama Development Project (Adamawa State Fadama Development Office) If Post-Review, No-objection Dates are not needed Loan #: 3838 UNI Spec Proc Notice Advert Description* Package Number Lot Number Lumpsum or Bill of Quantities Procuremen t Method Estimated Amount in US $ Pre-or Post Qualification Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks add 7-13 wks Actual List of Contracts ADSFDO/NS/01/2008 1 BoQ NS 23,080.00 Post Post Plan NA NA NA Actual Plan Actual Total Cost 23,080.00 Plan 0.00 Actual Foot Note: 1. Rehabilitation will be funded 100% from Government Counterpart Fund since Civil Works Category has been exhausted. Norm Duration of Proc Steps Office Rehabilitation 1 Basic Data Draft Bid Documents, including specs and quantities, draft SPN 42290.xls 7 of 20 1/29/2008 4:00 PM Page 8 Procurement Plan-Works Country/Organisation: Nigeria Project/Programme: Second National Fadama Development Project (Adamawa State Fadama Development Office) Loan #: 3838 UNI Description* List of Contracts Total Cost Foot Note: 1. Rehabilitation will be funded 100% from Government Counterpart Fund since Civil Works Category has been exhausted. Norm Duration of Proc Steps Office Rehabilitation 1 If Post-Review, No-objection Dates are not needed Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Contract Amount in US$ '000 Date Contract Award Date Contract Advert Date Contract Signature Mobilization Advance Payment Substantial Completion Final Acceptance Final Cost 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 wk 1.5-3 wks 29-Jan 12-Feb NA NA 23.08 22-Feb NA 29-Feb 3-Mar 31-Mar 7-Apr 23.08 0.00 Contract Implementation Bid Evaluation Contract Finalization Bidding Period 42290.xls 8 of 20 1/29/2008 4:00 PM Page 9 Procurement Plan-Consultants 2 Country/Organisation: Nigeria For Contracts under projects approved before the May 2002 Guidelines Project: Fadama II (Adamawa SFDO) If Post-Review, No-objection Dates are not needed Loan #: 3838 UNI Contract Type Description* Selection Method Lumpsum or Time- Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No-objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Actual List of Contracts CQ LS 25.93 Post Plan NA NA NA NA NA NA Actual IC LS 11.54 Post Plan NA NA NA NA NA NA Actual IC LS 23.08 Post Plan NA NA NA NA NA NA Actual Project Staff LS 9.54 Post Plan NA NA NA NA NA NA Actual CQ LS 5.00 Post Plan NA NA NA NA NA NA Actual IC LS 1.54 Post Plan NA NA NA NA NA NA Actual IC LS 12.50 Post Plan NA NA NA NA NA NA Actual IC LS 4.44 Post Plan NA NA NA NA NA NA Actual IC LS 11.25 Post Plan NA NA NA NA NA NA Actual Plan Actual Total Cost 104.82 Plan 0.00 Actual Subprojects Sustainability Survey Hardware maintenance Preparation Request for Proposals Norm Duration of Proc Steps Environmental Auditing Request for EOI (where required) Short List Project Completion Review T.V Documetary and Radio Programs Market Price, CAYS,FEB Surveys Implementation of Cross FCA Activities Design of Cross FCA Advisory Services Activities Proposal Evaluation of FCA Based Proposals 42290.xls 9 of 20 1/29/2008 4:00 PM Page 10 Procurement Plan-Consultants 2 42290.xls 10 of 20 1/29/2008 4:00 PM Page 11 Procurement Plan-Consultants 2 Country/Organisation: Nigeria Project: Fadama II (Adamawa SFDO) Loan #: 3838 UNI Description* List of Contracts Total Cost Subprojects Sustainability Survey Hardware maintenance Norm Duration of Proc Steps Environmental Auditing Project Completion Review T.V Documetary and Radio Programs Market Price, CAYS,FEB Surveys Implementation of Cross FCA Activities Design of Cross FCA Advisory Services Activities Proposal Evaluation of FCA Based Proposals Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Submission Date No-objection Date Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks 1 - 2 wks 1 - 2 wks Actual Plan 7-Jul 21-Jul NA NA 21-Jul NA 28-Jul NA NA Actual Plan 17-Sep 2-Oct NA NA 2-Oct NA 22-Oct NA NA Actual Plan 8-Feb 18-Feb NA NA 18-Feb NA 10-Mar NA NA Actual Plan 28-Mar 11-Apr NA NA 11-Apr NA NA NA NA Actual Plan 30-May 30-May NA NA 30-May NA 6-Jun NA NA Actual Plan 12-Mar 26-Mar NA NA 26-Mar NA 2-Apr NA NA Actual Plan 21-Mar 31-Mar NA NA 31-Mar NA 7-Apr NA NA Actual Plan 7-Mar 18-Mar NA NA 18-Mar NA 28-Mar NA NA Actual Plan 10-Jun 21-Jun NA NA 21-Jun NA 1-Jul NA NA Actual Plan Actual Plan Actual Draft Contract Consultant Proposals Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions (N) 42290.xls 11 of 20 1/29/2008 4:00 PM Page 12 Procurement Plan-Consultants 2 42290.xls 12 of 20 1/29/2008 4:00 PM Page 13 Procurement Plan-Consultants 2 Country/Organisation: Nigeria Project: Fadama II (Adamawa SFDO) Loan #: 3838 UNI Description* List of Contracts Total Cost Subprojects Sustainability Survey Hardware maintenance Norm Duration of Proc Steps Environmental Auditing Project Completion Review T.V Documetary and Radio Programs Market Price, CAYS,FEB Surveys Implementation of Cross FCA Activities Design of Cross FCA Advisory Services Activities Proposal Evaluation of FCA Based Proposals Contract Amount in US$ '000 Contract Award Date Contract Advert Contract Signature Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost 1 wk 1 - 3 wks Plan Actual 25.93 4-Aug NA 11-Aug Plan 15-Aug 15-Sep 22-Sep Actual 11.54 24-Oct NA 31-Oct Plan 4-Nov 25-Nov 2-Dec Actual 23.08 18-Mar NA 24-Mar Plan 31-Mar 14-Apr 21-Apr Actual 9.54 NA NA NA Plan 18-Apr 30-May 13-Jun Actual 5.00 9-Jun NA 17-Jun Plan 23-Jun 7-Jul 11-Jul Actual 1.54 4-Apr NA 7-Apr Plan 9-Apr 18-Apr 21-Apr Actual 12.50 9-Apr NA 17-Apr Plan 21-Apr 1-May 5-May Actual 4.44 31-Mar NA 10-Apr Plan 14-Apr Quarterly 31-Dec Actual 11.25 7-Jul NA 14-Jul Plan 21-Jul 11-Aug 20-Aug Actual Plan Actual 100.38 Plan 0.00 0.00 Actual 0.00 Contract Implementation Contract Finalization 42290.xls 13 of 20 1/29/2008 4:00 PM Page 14 Procurement Plan-Consultants 2 42290.xls 14 of 20 1/29/2008 4:00 PM Page 15 S/N Department Description of Training Participants Designation Venue Period Tuition Fee Transport Fare DSA Total Cost 2 SFDO Mgt. Skill Devt. Programme, Business Advisors on Small Scale and Medium Ent. 1 Adv. Serv. Off. Ilorin 1 week 0.23 0.52 0.808 1.5565 4 SFDO Mandatory Continuing Professional Devt. (MCPD) Training 2 Project Accountant & Proc. Officer to be determined 1 week 0.26 0.58 0.689 1.53 9 SFDO Microsoft Access for Data Mgt. 1 Monioring & Eval Off. ASCON 1 week 0.43 0.43 1.1845 2.0441 10 SFDO Data Processing & Analysis using SPSS/PC 1 Data Processing Officer Ibadan 1 week 0.54 0.43 1.732 2.70 11 SFDO Microsoft Access for Data Mgt. 1 MIS Assist. to be determined to be determined - - .. 1.68 12 SFDO Project Financial Mgt. System 1 Project Cashier Ibadan 1 week 0.66 0.42 0.301 1.38 13 SFDO Local Training & Workshops / Meetings to be organised by World Bank, NFDO, other Training Institutions. 15 SFDO Staff to be determined to be determined .. .. .. 53.85 88.51 Local Training Total Local Training COUNTRY: NIGERIA PROJECT: NATIONAL FADAMA DEVELOPMENT PROJECT II (NFDP-II) CREDIT NO: 3838-UNI PIU: ADAMAWA STATE FADAMA DEVELOPMENT OFFICE, YOLA. Monioring & Eval Off. Project Accountant, Auditor & Head PFMU Environmental Off. Community Devt. Off. 8 SFDO Training Needs Analysis and Training Design 1 7 ARMTI Ilorin 1week 0.43 0.86 2.37 3.66 SFDO Population, sustainable Devt. & Environment 1 ARMTI Ilorin 1 week 0.43 1.18 0.4296 2.04 1.29 Lagos Business School 1 week 0.72 3.5535 5.56 1.732 2.51 6 SFDO Selection of Consultants Under World Bank Financed Projects 3 ARMTI Ilorin 1 week 0.26 0.52 5 SFDO Agricultural Projects Monitoring & Evaluation 1 (US$ '000) Advanced Course on Project Analysis and Procurement of Goods & Services 1 0.56 0.86 3.46 4.88 ASCON 2 weeks ADAMAWA STATE FADAMA DEVELOPMENT OFFICE PROCUREMENT PLAN - 2008 TRAINING CATEGORY State Proj. Coord. Procurement Off. 1 SFDO 3 SFDO Mgt. of Public Relations in the Agricultural & Rural Sector 2 3.46 5.12 Ibadan 1 week 0.80 0.86 Page 16 $'000 $'000 S/N Department Description of Training Participants Designations Venue Duration Tuition Total Cost 127.22 17.47 2 weeks Crown Agent, UK Comm. Off. PFMU 1 Effective Mgt. Skills 7.13 10.13 3.50 Project Accountant Crown Agent, UK 2 weeks 3.00 13.97 5 SFDO Financial Mgt. of Devt. Projects 1 27.93 34.93 12.58 17.47 13.97 9.08 13.97 Adv. Serv. Off. & CDO Crown Agent, UK 2 weeks 7.00 4 SFDO Mgt. Devt. and Training 2 6 Transport & DSA 13.97 17.17 3 SFDO Mgt. Information Systems for Monitoring & Evaluation 1 M & E Crown Agent, UK 3.50 2 weeks 3.50 SFDO Tender Design & Contract Mgt. 1 Procurement Off. Crown Agent, UK 2 weeks 3.20 2 weeks Crown Agent, UK 1 SFDC Human Resource Mgt. Skills and Techniques 1 SPC Crown Agent, UK 2 weeks 3.50 Overseas Training $'000 Sub-total 17.47 2 SFDO 5 Effective Programme & Project Cycle Mgt. 1 Perm. Sec. MOA Page 17 Remarks Page 18 Page 19 (US$'000) S/N Description of Tour Objectives of the Tour Participants Place to Visit Duration of the tour Transport Fare DSA Total Cost 1 Study tour by SFDC, Facs., FCAs, ASPs & SFDO to other States' Projects To expose project staff and other stakeholders to the good practices/new techniques of operation in other states / LGA/FCAs 15 To be decided 1 Week To be determined To be determined 11.63846 2 Supervisory/Interactive Visits outside the State by the SFDO/SFDC/ADPEC To share implementation experience and see new appropriate techniques/technology 15 To be decided 1 Week To be determined To be determined 9.23 3 Interactive visit for Service Providers To expose the service providers to other practices that may be better in terms of adaptability, environmentally & socially friendiliness, and sustainability 15 To be decided 1 Week To be determined To be determined 9.23 Project: NATIONAL FADAMA DEVELOPMENT PROJECT - II (Adamawa State) Credit No: 3838-UNI ADAMAWA STATE FADAMA DEVELOPMENT OFFICE PROCUREMENT PLAN - 2008 Country: NIGERIA STUDY TOURS Page 20 Remarks