Nigeria : Extractive Industries Transparency Initative Implementation Project : procurement plan

Page 1 GRANT AGREEMENT TF 056072 Agreed Allocation Revised Proposal Spent Balance Category US$ US$ Goods 236,032 183,650 #VALUE! #VALUE! Consultants Services 637,920 54,661 0 54,661.00 Training and Workshops 1,264,160 350,000 0 350,000.00 Operating Costs 80,000 95,853 26,393 69,459.91 Total 2,218,112 684,164 #VALUE! #VALUE! Last revised: December 2006 Agreed Allocation at commencement $2.22million Page 2 Procurement Plan-Goods Country/Organisation: Nigeria/NEITI Project/Programme: Nigeria Extractive Industries Transparency Initiative If Post-Review, No-objection Dates are not needed Loan #: Spec Proc Notice Advert Description* Package Number Lot Number Estimated Amount in US $ Procurement Method Pre-or Post Qualification Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks add 7-13 wks Actual List of Contracts NEITI/NS/01/06 1 26,112.00 N/S N/A Post Plan N/A N/A N/A 3/11/06 10/11/06 NA Actual N/A N/A N/A 14/12/06 19/12/06 NA NEITI/NS/O2/06 2 38,046.78 N/S N/A Post Plan N/A N/A N/A 3/11/06 10/11/06 NA Actual N/A N/A N/A 6/11/06 13/11/06 NA NEITI/NS/01/07 1 25,423.73 N/S N/A Post Plan N/A N/A N/A 3/11/06 10/11/06 NA Actual N/A N/A N/A 5/9/07 17/9/0 NA NEITI/NS/02/07 3 63,559.33 N/S N/A Post Plan N/A N/A N/A 3/11/06 10/11/06 NA Actual N/A N/A N/A 15/11/07 27/11/07 NA NEITI/NS/01/08 1 30,508.47 NS NA Post Actual N/A N/A N/A 30/01/08 07/02/08 NA Actual Plan Actual Plan Actual Plan Actual Total Cost 183,650.31 Plan Actual Fill gray cells only! 2 Generators for Lagos and Port-Harcourt PICs Books for 3 PICs Journals for the 3 centres ICT Equipment for 3 Information Centres Bid Evaluation BASIC DATA Bidding Period Draft Bid Documents, including specs and quantities, draft SPN Norm Duration of Proc Steps 3 Information Centres (PIC): Furniture and Fittings 423110PROP0P091t0Plan0Revised0final.xls 2 of 11 2/4/2008 9:00 AM Page 3 Procurement Plan-Goods Country/Organisation: Nigeria/NEITI Project/Programme: Nigeria Extractive Industries Transparency Initiative Loan #: Description* List of Contracts Total Cost Fill gray cells only! 2 Generators for Lagos and Port-Harcourt PICs Books for 3 PICs Journals for the 3 centres ICT Equipment for 3 Information Centres Norm Duration of Proc Steps 3 Information Centres (PIC): Furniture and Fittings Contract Implementation No-objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening of Let of Credit Arrival of Goods Inspection Final Acceptance 1 - 1.5 wks Plan 1 wk 1.5-3 wks Actual N/A Plan 26,112.00 15/12/06 20/12/06 N/A 20/01/07 22/01/07 NA Actual 28,207.03 18/12/06 23/12/06 N/A 20/01/07 20/01/07 N/A Plan 38,046.78 15/12/06 20/12/06 N/A 20/01/07 22/01/07 N/A Actual N/A N/A Plan 25,423.73 15/01/08 22/01/08 N/A 22/02/08 22/02/08 N/A Actual 24,160.00 18/01/08 N/A N/A Plan 63,559.32 20/11/06 22/11/06 N/A 10/02/08 10/02/08 N/A Actual 63,077.90 30/11/07 11/12/07 N/A N/A Plan 30,508.47 14/02/08 21/02/08 15/03/08 15/03/08 Actual Plan Actual Plan Actual Plan Actual Plan 183,650.30 Actual #VALUE! Bid Evaluation Contract Finalization 423110PROP0P091t0Plan0Revised0final.xls 3 of 11 2/4/2008 9:00 AM Page 4 Procurement Plan-Approvals-Goods Initial Approval Update Dates of Bank Approval of Procurement Plan For Goods 423110PROP0P091t0Plan0Revised0final.xls 4 of 11 2/4/2008 9:00 AM Page 5 Procurement Plan-Consultants 2 Country/Organisation:Nigeria/NEITI For Contracts under projects approved before the May 2002 Guidelines Project/Programme: Nigeria Extractive Industries Transparency Initiative NEITI If Post-Review, No-objection Dates are not needed Loan #:056072 Contract Type Description* Selectio n Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No-objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Actual Actual List of Contracts Consultancy/Personnel to run Information Centres IC Time Based 39,661 Post Plan 12/12/06 24/12/06 N/A N/A 12/12/06 24/12/06 Plan 25/12/06 15/01/07 20/01/07 25/01/07 NA 26/01/07 31/01/07 Actual 14/11/07 Actual 15/1/08 SSS Lumpsum 15,000 Post Plan N/A N/A NA NA NA NA Plan 08/02/08 15/02/08 NA 20/02/08 NA NA 22/02/08 Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Total Cost 54,661.00 Plan Plan Actual Actual Fill gray cells only! Request for EOI (where required) Short List Consultant Proposals Annual financial audit Preparation Request for Proposals Norm Duration of Proc Steps Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions (N) 423110PROP0P091t0Plan0Revised0final.xls 5 of 11 2/4/2008 9:00 AM Page 6 Procurement Plan-Consultants 2 Country/Organisation:Nigeria/NEITI Project/Programme: Nigeria Extractive Industries Transparency Initiative NEITI Loan #:056072 Description* List of Contracts Consultancy/Personnel to run Information Centres Total Cost Fill gray cells only! Annual financial audit Norm Duration of Proc Steps Plan vs. Actual Submission Date No-objection Date Contract Amount in US$ '000 Contract Award Contract Advert Contract Signature Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan 1 - 2 wks 1 - 2 wks 1 wk 1-2wks 1 - 3 wks Plan Actual Actual Plan 5/02/07 12/02/07 39,661 19/02/07 21/02/07 23/02/07 Plan NA 26/03/07 25/03/08 25,920.00 Actual 36,661.00 Actual Plan 23/02/08 28/02/08 15,000.00 01/03/08 02/03/08 03/03/08 Plan 05/03/08 17/03/08 21/03/08 15,000.00 Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan #REF! Actual Actual #REF! Contract Implementation Contract Finalization Draft Contract 423110PROP0P091t0Plan0Revised0final.xls 6 of 11 2/4/2008 9:00 AM Page 7 Initial Approval Update Dates of Bank Approval of Procurement Plan For Consultants 2 Page 8 PROCUREMENT OF TRAINING AND WORKSHOPS S/N CONTRACT DESCRIPTION ESTIMATED US$ (N118=1$) Procurment method Pre/Post Qualification Domestic Preference (Yes/No) Review by Bank (Prior or Post) Expected Bid Opening 4 South-South Roadshows (5 States) 350,000 Direct contracting POST NO PRIOR N/A Total 350,000 Page 9 Procurement Plan-Operating Costs OPERATING COSTS Description Selected Method Lump Sum or TimeBase Estimated Amount US$ ('000) Prior or Post Review Plan Vs Actual Pre & Submis- sion by Exec. Agent No Obj. Date On-line UNDB Gateway Nat. Press Lead Time Before Shortlist Submis- sion Date 1 2 3 4 5 6 7 8 9 10 11 Plan 19-Nov-07 30-Sep-06 NA NA NA Actual 30,000.00 Total 95,852.54 Time based 65,852.54 Post Preparation of Terms of Request for Shortlist Rent for Lagos & Port-Harcourt PICs (I) Running costs of 3 Information Centres Shopping/IC 423110PROP0P091t0Plan0Revised0final.xls 9 of 11 2/4/2008 9:00 AM Page 10 Procurement Plan-Operating Costs Draft Contract Conctract Finalization Contract Implementation No. Obj. Date Invita-tion Date Opening Date Subm. Of Eval Report No. Obj. of Eval. Report Opening of Proposal s Prepara- tion of Evaluatio n Report Negocia- tion Submi- ssion Date No Objection Date Submi- ssion of Draft Contract Contract Award Contract Signature Mobilisa- tion Advance Payment Draft Report Final Report Final Cost 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA 31-Jan-07 65,853 30,000.0 95,853 Consultant Proposal Evaluation 423110PROP0P091t0Plan0Revised0final.xls 10 of 11 2/4/2008 9:00 AM Page 11 PUBLIC INFORMATION CENTRES Abuja Lagos PH GOODS $ $ $ $ $ Furniture and fittings 5,520.00 10,296.00 10,296.00 26,112 Books & Journals 31,355.93 31,355.93 31,355.93 94,068 ICT equipment 8,640.00 14,703.39 14,703.39 38,047 Generator - 12,711.86 12,711.86 25,424 183,650.31 OPERATING COSTS 14,279.66 35,701.69 45,871.19 95,852.54 CONSULTANCY SERVICES 13,220.34 13,220.34 13,220.34 39,661.02 GRAND TOTAL PICS 319,163.86