Nigeria - HIV/AIDS Program Development Project : procurement plan for Adamawa state

Page 1 Procurement Plan-Goods Country/Organisation: Project/Programme: If Post-Review, No-objection Dates are not needed Loan #: Spec Proc Notice Advert Contract Implementation Description* Package Number Lot Number Lot Description Estimated Amount in US $ Procureme nt Method Pre-or Post Qualificatio n Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency No- objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No- objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening of Let of Credit Arrival of Goods Inspection Final Acceptance If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks add 7-13 wks Actual Actual List of Contracts 1 Nat. Shopping Post Post Plan NA NA N/A Plan NA Actual Actual date 2 1 18 Seater Bus 45,802.00 Nat. Shopping Post Post Plan NA NA N/A 2/2/06 22/02/06 13/3/06 Plan 76,923.07 13/3/06 23/3/06 NA 6/4/06 10/4/06 Actual Actual 1 76,336.00 LIB Central Pre Prior Plan 1/2/06 9/2/06 20/2/06 4/4/06 4/4/06 17/4/06 24/4/06 Plan 76,923.07 1/5/06 12/5/06 12/08/06 18/8/06 Actual Actual 1 33.500.00 Shopping Post Post Plan NA NA N/A 2/2/06 22/02/06 13/3/06 Plan 76,923.07 13/3/06 23/3/06 NA 6/4/06 10/4/06 Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual 8 No computers/ 8 No office equipment ARV Drugs procurement computers (10) procurement of funiture AD/SACA/01 /07 AD/SACA/01 /06 AD/SACA/02 /06 AD/SACA/03 /07 Bid Evaluation Contract Finalization BASIC DATA Bidding Period Draft Bid Documents, including specs and quantities, draft SPN Norm Duration of Proc Steps procurement of 8 computers/ office equipment Contribution towards National ARV Procurement . Procurement of 1 Vehicle Project Management (Office equipment) 420920PROP0P071orks0Correct0vision1.xls 1 of 31 02/21/2008 3:11 AM Page 2 Procurement Plan-Goods Total Cost 0.00 Plan Plan 230,769.21 Actual Actual Fill gray cells only! 420920PROP0P071orks0Correct0vision1.xls 2 of 31 02/21/2008 3:11 AM Page 3 Procurement Plan-Approvals-Goods Initial Approval Update Dates of Bank Approval of Procurement Plan For Goods 420920PROP0P071orks0Correct0vision1.xls 3 of 31 02/21/2008 3:11 AM Page 4 Procurement Plan-Works Country/Organisation: Project/Programme: If Post-Review, No-objection Dates are not needed Loan #: Spec Proc Notice Advert Description* Package Number Lot Number Lumpsum or Bill of Quantities Procurement Method Estimated Amount in US $ Pre-or Post Qualification Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan vs. Actual Contract Amount in US$ '000 Date Contract Award Date Contract Signature Mobilization Advance Payment Substantial Completion If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks Plan 1 wk 1.5-3 wks add 7-13 wks Actual Actual List of Contracts 1 Lump Sum Shopping 26,717.55 Post Post Plan 4/4/07 NA 11/4/07 20/4/20 27/4/07 NA Plan 26,717.55 3/5/07 7/5/07 14/5/07 Actual Actual Plan Plan Actual Actual AD/SACA 1 Lump sum Shopping 20,610.68 Post Post Plan 9/4/07 N/A 16/4/07 23/4/07 2/5/07 N/A Plan 20,610.68 10/5/07 18/5/07 24/5/07 /02/07 Actual Actual Plan Plan Actual Actual AD/SACA 1 Lump sum Shopping 18,320.61 Post Post Plan 4/4/07 N/A 11/4/07 20/4/20 27/4/07 N/A Plan 18,320.61 3/5/07 7/5/07 14/5/07 /03/07 Actual Actual Plan Plan Actual Actual AD/SACA 1 Lump sum Shopping 65,648.85 Post Post Plan 9/4/07 N/A 16/4/07 23/4/07 2/5/07 N/A Plan 65,648.85 10/5/07 18/5/07 24/5/07 /04/07 Actual Actual AD/SACA 1 BOQ Shopping 1.99 NA Post Plan NA NA NA NA NA 26/3/2002 2/4/2007 Plan 1.99 9/4/2007 12/4/2007 16/4/2007 /04/07 Actual Actual AD/SACA 1 BOQ Shopping 4.41 NA Post Plan NA NA NA NA NA 26/3/2002 2/4/2007 Plan 4.41 9/4/2007 12/4/2007 16/4/2007 /05/07 Actual Actual AD/SACA 1 BOQ Shopping 2.45 NA Post Plan NA NA NA NA NA 26/3/2002 2/4/2007 Plan 2.45 9/4/2007 12/4/2007 16/4/2007 /06/07 Actual Actual AD/SACA 2 BOQ Shopping 7.99 NA Post Plan NA NA NA NA NA 26/3/2002 2/4/2007 Plan 7.99 9/4/2007 12/4/2007 16/4/2007 /07/07 Actual Actual AD/SACA 3 BOQ Shopping 10.05 NA Post Plan NA NA NA NA NA 26/3/2002 2/4/2007 Plan 10.05 9/4/2007 12/4/2007 16/4/2007 /08/07 Actual Actual AD/SACA 4 BOQ Shopping 13.18 NA Post Plan NA NA NA NA NA 26/3/2002 2/4/2007 Plan 13.18 9/4/2007 12/4/2007 16/4/2007 /09/07 Actual Actual 104,596.59 Actual Actual 104,596.59 Total Cost 40.05 Plan Plan 40.05 104,596.59 Actual Actual 104,596.59 Basic Data Bidding Period Draft Bid Documents, including specs and quantities, draft SPN Norm Duration of Proc Steps Partitioning to creat 2 councelling rooms fromexisting space Partioning to create councelling rooms and repairs of delapidation Pertitioning to create counselling rooms in the ANC Phamacy AD/SACA/01 /07 Plywood and block partitioining to create 2 councelling rooms construction of 1 generator room Contract Implementation Pertitioning to create 2 counseling Solid plywood and block partitioning building of gate house Land scaping of premisses construction of open five car pack Bid Evaluation Contract Finalization 420920PROP0P071orks0Correct0vision1.xls 4 of 31 02/21/2008 3:11 AM Page 5 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Norm Duration of Proc Steps Partitioning to creat 2 councelling rooms fromexisting space Partioning to create councelling rooms and repairs of delapidation Pertitioning to create counselling rooms in the ANC Phamacy Plywood and block partitioining to create 2 councelling rooms construction of 1 generator room Pertitioning to create 2 counseling Solid plywood and block partitioning building of gate house Land scaping of premisses construction of open five car pack Final Acceptanc e Final Cost 21/5/07 26,717.55 31/5/07 20,610.68 21/5/07 18,320.61 31/5/07 65,648.85 7/5/2007 1.99 7/5/2007 4.41 7/5/2007 2.45 7/5/2007 7.99 7/5/2007 10.05 7/5/2007 13.18 #REF! 40.05 #REF! Contract Implementation 420920PROP0P071orks0Correct0vision1.xls 5 of 31 02/21/2008 3:11 AM Page 6 Procurement Plan-Approvals-Works Initial Approval Update Dates of Bank Approval of Procurement Plan For Works 420920PROP0P071orks0Correct0vision1.xls 6 of 31 02/21/2008 3:11 AM Page 7 Procurement Plan-Consultants Country/Organisation: For Contracts under projects approved before the May 2002 Guidelines Project/Programme: If Post-Review, No-objection Dates are not needed Loan #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No- objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No- objection Date Plan vs. Actual Invitation Date Submission / Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Submission Eval Report (T) (F) No- objection Eval Report (T) (F) Plan vs. Actual Negoti ations Submis sion Draft Contra ct No- objectio n Negotia tions Contract Amount in US$ Contra ct ward Contra ct Signatu re Plan vs. Actual Mobilizat ion Advance Payment Draft Report Final Report Final Cost Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Plan 4 to 12 wks 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 1 - 1,5 wks Plan 2 wks 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Plan Actual Actual Actual Actual List of Contracts SS Lump Sum 38,167.94 Prior Plan 9/4/2007 13/4/2007 16/04/2007 17/4/2007 18/4/2007 Plan 30/4/07 30/04/2007 1/5/2007 3/5/2007 4/5/2007 7/5/2007 8/5/2007 Plan 9/5/07 10/5/07 11/5/07 38,167.94 14/5/07 15/5/07 Plan 16/5/07 17/5/07 18/5/07 38,167.94 Actual Actual Actual Actual SS Lump Sum 38,167.94 Prior Plan 9/4/2007 13/4/2007 16/04/2007 17/4/2007 18/4/2007 Plan 30/4/07 30/04/2007 1/5/2007 3/5/2007 4/5/2007 7/5/2007 8/5/2007 9/5/07 10/5/07 11/5/07 38,167.94 14/5/07 15/5/07 Plan 16/5/07 17/5/07 18/5/07 38,167.94 Actual Actual Actual SS QCBS 91,603.05 Prior Plan 9/4/2007 13/4/2007 16/04/2007 17/4/2007 18/4/2007 Plan 30/4/07 30/04/2007 1/5/2007 3/5/2007 4/5/2007 7/5/2007 8/5/2007 9/5/07 10/5/07 11/5/07 91,603.05 14/5/07 Plan 16/5/07 17/5/07 18/5/07 91,603.05 Actual Actual Actual SS Lump Sum 38,167.94 Prior Plan 9/4/2007 13/4/2007 16/04/2007 17/4/2007 18/4/2007 Plan 30/4/07 30/04/2007 1/5/2007 3/5/2007 4/5/2007 7/5/2007 8/5/2007 9/5/07 10/5/07 11/5/07 38,167.94 14/5/07 Plan 16/5/07 17/5/07 18/5/07 38,167.94 Actual Actual Actual Total Cost 206,106.87 Plan Plan Plan 206,106.87 Plan 206,106.87 Actual Actual Actual Actual Fill gray cells only! State Strategic Plan (SSP) HAF 1 Development of Strategic Plan (SSP) Provision of Rapid Response Funds Contract Implementation Norm Duration of Proc Steps Contract Finalization Short List Consultant Proposals Preparation Request for Proposals Proposal Evaluation Technical (T) & Financial (F) for projects approved before May 2002 Negotiations Request for Expression of Interest (when required) 420920PROP0P071orks0Correct0vision1.xls 7 of 31 02/21/2008 3:11 AM Page 8 Procurement Plan-Approvals-Consultants Initial Approval Update Dates of Bank Approval of Procurement Plan For Consultants 420920PROP0P071orks0Correct0vision1.xls 8 of 31 02/21/2008 3:11 AM Page 9 Procurement Plan-Consultants 2 Country/Organisation: For Contracts under projects approved before the May 2002 Guidelines Project/Programme: If Post-Review, No-objection Dates are not needed Loan #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No-objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Actual List of Contracts Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Total Cost 0.00 Plan 0.00 Actual Fill gray cells only! Request for EOI (where required) Short List Preparation Request for Proposals Norm Duration of Proc Steps 420920PROP0P071orks0Correct0vision1.xls 9 of 31 02/21/2008 3:11 AM Page 10 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Consultant Proposals Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions (N) 420920PROP0P071orks0Correct0vision1.xls 10 of 31 02/21/2008 3:11 AM Page 11 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Submission Date No-objection Date Contract Amount in US$ '000 Contract Award Contract Signature Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Draft Contract Contract Finalization 420920PROP0P071orks0Correct0vision1.xls 11 of 31 02/21/2008 3:11 AM Page 12 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Contract Implementation 420920PROP0P071orks0Correct0vision1.xls 12 of 31 02/21/2008 3:11 AM Page 13 ADAMAWA STATE PROCUREMENT PLAN