Ethiopia - Urban Local Government Development Project : procurement plan

Page 1 Procurement Plan-Goods Country/Organisation: Ministry of Works and Urban Development COMPONENT 2 PROCUREMENT PLAN FOR GOODS Project/Programme: Urban Local Government Development Project (ULGDP) Compiled July 2008 Loan #: Description* Package Number Lot Number Estimated Amount in US $ Procurement Method Pre-or Post Qualification Prior or Post Review If Prequalification add 7-13 wks List of Contracts UDCBO/ULGDP/G-01/08 1 40,000.00 LS Post Post 300,000.00 ICB Post Prior Total Cost 340,000.00 0.00 Fill gray cells only! Norm Duration of Proc Steps BASIC DATA 1. Printing and distribution of ULGDP Documents (OM, PIP, ESMF. RPF, FMM, other manuals etc 2. Office equipment for ULGs (to be specified later) 486250PROP0P101lan0for0Component020.xls 1 of 14 5/27/2009 12:20 AM Page 2 Procurement Plan-Goods Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps 1. Printing and distribution of ULGDP Documents (OM, PIP, ESMF. RPF, FMM, other manuals etc 2. Office equipment for ULGs (to be specified later) COMPONENT 2 PROCUREMENT PLAN FOR GOODS If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Actual Plan 15.8.09 n/a n/a 16.8.08 31.8.08 7.9.08 n/a Actual Plan 15.8.08 29.8.08 12.9.08 12.9.08 26.10.08 26.11.08 10.12.08 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Bid Evaluation Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 486250PROP0P101lan0for0Component020.xls 2 of 14 5/27/2009 12:20 AM Page 3 Procurement Plan-Goods Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps 1. Printing and distribution of ULGDP Documents (OM, PIP, ESMF. RPF, FMM, other manuals etc 2. Office equipment for ULGs (to be specified later) Contract Implementation Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening of Let of Credit Arrival of Goods Inspection Final Acceptance Plan 1 wk 1.5-3 wks Actual Plan 14.9.08 21.9.08 n/a 5.10.08 12.10.08 Actual Plan 17.12.08 31.12.08 14.1.09 14.5.09 31.5.09 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Contract Finalization 486250PROP0P101lan0for0Component020.xls 3 of 14 5/27/2009 12:20 AM Page 4 Procurement Plan-Approvals-Goods Initial Approval Update Dates of Bank Approval of Procurement Plan For Goods 486250PROP0P101lan0for0Component020.xls 4 of 14 5/27/2009 12:20 AM Page 5 Procurement Plan-Consultants Country/Organisation: Ministry of Works and Urban Development COMPONENT 2 PROCUREMENT PLAN FOR CONSULTANCY Project/Programme: Urban Local Government Development Project (ULGDP) Compiled July 2008 Credit #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No-objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Actual List of Contracts IC Time-Based 42,600 Post Plan n/a n/a 26.4.08 14.5.08 23.5.08 n/a Revised Actual 26.4.08 14.5.08 IC Time-Based 29,400 Post Plan n/a n/a 26.4.08 14.5.08 23.5.08 n/a Revised Actual 26.4.08 14.5.08 IC Time-Based 29,400 Post Plan n/a n/a 26.4.08 14.5.08 23.5.08 n/a Revised Actual 26.4.08 14.5.08 IC Time-Based 29,400 Post Plan n/a n/a 26.4.08 14.5.08 23.5.08 n/a Revised Actual 26.4.08 14.5.08 IC Time-Based 29,400 Prior Plan 20.5.08 30.5.08 13.6.08 27.6.08 4.7.08 14.7.08 Revised Actual IC Time-Based 432,000 Prior Plan 1.9.08 15.9.09 29.9.08 14.10.08 4.11.08 18.11.08 Revised Actual LCS Lumpsum 50,000 Post Plan 1.10.08 n/a 15.10.08 30.10.08 15.11.08 n/a Revised Actual QCBS Lumpsum 100,000 Post Plan 1.2.09 n/a 15.2.09 2.3.09 17.3.09 n/a Revised Request for EOI (where required) Project Accountant for ULGDP, based in MOFED Project Engineers for ULGDP cities, based at ULGAs level Short List Project Engineer for ULGDP, based in UDCBO, MWUD Environmental and Social Management Consultant for ULGDP, based in UDCBO, MWUD Independent Auditor for auditing of ULGDP Independent evaluators for annual performance assessment of each eligible ULG on achievement of Performance Grant targets & Preparation Request for Proposals Norm Duration of Proc Steps Project Manager for ULGDP, based in UDCBO, MWUD Project Engineer for ULGDP, based in UDCBO, MWUD 486250PROP0P101lan0for0Component020.xls 5 of 14 5/27/2009 12:20 AM Page 6 Procurement Plan-Consultants Actual QCBS Lumpsum 80,000 Post Plan 1.10.08 n/a 15.10.08 30.10.08 15.11.08 n/a Revised Actual Total Cost 822,200 Plan Performance Grant targets & indicators Baseline Surveys on citizen participation in CIP process and prioritization of projects; asset inventories 486250PROP0P101lan0for0Component020.xls 6 of 14 5/27/2009 12:20 AM Page 7 Procurement Plan-Consultants Country/Organisation: Project/Programme: Credit #: Description* List of Contracts Project Accountant for ULGDP, based in MOFED Project Engineers for ULGDP cities, based at ULGAs level Project Engineer for ULGDP, based in UDCBO, MWUD Environmental and Social Management Consultant for ULGDP, based in UDCBO, MWUD Independent Auditor for auditing of ULGDP Independent evaluators for annual performance assessment of each eligible ULG on achievement of Performance Grant targets & Norm Duration of Proc Steps Project Manager for ULGDP, based in UDCBO, MWUD Project Engineer for ULGDP, based in UDCBO, MWUD COMPONENT 2 PROCUREMENT PLAN FOR CONSULTANCY Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Actual Plan 30.5.08 9.6.08 n/a n/a n/a n/a 16.6.08 Revised Actual Plan 30.5.08 9.6.08 n/a n/a n/a n/a 16.6.08 Revised Actual Plan 30.5.08 9.6.08 n/a n/a n/a n/a 16.6.08 Revised Actual Plan 30.5.08 9.6.08 n/a n/a n/a n/a 16.6.08 Revised Actual Plan 15.7.08 25.7.08 n/a n/a n/a n/a 1.8.08 Revised Actual Plan 19.11.08 29.11.08 n/a n/a n/a n/a 5.12.08 Revised Actual Plan 17.11.08 17.12.08 7.1.09 n/a 28.1.09 31.1.09 15.2.09 Revised Actual Plan 19.3.09 18.4.09 9.5.09 n/a 6.6.09 13.6.09 27.6.09 Revised Consultant Proposals Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions (N) 486250PROP0P101lan0for0Component020.xls 7 of 14 5/27/2009 12:20 AM Page 8 Procurement Plan-Consultants Total Cost Performance Grant targets & indicators Baseline Surveys on citizen participation in CIP process and prioritization of projects; asset inventories Actual Plan 17.11.08 17.12.08 7.1.09 n/a 28.1.09 31.1.09 15.2.09 Revised Actual Plan 486250PROP0P101lan0for0Component020.xls 8 of 14 5/27/2009 12:20 AM Page 9 Procurement Plan-Consultants Country/Organisation: Project/Programme: Credit #: Description* List of Contracts Project Accountant for ULGDP, based in MOFED Project Engineers for ULGDP cities, based at ULGAs level Project Engineer for ULGDP, based in UDCBO, MWUD Environmental and Social Management Consultant for ULGDP, based in UDCBO, MWUD Independent Auditor for auditing of ULGDP Independent evaluators for annual performance assessment of each eligible ULG on achievement of Performance Grant targets & Norm Duration of Proc Steps Project Manager for ULGDP, based in UDCBO, MWUD Project Engineer for ULGDP, based in UDCBO, MWUD Plan vs. Actual Submission Date No-objection Date Contract Amount in US$ '000 Contract Award Contract Signature Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Actual Plan 15.07.08 n/a 17.07.08 20.07.08 Revised Actual Plan 15.07.08 n/a 17.07.08 20.07.08 Revised Actual Plan 15.07.08 n/a 17.07.08 20.07.08 Revised Actual Plan 15.07.08 n/a 17.07.08 20.07.08 Revised Actual Plan 8.8.08 18.8.08 19.8.08 22.8.08 Revised Actual Plan 09.09.08 22.09.08 25.09.08 30.09.08 Revised Actual Plan 22.2.09 n/a 25.2.09 28.2.09 Revised Actual Plan 11.7.09 n/a 14.7.09 21.7.09 Revised Draft Contract Contract Finalization 486250PROP0P101lan0for0Component020.xls 9 of 14 5/27/2009 12:20 AM Page 10 Procurement Plan-Consultants Total Cost Performance Grant targets & indicators Baseline Surveys on citizen participation in CIP process and prioritization of projects; asset inventories Actual Plan 22.2.09 n/a 25.2.09 28.2.09 Revised Actual Plan 486250PROP0P101lan0for0Component020.xls 10 of 14 5/27/2009 12:20 AM Page 11 Procurement Plan-Consultants Country/Organisation: Project/Programme: Credit #: Description* List of Contracts Project Accountant for ULGDP, based in MOFED Project Engineers for ULGDP cities, based at ULGAs level Project Engineer for ULGDP, based in UDCBO, MWUD Environmental and Social Management Consultant for ULGDP, based in UDCBO, MWUD Independent Auditor for auditing of ULGDP Independent evaluators for annual performance assessment of each eligible ULG on achievement of Performance Grant targets & Norm Duration of Proc Steps Project Manager for ULGDP, based in UDCBO, MWUD Project Engineer for ULGDP, based in UDCBO, MWUD Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan Actual Plan 28.07.08 27.06.09 20.07.09 Revised Actual Plan 28.07.08 27.06.09 20.07.09 Revised Actual Plan 28.07.08 27.06.09 20.07.09 Revised Actual Plan 28.07.08 27.06.09 20.07.09 Revised Actual Plan 29.8.08 7.8.09 31.8.09 Revised Actual Plan 07.10.08 10.12.09 31.12.09 Revised Actual Plan 7.3.09 15.10.09 15.11.09 Revised Actual Plan 28.7.09 7.10.09 31.10.09 Revised Contract Implementation 486250PROP0P101lan0for0Component020.xls 11 of 14 5/27/2009 12:20 AM Page 12 Procurement Plan-Consultants Total Cost Performance Grant targets & indicators Baseline Surveys on citizen participation in CIP process and prioritization of projects; asset inventories Actual Plan 7.3.09 30.6.09 30.7.09 Revised Actual 486250PROP0P101lan0for0Component020.xls 12 of 14 5/27/2009 12:20 AM Page 13 Procurement Plan-Approvals-Consultants Initial Approval Update 20-May-08 Dates of Bank Approval of Procurement Plan For Consultants 2 486250PROP0P101lan0for0Component020.xls 13 of 14 5/27/2009 12:20 AM Page 14 Country/Organization: Ethiopia /Urban Development Capacity Building Office (UDCBO) Project/Program:Urban Local Government Development Project (ULGDP) Credit No: Training Plan for Component 2 (Implementation Suport) Compiled July 2008 Package No. 1 Orientation and awareness creation and training on ULGDP Operational Manual (OM), Project Implementation Plan (PIP), MWUD/ULGP -T1/08 UDCBO Inhouse Addis Ababa 5 Aug 08 100 150,000 15,789 2 Orientation and awareness creation and training on ULGDP Environmental and Social Management Framework (ESMF) and Resettlement Policy Framework (RPF) MWUD/ULGP -T2/08 UDCBO Inhouse Addis Ababa 3 Aug 08 30 27,000 2,842 3 Training on ULGDP Financial Management MWUD/ULGP -T3/08 UDCBO Inhouse Addis Ababa 5 Aug 08 40 60,000 6,316 4 Infrastructure Assessment Inventory and Asset Management Follow Up Training MWUD/ULGP -T4/08 UDCBO Inhouse Addis Ababa 3 Aug 08 60 54,000 5,684 5 Training on Project planning and management MWUD/ULGP -T5/08 UDCBO Inhouse Addis Ababa 3 Aug 08 40 36,000 3,789 6 Training for ULG staff and other agencies on Procurement of Goods, Civil works and Consultancy services using World Bank guidelines and procedures. MWUD/ULGP -T6/08 UDCBO Inhouse Addis Ababa 5 Aug 08 40 60,000 6,316 7 Training on Contract administration for ULG staff MWUD/ULGP -T7/08 UDCBO Inhouse Addis Ababa 3 Aug 08 60 54,000 5,684 8 Training on ULGDP Supervision, monitoring and evaluation MWUD/ULGP -T8/08 UDCBO Inhouse Addis Ababa 3 Dec 08 60 54,000 5,684 9 Training on Internal Auditing and Performance auditing MWUD/ULGP -T9/08 UDCBO Inhouse Addis Ababa 3 Nov 08 60 54,000 5,684 10 Training on Operation of engineering soft wares. MWUD/ULGP -T10/08 UDCBO Addis Ababa 5 Dec 08 60 90,000 9,474 11 Cobblestone training program TOT for 18 project cities MWUD/ULGP -T11/08 UDCBO Inhouse Addis Ababa 5 Aug 08- Dec 09 720 5,724,000 602,526 12 Workshops (Project Launch, Annual Performance Assessments and other Implementation Workshops) MWUD/ULGP -T12/09 UDCBO Inhouse Addis Ababa 21 Aug 08- Dec 09 500 475,000 50,000 Total Training 64 1,770 6,838,000 719,789 S/N Training Activities Organizers Selection Method Total Cost in Birr Total Cost in USD Venue (Town & Country) Duration in days Period No of Partici- pants