Ethiopia - Second Pastoral Community Development Project : procurement plan

Page 1 Procurement Plan-Goods Country/Organisation: The Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs Project/Programme: Pastoral Community Development Project (PCDP) II If Post-Review, No-objection Dates are not needed Credit #: 4458-ET/Grant # H395-ET SPN Advert Contract Implementation Description* Package Number Lot Num Estimated Am't US$ Proc. Method Prior/ Post Review. Plan vs. Actual Prep & Submission Date No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No- objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening of LC Arrival of Goods Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks Actual Actual List of Contracts G / I C B / Y 1 / 0 1 F/ICB/Y1/01 Norm Duration of Proc Steps Vehicles 4WD Long Base Qty 19 for existing and new MSTs Bid Evaluation Prior Plan I ICB 855.00 Contract Finalization BASIC DATA Bidding Period Draft Bid Documents, including Specs and Quantities, draft SPN 26/09/08 06/10/08 20/11/08 20/12/08 30/12/08 01/09/08 11/09/08 14/01/09 29/01/09 26/02/09 25/08/09 Plan Actual Plan Actual Plan Actual Sub Total 2,281.00 G / I C B / Y 1 / 0 1 G / I C B / Y 1 / 0 2 F/ICB/Y1/01 Vehicles 4WD Long Base Qty 19 for existing and new MSTs Double Cabin Pick Up 4 WD QTY 25 for New Project Weredas Motor cycle Qty 267 (126 for EW per wereda, & 141 for new and existing project weredas) Radio Transmitter for 19 Longbase & 25 Pick Up Vehaicles Prior Plan Actual I ICB 855.00 II 625.00 III 801.00 I 110.00 F/ICB/Y1/02 ICB Prior 26/09/08 06/10/08 Plan 01/10/08 11/10/08 26/10/08 20/11/08 20/12/08 20/12/08 19/01/09 30/12/08 01/09/08 11/09/08 29/01/09 05/11/08 14/01/09 13/02/09 29/01/09 26/02/09 25/08/09 21/03/09 19/07/09 28/02/09 Plan Actual Plan Actual Sub Total 180.00 Plan Actual Sub Total 136.00 Plan Actual Plan Actual Sub Total 45.00 Plan 15/02/09 02/03/09 01/04/09 29/04/09 Plan 14/05/09 29/05/09 28/06/09 Actual Actual Sub Total 79.00 Plan 25/09/08 10/10/08 09/11/08 07/12/08 Plan 22/12/08 06/01/09 05/02/09 Actual Actual Plan 01/11/08 16/11/08 16/12/08 13/01/09 Plan 28/01/09 12/02/09 14/03/09 Actual Actual Somali Reg. Sub Total 160.00 Plan 20/09/08 05/10/08 04/11/08 02/12/08 Plan 17/12/08 01/01/09 31/01/09 Actual Actual Plan 25/10/08 09/11/08 09/12/08 06/01/09 Plan 21/01/09 05/02/09 03/12/09 Actual Actual Afar Reg . Sub Total 140.00 Plan Actual Laptop Qty 29 (19 for MSTs, 2 for FPCU and 4 RPCUs) F/NCB/Y1/02 NCB Post Plan 1 Photo Coppier for office use, 4 Moble phone, Fax, heavy duty Copier & Over head projector for FPCU and other Miscellanious O.E Actual Afar-NCB Afar-NCB G / I C B / Y 1 / 0 2 G / N C B / Y 1 / 0 1 F e d / G / N C B / Y 1 / 0 2 Hardwares for WAN/LAN conection and internet acceccing of RPCU and PCDP weredas F e d / N C B / Y 1 / 0 3 Afar Region: Office furniture, camping equipment, extension aids, internate connection and library for 6 new weredas A f a / N S / Y 1 / 1 A f a / N S / Y 1 / 2 S o m / N S / Y 1 / 1 S o m / N S / Y 1 / 2 Somali-NCB Office furniture for newly rexruited administrative and technical staffs Somali Region: Office Furniture & equipment for RPCU and Early Warning & Response at Region, Zone and Weredas Afar Region: Office equipment & furniture for RPCU and Early Warning offices at Region, Zone and Weredas Somali Region: Office furniture & camping equipment, extension aids, internate connection and library for 7 new weredas Radio Transmitter for 19 Longbase & 25 Pick Up Vehaicles Radio Base Station for 5 RPCUs & EWB and 2 for FPCU and FEWRD each Desktop computers with accessories Qty 52 (8 for FPCU, 19 for RPCUs, and 25 for new project weredas) I 110.00 II 70.00 TBD 100.00 I 35.00 79.00 II 10.00 F/ICB/Y1/02 F/NCB/Y1/01 NCB Post ICB Prior I 78.00 58.00 II 21/08/08 Plan Actual Plan Actual 01/10/08 11/10/08 26/10/08 TBD 50.00 TBD 60.00 TBD 90.00 01/11/08 16/11/08 16/12/08 13/01/09 20/12/08 19/01/09 29/01/09 05/11/08 05/10/08 02/11/08 05/09/08 Somali-NCB NCB Post NCB Post 28/01/09 13/02/09 NCB Post NCB 12/02/09 29/03/09 21/03/09 19/07/09 28/02/09 17/11/08 02/12/08 01/01/09 450240PROP0P101y020081December02009.xls 1 of 7 8/18/2008 6:40 AM Page 2 Procurement Plan-Goods Project/Programme: Pastoral Community Development Project (PCDP) II If Post-Review, No-objection Dates are not needed Credit #: 4458-ET/Grant # H395-ET SPN Advert Contract Implementation Description* Package Number Lot Num Estimated Am't US$ Proc. Method Prior/ Post Review. Plan vs. Actual Prep & Submission Date No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No- objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening of LC Arrival of Goods Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks Actual Actual List of Contracts Norm Duration of Proc Steps Bid Evaluation Contract Finalization BASIC DATA Bidding Period Draft Bid Documents, including Specs and Quantities, draft SPN Plan 15/09/08 30/09/08 30/10/08 27/11/08 Plan 12/12/08 27/12/08 26/01/09 Actual Actual Plan 20/10/08 04/11/08 04/12/08 01/01/09 Plan 16/01/09 31/01/09 02/03/09 Actual Actual Oromia Reg. Sub Total 150.00 Plan 15/09/08 30/09/08 30/10/08 27/11/08 Plan 12/12/08 27/12/08 26/01/09 Actual Actual Plan 20/10/08 04/11/08 04/12/08 01/01/09 Plan 16/01/09 31/01/09 02/03/09 Actual Actual SNNP Reg. Sub Total 85.00 Plan 31/05/09 10/06/09 17/06/09 24/06/09 08/08/09 29/08/09 08/09/09 Plan 23/09/09 08/10/09 29/10/09 27/01/10 Actual Actual Plan 30/06/09 10/07/09 17/07/09 24/07/09 07/09/09 28/09/09 08/10/09 Plan 23/10/09 07/11/09 28/11/09 26/02/10 Actual Actual Year 2 Sub Total 760.00 Plan 01/08/08 Plan Actual Actual Shopping Sub Total 100.00 Total Cost for the first 18 months 4,116.00 an allocated for Goods* 1,500.00 Note 1. 4WD longbase, 4WDPick ups and Motor cycles are planed in one ICB but in a separate lot to allow slice and package contracts 2. NCB for Radio Transmission will be started 3 months later than ICB for Vehicles , but delivery of transmission one months earlier to ease installation on station and vehicles 3. Other than ICB procurement method is arranged for NCB and National Shopping. Assuming Less than $50,000 for NS and Greater than $200,000 for ICB. 4. Goods under: Som/G/NS/Y1, Afa/G/NS/Y1, Oro/G/NS/Y1 and SNN/G/NS/Y1 are expected to be many lots that will be procured around the respective regional and nearby cities with the close support of the FPCU. 5. Specialised Equipment and Computers for Early Warning & Response are planned to be procured in year 2, assuming there will be ample time to deliver in all pastoral and agropastoral woredas. 6. Operational expenditure includes procurement of office supplies to FPCU and all regions is planned to execute through out the project years due to the routine requirement/needs. 7. An allocated cost estimate is earmarked for replacements of goods for existing weredas and any un-identified needs of additional 25 weredas and vehicle replacements for existing MSTs and project weredas 8. TBD is to mean <to be decided> for number and arrangement of lots in each NCB events of four regions 9. For each RPCU NCB shall be conducted twice for weredas and once for RPCU/DER offices, both group users may not be ready for early (similar) delivery time. SNNP-NCB F/ICB/Y2/01 Oro-NCB SNNP-NCB Oro-NCB M i s c e l l / S h o p p i n g / a l l u n i t s G / I C B / Y 2 / 0 1 G / I C B / Y 2 / 0 2 NS- Various Operating expenditure USD 25,000 for FPCU and 75,000 for RPCUs over five years F/ICB/Y2/01 ICB ICB Oromia Region: Office furniture & equipment, camping equipment, extension aids, internate connection and library for 7 new weredas Specialized equipments ( GPS Devices, GPS software, AO Plotter and other Office machine and apparatus for Early Warning & Response Offices) Oromia Region: Office equipment & furniture for RPCU and Early Warning & Response at Region Zone and Weredas SNNP Region: Office equipment & furniture for RPCU and Early Warning & Response at Region Zone and Weredas Computer and accessories 146 (4 for FEWRD, 126 for weredas each, 6 for Zonal and 10 for region Early Warning & Response Offices and Database Server for FEWRD & REWB each) SNNP Region: Office furniture, camping equipment, extension aids, internate connection and library for 4 new weredas TBD 35.00 Various 100.00 I 466.00 I 294.00 TBD 50.00 TBD 100.00 TBD 50.00 S N N / N S / Y 1 / 1 S N N / N S / Y 1 / 2 O r o / N S / Y 1 / 1 O r o / N S / Y 1 / 2 Prior Prior NCB NCB NCB Post Post Post NCB Post PCDP/NS/All Y'rs 450240PROP0P101y020081December02009.xls 2 of 7 8/18/2008 6:40 AM Page 3 Procurement Plan-Goods Country/Organisation: The Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs Project/Programme: Pastoral Community Development Project (PCDP) II Credit #: 4458-ET/Grant # H395-ET Description* List of Contracts Norm Duration of Proc Steps Vehicles 4WD Long Base Qty 19 for existing and new MSTs Sub Total Vehicles 4WD Long Base Qty 19 for existing and new MSTs Double Cabin Pick Up 4 WD QTY 25 for New Project Weredas Motor cycle Qty 267 (126 for EW per wereda, & 141 for new and existing project weredas) Radio Transmitter for 19 Longbase & 25 Pick Up Vehaicles Sub Total Radio Transmitter for 19 Longbase & 25 Pick Up Vehaicles Radio Base Station for 5 RPCUs & EWB and 2 for FPCU and FEWRD each Desktop computers with accessories Qty 52 (8 for FPCU, 19 for RPCUs, and 25 for new project weredas) Sub Total Laptop Qty 29 (19 for MSTs, 2 for FPCU and 4 RPCUs) 1 Photo Coppier for office use, 4 Moble phone, Fax, heavy duty Copier & Over head projector for FPCU and other Miscellanious O.E Desktop computers with accessories Qty 52 (8 for FPCU, 19 for RPCUs, and 25 for new project weredas) Sub Total 1 Photo Coppier for office use, 4 Moble phone, Fax, heavy duty Copier & Over head projector for FPCU and other Miscellanious O.E Hardwares for WAN/LAN conection and internet acceccing of RPCU and PCDP weredas Office furniture for newly rexruited administrative and technical staffs Sub Total Hardwares for WAN/LAN conection and internet acceccing of RPCU and PCDP weredas Somali Region: Office furniture & camping equipment, extension aids, internate connection and library for 7 new weredas Somali Region: Office Furniture & equipment for RPCU and Early Warning & Response at Region, Zone and Weredas Somali Region: Office furniture & camping equipment, extension aids, internate connection and library for 7 new weredas Somali Reg. Sub Total Afar Region: Office furniture, camping equipment, extension aids, internate connection and library for 6 new weredas Somali Region: Office Furniture & equipment for RPCU and Early Warning & Response at Region, Zone and Weredas Afar Region: Office furniture, camping equipment, extension aids, internate connection and library for 6 new weredas Afar Region: Office equipment & furniture for RPCU and Early Warning offices at Region, Zone and Weredas Afar Reg . Sub Total Afar Region: Office equipment & furniture for RPCU and Early Warning offices at Region, Zone and Weredas Contract Implementation Inspection Final Acceptance 13/07/09 20/02/09 29/03/09 15/02/09 18/12/09 15/09/09 19/04/09 03/08/09 16/01/09 450240PROP0P101y020081December02009.xls 3 of 7 8/18/2008 6:40 AM Page 4 Procurement Plan-Goods Project/Programme: Pastoral Community Development Project (PCDP) II Credit #: 4458-ET/Grant # H395-ET Description* List of Contracts Norm Duration of Proc Steps Oromia Region: Office furniture & equipment, camping equipment, extension aids, internate connection and library for 7 new weredas Oromia Region: Office equipment & furniture for RPCU and Early Warning & Response at Region Zone and Weredas Oromia Reg. Sub Total Oromia Region: Office equipment & furniture for RPCU and Early Warning & Response at Region Zone and Weredas SNNP Region: Office furniture, camping equipment, extension aids, internate connection and library for 4 new weredas SNNP Region: Office equipment & furniture for RPCU and Early Warning & Response at Region Zone and Weredas SNNP Region: Office furniture, camping equipment, extension aids, internate connection and library for 4 new weredas SNNP Reg. Sub Total SNNP Region: Office equipment & furniture for RPCU and Early Warning & Response at Region Zone and Weredas Computer and accessories 146 (4 for FEWRD, 126 for weredas each, 6 for Zonal and 10 for region Early Warning & Response Offices and Database Server for FEWRD & REWB each) Specialized equipments ( GPS Devices, GPS software, AO Plotter and other Office machine and apparatus for Early Warning & Response Offices) Computer and accessories 146 (4 for FEWRD, 126 for weredas each, 6 for Zonal and 10 for region Early Warning & Response Offices and Database Server for FEWRD & REWB each) Year 2 Sub Total Operating expenditure USD 25,000 for FPCU and 75,000 for RPCUs over five years Specialized equipments ( GPS Devices, GPS software, AO Plotter and other Office machine and apparatus for Early Warning & Response Offices) Shopping Sub Total Total Cost for the first 18 months an allocated for Goods* 1. 4WD longbase, 4WDPick ups and Motor cycles are planed in one ICB but in a separate lot to allow slice and package contracts 2. NCB for Radio Transmission will be started 3 months later than ICB for Vehicles , but delivery of transmission one months earlier to ease installation on station and vehicles 3. Other than ICB procurement method is arranged for NCB and National Shopping. Assuming Less than $50,000 for NS and Greater than $200,000 for ICB. 4. Goods under: Som/G/NS/Y1, Afa/G/NS/Y1, Oro/G/NS/Y1 and SNN/G/NS/Y1 are expected to be many lots that will be procured around the respective regional and nearby cities with the close support of the FPCU. 5. Specialised Equipment and Computers for Early Warning & Response are planned to be procured in year 2, assuming there will be ample time to deliver in all pastoral and agropastoral woredas. 6. Operational expenditure includes procurement of office supplies to FPCU and all regions is planned to execute through out the project years due to the routine requirement/needs. 7. An allocated cost estimate is earmarked for replacements of goods for existing weredas and any un-identified needs of additional 25 weredas and vehicle replacements for existing MSTs and project weredas 8. TBD is to mean <to be decided> for number and arrangement of lots in each NCB events of four regions 9. For each RPCU NCB shall be conducted twice for weredas and once for RPCU/DER offices, both group users may not be ready for early (similar) delivery time. Operating expenditure USD 25,000 for FPCU and 75,000 for RPCUs over five years Contract Implementation Inspection Final Acceptance 10/02/09 17/03/09 10/02/09 17/03/09 17/02/10 19/03/10 450240PROP0P101y020081December02009.xls 4 of 7 8/18/2008 6:40 AM Page 5 Procurement Plan-Consultants Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs For Contracts under projects approved before the May 2002 Guidelines Pastoral Community Development Project (PCDP) II If Post-Review, No-objection Dates are not needed Credit #: 4458-ET/Grant # H395-ET Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission No- objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Actual List of Contracts Q C B S 1 Request for EOI (where required) Environment Impact Assessment and studies for existing CIF weredas A contract with (TOR1 ) ______ ____________ Environment Impact Assessment and studies for newly selected CIF weredas a separate contract with (TOR 2 ) Short List Preparation Request for Proposals Norm Duration of Proc Steps Prior QCBS Lumpsum 221.00 Plan 15/11/08 25/11/08 05/12/08 20/12/08 04/01/09 14/01/09 277.00 Actual Sub Total 498.00 Post Lumpsum 80.00 Q C B S 1 C Q 1 M&E and MIS soft ware development and installation QCBS Environment Impact Assessment and studies for existing CIF weredas A contract with (TOR1 ) ______ ____________ Environment Impact Assessment and studies for newly selected CIF weredas a separate contract with (TOR 2 ) Prior QCBS Lumpsum Plan 01/09/08 11/09/08 21/09/08 06/10/08 21/10/08 31/10/08 Actual Sub Total 80.00 Post Lumpsum IC Lumpsum 50.00 80.00 I C 2 C Q 1 PIM and Operational Manuals translation M&E and MIS soft ware development and installation QCBS Post Plan 01/08/08 Actual Sub Total 50.00 Plan 15/07/10 25/07/10 04/08/10 19/08/10 03/09/10 13/09/10 Actual Total Cost 771.00 Plan Actual QCBS Lumpsum 143.00 Post IC Lumpsum 50.00 Q C B S 3 I C 2 Mid term project implementation assessment and evaluation PIM and Operational Manuals translation Post 450240PROP0P101y020081December02009.xls 5 of 7 8/18/2008 6:40 AM Page 6 Procurement Plan-Consultants Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs Pastoral Community Development Project (PCDP) II Credit #: 4458-ET/Grant # H395-ET Description* List of Contracts Q C B S 1 Environment Impact Assessment and studies for existing CIF weredas A contract with (TOR1 ) ______ ____________ Environment Impact Assessment and studies for newly selected CIF weredas a separate contract with (TOR 2 ) Norm Duration of Proc Steps Sub Total Q C B S 1 C Q 1 M&E and MIS soft ware development and installation Environment Impact Assessment and studies for existing CIF weredas A contract with (TOR1 ) ______ ____________ Environment Impact Assessment and studies for newly selected CIF weredas a separate contract with (TOR 2 ) Sub Total I C 2 C Q 1 PIM and Operational Manuals translation M&E and MIS soft ware development and installation Sub Total Q C B S 3 I C 2 Mid term project implementation assessment and evaluation PIM and Operational Manuals translation Total Cost Q C B S 3 Mid term project implementation assessment and evaluation Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Actual Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions (N) Consultant Proposals Plan 24/01/09 23/02/09 16/03/09 26/03/09 16/04/09 30/04/09 14/05/09 Actual Plan 10/11/08 10/12/08 31/12/08 24/04/09 08/05/09 22/05/09 Actual Plan Actual Plan 23/09/10 23/10/10 13/11/10 23/11/10 14/12/10 28/12/10 11/01/11 Actual Plan Actual 450240PROP0P101y020081December02009.xls 6 of 7 8/18/2008 6:40 AM Page 7 Procurement Plan-Consultants Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs Pastoral Community Development Project (PCDP) II Credit #: 4458-ET/Grant # H395-ET Description* List of Contracts Sub Total Sub Total Sub Total Total Cost Q C B S 3 I C 2 Q C B S 1 C Q 1 Mid term project implementation assessment and evaluation PIM and Operational Manuals translation M&E and MIS soft ware development and installation Environment Impact Assessment and studies for existing CIF weredas A contract with (TOR1 ) ______ ____________ Environment Impact Assessment and studies for newly selected CIF weredas a separate contract with (TOR 2 ) Norm Duration of Proc Steps Plan vs. Actual Submission Date No- objection Date Contract Amount in US$ '000 Contract Award Contract Signature Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Plan Actual Actual Contract Implementation Contract Finalization Draft Contract Plan 24/05/09 03/06/09 13/06/09 23/06/09 Plan Actual Actual Plan 01/06/09 11/06/09 21/06/09 01/07/09 Plan Actual Actual Plan Plan Actual Actual Plan 21/01/11 31/01/11 10/02/11 20/02/11 Plan Actual Actual Plan Plan Actual Actual 450240PROP0P101y020081December02009.xls 7 of 7 8/18/2008 6:40 AM