India - Orissa Rural Poverty Reduction Project : procurement plan

Page 1 Technical Evaluation No objection from bank opening & Evaluation of Financial Bid and finalisation of draft contract & forwarded to bank ( incase of prior review) No objection of Bank to draft agreement 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 1 Hiring the services of the agency to conduct Baseline Study 1,25,000 QCBS Prior 28.09.08 15.01.09 20.01.09 23.01.09 25.01.09 10.02.09 15.02.09 17.02.09 20.02.09 22.02.09 25.02.09 28.02.09 2 Hiring the services of the agency for recruitment of HR 87,500 CQS Prior 06.12.08 15.01.09 17.01.09 22.01.09 25.01.09 10.02.09 15.02.09 20.02.09 22.02.09 25.02.09 27.02.09 28.02.09 3 Hiring the services of consultants for conducting Internal Audit ( 2 to 3 Contracts) 13,750 LCS Post 14.11.08 15.12.08 05.02.09 NA 08.02.09 07.03.09 12.03.09 NA 18.03.09 NA 20.03.09 NA 4 Hiring of External Auditors 7,000 LCS Post 14.11.08 15.12.08 05.02.09 NA 08.02.09 07.03.09 12.03.09 NA 18.03.09 NA 20.03.09 NA 5 Training by external Community Resource Person 58,500 SSS Prior NA NA 15.03.09 22.03.09 25.03.09 27.03.09 01.04.09 08.04.09 09.04.09 15.04.09 20.04.09 25.04.09 6 Hiring of services of agency for MIS consultancy & networking 50,000 CQS Post 01.02.09 03.03.09 18.03.09 NA 20.03.09 21.04.09 25.04.09 NA 30.04.09 NA 05.05.09 NA 18 months procurement plan for Consultancy Services Method of Procurement Estimated Cost (US$) Contract Description Sl. No Date of no objection to signed Contract by the Bank ( WBR No) Evaluati on to be finalised (Dates) Date of the sending the draft agreement to the Bank for W BR Date Jan., 06th,2009 TRIPTI - Orissa Poverty Reduction Mission Proposal to be received by the Project authorities(Date) RFP issued date No objection from Bank for TOR/shortlist/final RFP (Date) RFP final draft to be forwarded to Bank (Date)/ Date of finalisation of RFP for post review contracts TOR/Shortlist to be finalised (Date) Advertisement for short listing Review by Bank Page 2 7 Hiring of the agency for SHG & Federation Management Studies 37,500 CQS Post 28.09.08 20.12.08 28.12.08 06.01.09 10.01.09 25.01.09 28.01.09 02.02.09 04.02.09 08.02.09 10.02.09 15.02.09 8 Hiring of agency for Environmental Management framework 1,00,000 CQS Prior 25.05.09 30.06.09 15.07.09 22.07.09 25.07.09 25.08.09 01.09.09 08.09.09 09.09.09 16.09.09 23.09.09 30.09.09 9 Hiring of the services of agency for designing Communication materials 25,000 CQS Post 01.02.09 03.03.09 18.03.09 NA 20.03.09 21.04.09 25.04.09 NA 30.04.09 NA 05.05.09 NA 10 Hiring of the services of agency for web development & management 25,000 CQS Post 06.12.08 15.01.09 20.01.09 NA 23.01.09 08.02.09 12.02.09 NA 17.02.09 NA 20.02.09 NA 11 Hiring of the services of agency for convergence study 7,500 CQS Post 06.12.08 21.01.09 25.01.09 NA 01.02.09 15.02.09 20.02.09 NA 25.02.09 NA 30.02.09 NA 12 Hiring of the services of agency for social inclusion study 17,500 CQS Post 06.12.08 21.01.09 25.01.09 NA 01.02.09 15.02.09 20.02.09 NA 25.02.09 NA 30.02.09 NA 13 Hiring of the services of agency for SHG & GPLF CFMS 30,000 CQS Post 15.02.09 15.03.09 20.03.09 NA 25.03.09 10.04.09 15.04.09 NA 20.04.09 NA 30.04.09 NA 14 Hiring the services of individual consultant for developing the design of recruitment process for CCs and 5 SPMU staff 2,500 SSS Post NA NA NA NA NA NA NA NA NA NA 15.01.09 16.01.09 361,750 Total Page 3 18 Date of Completion Date Jan., 06th,2009 Page 4 Page 5 Sl. No Particulars Units Estimated Cost (US$) Procurement method Review by Bank Expected bid opening date Expected Contract signing date 1 2 3 4 5 6 7 8 1 Computer Peripherials & Accessories(Refer Ann.I) 44,325.00 NCB Prior 31.12.08 31.01.09 2 Electronic Items ( Refer Ann.I) 9,000.00 shopping Post 31.01.09 31.03.09 3 Generator 1 1,250.00 shopping Post 31.01.09 31.03.09 4 Inverter 1 625.00 Shopping Post 31.01.09 31.03.09 5 Furniture & Fixture 52,500.00 NCB Prior 28.02.09 31.03.09 6 Water Cooler 1 250.00 Shopping Post 31.01.09 31.03.09 7 Other Office Equipment ( Will be purchased in 5 lots , however the value in each lot will be below the thresh hold limit for shopping) 30000 ( Total for all the lots) Shopping Post 31.01.09 31.03.09 8 Misc. Electronic Equipment 20,000.00 NCB Post 28.02.09 31.03.09 9 Airconditioner 15 11,250.00 NCB Prior 28.02.09 31.03.09 10 Hiring the services of the agency for providing Vehicles on annual rental basis 24,000.00 NCB Post 31.01.09 31.03.09 11 Printing & Stationary( Will be purchased in several lots , however the value in each lot will be below the thresh hold limit for Shopping) 42,500.00 Shopping Post 28.02.09 31.03.09 12 Purchase of Financial Mgt. proprietary software for GPLF &SHG 50,000.00 Direct Contracting Prior 28.02.09 31.03.09 13 Purchase of Books & periodicals 7,000.00 Shopping Post 28.02.09 31.03.09 14 205,700.00 Total 211,375.00 Date : Nov.01st,2008 TRIPTI - Orissa Poverty Reduction Mission 18 months procurement plan for Goods of SPMU Page 6 1 4 1 Computer Peripherials & Accessories (a) High End Server (State Project Monitoring Unit) 1 10,000.00 (b) Laptop (Pentium IV) (i) State Project Monitoring Unit 6 9,000.00 Sub Total 19,000.00 ( c) Desktop Computer High End for State Project Monitoring Unit 1 2,500.00 (d) Desktop Computer (i) State Project Monitoring Unit 12 10,500.00 Sub Total 13,000.00 (e) Colour Laser Jet( State Project Monitoring Unit) 3 2,625.00 (f) Laser Jet( State Project Monitoring Unit) 4 2,500.00 Sub Total 5,125.00 (h) Laser Jet Printer,High end,SPMU 1 3,750.00 (i) Dot Matrix Printer, State Project Monitoring Unit 1 450.00 (j) Scanner, State Project Monitoring Unit 1 500.00 (k) Data back Up Storage systems (SPMU) 1 2,500.00 Sub Total 7,200.00 44,325.00 2 (a) Fax (i) State Project Monitoring Unit 1 375.00 (b) Digital Camera (i) State Project Monitoring Unit 1 375.00 ( c) Photo Copier ( Heavy Duty) (i) State Project Monitoring Unit 2 3,500.00 (d) 2 4,500.00 (e) VCD 2 250.00 9,000.00 Date : Nov.01st,2008 18 months procurement plan for Goods (Annexure -I) Sl. No Particulars Units Estimated Cost (US$) TV (plasma) Total 2 Total Electronic Items Page 7 Expected Contract Completion 9 30.04.09 30.04.09 30.04.09 30.04.09 30.06.09 30.04.09 30.04.09 30.06.09 30.06.09 30.04.09 30.06.09 30.06.09 30.06.09 Date : Nov.01st,2008 Page 8 Page 9 1 4 1 Computer Peripherials & Accessories (a) High End Server (State Project Monitoring Unit) 1 10,000.00 (b) Laptop (Pentium IV) (i) State Project Monitoring Unit 6 9,000.00 (ii) District Project Monitoring Unit 10 15,000.00 (iii) Block Project Facilitation Team 38 57,000.00 Sub Total 91,000.00 ( c) Desktop Computer High End for State Project Monitoring Unit 1 2,500.00 (d) Desktop Computer (i) State Project Monitoring Unit 12 10,500.00 (ii) District Project Monitoring Unit 10 8,750.00 (iii) 38 33,250.00 Sub Total 55,000.00 (e) Colour Laser Jet( State Project Monitoring Unit) 3 2,625.00 (f) Laser Jet( State Project Monitoring Unit) 4 2,500.00 (g) Laser Printer (i) District Project Monitoring Unit 10 6,250.00 (ii) Block Project Facilitation Team 38 23,750.00 Sub Total 35,125.00 (h) Laser Jet Printer,High end,SPMU 1 3,750.00 (i) Dot Matrix Printer, State Project Monitoring Unit 1 450.00 (j) Scanner, State Project Monitoring Unit 1 500.00 (k) Data back Up Storage systems (SPMU) 1 2,500.00 Sub Total 7,200.00 369,450.00 2 (a) Fax (i) State Project Monitoring Unit 1 375.00 (ii) District Project Monitoring Unit 10 3,750.00 (b) Digital Camera (i) State Project Monitoring Unit 1 375.00 (ii) District Project Monitoring Unit 10 3,750.00 (iii) 52 19,500.00 ( c) Photo Copier ( Heavy Duty) (i) State Project Monitoring Unit 2 3,500.00 (ii) District Project Monitoring Unit 10 17,500.00 (d) 2 4,500.00 (e) VCD 2 250.00 53,500.00 TV (plasma) Total Sl. No Particulars Units 2 Electronic Items Block Project Facilitation Team Total TRIPTI - Orissa Poverty Reduction Mission Nov.01,2008 18 months procurement plan for Goods (Annexure -I) Block Project Facilitation Team Estimated Cost (US$) Page 10 Page 11 1 2 3 4 5 6 7 8 9 1 Computer Peripherials & Accessories (Refer Ann.I) 144,000.00 NCB Prior 31.01.09 15.04.09 31.05.09 2 Electronic Items 44,500.00 NCB Post 28.02.09 31.03.09 30.04.09 3 Generator 10 10,000.00 shopping Post 31.01.09 28.02.09 31.03.09 4 Inverter 10 3,750.00 Shopping Post 31.01.09 28.02.09 31.03.09 5 Furniture & Fixture 60,000.00 NCB Post 28.02.09 31.03.09 30.04.09 6 Water Cooler 10 2,500.00 Shopping Post 31.01.09 28.02.09 31.03.09 7 Other Office Equipment 20,000.00 NCB Post 31.01.09 28.02.09 31.03.09 8 Misc. Electronic Equipment 12,000.00 NCB Post 31.03.09 30.04.09 31.05.09 9 Airconditioner 10 7,500.00 Shopping Prior 31.01.09 15.04.09 31.05.09 10 Hiring the services of the agency for providing Vehicles on annual rental basis ( There will be 48 Contracts, one for each unit. Therefore average contract value will be around US$3300) 159,000.00 Shopping Post 31.01.09 15.04.09 31.05.09 11 Printing & Stationary( Will be purchased in several lots , however the value in each lot will be below the thresh hold limit for prior review) 20000.00 Shopping Post 31.01.09 28.02.09 31.03.09 13 Purchase of Books & periodicals 2000.00 Shopping Prior 28.02.09 31.03.09 31.05.09 339,250.00 Expected bid opening date Expected Contract signing date Expected Contract Completion Total Date : June18,2008 TRIPTI - Orissa Poverty Reduction Mission 18 months procurement plan for Goods for DPMU &BPFT Sl. No Particulars Units Estimated Cost (US$) Procurement method Review by Bank Page 12 Sl. No Particulars Units Estimated Cost (US$) Procurement method Review by Bank Expected bid opening date Expected Contract signing date 1 2 3 4 5 6 7 8 1 Computer Peripherials & Accessories(Refer Ann.I) 44,325.00 NCB Prior 31.12.08 31.01.09 2 Electronic Items ( Refer Ann.I) 9,000.00 shopping Post 31.12.08 31.01.09 3 Generator 1 1,250.00 shopping Post 31.12.08 31.01.09 4 Inverter 1 625.00 Shopping Post 31.12.08 31.01.09 5 Furniture & Fixture 52,500.00 NCB Prior 31.12.08 31.01.09 6 Water Cooler 1 250.00 Shopping Post 31.12.08 31.01.09 7 Other Office Equipment ( Will be purchased in 5 lots , however the value in each lot will be below the thresh hold limit for shopping) 30000 ( Total for all the lots) Shopping Post 31.12.08 31.01.09 8 Misc. Electronic Equipment 20,000.00 NCB Post 31.12.08 31.01.09 9 Airconditioner 15 11,250.00 NCB Prior 31.12.08 31.01.09 10 Hiring the services of the agency for providing Vehicles on annual rental basis 24,000.00 NCB Post 31.12.08 31.01.09 11 Printing & Stationary( Will be purchased in several lots , however the value in each lot will be below the thresh hold limit for Shopping) 42,500.00 Shopping Post 31.12.08 31.01.09 12 Purchase of Financial Mgt. proprietary software for GPLF &SHG 50,000.00 Direct Contracting Prior 31.01.09 28.02.09 13 Purchase of Books & periodicals 7,000.00 Shopping Post 31.01.09 28.02.09 14 205,700.00 Total 211,375.00 18 months procurement plan for Goods of SPMU TRIPTI - Orissa Poverty Reduction Mission Date : Nov.01,2008 Page 13 Expected Contract Completion 9 29.02.09 29.02.09 29.02.09 29.02.09 29.02.09 29.02.09 29.02.09 29.02.09 29.02.09 29.02.09 29.02.09 31.03.09 31.03.09 Date : Nov.01,2008