Nigeria - HIV/AIDS Program Development Project : procurement plan for Akwa Ibom State

Page 1 PROCUREMENT PLAN - WORKS COUNTRY: NIGERIA AKWA IBOM STATE ORGANIZATION: AKWA IBOM STATE JANUARY--DECEMBER 2007 YEAR 2007 Descriptio n Lot No Lump sum or Proc. Method Est. Amount Est. Amount Pre/Post Prior or Post Plan Pre- Submission NO Date SPN Advert Submission Bid Bills of Quanties =N= (000) USD $(000) Qualificat ion Review Actual by Exec. Agent On-line UNDB Bid Invitation Bid Closing & Eval. Rpt. If Prequali fication Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks 6 to 12 wks add 7- 13 wks Actual Partitioning and renovation 1 BOQ Shoppi ng 1,258.20 9.83 post Plan NA NA NA NA 4/9/2007 26/3/2007 Actual Fabrication of worktops and renovation of delapidatio n and partitioning 2 BOQ Shoppi ng 1,787.72 13.97 post Plan NA NA NA NA 4/9/2007 26/3/2007 Actual Repair of delapidatio n and fixtures 3 BOQ Shoppi ng 683.29 5.34 post Plan NA NA NA NA 4/9/2007 26/3/2007 Actual B a s i c D a t a Draft Bid Doc. Including Specs. If Post Review, NO dates Bid Evaluation Bidding Period and Quantities, draft are not needed Akwa0Ibom0State0Revised0Procurement0Plan.xls 1 Page 2 Lot No Lump sum or Proc. Method Est. Amount Est. Amount Pre/Post Prior or Post Plan Pre- Submission NO Date SPN Advert Submission Bid Bills of Quanties =N= (000) USD $(000) Qualificat ion Review Actual by Exec. Agent On-line UNDB Bid Invitation Bid Closing & Eval. Rpt. If Prequali fication Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks 6 to 12 wks Bidding Period Partitioning and renovation of structure 4 BOQ Shoppi ng 11,502.62 89.86 post Plan NA NA NA NA 4/9/2007 26/3/2007 Actual Demolition, partitioning and fixtures 5 BOQ Shoppi ng 1,282.24 10.02 post Plan NA NA NA NA 4/9/2007 26/3/2007 Actual Demolition and partitioning and renovation 6 BOQ Shoppi ng 667.58 5.22 post Plan NA NA NA NA 4/9/2007 26/3/2007 Actual Renovation 7 BOQ Shoppi ng 670.54 5.24 post Plan NA NA NA NA 4/9/2007 26/3/2007 Actual Partitioning and fixtures 8 BOQ Shoppi ng 617.10 4.82 post Plan NA NA NA NA 4/9/2007 26/3/2007 Actual Akwa0Ibom0State0Revised0Procurement0Plan.xls 2 Page 3 Lot No Lump sum or Proc. Method Est. Amount Est. Amount Pre/Post Prior or Post Plan Pre- Submission NO Date SPN Advert Submission Bid Bills of Quanties =N= (000) USD $(000) Qualificat ion Review Actual by Exec. Agent On-line UNDB Bid Invitation Bid Closing & Eval. Rpt. If Prequali fication Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks 6 to 12 wks Bidding Period Creation of doors from exisiting structure and fixing of work top and other fixtures 9 BOQ Shoppi ng 283.50 2.21 post Plan NA NA NA NA 4/9/2007 26/3/2007 Actual Electrical wiring and other fixtures 10 BOQ shoppi ng 137.03 1.07 post Plan NA NA NA NA NA 26/3/2007 Actual 4/11/2007 18,889.80 147.58 Akwa0Ibom0State0Revised0Procurement0Plan.xls 3 Page 4 NO Date Contract Est. Amount Date of Cont. Date Contract Mobilization Sustantial Amount in =N= (000) USD $(000) Award Signature Advance Completio n 1.5 - 3 wks 1 wk 1.5-3 wks Payment 1,258.20 1,258.20 9.83 4/14/2007 4/26/2007 4/30/2007 30/5/07 1,787.72 1,787.72 13.97 4/14/2007 4/26/2007 4/30/2007 30/5/07 683.29 683.29 5.34 4/14/2007 4/26/2007 4/30/2007 30/5/07 Bid Evaluation Contract Finalization Contract Implementation Akwa0Ibom0State0Revised0Procurement0Plan.xls 4 Page 5 NO Date Contract Est. Amount Date of Cont. Date Contract Mobilization Sustantial Amount in =N= (000) USD $(000) Award Signature Advance Completio n 1.5 - 3 wks 1 wk 1.5-3 wks Payment 11,502.62 11,502.62 89.86 4/14/2007 4/26/2007 4/30/2007 30/5/07 1,282.24 1,282.24 10.02 4/14/2007 4/26/2007 4/30/2007 30/5/07 667.58 667.58 16/4/2007 4/14/2007 4/26/2007 4/30/2007 30/5/07 670.54 670.54 5.24 4/14/2007 4/26/2007 4/30/2007 30/5/07 617.10 617.10 4.82 4/14/2007 4/26/2007 4/30/2007 30/5/07 Akwa0Ibom0State0Revised0Procurement0Plan.xls 5 Page 6 NO Date Contract Est. Amount Date of Cont. Date Contract Mobilization Sustantial Amount in =N= (000) USD $(000) Award Signature Advance Completio n 1.5 - 3 wks 1 wk 1.5-3 wks Payment 283.50 283.50 2.21 4/14/2007 5/7/2007 4/30/2007 30/5/07 137.03 137.03 30/5/07 1.07 4/14/2007 4/26/2007 4/30/2007 18,889.80 142.36 Akwa0Ibom0State0Revised0Procurement0Plan.xls 6 Page 7 PROCUREMENT PLAN - GOODS JANUARY -DECEMBER 2007 COUNTRY: NIGERIA NIGERIA AKWA IBOM STATE YEAR 2007 Descriptio n Plan SPN Advert Actual On-line UNDB Gatewa y No Press Bid Invitatio n Date Bid Closing & Opening Date If Prequalifi cation Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks add 7-13 wks Actual Tables and chairs 8 ART sites 1 Procurem ent of 58 no. tables and 141 no. chairs N/Shop ping 3,855.00 30.12 NA Post Plan NA NA NA NA NA 4/9/2007 13/4/2007 Actual Computer table and chair,benc hes, drug cupboard, lab stools and wall shelves 2 ,43, benches, 16 wall shelves and 12 , computer tables and chairs N/Shop ping 1,801.00 14.07 NA Post Plan NA NA NA NA NA 4/9/2007 13/4/2007 Actual Bid Evaluation Pre & Submiss ion by Exec. Agent BASIC DATA Draft Bid Doc. Including Specs. and Quantities, draft SPN If Post Review, NO dates are not needed NO Date Lot No Lot Descripti on Proc. Metho d Est. Amount =N= (000) Estimated Amount in USD ($000) Pre/Pos t Qualific ation Prior or Post Revie w NO Date Bidding Period Submission Bid Eval. Rpt. Akwa0Ibom0State0Revised0Procurement0Plan.xls 7 Page 8 Descriptio n Plan SPN Advert Actual On-line UNDB Gatewa y No Press Bid Invitatio n Date Bid Closing & Opening Date If Prequalifi cation Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks add 7-13 wks Actual Bid Evaluation Pre & Submiss ion by Exec. Agent BASIC DATA Draft Bid Doc. Including Specs. and Quantities, draft SPN If Post Review, NO dates are not needed NO Date Lot No Lot Descripti on Proc. Metho d Est. Amount =N= (000) Estimated Amount in USD ($000) Pre/Pos t Qualific ation Prior or Post Revie w NO Date Bidding Period Submission Bid Eval. Rpt. Airconditio ners and refridgerat ors 1 44 no. airconditio ners and 28 no refridgerat ors N/Shop ping 7,300.00 57.03 NA Post Plan NA NA NA NA NA 4/9/2007 13/4/2007 Actual Filing cabinets, Fan 1 28 no. steel cabinets,a nd 7 no ceiling fans N/Shop ping 889.00 6.95 NA Post Plan NA NA NA NA NA 4/9/2007 13/4/2007 Actual Desktop computers and accessorie s 1 12 no desktop computers with complete accessorie s N/Shop ping 3,360.00 26.25 NA Post Plan NA NA NA NA NA 4/9/2007 13/4/2007 Actual Akwa0Ibom0State0Revised0Procurement0Plan.xls 8 Page 9 Descriptio n Plan SPN Advert Actual On-line UNDB Gatewa y No Press Bid Invitatio n Date Bid Closing & Opening Date If Prequalifi cation Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks add 7-13 wks Actual Bid Evaluation Pre & Submiss ion by Exec. Agent BASIC DATA Draft Bid Doc. Including Specs. and Quantities, draft SPN If Post Review, NO dates are not needed NO Date Lot No Lot Descripti on Proc. Metho d Est. Amount =N= (000) Estimated Amount in USD ($000) Pre/Pos t Qualific ation Prior or Post Revie w NO Date Bidding Period Submission Bid Eval. Rpt. Hospital equipment 1 8 no wash hand basin, 8 examinatio n bed, 12 screens and 16 no weighing scale N/Shop ping 3,012.00 23.53 NA Post Plan NA NA NA NA NA 4/9/2007 13/4/2007 Actual Laboratory equipment 1 76 no thermome tre, 12 no stethosco pe, 12 diagnostic sets, 4 CD4 count machine, 4 Vortex Mixer, etc 670.54 5.24 NA Post Plan NA NA NA NA NA 4/9/2007 13/4/2007 Akwa0Ibom0State0Revised0Procurement0Plan.xls 9 Page 10 Descriptio n Plan SPN Advert Actual On-line UNDB Gatewa y No Press Bid Invitatio n Date Bid Closing & Opening Date If Prequalifi cation Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks add 7-13 wks Actual Bid Evaluation Pre & Submiss ion by Exec. Agent BASIC DATA Draft Bid Doc. Including Specs. and Quantities, draft SPN If Post Review, NO dates are not needed NO Date Lot No Lot Descripti on Proc. Metho d Est. Amount =N= (000) Estimated Amount in USD ($000) Pre/Pos t Qualific ation Prior or Post Revie w NO Date Bidding Period Submission Bid Eval. Rpt. Actual 27 KVA Generator 1 1 No. 27 KVA generator N/Shop ping 2,080.00 16.25 NA Post Plan NA NA NA NA NA 4/9/2007 13/4/2007 Actual 5 KVA Generator 1 3 No. 5 KVA generator N/Shop ping 660.00 5.04 NA Post Plan NA NA NA NA NA 4/9/2007 13/4/2007 Actual condoms( male&fem ale) 1 Condoms N/Shop ping 1,700.00 ######## NA Plan NA NA NA NA NA 4/11/2007 17-04-07 Actual 25,327.54 13,164.47 Akwa0Ibom0State0Revised0Procurement0Plan.xls 10 Page 11 1 wk 1.5-3 wks 3,855.00 30.12 16/4/200 7 4/24/2007 4/30/2007 30/5/07 1,801.00 14.07 16/4/200 7 4/24/2007 4/30/2007 30/5/07 Contract Finalization ](Contract Implementation Arrival of Goods Final Acceptance Contract Amount in Naira =N=(000) Contract Amount in USD $(000) Date of Cont. Awards Date Contract Signature Akwa0Ibom0State0Revised0Procurement0Plan.xls 11 Page 12 1 wk 1.5-3 wks Contract Finalization ](Contract Implementation Arrival of Goods Final Acceptance Contract Amount in Naira =N=(000) Contract Amount in USD $(000) Date of Cont. Awards Date Contract Signature 7,300.00 57.03 16/4/200 7 4/24/2007 4/30/2007 30/5/07 889.00 6.95 16/4/200 7 4/24/2007 4/30/2007 30/5/07 3,360.00 26.25 16/4/200 7 4/24/2007 4/30/2007 30/5/07 Akwa0Ibom0State0Revised0Procurement0Plan.xls 12 Page 13 1 wk 1.5-3 wks Contract Finalization ](Contract Implementation Arrival of Goods Final Acceptance Contract Amount in Naira =N=(000) Contract Amount in USD $(000) Date of Cont. Awards Date Contract Signature 3,012.00 23.53 16/4/200 7 4/24/2007 4/30/2007 30/5/07 670.54 5.24 16/4/200 7 4/24/2007 4/30/2007 30/5/07 Akwa0Ibom0State0Revised0Procurement0Plan.xls 13 Page 14 1 wk 1.5-3 wks Contract Finalization ](Contract Implementation Arrival of Goods Final Acceptance Contract Amount in Naira =N=(000) Contract Amount in USD $(000) Date of Cont. Awards Date Contract Signature 2,080.00 16.25 16/4/200 7 4/24/2007 4/30/2007 30/5/07 660.00 5.04 16/4/200 7 4/24/2007 4/30/2007 30/5/07 1,700.00 5.04 16/4/200 7 4/24/2007 4/30/2007 30/5/07 25,327.54 189.51 Akwa0Ibom0State0Revised0Procurement0Plan.xls 14 Page 15 AKWA IBOM STATE. For Contracts under projects approved before the May 2002 Guidelines Year 2007 AKWA IBOM STATE PROCUREMENT PLAN -CONSULTANCY HIV/AIDS Programme Development Project If Post-Review, No-objection Dates are not needed JANUARY-DECEMBER 2007 CREDIT 3556UNI Description* Selection Method Estimated Amount in US$ '001 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No- objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No- objection Date Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Submission Eval Report (T) (F) No-objection Eval Report (T) (F) Plan vs. Actual Negotiations Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 1 - 1,5 wks Plan 2 wks Actual Actual Actual Train SACA members on Resource Mobilization in HIV/AIDS intervention CQ Lumpsum 15.7 Post Plan 13-Apr-07 20/04/07 NA NA NA NA Plan 20-Apr-07 20-May-07 NA NA NA NA NA Plan 5-Jun-07 Lumpsum Actual Actual Actual Build capacity and step down BCC with appropriate materials CQ Lumpsum 15.40 Post Plan 20/04/07 NA NA NA NA Plan 20-Apr-07 20-May-07 NA NA NA NA NA Plan 5-Jun-07 Actual 14/04/2007 Actual 30/04/2007 Conduct mapping of SDPs in Akwa Ibom Stte IC Lumpsum 15.40 Post Plan 13-Apr-07 20/04/07 NA NA NA NA Plan 20-Apr-07 09-04-2007 NA Post NA 14/04/2007 Plan 30/04/2007 Actual Actual Actual Buildi/Strengthen capacity on NNRIMS for new sites IC Lumpsum 15.40 Post Plan 13-Apr-07 20/04/07 NA NA NA NA Plan 20-Apr-07 20-May-07 NA Post NA NA NA Plan 20-Jun-07 Actual Actual 14/04/2007 Actual 30/04/2007 Technical Assistance on date collection IC Lumpsum 7.70 Post Plan 13-Apr-07 20/04/07 NA NA NA NA Plan 20-Apr-07 09-04-2007 NA Post NA 14/04/2007 Plan 30/04/2007 Actual Actual Actual Build Capacity of Peer Educators, Counselors and provide IECs at YFC, IC Lumpsum 19.10 Post Plan 25-Apr-07 20/04/07 NA NA NA NA Plan 2-May-07 2-Jun-07 NA Post NA NA NA Actual Actual Actual 09-04-2007 14/04/2007 26/04/2007 30/04/2007 Conduct impact assessment of HAF and PSR sites IC Lumpsum 7.70 Post Plan 3-May-07 20/04/07 NA NA NA NA Plan 10-May-07 09-04-2007 NA Post NA 14/04/2007 26/04/2007 30/04/2007 Actual Actual Actual Technical Assistence on Project Monitoring fincancial Procurement and HAF, etc IC Lumpsum 7.70 Post Plan 5-May-07 20/04/07 NA NA NA NA Plan 14-May-07 14-Jun-07 NA Post NA NA NA Plan Actual Actual Technical assisstance on Getting the SACA Bill passed IC Lumpsum 7.70 Post Plan 23-May-07 20/04/07 NA NA NA NA Plan 30-May-07 30-Jun-07 NA NA NA NA NA Plan Actual Actua Actua Technical Assisstance to conduct World AIDS Day & HIV/AIDS Summit IC Lumpsum 30.60 Post Plan 7-Jun-07 20/04/07 NA NA NA NA Plan 15-Jun-07 15-Jul-07 NA NA NA NA NA Plan 17-Aug-07 Actua Short-time Consultancy for Procurement Logistics for new ART sites CQ Lumpsum 30.60 Post Plan 28-Jun-07 20/04/07 NA NA NA NA Plan 5-Jul-07 5-Aug-07 NA NA NA NA NA Plan 3-Sep-07 Grant to NGOs,CSOs (HAF2) QCBS Lumpsum 76.34 Plan N/A 20/04/07 N/A N/A N/A N/A Plan N/A N/A N/A N/A N/A N/A N/A Plan N/A Actual Actual Grant for RRF QCBS Lumpsum 23.00 Plan N/A 20/04/07 N/A N/A N/A N/A Plan N/A N/A N/A N/A N/A N/A N/A Plan N/A Actual Actual Grant to 26 line ministries QCBS Lumpsum Plan Plan Plan Actual Actual Grant for HAF 3 QCBS Lumpsum 336.00 Plan 03-05-7 10-05-07 N/A N/A N/A N/A Actual 15-05-07 26-06-07 11-07-07 16-07-07 N/A 30-07-07 06-08-07 Plan 16-08-07 Actual Actual Total Cost 592.64 Plan Plan Plan Actual Actual Actual Norm Duration of Proc Steps Proposal Evaluation Request for Expression of Interest Preparation Short Consultant Page 16 PROCUREMENT PLAN -CONSULTANCY Submission Draft Contract No-objection Negotiations Contract Amount in US$ '000 Contract ward Contract Signature Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost NGN '000 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Plan Actual 20-Jun-07 NA 15.7 4-Jul-07 10-Jul-07 Plan 17-Jul-07 30-Jul-07 10-Aug-07 15.7 Actual 20-Jun-07 NA 15.40 4-Jul-07 10-Jul-07 Plan 17-Jul-07 30-Jul-07 10-Aug-07 15.40 30/5/07 Actual 30/5/07 NA 15.40 4-Jul-07 10-Jul-07 Plan 17-Jul-07 30-Jul-07 10-Aug-07 15.40 Actual NA 15.40 4-Jul-07 10-Jul-07 Plan 17-Jul-07 30-Jul-07 10-Aug-07 15.40 30/5/07 Actual 30/5/07 NA 7.70 4-Jul-07 10-Jul-07 Plan 17-Jul-07 30-Jul-07 10-Aug-07 7.70 Actual NA 19.10 14-Jul-07 20-Jul-07 Plan 27-Jul-07 10-Aug-07 20-Aug-07 19.10 30/5/07 Actual 30/5/07 NA 7.70 24-Jul-07 30-Jul-07 Plan 10-Aug-07 24-Aug-07 4-Sept-07 7.70 Actual 16-Aug-07 NA 7.70 30-Aug-07 10-Sept-07 Plan 24-Sept-07 2-Oct-07 16 Oct-07 7.70 30/5/07 Actual 14-Aug-07 NA 7.70 28-Aug-07 8-Sep-07 Plan 20-Sep-07 2-Oct-07 16-Oct-07 7.70 Actua 2-Sep-07 NA 30.60 16-Sep-07 30-Sep-07 Plan 14-Oct-07 28-Oct-07 12-Nov-07 30.60 17-Sep-07 NA 30.60 30-Sep-07 14-Oct-07 Plan 30-Oct-07 14-Nov-07 28-Nov-07 30.60 N/A N/A 76.34 N/A N/A Plan N/A N/A N/A 76.34 Actual N/A N/A 23.00 N/A N/A Plan 23.00 Actual 23-08-07 30-08-07 336.00 07-09-07 14-09-07 Plan 14-09-07 14-12-07 14-08-08 336.00 Actual Plan 592.64 Actual Negotiations Contract Finalization Contract Implementation Page 17 S/N Description of Tour/Training/Workshop Objectives of the Tour/Training/W/shop Participants Place to Visit Duration of Tour/Training Transport fare DSA 1 2 3 4 5 6 7 8 9 10 11 C. STUDY TOUR/TRAINING/WORKSHOPS/MEETINGS & Tas Page 18 12 13 14 16 17 18 19 20 21 22 23 24 25 Page 19 Total Cost($) Date Remarks Page 20