Nigeria - HIV/AIDS Program Development Project : procurement plan for Kwara State

Page 1 Procurement Plan: Goods COUNTRY/ORGANIZATION: NIGERIA/KWARA STATE HIV/AIDS PROGRAMME DEVELOPMENT PROJECT PROGRAMME: KWARA STATE PROCUREMENT PLAN 2007 If Post-Review, No-objection Dates are not needed Loan #: Spec Proc Notice Contract Implementation Description* Package Number Lot Number Estimated Amount in US $000 Procurement Method Pre-or Post Qualification Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening of Let of Credit Arrival of Goods Inspection Final Acceptance If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks add 7-13 wks Actual Actual List of Contracts KW/HADP/001 1 2.00 Shopping Post Plan N/A N/A N/A 23/4/07 7/05/07 N/A N/A Plan 2.00 28/05/07 4/06/07 N/A 11/06/07 18/06/07 Actual Actual 1NO. Photocopy machine,1No spIral 2 11.00 Shopping Post Plan N/A N/A N/A 23/04/07 7/05/07 N/A N/A Plan 11.00 28/05/07 4/06/07 N/A 11/06/07 18/06/07 Actual Actual 6 No Refrigerators 3 2.27 Shopping Post plan N/A N/A N/A 23/04/07 7/05/07 N/A N/A Plan 2.27 28/05/07 4/06/07 N/A 11/06/07 18/06/07 Actual lActua v-sat and Networking 4 16.79 Shopping Post plan N/A N/A N/A 23/04/07 7/05/07 N/A N/A Plan 16.79 28/05/07 4/06/07 N/A 11/06/07 18/06/07 Actual Actual KW/HADP/002 1 22.90 shopping post Plan N/A N/A N/A 19/4/07 26/05//07 N/A N/A Plan 22.90 10/5/07 14/5/07 N/A 28/05/07 28/05/07 Actual Actual Plan Plan KW/HADP/0031 1 3.82 shopping post Actual N/A N/A N/A 19/4/07 26/05/07 N/A N/A Actual 3.82 10/5/07 14/5/07 N/A11 28/05/09 30/05/07 KW/HADP/004 7.63 shopping post Plan N/A N/A N/A 19/4/07 26/05/07 N/A N/A Plan 7.63 10/5/07 14/507 N/A 28/0507 30/05/07 Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Total Cost 32.53 Plan Plan 32.53 3.82 Actual Actual 3.82 Fill gray cells only! 4 No of Lap-Top Computers Project/Programme: 6 No TV sets Production of bill board Condom Bid Evaluation Contract Finalization BASIC DATA Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 420570Kwara0St1ocurment0plan0102007.xls 1 of 13 01/04/2008 11:40 AM Page 2 Procurement Plan-Approvals-Goods Initial Approval Update Dates of Bank Approval of Procurement Plan For Goods 420570Kwara0St1ocurment0plan0102007.xls 2 of 13 01/04/2008 11:40 AM Page 3 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* Package Number Lot Number Lumpsum or Bill of Quantities Procurement Method Estimated Amount in US $ Pre-or Post Qualification Prior or Post Review If Prequalification add 7-13 wks List of Contracts Total Cost 0.00 0.00 Fill gray cells only! Norm Duration of Proc Steps Basic Data 420570Kwara0St1ocurment0plan0102007.xls 3 of 13 01/04/2008 11:40 AM Page 4 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Bid Evaluation Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 420570Kwara0St1ocurment0plan0102007.xls 4 of 13 01/04/2008 11:40 AM Page 5 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Contract Amount in US$ '000 Date Contract Award Date Contract Signature Mobilization Advance Payment Substantial Completion Final Acceptance Final Cost Plan 1 wk 1.5-3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 0.00 Actual 0.00 0.00 Contract Implementation Contract Finalization 420570Kwara0St1ocurment0plan0102007.xls 5 of 13 01/04/2008 11:40 AM Page 6 Procurement Plan-Approvals-Works Initial Approval Update Dates of Bank Approval of Procurement Plan For Works 420570Kwara0St1ocurment0plan0102007.xls 6 of 13 01/04/2008 11:40 AM Page 7 Procurement Plan-Consultants Country/Organisation: NIGERIA/KWARA STATE HIV/AIDS PROGRAMME DEVELOPMENT PROJECT Project/Programme: KWARA STATE PROCUREMENT PLAN 2007 Loan #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No- objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No- objection Date Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Submission Eval Report (T) (F) No-objection Eval Report (T) (F) Plan vs. Actual Negotiations Submission Draft Contract No-objection Negotiations Contract Amount in US$ '000 Contract ward Contract Signature Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 1 - 1,5 wks Plan 2 wks 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Plan Actual Actual Actual Actual List of Contracts SS LS 3.82 Plan 25/01/07 21/02.07 N/A N/A N/A N/A Plan N/A N/A N/A N/A N/A N/A N/A Plan 16/04/07 29/05/07 N/A 3.82 05/06/07 11/06/07 Plan N/A 11/07/07 12/08/07 3.82 Actual Actual Actual Actual CQ LS 38.12 Plan 10/4/07 17/04/07 N/A 24/04/07 1/05/07 N/A Plan N/A N/A N/A N/A N/A N/A N/A Plan N/A N/A N/A 38.12 8/05/07 21/05/07 Plan N/A N/A N/A 38.12 Actual Actual Actual Actual IC LS 11.45 Plan 2/07/07 9/07/07 N/A 23/07/07 30/07/07 N/A Plan 28/08/07 19/11/07 26/11/07 30/11/07 3/12/07 10/12/07 17/12/07 Plan 24/12/07 24/12/07 N/A 11.45 24/12/07 24/12/07 Plan N/A N/A N/A 11.45 Actual Actual Actual Actual QCBS LS 147.71 Prior Plan 16/04/07 23/04/07 N/A 2/05/07 9/05/07 16/05/07 Plan 23/05/07 6/06/07 13/06/07 20/06/07 27/06/07 27/06/07 4/07/07 Plan N/A N/A N/A 147.71 4/07/07 11/07/07 Plan N/A 4/08/07 25/08/07 147.71 Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Total Cost 201.10 Plan Plan Plan #REF! Plan 201.10 0.00 Actual Actual Actual 3.82 Actual 0.00 Fill gray cells only! Contract Implementation HAF 2 Norm Duration of Proc Steps Engagement of external auditors Production of Jingles. Rapid Response Fund Contract Finalization Short List Consultant Proposals Preparation Request for Proposals Proposal Evaluation Technical (T) & Financial (F) for projects approved before May 2002 Negotiations Request for Expression of Interest (when required) 420570Kwara0St1ocurment0plan0102007.xls 7 of 13 01/04/2008 11:40 AM Page 8 Procurement Plan-Approvals-Consultants Initial Approval Update Dates of Bank Approval of Procurement Plan For Consultants 420570Kwara0St1ocurment0plan0102007.xls 8 of 13 01/04/2008 11:40 AM Page 9 Procurement Plan-Consultants 2 Country/Organisation: For Contracts under projects approved before the May 2002 Guidelines Project/Programme: If Post-Review, No-objection Dates are not needed Loan #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No-objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Actual List of Contracts Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Total Cost 0.00 Plan 0.00 Actual Fill gray cells only! Request for EOI (where required) Short List Preparation Request for Proposals Norm Duration of Proc Steps 420570Kwara0St1ocurment0plan0102007.xls 9 of 13 01/04/2008 11:40 AM Page 10 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions (N) Consultant Proposals 420570Kwara0St1ocurment0plan0102007.xls 10 of 13 01/04/2008 11:40 AM Page 11 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Submission Date No-objection Date Contract Amount in US$ '000 Contract Award Contract Signature Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Contract Finalization Draft Contract 420570Kwara0St1ocurment0plan0102007.xls 11 of 13 01/04/2008 11:40 AM Page 12 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Contract Implementation 420570Kwara0St1ocurment0plan0102007.xls 12 of 13 01/04/2008 11:40 AM Page 13 Procurement Plan-Approvals-Consultants 2 Initial Approval Update Dates of Bank Approval of Procurement Plan For Consultants 2 420570Kwara0St1ocurment0plan0102007.xls 13 of 13 01/04/2008 11:40 AM