Latin America and Caribbean - Pan-Caribbean Partnership against HIV/AIDS Project : procurement plan (training)

Page 1 ICB-International Competitive Bidding; NCB-National Competitive Bidding [NCB 2 is without prior review]; IS-International Shopping for Goods or Shopping for small works [<150,000US$]; NS-National Shopping; LIB-Limited International Bidding; IC-Individual Consulting; DC-Direct Contracting; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection Description File Number Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Proposal Ready Start Date End Date 1.1.a. Graduate training-provision of flat stipend to cover travel and subsistence-graduate student Estimated 5,340 Post - 1-Aug-05 28-Feb-06 Actual - 1-Sep-05 1.1.b. Graduate training-provision of flat stipend to cover travel and subsistence- graduate student Estimated 5,340 Post - 1-Aug-05 28-Feb-06 Actual 9-Jan-06 1.1.c. Graduate training-provision of flat stipend to cover travel and subsistence-graduate student Estimated 5,340 Post - 1-Feb-06 31-Aug-06 Actual 1.1.d. Graduate training-provision of flat stipend to cover travel and subsistence- graduate student Estimated 1,780 Post - 1-Jun-06 31-Dec-06 Actual 1.1.2.a.Graduate training-attachment of graduate students to regional agencies working in HIV/AIDS-graduate student Estimated 0 Post - 1-Dec-05 28-Feb-06 Actual 0 1-Jan-06 1.1.2.b.Graduate training-attachment of graduate students to regional agencies working in HIV/AIDS-graduate student Estimated 3,856 Post - 1-Apr-06 31-Jul-06 Actual 1.1.2.c.Graduate training-attachment of graduate students to regional agencies working in HIV/AIDS-graduate student Estimated 3,856 Post - 1-May-06 31-Aug-06 Actual 1.1.2.d. Graduate training-attachment of graduate students to regional agencies working in HIV/AIDS-graduate student Estimated 3,856 Post - 1-Sep-06 31-Dec-06 Actual 1.2.d. Short term training -marketing and communication Estimated 3,500 Post - 1-Apr-06 31-Dec-06 Actual 1.3.a. Undergraduate training- materials and supplies and guest lectures Estimated 11,000 Post 1-Jul-06 31-Dec-06 Actual Estimated 30,000 Post 1-Mar-06 31-Dec-06 Actual TABLE 4: Training -- Time Table of Procurement Actions FY06 1.3.b. Undergraduate training-commissioning of at least two articles based on empirical data/evidence to inform the UG teaching programme Page 2 Description File Number Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Proposal Ready Start Date End Date Page 3 IC-Individual Consulting (>$50,000 Subject to Prior Review); SSS-Single Source Selection; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection (>$100,000 Subject to prior Review) Description Bid Number Method of Selection Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Advertise (SPN) RFP/TOR ready No Object. to RFP/TOR Closing date for proposals No Object. Technical Evaluation No Object. Final Evaluation No Objection to Contract Contract Signature QCBS I 30 15 45 30 15 20 15 10 QCBS N 30 15 30 30 15 20 15 10 IC 10 10 15 0 0 0 20 3 SSS 10 0 15 0 0 0 20 3 OP 10 0 20 0 0 0 30 10 LCS 10 0 20 0 0 0 40 10 FBS 10 0 20 0 0 0 40 10 QBS 30 15 45 30 15 20 15 10 Description Bid Number Method of Selection Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Advertise /SPN/EOI Short list RFP/TOR ready No Object. to RFP/TOR Closing date for proposals No Object. Technical Evaluation No Object. Final Evaluation No Objection to Contract Contract Signature Consulting 1.2.a. Short term training- Consultant Estimated 15,000 Post No 10-Feb-06 - - - - - 1-Mar-06 Actual 1.4. Staff visits to regional agency/agencies- Consultant/research assistant based at the HEU Estimated 13,000 Post 11-Jul-05 1-Jul-05 - - - - - 1-Sep-05 Actual 1-Sep-05 1-Jul-05 1.5a Recruitment of staff- Research staff position (at least equivalent to Lecturer level) Estimated 57,808 Prior No 25-Jul-05 9-Aug-05 - 9-Aug-05 9-Aug-05 9-Aug-05 4-Oct-05 Actual 25-Jul-05 9-Aug-05 - 9-Aug-05 9-Aug-05 9-Aug-05 4-Oct-05 1.5d Recruitment of staff-Office Manager/administrative assistant Estimated 24,505 Prior No 5-Jul-05 25-Jul-05 - 25-Jul-05 25-Jul-05 25-Jul-05 2-Aug-05 Actual 5-Jul-05 9-Aug-05 - 9-Aug-05 9-Aug-05 9-Aug-05 12-Jul-05 1.5e Recruitment of staff- Clerical assistant Estimated 11,380 Prior No 5-Jul-05 25-Jul-05 - 25-Jul-05 25-Jul-05 25-Jul-05 25-Jul-05 Actual 5-Jul-05 9-Aug-05 - 9-Aug-05 9-Aug-05 9-Aug-05 15-Jul-05 SSS PANCAP HIV/AIDS PROCUREMENT TIME TABLE FY06 TABLE 2: Consultancy Services and Operating Cost IC IC SSS SSS Page 4 Description Bid Number Method of Selection Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Advertise /SPN/EOI Short list RFP/TOR ready No Object. to RFP/TOR Closing date for proposals No Object. Technical Evaluation No Object. Final Evaluation No Objection to Contract Contract Signature Consulting 1.5f Recruitment of staff- Research Assistant Estimated 26,361 Prior No 6-Jul-05 26-Jul-05 - 26-Jul-05 26-Jul-05 26-Jul-05 26-Jul-05 Actual 10-Jul-05 9-Aug-05 - 9-Aug-05 9-Aug-05 9-Aug-05 26-Jul-05 1.5g Recruitment of staff- Research Assistant Estimated 13,920 Post No 30-Jul-05 - - - - - - Actual 11-Jul-05 1.6.a Operating and logistical support activities- short-term staff (Research Assistant) Estimated 2,820 Prior No 30-May-05 19-Jun-05 - 19-Jun-05 19-Jun-05 19-Jun-05 19-Jun-05 Actual 2,820 26-Jul-05 9-Aug-05 9-Aug-05 9-Aug-05 9-Aug-05 26-Jul-05 1.6.b.- Operating and logistical support activites - short term staff (Research Assistant) Estimated 1,880 Prior No 25-Jul-05 19-Jun-05 19-Jun-05 19-Jun-05 19-Jun-05 19-Jun-05 Actual 1,880 26-Jul-05 9-Aug-05 9-Aug-05 9-Aug-05 9-Aug-05 26-Jul-05 3.3.-Recruitment of research assistant/consultant for execution SARA and Sexual Behaviour Survey Estimated 43,550 Post No No - - - - - - Actual 3.4 Recruitment of Project Officer for the UWIHARP Estimated 45,000 Post No 1-Jan-06 - - - - - 1-Mar-06 Actual 15-Aug-05 22-Jan-06 2.1.1.a.Infrastructural Development-Design-base building and supervision of builders works:State of the art conference facility and Office Accommodation for the Health Economics Unit Estmated 140,606.83 * 30-Jun-05 3-Aug-05 8-Sep-05 15-Sep-05 12-Oct-05 - - 11-Jan-06 21-Jan-06 Actual 30-Jun-05 3-Aug-05 8-Sep-05 15-Sep-05 12-Oct-05 11-Jan-06 2.1.1.b.Infrastructural Development-Design for outfit and supervision of builders works:State of the art conference facility and Office Accommodation for the Health Economics Unit Estmated 15,680 Prior - - 24-Feb-06 15-Mar-06 20-Mar-06 - - 25-Mar-06 31-Mar-06 Actual Total -Consulting Cost Estimated 270,903 Actual Operating Cost 1.6. Operating and Logistical support activities Estimated 37,727 Actual Actual 1.4. Staff visits to regional agency/agencies-per diem and travel for attached staff Estimated 36,600 Actual 3.1.Execution of SARA of HIV/AIDS for the UWI- workshops/seminars including coordination materials and supplies, travel per diem for facilitators Estimated 20,000 Actual 3.2 Sexual Behaviour Survey-workshops/seminars/meetings (including coordination materials and supplies, travel per diem for facilitators) Estimated 7,500 Actual Total Operating Cost Estimated 101,827 Actual Total Consulting and Operating Cost Estimated 372,730 Actual * 'No objection' was received on the 2005 for $68,320, however approaches are being made to Bank for an amendment to the 'no objection for the 140606.83 SSS IC IC SSS SSS SSS CQ IC Page 5 IC-Individual Consulting (>$50,000 Subject to Prior Review); SSS-Single Source Selection; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection (>$100,000 Subject to prior Review) Contract End, delivery Contract Duration Consultant Name C Contract End, delivery Contract Duration (DAYS) Consultant Name 1-Mar-07 365 1-Sep-06 365 30-Sep-06 365 30-Sep-06 365 2-Aug-06 365 30-Jun-06 25-Jul-06 365 31-Aug-06 365 Richelle Winchester Cheryl Theodore Chrisitne Laptiste - Page 6 Contract End, delivery Contract Duration (DAYS) Consultant Name 26-Jul-05 365 1-Jul-06 365 - 365 19-Jun-05 80 Charmaine Metivier 31-Aug-05 80 19-Jun-05 30 Nigel Gaines 1-Aug-05 30 - 365 1-Mar-07 365 Phillip Nanton 31-Dec-07 28-Jul-07 553 Jenifer Smith and Associates 5-Oct-07 553 Kimberly-Ann Gittens Page 7 ICB-International Competitive Bidding; NCB-National Competitive Bidding [NCB 2 is without prior review]; IS-International Shopping for Goods or Shopping for small works [<150,000US$]; NS-National Shopping; LIB-Limited International Bidding; Description Bid Number Procurement Method Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Request for Quotation Call for Bids Bid Opening ICB 10 45 90 NCB 10 30 60 NCB2 0 30 30 LIB 10 45 60 IS 0 20 20 NS 0 20 20 DC 10 30 30 Description Bid Number Procurement Method Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Request for Quotation Call for Bids Bid Opening 2.1.2.c. Infrastructural Development-Construction activities:State of the art conference facility and Office Accommodation for the Health Economics Unit-building works/construction activities Estimated 560,000 Prior - Actual 560,000 PANCAP HIV/AIDS PROCUREMENT TIME TABLE FY06 TABLE 3: WORKS NCB2 Total Works Page 8 ICB-International Competitive Bidding; NCB-National Competitive Bidding [NCB 2 is without prior review]; IS-International Shopping for Goods or Shopping for small works [<150,000US$]; NS-National Shopping; LIB-Limited International Bidding; Bid Evaluation Contract Signature Contract End (delivery) Contract Duration Supplier or Contractor Name 15 15 15 15 3 3 3 Bid Evaluation Contract Signature Contract End (delivery) Contract Duration Supplier or Contractor Name Page 9 Total Cost Total Bank Finance US $ US $ ICB NCB IS LS DC IC QCBS N QCBS I CQ SSS ICB NCB NCB2 IS NS DC 1.1 Graduate training 1.1.1. Graduate training-provision of flat stipend to cover travel and subsistence-graduate student 17,800 1.1.2. Graduate training-attachment of graduate students to regional agencies working in HIV/AIDS-graduate student 11,568 Total 29,368 29,368 1.2.a. Short term training- Consultant 15,000 1.2.d. Short term training -marketing and communication 3,500 Total 18,500 18,500 1.3.a. Undergraduate training- materials and supplies and guest lectures 11,000 11,000 11,000 30,000 30,000 30,000 Total 41,000 41,000 1.4. Staff visits to regional agency/agencies-per diem and travel for attached staff 36,600 36,600 36,600 1.4. Staff visits to regional agency/agencies- Consultant/research assistant based at the HEU 13,000 13,000 13,000 Total 49,600 49,600 Recruitment of staff 13,920 120,053 133,973 247,359 Total Support @ an average of US$1500/ mth for 33 mths, local travel( including cost of driver), communication(tele/fax/internet/courier service), materials and office supplies, publications 58,727 37,727 96,454 96,454 Total 96,454 96,454 1.3.b. Undergraduate training-commissioning of at least two articles based on empirical data/evidence to inform the UG teaching programme 1.6 Operating and logistical support activities Works 1.2 Short term training- Training provided for at least 50 persons from at least 6 countries in the areas of programme costing, programme planning, implementation, administration and monitoring, health services managemetn and public administartion by means of short period courses 1.1 Graduate training - Training provided to at least 6 graduate students to serve six month iternships Category PROCUREMENT TYPE Goods Bid Number Consultancy PANCAP HIV/AIDS SUMMARY OF PROPOSED PROCUREMENT FY06 1.3 Undergraduate training - Expand the teaching of Health Economics, Communication and Behaviour Change 1.5 Recruitment of staff 1.4 Development of institutional capacity in key regional agencies and the Health Economics Unit OPERATING COST TRAINING Page 10 Total Cost Total Bank Finance US $ US $ ICB NCB IS LS DC IC QCBS N QCBS I CQ SSS ICB NCB NCB2 IS NS DC Works Category PROCUREMENT TYPE Goods Bid Number Consultancy PANCAP HIV/AIDS SUMMARY OF PROPOSED PROCUREMENT FY06 OPERATING COST TRAINING 2.1.1.a.Infrastructural Development-Design-base building and supervision of builders works:State of the art conference facility and Office Accommodation for the Health Economics Unit 140,606.83* 140,606.83* 140,606.83* 2.1.1.b.Infrastructural Development-Design for outfit and supervision of builders works:State of the art conference facility and Office Accommodation for the Health Economics Unit 15,680 15,680 15,680 2.1.2.c. Infrastructural Development-Construction activities:State of the art conference facility and Office Accommodation for the Health Economics Unit-building works/construction activities 560,000 1,152,515 560,000 Total 1,308,802 716,287 3.1 Execution of SARA of HIV/AIDS for the University of the West Indies 20,000 20,000 20,000 3.2. Sexual Behaviour Survey 7,500 7,500 7,500 3.3 Recruitment of research assistant and consultant to work on SARA on Sexual Behaviour Survey 43,550 43,550 43,550 3.4 Recruitment of Project Officer for the UWIHARP 45,000 45,000 45,000 Total 116,050 116,050 TOTAL 1,677,696.67 1,198,568 3.0. UWIHARP 2.1 Infrastructural Development: Office Accommodation and state of the art conference facilities for Health Economics Unit