Community Directed Treatment with Ivermectin (CDTI) project in Kaduna state(Nigeria)(NGKD9)

fI I' AFRICAN PROGRAMME FOR ONCHOCERCIASIS CONTROL 0 I p.o. Box 549 - Tel. (226) 50 34 29 60 - Telex 5241 BF - F ax (226) 50 34 28 7 5 OUAGADOUGOU 0l- Burkina Faso LETTER OF AGREEMENT {3 I A}Jii lt}s; Registry File: 08/l 8 I /l 060(ix)/08 Allotment No. : OU/ICP/AAC/504 / AP 108/ 83 | 102 Field: US$ 3,287 J; Allotment No. : OUACP / A ACI 504 / AP 108 I 67 0 102 Capital Equipment : US$ 1,181 '.' ;,/ /' National Onchocerciasis Task Force (NOTF) Attention: Mrs. Patricia Ogbu Pearce Acting National Coordinator Ministry of Health Federal Secretariat Shehu Shagari Way, Maitama Abuja, Nigeria PROPOSAL OF TECHNICAL SERVICES - LETTER OF AGREEMENT 2OO8 COMMUNITY DIRECTED TREATMENT WITH IVERMECTIN (CDTI) PROJECT IN KADUNA STATE NIGERIA) NGKD9) For the purpose of developing and establishing sustainable Community Directed Treatment with Ivermectin (CDTI) for the control of onchocerciasis in Nigeria, The World Health Organization's African Programme for Onchocerciasis Control, hereinafter referred to as "WHO/APOC" on the one hand, and The National Onchocerciasis Task Force, Ministry of Health, Nigeria, hereinafter referred to as "the Institution", on the other hand, HAVE AGREED AS FOLLOWS 1. Work to be performed Further to the Memorandum for the African Programme for Onchocerciasis Control (APOC), Phase ll (2002-2007) and the Phasing out Period (2008-20 10) (the "Memorandum"), which was endorsed by the Govemment of Nigeria, this Agreement is concluded for the purpose of developing and establishing sustainable community directed ivermectin distribution Project in Kaduna State of Nigeria. The Project named "NGKD9" shall be carried out in accordance with the sustainability plan submitted by the NOTF of Nigeria in July 2007, reviewed and approved by the Management of APOC. The Project shall be undertaken in sixteen Local Govemment Areas (Kagarko, Igabi, Kubau, Ikar4 Jaba, Chikun, Giwa, Jema'a, Sanga, Kauru, Kachia, Kajuru, Zango Kataf, Birnin Gwari, Lere and Kaura) in Kaduna State of Nigeria. The plans of work and the time line as defined in the sustainability plan may be modified by mutual agreement of the parties taking into account the operating experience and needs of the Programme by the use of "Implementation letters" issued by "WHO/APOC'. 22. Oblieations of WHO/APOC 2.1. TotalFinancialObligation The total financial obligation of wHo/APoc, under this Agreement is US$ 4,468 (Four thousand FourHundred and Sixty Eight doltars US). The maximum obligation of APoC for any budget line item in thisAgreement is the amount indicated in the approved budget line, and the total obligation may not exceed the sum ofthese budget lines. The amended and approved budget for year 9 - 2008, is attached herewith as Annex l. 2.2. Capital Equipment wHo/APoc will retain funds proposed for the purchase of capital Equipment and make the purchasesthrough its central purchasing system. The Institutio, *ill be responsible for swift clearance of these goods onanival. The equipment and supplies fumished by WHO under this agreement will be handed over to theInstitution against appropriate receipts. 2.3. Audit of accounts wHo will retain funds for financial audit ofthe Project and shall have the rightto inspectthe accounts atany time by way of its internal auditors, its external auditois or other auditors contracted for the purpose. Theauditors shall have the right to inspect all transactions pertaining to the projects between the Institution,s bankaccount and actual payments for goods and services and to eximine ,uppt.tirrg documentation and relevantaccounting entries in the Institution's books. In order to facilitate such reporting and audit, the Institution shallensure that accurate and systematic accounts are kept in respect of the funded activities. 3. Con n the Insti tion For its part, the Institution, in agreement with its own Government, shall provide all the inputs requiredfrom the Government, the NGDo's and other partners, including all the staff necessary for the execution of theProject in accordance with this Agreement and as set forth in t-he Memorandum und in the approved projectproposal. 4. This Agreement covers a period of l2 months from l't January 200g to 3l,t December 200g. 5. Financial arrangements 5' l ' The total amount of expenditure estimated by this Agreement is us$ 4,46E (Four thousand FourHundred and sixty Eight dollars US). of the_ above, ui$ t , t s i(one Thousand one Hundred and Eighry oneUS dollars) will be retained and used by wHo/APoc foi the purchase of the equipment needed for theperformance of the project activities. 5'2' The remaining amount of US$ 3,287 (Three Thousandrwo Hundred and Eighty Seven dollars US),will be paid to the Institution as soon as possible aher signatui. or,n. Agreement by both parties, provided thatall the other conditions precedent to disbursement have been met. 5'3' The subsequent installment(s) will be-paid on request from the Institution accompanied by astatement reconciling expenditures already made to the various uuaget lines. A request for further funding for a ,a 3Project should be made when 80% ofthe previous advances have been spent. The payment of these replenishments will be subject to: (a) The reception of the statement mentioned above; (b) The regular transmission at the end of each month of a copy of the bank statement, reconciled with a list of all cheques drawn on the account. Documents should be forwarded to the following address: The Programme Director Attention: The Budget and Finance Officer/APOC WHO/APOC 0l BP 549 Ouagadougou 01 Burkina Faso (c) A progress report six months after the funds have been received, and another after 12 months indicating the activities carried out and the amount spent against each budget line. One or both of these reports will be formally reviewed as a basis for extension of this Agreement for a further period or the signing of a subsequent Agreement for further funding. The reports should be forwarded to the following address: The Programme Director Attention: The Coordinator of the office of the Director/APOC WHO/APOC 0l BP 549 Ouagadougou 01 Burkina Faso 5.4. The installments shall be paid to the Institution, through the special National Onchocerciasis Task Force Bank Account, opened exclusively for WHO/APOC funds to be used on the project. 5.5. Any unliquidated balance at the end of the period covered by the current Agreement shall be paid back to WHO/APOC by the Institution or if specifically agreed, deducted later on from the amount of the surn WHO/APOC will pay in the framework of any possible subsequent Agreement. 6. Leqal arrangements It is understood that the work under this Agreement will be performed under the technical supervision of WHO/APOC but does not create any employer/employee relationship between WHO/APOC and the lnstitution. The Institution shall in that respect be solely responsible for the manner in which the work will be carried out. WHO/APOC shall not be responsible for any loss, accident, damage or injury suffered by the Institution or any person claiming under it, arising during or as a result of the execution of this work or in any manner whatsoever. Any dispute relating to the interpretation or execution of this Agreement shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of agreement, with the Uncitral Arbitration Rules. The parties shall accept the arbitral award as final. If your Institution accepts this proposal, we should be grateful if you would see to the signing of all the four copies of this Agreement by two persons authorized to sign on behalf of the Institution responsible for the execution of the work and return three copies to us. 41 2. N 'Dr. L. Yam6ogo Coordinator of the Office of the Director, APOC @ Signatories WHO/APQC Signature Signature Date Signatories Institution r,uo,....8fl.-&tcz.A. 0**x &'A4r- ritle. Nerr.t .&ee.rP-S l,;l*lritat Signature .L Date', lo/n/.WB ffi* v. Amazigo ' Progru*.n" Director, APOC 2. 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