Technical services - letter of agreement epidemiological evaluation, (Sierra Leone), 1994

ONCHOCERCIASIS CONTROL PROGRAMME IN WEST AFRICA 01 P.O. BOX 549 - Tel.(226) 30.23.12 - Telex 4241' BF OUAGADOUGOU 01 - BURKINA FASO National Onchocerciasis Team Ministry of Health and Social Services Makeni Sierra I-eone. Registry File: 08/18U 1,11, Date:19/12194 Allotment: oU ICP CTD 306 0N 94 834 TECHNICAL SERVICES - LETTER OF AGREEMENT For the purpose of carrying out epidemiological evaluations and large scale ivermectin treatments in Sierra Irone: The World Health Organtzation, Onchocerciasis Control Programme, hereinafter referred to as "WHO/ONCHO" on the one hand, and The National Onchocerciasis Team Ministry of Public Health and Social Services Makeni Sierra Irone hereinafter referred to as the "INSTITUTION", on the other hand; HAVE AGREED AS FOLLOWS: 1. DUTIES TO BE PERFORMED Missions l-zrge scale ivermectin treatment of Kaba I and Mabole I basins including prior sensitization during 3L days from 3 January to Znd February 1995. The first 5 days of the mission is granted to 3 technicians and 2 drivers for the sensitization of the villages to be treated (see annex 1.1). Large scale ivermectin treatment of the Rokel II basin including prior sensitization during 20 days from 6-25 March 1995. The first 5 days of the mission is granted to 3 technicians of the national team and 4 nurses from Lunsar hospital and 3 drivers for the sensitization of the villages to be treated (see annexe 1.1). rlF'r A B 2C Large scale ivermectin treatment of Kaba III, Seli, Bagbe and Mongo II basins including prior sensitization during 30 days from 05 April to 04 May 1995. The first 5 days of the mission is granted to 3 technicians and 3 drivers for the sensitization of the villages to be treated (see annex 1.2). D l-arge scale ivermectin treatment of Kaba II, Mongo I and Mabole II basins including prior sensitization during 31 days from 10 May to 9th June 1995. The first 5 days of the mission is granted to 3 technicians and 3 drivers for the sensitization of the villages to be treated (see annex 1.3). The working programme for this agreement could be modified in the course of its execution by WHO/ONCHO after discussions with the National Team. 2. METHODOLOGY Missions: AB,C&D: The national team (2 medical doctors, 7 technicians/nurses, 7 nurses and 9 drivers) in collaboration with 1 technician from the EPI Unit of the OCP will carry out the large scale ivermectin treatment of the above mentioned basins. 3. OBLTGATTONS OF WHO/ONCHO 3.1. Lump sum indemnity See annex L.L A total amount of 275 000 Irones (trvo hundred and seventy five thousand I-eones) representing the lump sum indemnity will be paid to the national team. The lump sum will be paid monthly to each member of the team having worked during at least part of the corresponding month. 3.2. Travel perdiem See annex 1..2 A total amount of 8 056 000 Irones (eight million and fithy six thousand Irones) representing the per diem, will be paid to the national team. The perdiem will be paid only for the number of days spent by the team in the field. The number of days spent could be less than that assigned in the letter of agreement. 3.3. Operating costs Fuel and Lubricants Annex 1.3. WHO/ONCHO shall provide: 3Mission A: - 2500litres of diesel oil for the vehicles and 60 litres of fuel for the motorcycles. Mission B. - 3 000 litres of diesel oil for the vehicles and 60 litres of vanellus for the vehicles and 60 litres of fuel for the motorcycles. Mission C. - 3000 litres of diesel oil for the vehicles and 60 litres of fuel for the motorcycles. Mission D. - 3000 litres of diesel oil for the vehicles and 60 litres of fuel for the motorcycles. Other ooeratins costs An amount of 320,000 Irones (three hundred and twenty thousand Irones) shall be provided for unexpected expenses including bank charges to cover the missions. 3.4. Means of travel WHO/ONCHO shall provide: Mission A: 9 (nine) 4 wheel drive vehicles. Mission B: 9 (nine) 4 wheel drive vehicles. Mission C: 9 (nine) 4 wheel drive vehicles. Mission D: 9 (nine) 4 wheel drive vehicles 3.5. Office Suoolies and others. a) WHO/ONCHO shall provide the necessary office supplies for these missions. b) A quantity of "ad hoc" drugs shall be provided to the Institution by WHO/ONCHO for the treatment of the sick in the villages to be visited. 44. CONTRIBUTION OF THE INSTITUTION The Institution in agreement with its Government shall provide the following staff for each mission : Missions AB.C&D - Medical officers - laboratory technicians - Nurses - drivers TOTAL 5. PERIOD COVERED BY THIS AGREEMENT This letter of agreement shall cover a period of ll2 days as follows: Mission A: From 8th January to 2rd February 1995 (31 days) Mission B: From 6th-25th March 1995 (20 days). Mission C: From 5th April to 4th May 1995 (30 days). Mission D: From 10th to 9th June 1995 (31days). 6. FINANCIAL ARRANGEMENTS 6.1. The total amount of expenditure estimated by this agreement is 11 050 6401.r-, (Eleven million fifty thousand six hundred and forty Irones). 6.2. This amount will be paid in one instalment as soon as this agreement is duly signed by the two parties concerned and the document returned to the WHO/ONCHO. 2 7 7 9 R 6.3 At the end of the mission all accounting documents (bank statement, receipts, travel claims etc.) shall be fonvarded to the following address: The Programme Director Attention: Budget and Finance Officer wHo/oNCHO 01 P.O. Box 549 Ouagadougou 01 Burkina Faso |[ 6.4 5 A technical report on the mission together with a map (foolscap size paper) showing the treatment area should be sent to: The Prograrnme Director Attention: Chief EPI wHo/oNCHO 01 P.O. Box 549 Ouagadougou 01 Burkina Faso 6.5 Any unliquidated balance at the end of the period covered by this current agreement shall be paid back to WHO/ONCHO by the Institution or deducted later on from the amount of the sum WHO/ONCHO will have to pay in the framework of any possible subsequent agreement. 7 LEGAL ARRANGEMENTS It is understood that the execution of this work does not constitute any employer/employee relationship between WHO/ONCHO and the Institution. The Institution shall therefore be solely responsible for the modalities for the execution of the work. WHO/ONCHO shall not be responsible for any loss, accident, damage or injury suffered by the Institution or any person claiming under it arising in and out of the execution of this work or in any manner whatsoever. Any dispute relating to the interpretation or execution of this agreement shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of any agreement, with the rules of arbitration of the International Chamber of Commerce. The parties shall accept the arbitral award as final. * Please comply with section 6.4 above for smooth communication. 6If your Institution accepts this proposal, we should be grateful if you would see to the signing of all the 4 copies of this agreement by two of the national authorities responsible for the execution of the work and return three copies to us. Signatories WHO/ONCHO Signatories Institution 1. Dr. Boakye A. Boatin Chief EPI Pc Signature out".. -1 -?. .:..13.....(.t .v 2. Dr. A. S6k6t6li Programme Director a.i. Signature Date /, o s'^' FunctionA t/n,+frl/] dl J*.'LSignature Date It l1l7'I 7f{ 2. Name, Function h Bun* t(**(*. x' fi'7' **t I*" "' !*:3 Pl r t*t oT o t' tTlt l*Date 7ANNEX 1. 1. LUMP SUM Mission A. (January/February 1995) 2 medical officers x 3 000 lr/month x 2 months = 7 technicians x 2 000 Lr/month x 2 months = 7 nurses x 2 000 lr/month x 2 months = 9 drivers x 1 000 Ir/month x 2 months = Sub total = Mission B. (March 1995) 2 medical officers x 3 000 lr/month x 1 month 7 technicians x 2000 I-e/monthxlmonth 7 nurses x 2\Ullr/monthxlmonth 9 drivers x 1000 I-e/monthxLmonth Sub total Mission C. (April/May 1995) 2 medical officers 7 technicians 7 nurses 9 drivers Sub total 1 medical officer L external medical officer 7 technicians 7 nurses 9 drivers Sub total Total x 3 000 Lr/month x 2 months x 2 000Ir/month x 2 months x 2 000 Ir/month x 2 months x 1 000 lr/month x 2 months x 30O0lr/monthxLmonth x 3 000 Ir/month x 2 months x 2000 lr/monthxlmonth x 2 000 tr/month x 2 months x 1000Lr/monthx1month 12 000 t-e 28 000 l-e 28 000 l-e 18 000 I-e E6_@& = 6 000 I-e = 14 000 Ir = 14 000 Ir = 9000 Ir = +3 000 tr = 12 000 t-e = 28 000 I-e = 28 000 I-e = 18 000 L€ = 86_000 tr 3 000 Lr 6 000 Ir 14 000 I-e 28 000 I-e 9 000 Ir 60 000 I-e W Mission D. (May-June L995 82. PER DIEM Mission A. (03 January - 02rd February 1995) Sensitization 3 technicians* x 3 900 l*/day 3 drivers* x 1 950 l*/day Treatment 2 medical officer x 5 800 l*lday 7 technicians x 3 900 l*lday 7 nurses x 3 900 l*/day 9 drivers x 1 950 l*/day Sub Total Mission B. (06th-25th March 1995) Sensitization 3 technicians* x 3 900 l*lday 3 drivers* x 1 950 l*/day Treatment 2 medical officers x 5 800 l*/day 7 technicians x 3 900 l*/day 7 nurses x 3 900 l*lday 9 drivers x 1 950 l*lday Sub Total Mission C. (5th Aoril-9th Mav 1995) Sensitization 3 technicians* x 3 900 l*lday 3 drivers* x 1 950 l*/day Treatment 2 medical officers x 5 800 l*/day 7 technicians x 3 900 l*/day 7 technicians x 3 900 l*/day 9 drivers x 1 950 l*/day Sub Total x 5 days x 5 days x 26 days x 26 days x 26 days x 26 days x 5 days x 5 days x 15 days x 15 days x 15 days x 15 days x 5 days x 5 days x 25 days x 25 days x 25 days x 25 days 58 500 I.e 29 250 LE 301 600 I-e 709 800 Ir 709 800 I-e 456 300 Ir =W. 58 500 I-e 29 250 l-e, = 174 0001-e, = 409 500 I-e = 409 500 I-e = 263 250 I.e, t 344-000 tr 58 500 t€ 29 250 I.e, = 290 000 I.e, 682 500 I-e = 682 500 Ir = 438 750 I-e, z t815)0 Ir 9Mission D: 10th May - 9th June 1995 Sensitization 3 technicians* x 3 900 l*/day 3 drivers* x 1 950 l*,/day 58 500 Ir 29 2501-e, = $ 825.00 = $ 23.4 = $ 27.7 = $ 876.1 x 600 le = 525 6601*one = $ 990.00 = $ 23.40 = $ 27.70 = $ 1,041.10 x 600 lr =624 660 L,eone = $ 990.00 = $ 23.40 = $ 27.70 = $ 1,041.10 x 600 lr 624 660L*,one x 5 days x 5 days Treatment 2 medical officers x 5 800 l*/<Lay x 26 days = 301 600 k 7 technicians x 3 900 l-e/day x 26 days = 709 800 L-e 7 nurses x 3 900 l*/day x 26 days = 709 800 Ir 9 drivers x 1 950 l*/day x 26 days = 456 300 te Sub total Z 265 ZS0 t e, Total of per diem 8 056 000 L€r Five (5) supplementary days have been granted to 3 technicians and drivers as shown in the annex for the sensitization of the population in missions A" B, C and D. 3. FUEL Mission A: Diesel Oil Fuel for motorcycles Vanellus TOTAL Mission B: Diesel Oil Fuel for motorcycles Vanellus TOTAL Mission C: Diesel Oil Fuel for motorcycles Vanellus Total 2 500 litres 60 'i, 10 '!, x $0.33 x $0.39 x $2.77 3 000 litres 60" 10" x $0.33 x $0.39 x $2.17 3 000 litres 60 ', 10 '!, x $0.33 x $0.39 x $2.77 10 Mission D: Diesel Oil Fuel for motorcycles Vanellus Total TOTAL COST OF FUEL RECAPITUT-ATION Lump sum Per diem Fuel & Lubricants Operating cost TOTAL 3000 I 60 I 10 I {itt/ t j/Ci:1 }C ; LIU/\"-/i)2001 nU/ )5/C'J2tlIt ;J /'i 1 / oa za ?.2 x $0.33 x $0.39 x$2.77 = $ 990.00 = $ 23.40 = $ 27.70 = $1,041.10 x 600 k = 624 660l*orc =2 399 640[*one = 275 000l-e, = 8 056 000 I-e = 2399 6401-e, = 320 000 Ir = -11-050 640 I-e