WORLD HEALTH ORGANIZATION EXECUTIVE BOARD 115th Session Provisional agenda item 8.1 EB115/38 23 December 2004
Confirmation of amendments to the Staff Rules1 Report by the Secretariat
1. Amendments to the Staff Rules made by the Director-General are submitted for confirmation by the Executive Board in accordance with Staff Regulation 12.2.2 2. The amendments described in section I of this document stem from decisions expected to be taken by the United Nations General Assembly at its fifty-ninth session, on the basis of recommendations made by the International Civil Service Commission. Should the General Assembly not be in agreement with the recommendations that resulted in the amendments in section I, an addendum to this document will be issued. 3. The amendments described in section II of this document are made in the light of experience and in the interest of good personnel management. 4. The financial implications of the amendments in the 2004-2005 biennium include a small additional cost that will have to be met from the appropriate allocations established for each of the regions and for global and interregional activities under the regular budget as well as from extrabudgetary sources of funds. 5. The text of the amended Staff Rules is given in the Annex to this document.
I.
AMENDMENTS CONSIDERED NECESSARY IN THE LIGHT OF DECISIONS EXPECTED TO BE TAKEN BY THE UNITED NATIONS GENERAL ASSEMBLY AT ITS FIFTY-NINTH SESSION ON THE BASIS OF RECOMMENDATIONS OF THE INTERNATIONAL CIVIL SERVICE COMMISSION
Remuneration of the professional and higher categories 6. The International Civil Service Commission is recommending to the United Nations General Assembly an upward adjustment of 1.88% of the base/floor salary scale of the United Nations common system for the professional and higher categories, to take effect from 1 January 2005, in order to bring that base/floor salary scale into line with the salaries of the comparator civil service 1 2
Copies of the Staff Rules and Staff Regulations are available in the meeting room for Board members. Basic documents, 44th ed., Geneva, World Health Organization, 2003.
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(United States federal civil service in Washington, DC). The adjustment consists of a consolidation of post adjustment (the cost-of-living element) into base net salary on a no-loss/no-gain basis, thereby ensuring, inter alia, that allowances that are linked to the base/floor salary scale (the mobility and hardship allowance and certain separation payments) keep pace with inflation. The staff assessment scale to be used in conjunction with gross base salaries effective 1 January 2005 remains unchanged. Amendments to Staff Rule 330.2 have been prepared accordingly. In addition, an editorial change to Rule 330.2 is referred to in paragraph 14 of this document.
Salaries of staff in ungraded posts and of the Director-General 7. Further, subject to the pending decision of the United Nations General Assembly, the DirectorGeneral proposes in accordance with Staff Regulation 3.1 that the Executive Board recommend to the Fifty-eighth World Health Assembly modifications in the salaries of Assistant Directors-General and Regional Directors. Thus, the gross salary for Assistant Directors-General and Regional Directors would be US$ 172 860 per annum, resulting in a net salary of US$ 117 373 (dependency rate) or US$ 106 285 (single rate). 8. The adjustments to salaries described in paragraph 7 would imply similar adjustments to the salary of the Director-General. The modification in salary to be authorized by the Health Assembly would result in a gross salary of US$ 233 006 with a corresponding net salary of US$ 154 664 (dependency rate) or US$ 137 538 (single rate).
Review of the levels of the education grant 9. In accordance with the approved methodology, under which the levels of the education grant are reviewed biennially, the Commission is recommending to the United Nations General Assembly an increase in the maximum admissible expenses and the maximum education grant in the following countries/currency areas: Austria (euro), Belgium (euro), Denmark (krone), France (euro), Germany (euro), Ireland (euro), Italy (euro), Japan (yen), Netherlands (euro), Spain (euro), Sweden (krona), Switzerland (Swiss franc), United Kingdom of Great Britain and Northern Ireland (pound sterling), the United States dollar in the United States of America and the United States dollar outside the United States of America. 10. Also in line with the approved methodology, the Commission is recommending that the flat rates and the additional amounts for reimbursement of boarding costs over and above the maximum grant payable to staff members at designated duty stations should be revised in the following countries/currency areas: Austria (euro), Denmark (krone), France (euro), Ireland (euro), Italy (euro), Netherlands (euro), Norway (krone), Spain (euro), Sweden (krona) and the United Kingdom of Great Britain and Northern Ireland (pound sterling). The changes to the levels of the education grant are applicable as from the school year in progress on 1 January 2005. Additional amendments to Staff Rules 350 and 355 are contained in paragraphs 16 to 18.
Paternity leave 11. In January 2001, the Executive Board confirmed the introduction of up to five days’ paternity leave on a trial basis for two years, to be reviewed in the light of developments in the common system.1 The trial period was extended until January 20042 in the expectation that the review to 1 2
Resolution EB107.R7. Resolution EB111.R8.
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beundertaken by the Commission would have been completed by that time. It was then further extended to January 20051 pending a decision by the Commission. 12. The duration of paternity leave allowed by separate organizations of the United Nations common system varies from one day to eight weeks. In the light of these existing provisions, the Commission is recommending the granting of paternity leave of four weeks for staff assigned to headquarters and family duty stations, and up to eight weeks for staff at non-family duty stations or in exceptional circumstances, such as complications of pregnancy or the death of the mother. Staff Rule 760.6 has been amended accordingly.
II.
AMENDMENTS CONSIDERED EXPERIENCE AND IN THE MANAGEMENT
NECESSARY IN THE INTEREST OF GOOD
LIGHT OF PERSONNEL
Salary determination 13. To respond to the Organization’s needs, a staff member may be required to assume temporarily the responsibilities of an established post at a higher grade for longer than the 12 month period specified in Staff Rule 320.5. As a result, a degree of flexibility in the implementation of this Staff Rule is introduced. Staff Rule 320.5 has been amended accordingly.
Salaries 14. The schedule of salaries contained in Staff Rule 330.2 is moved to Appendix I to the Staff Rules. This format will facilitate administrative aspects of future updating. Staff Rule 330.2 has been amended accordingly.
Dependants’ allowances 15. The US dollar amounts of dependants’ allowances for staff members in the professional or higher category are removed. In line with United Nations practice, the amounts of dependants’ allowances will be announced separately and will include not only the US dollar amount but also the local currency amounts in designated countries established on the basis of amounts recommended by the International Civil Service Commission. Any changes in the amounts of dependants’ allowances will be included as part of the Report of the International Civil Service Commission which is submitted to the Executive Board each year. Staff Rule 340 has been amended accordingly.
Education grant and special education grant for disabled children 16. Staff Rule 350 is amended to simplify its presentation. As well, an inadvertent difference in treatment of those children pursuing non-university studies is removed and the possibility of extending the age limit for the grant due to national service or illness is introduced. These two latter changes align WHO’s Staff Rules with those of the United Nations and other organizations in the common system.
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Resolution EB113.R13.
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17. A correction is made to the terminology used in Staff Rule 355 to ensure consistency. The Staff Rule is also amended to clarify and simplify the terms of the special education grant. The age limit of 25 years has been removed to align WHO’s Staff Rules with those of the United Nations and other organizations in the common system. In some conditions, to be determined by the Director-General, the age limit may be extended up to the end of the academic year in which the child reaches the age of 28. 18. The US dollar amounts of education grant are removed from Staff Rules 350.1, 350.2.2 and 355. Instead, a comprehensive list, which will include not only the US dollar amount but also the local currency amounts in designated countries established on the basis of amounts recommended by the International Civil Service Commission, is contained in Appendix II to the Staff Rules. This format will facilitate administrative aspects of future updating. Staff Rules 350.1, 350.2.2 and 355 have been amended accordingly.
Repatriation grant and removal of household goods 19. The addition of a new rule to the existing provisions of Staff Rules 370 and 855 is intended to avoid duplication of entitlements when both spouses are staff members of organizations of the United Nations common system. The amendment will be supplemented by provisions determined by the Director-General.
Payments and deductions 20. The second sentence of Staff Rule 380.3.1 is deleted and incorporated into Staff Rule 550.1 (within-grade increase) to avoid an unnecessary cross-reference. The last sentence of Staff Rule 380.3.1 is deleted since, with the introduction of computerization, it is no longer the case that the effective date of an increase in salary is the first of the month nearest the date of final approval. For example, a reassignment and promotion can take effect from any day of the month.
Staff member’s beneficiaries (new Staff Rule 495) 21. In the event of the death of a staff member, payments due have been made to the eligible dependants or to the estate of the staff member. This process can involve a lengthy administrative process. The introduction of Staff Rule 495 will formalize a process whereby the staff member will nominate a beneficiary or beneficiaries at the time of appointment. The staff member will be responsible for notifying the Organization of any revocations or changes of beneficiaries and payments will be made to the nominated beneficiaries. The introduction of this Rule aligns WHO’s Staff Rules with those of the United Nations. Rule 630.8 has been amended to reflect the provisions of this new Rule.
Within-grade increase 22. Staff Rule 550.1 is amended to clarify the effective date for a within-grade increase without cross-reference to Staff Rule 380.3.1.
Special leave 23. Special leave with full, partial or no pay may be granted at the request of the staff member. However, there are instances when a staff member may be placed on special leave in the interests of the Organization. Staff Rule 650 has been amended accordingly.
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Sick leave 24. Staff Rule 740.1 has been edited to reflect actual implementation of sick leave provisions. There is no requirement that the granting of sick leave be limited to only one illness.
ACTION BY THE EXECUTIVE BOARD 25. In the light of these revisions, the Board may wish to consider the following draft resolutions.
Resolution 1 The Executive Board, CONFIRMS, in accordance with Staff Regulation 12.2, the amendments to the Staff Rules that have been made by the Director-General with effect from 1 January 2005 concerning the remuneration of staff in the professional and higher categories, paternity leave, salary determination, schedule of salaries, dependants’ allowances, education grant and special education grant, repatriation grant, payments and deductions, staff member’s beneficiaries, within-grade increase, special leave, sick leave, removal of household goods and, with effect from the school year in progress on 1 January 2005, levels of education grant and special education grant for disabled children.
Resolution 2 The Executive Board, RECOMMENDS to the Fifty-eighth World Health Assembly the adoption of the following resolution regarding salaries of staff in ungraded posts and of the Director-General: The Fifty-eighth World Health Assembly, Noting the recommendations of the Executive Board with regard to remuneration of staff in ungraded posts and of the Director-General, 1. ESTABLISHES the salaries of Assistant Directors-General and Regional Directors at US$ 172 860 per annum before staff assessment, resulting in a modified net salary of US$ 117 373 (dependency rate) or US$ 106 285 (single rate); 2. ESTABLISHES the salary of the Director-General at US$ 233 006 per annum before staff assessment, resulting in a modified net salary of US$ 154 664 (dependency rate) or US$ 137 538 (single rate); 3. DECIDES that those adjustments in remuneration shall take effect from 1 January 2005.
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ANNEX AMENDMENTS TO THE STAFF RULES
Former Text SALARY DETERMINATION 320.5 A staff member may be officially required to assume temporarily the responsibilities of an established post of a higher grade than that which he occupies; such temporary arrangements shall not be continued for more than 12 months. As from the beginning of the fourth consecutive month of such service, the staff member shall be granted non-pensionable extra pay normally equal to, but not exceeding, the difference between his current pay, consisting of net base salary, post adjustment and allowances, and that which he would receive if promoted to the post of higher grade. SALARIES 330.2 The following schedule of annual gross base salaries and of annual net base salaries shall apply to all professional and higher category posts: DEPENDANTS’ ALLOWANCES Staff members in the professional or higher category, except those holding temporary appointments as defined in Rule 420.3 or consultants appointed under Rule 1330, are entitled to a dependant’s allowance for dependants as defined in Rule 310.5, to be paid as follows: 340.1 US$ 1936 per annum for a child, except that in cases where there is no dependent spouse the first dependent child is not entitled to an allowance. The entitlement shall be reduced by the amount of any benefit paid from any other public source by way of social security payments, or under public law, by reason of such child. 340. 320.5
New Text SALARY DETERMINATION A staff member may be officially required to assume temporarily the responsibilities of an established post of a higher grade than that which he occupies; such temporary arrangements shall not be continued for more than 12 months, unless otherwise decided by the DirectorGeneral. As from the beginning of the fourth consecutive month of such service, the staff member shall be granted non-pensionable extra pay normally equal to, but not exceeding, the difference between his current pay, consisting of net base salary, post adjustment and allowances, and that which he would receive if promoted to the post of higher grade. SALARIES 330.2 The following schedule of annual gross base salaries and of annual net base salaries shall apply applicable to all professional and higher category posts shall be as specified in Appendix 1 to these Rules. 340. DEPENDANTS’ ALLOWANCES Staff members in the professional or higher category, except those holding temporary appointments as defined in Rule 420.3 or consultants appointed under Rule 1330, are entitled to a dependant’s allowance for dependants as defined in Rule 310.5, to be paid as follows: 340.1 US$ 1936 per annum for a dependent child, except that in cases where there is no dependent spouse the first dependent child is not entitled to an allowance. The entitlement shall be reduced by the amount of any benefit paid from any other public source by way of social security payments, or under public law, by reason of such child.
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2 Former Text 340.2 US$ 3872 per annum for a child who is physically or mentally incapacitated subject to the conditions defined in Rule 340.1 except that if the staff member has no dependent spouse and receives the “with dependant” rate of net salary by virtue of such a child, an allowance of US$ 1936 shall be payable. 340.3 US$ 693 per year for a father, mother, brother or sister. 340.4 In certain designated official stations, the allowances under Rules 340.1, 340.2 and 340.3 shall be established in local currency, as determined by the Director-General on the basis of procedures agreed among the international organizations concerned. 350. EDUCATION GRANT 350.1 Internationally recruited staff members shall be entitled to an education grant, except as indicated in Rule 350.3. The amount of the grant payable under this Rule shall be 75% of the education expenses actually incurred and admissible under Rule 350.2. The maximum grant per child per year shall not exceed a total payment of US$ 11 115 or, for expenses incurred in certain currencies as determined by the Director-General on the basis of procedures agreed among the international organizations concerned, an amount established in those currencies. For staff members at certain designated official stations, the amount of the grant in respect of primary and secondary education shall be increased by an additional amount corresponding to 100% of boarding costs up to US$ 5235 per child per year or, for expenses incurred in certain local currencies as determined by the Director-General on the basis of procedures agreed among the international organizations concerned, an amount established in those currencies. This Rule does not apply to staff holding temporary appointments as defined in Rule 420.3 or to consultants appointed under Rule 1330. New Text 340.2 US$ 3872 per annum for a child who is physically or mentally disabled incapacitated subject to the conditions defined in Rule 340.1, except that if the staff member has no dependent spouse and receives the “with dependant” rate of net salary by virtue of such a child, an allowance of US$ 1936 shall be payable. the allowance shall be the same as for a dependent child in Rule 340.1 above. 340.3 US$ 693 per year for a father, mother, brother or sister. 340.4 In certain designated official stations, t The allowances to be paid under Rules 340.1, 340.2 and 340.3 shall be established in local currency, as determined by the Director-General on the basis of procedures agreed among the international organizations concerned. 350. EDUCATION GRANT 350.1 Internationally recruited staff members shall be entitled to an education grant, except as indicated in Rule 350.3, under the conditions which follow:
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Former Text The grant is payable in respect of: 350.1.1 each child as defined under Rule 310.5.2, except that the entitlement to the grant in respect of such a child shall extend up to the end of the scholastic year in which he reaches the age of 21; 350.1.2 each child as defined under Rule 310.5.2, after such child has reached the age of 21 and not beyond the scholastic year in which he reaches the age of 25, up to the end of the fourth year of post-secondary studies or award of the first recognized degree, whichever is earlier. 350.2 This grant is payable for: 350.2.1 the cost of full-time attendance at an educational institution in the country or area of the official station (see also Rule 350.2.5); 350.2.2 the cost of full-time attendance at an educational institution outside the country or area of the official station, including the cost of board if provided by the institution. Where board is not provided by the institution, a flat amount is paid in lieu. The flat amount per child per year shall be US$ 3490 or, for expenses incurred in certain currencies as determined by the Director-General on the basis of procedures agreed among the international organizations concerned, an amount established in those currencies. For staff members at certain designated official stations the flat amount in respect of primary and secondary education is US$ 5235, or for expenses incurred in certain currencies as determined by the Director-General on the basis of procedures agreed among the international organizations concerned, an amount established in those currencies.
New Text 350.1.1 the grant is payable for each child as defined under Rule 310.5.2, except that the entitlement in respect of such a child shall extend up to the end of the school year in which the child reaches the age of 25, completes four years of postsecondary studies or is awarded the first recognized degree, whichever is earlier; 350.1.2 if the child’s education is interrupted for at least one scholastic year by national service obligations or illness, the period of eligibility may be extended, by the period of interruption, beyond the scholastic year in which the child reaches the age of 25; 350.1.3 the amounts of the grant payable under the Rules shall be as specified in Appendix 2 to these Rules. 350.2 This grant is payable in respect of for: 350.2.1 the cost of full-time attendance at an educational institution in the country or area of the official station (see also Rule 350.2.5); 350.2.2 the cost of full-time attendance at an educational institution outside the country or area of the official station, including the cost of full board if provided by the institution. Where full board is not provided by the institution, a flat amount is paid in lieu. The flat amount per child per year shall be US$ 3490 or, for expenses incurred in certain currencies as determined by the Director-General on the basis of procedures agreed among the international organizations concerned, an amount established in those currencies. For staff members at certain designated official stations the flat amount in respect of primary and secondary education is US$ 5235, or for expenses incurred in certain currencies as determined by the Director-General on the basis of procedures agreed among the international organizations concerned, an amount established in those currencies. [350.2.3 to 350.5 – no changes]1
1
Text in square brackets will not appear in the amended Staff Rules.
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4 Former Text 355. SPECIAL EDUCATION GRANT FOR DISABLED CHILDREN Staff members, except those holding temporary appointments as defined in Rule 420.3 or consultants appointed under Rule 1330, are entitled to a special education grant in respect of any physically or mentally incapacitated child, recognized as dependant under Rule 310.5.2, up to the end of the year in which such child reaches the age of 25. The amount of the grant per child per year shall be 100% of the special education expenses actually incurred up to a maximum of US$ 14 820 or, for expenses incurred in certain currencies as determined by the DirectorGeneral on the basis of procedures agreed among the international organizations concerned, up to a maximum amount established in those currencies. In cases where an education grant is payable under Rule 350, the total of the amounts payable under Rules 350 and 355 shall not exceed the applicable maximum. New Text 355. SPECIAL EDUCATION GRANT FOR DISABLED CHILDREN 355.1 Staff members, except those holding temporary appointments as defined in Rule 420.3 or consultants appointed under Rule 1330, are entitled to a special education grant in respect of any physically or mentally incapacitated disabled child, recognized as dependant under Rule 310.5.2, up to the end of the year in which such child reaches the age of 28, under conditions established by the Director-General. up to the end of the year in which such child reaches the age of 25. The amount of the grant per child per year shall be 100% of the special education expenses actually incurred up to a maximum of US$ 14 820 or, for expenses incurred in certain currencies as determined by the Director-General on the basis of procedures agreed among the international organizations concerned, up to a maximum amount established in those currencies. In cases where an education grant is payable under Rule 350, the total of the amounts payable under Rules 350 and 355 shall not exceed the applicable maximum. 355.2 The amount of the special education grant for each disabled child shall be equal to 100% of admissible expenses actually incurred up to the applicable maximum grant as specified in Appendix 2 to these Rules. [Paragraphs 355.1 to 355.6 are renumbered 355.3 to 355.8] 370. REPATRIATION GRANT [New Rule] 370.6 If both spouses are staff members of international organizations applying the common system of salaries and allowances and each is entitled to payment of a repatriation grant on separation from service, the amount of the grant paid to each shall be calculated in accordance with terms and conditions established by the DirectorGeneral. 370. REPATRIATION GRANT [370.1 to 370.5 unchanged]
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Former Text 380. PAYMENTS AND DEDUCTIONS 380.3 The effective date of any change in salary shall be as follows: 380.3.1 Any increase shall be effective from the date of entitlement. The date of entitlement to a within-grade increase shall be the first of the month nearest the date of satisfactory completion of the service requirement. The date of entitlement to any other increase in salary shall be the first of the month nearest the date of final approval.
New Text 380. PAYMENTS AND DEDUCTIONS 380.3 The effective date of any change in salary shall be as follows: 380.3.1 Any increase shall be effective from the date of entitlement except as otherwise specified in these Rules or determined by the Director-General. The date of entitlement to a withingrade increase shall be the first of the month nearest the date of satisfactory completion of the service requirement. The date of entitlement to any other increase in salary shall be the first of the month nearest the date of final approval. [New Rule] 495. STAFF MEMBER’S BENEFICIARIES 495.1 At the time of appointment, each staff member shall nominate a beneficiary or beneficiaries in writing in a form prescribed by the Director-General. It shall be the responsibility of the staff member to notify the Director-General of any revocations or changes of beneficiaries. 495.2 In the event of the death of a staff member, all amounts due to that staff member will be paid to his or her nominated beneficiary or beneficiaries, except as otherwise stated in these Staff Rules and the Joint Staff Pension Fund Regulations. Such payment shall afford the World Health Organization a complete release from all further liability in respect of any sum so paid.
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6 Former Text 630. ANNUAL LEAVE 630.8 A staff member who, on leaving the service of the Organization, has not exhausted the annual leave to which he is entitled shall be paid in respect of each day of unused annual leave up to a maximum of 60 days (see Rule 380.2.2). A staff member who has taken advanced annual leave beyond that subsequently accrued shall either have the equivalent amount debited to his terminal payments or at the option of the Organization make a cash refund. In case of death of a staff member, payment in lieu of accrued annual leave shall be made to his estate but no deduction shall be made in respect of advanced annual leave. 650. SPECIAL LEAVE Special leave with full, partial or no pay may be granted for training or research in the interest of the Organization or for other valid reasons, including the death of an immediate family member or the adoption of a child under conditions determined by the Director-General. Normally, such leave shall not be granted until all accrued annual leave has been exhausted and normally shall not exceed one year in duration. Periods of special leave shall be credited for all purposes except as otherwise specified in the Rules. New Text 630. ANNUAL LEAVE 630.08 A staff member who, on leaving the service of the Organization, has not exhausted the annual leave to which he is entitled shall be paid in respect of each day of unused annual leave up to a maximum of 60 days (see Rule 380.2.2). A staff member who has taken advanced annual leave beyond that subsequently accrued shall either have the equivalent amount debited to his terminal payments or at the option of the Organization make a cash refund. In case of death of a staff member, payment in lieu of accrued annual leave shall be made to his estate or her nominated beneficiary or beneficiaries under Rule 495.2 but no deduction shall be made in respect of advanced annual leave 650. SPECIAL LEAVE Special leave with full, partial or no pay may be granted for training or research in the interest of the Organization or for other valid reasons, including the death of an immediate family member or the adoption of a child under conditions determined by the Director-General. The Director-General may, at his or her initiative, place a staff member on special leave with full pay if he or she considers such leave to be in the interest of the Organization. Normally, such leave shall not be granted until all accrued annual leave has been exhausted and normally shall not exceed one year in duration. Periods of special leave shall be credited for all purposes except as otherwise specified in the Rules.
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Former Text 740. SICK LEAVE 740.1 Staff members, except those engaged on a “when-actually-employed” basis and those excluded by the Director-General under the provisions of Rules 1320 and 1330, who are unable to perform their duties because of illness or injury, or whose attendance is prevented by public health requirements, may be granted sick leave with pay in the following amounts: 740.1.1 a staff member holding an appointment of one year’s duration or more may be granted up to six months’ leave with full pay in connection with any one illness or in any period of 12 consecutive months, provided that the total of all absences on account of sick leave shall not exceed nine months in any fouryear period (See also Rules 655.1 and 750.1); 760. MATERNITY AND PATERNITY LEAVE 760.6 Paternity leave A staff member, except those holding temporary appointments as defined in Rule 420.3 or consultants appointed under Rule 1330, shall be entitled to paternity leave for up to five days upon presentation of satisfactory evidence of the birth of his child.
New Text 740. SICK LEAVE 740.1 Staff members, except those engaged on a “when-actually-employed” basis and those excluded by the Director-General under the provisions of Rules 1320 and 1330, who are unable to perform their duties because of illness or injury, or whose attendance is prevented by public health requirements, may be granted sick leave with pay in the following amounts: 740.1.1 a staff member holding an appointment of one year’s duration or more may be granted up to six months’ sick leave with full pay in connection with any one illness or in any period of 12 consecutive months, provided that the total of all absences on account of sick leave shall not exceed nine months in any fouryear period (See also Rules 655.1 and 750.1); [No further changes] 760. MATERNITY AND PATERNITY LEAVE 760.6 Paternity leave Upon presentation of satisfactory evidence of the birth of his child, A a staff member, except those holding temporary appointments as defined in Rule 420.3 or consultants appointed under Rule 1330, shall be entitled to paternity leave for a maximum period of four weeks for staff assigned to family duty stations. In exceptional circumstances, such as complications of pregnancy or the death of the mother, paternity leave shall be for a maximum period of eight weeks. Staff at nonfamily duty stations shall be entitled to paternity leave for a maximum period of eight weeks. Paternity leave must be exhausted within 12 months from the date of the child’s birth. 855. REMOVAL OF HOUSEHOLD GOODS [855.1 to 855.2 unchanged. Add new Rule] 855.3 If both spouses are staff members of international organizations applying the common system of salaries and allowances and each is entitled to reimbursement for the expense of moving household goods, each shall have the choice of exercising the entitlement within limits established by the Director-General.
855.
REMOVAL OF HOUSEHOLD GOODS
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Appendix 1 Salary scale for staff in the professional and higher graded categories: annual gross salaries and net equivalents after application of staff assessment (in US dollars)1 (effective 1 January 2005) Step Level D-2 Gross Net D Net S I II III IV V VI VII VIII IX X XI XII XIII XIV XV
141 974 145 065 148 156 151 248 154 340 157 431 98 224 100 140 102 057 103 974 105 891 107 807 90 236 91 854 93 466 95 072 96 674 98 269 129 405 132 119 134 832 137 457 140 261 142 974 145 689 148 403 151 116 90 431 92 114 93 796 95 479 97 162 98 844 100 527 102 210 103 892 83 587 85 050 86 509 87 965 89 418 90 867 92 312 93 755 95 194 106 368 108 679 110 987 113 295 115 605 117 913 120 223 122 532 124 842 127 150 129 458 131 768 134 077 76 148 77 581 79 012 80 443 81 875 83 306 84 738 86 170 87 602 89 033 90 464 91 896 93 328 70 742 72 014 73 282 74 550 75 815 77 077 78 338 79 596 80 852 82 106 83 358 84 607 85 855 86 211 63 499 59 132 69 779 52 654 49 149 56 465 43 655 40 947 43 831 34 558 32 599 88 303 64 880 60 390 71 715 53 932 50 325 58 056 44 800 41 985 45 358 35 658 33 612 90 423 66 262 61 647 73 656 55 213 51 503 59 643 45 943 43 020 46 883 36 756 34 625 92 650 67 643 62 901 75 589 56 489 52 678 61 344 47 087 44 057 48 413 37 857 35 638 94 879 69 025 64 155 77 530 57 770 53 856 63 077 48 231 45 092 49 938 38 955 36 650 97 106 70 406 65 407 79 467 59 048 55 030 64 809 49 374 46 130 51 464 40 054 37 662 99 335 101 563 103 792 106 018 108 247 110 474 112 703 114 931 117 160 71 788 73 169 74 551 75 931 77 313 78 694 80 076 81 457 82 839 66 659 67 909 69 157 70 405 71 651 72 896 74 140 75 383 76 625 81 402 60 325 56 206 66 542 50 518 47 184 52 992 41 154 38 676 83 342 61 606 57 383 68 273 51 660 48 234 54 519 42 254 39 676 85 280 62 885 58 558 70 008 52 805 49 289 56 043 43 351 40 672 87 217 64 163 59 734 71 742 53 950 50 341 57 571 44 451 41 668 89 156 65 443 60 906 73 473 55 092 51 392 91 161 66 720 62 079 75 209 56 238 52 447 93 226 68 000 63 250 95 287 69 278 64 422 97 350 70 557 65 594
P-6/D-1 Gross Net D Net S P-5 Gross Net D Net S Gross Net D Net S Gross Net D Net S Gross Net D Net S Gross Net D Net S
P-4
P-3
P-2
P-1
1
D = Rate applicable to staff members with a dependent spouse or child; S = Rate applicable to staff members with no dependent spouse or child.
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Appendix 2
EDUCATION GRANT ENTITLEMENTS APPLICABLE IN CASES WHERE EDUCATIONAL EXPENSES ARE INCURRED IN SPECIFIED CURRENCIES AND COUNTRIES (effective school year in progress 1 January 2005) (1) Maximum admissible educational expenses and maximum grant for disabled children (2) (3) (4) Additional flat rate for boarding (for staff serving at designated duty stations) (5) Maximum grant for staff members serving at designated duty stations (6) Maximum admissible educational expenses for attendance (only when flat rate for boarding is paid)
Country/currency area
Maximum education grant
Flat rate when boarding not provided
Part A Euro Austria Belgium Finland France Germany Ireland Italy Luxembourg Monaco Netherlands Spain Denmark (krone) Japan yen (yen) Norway (krone) Sweden (krona) Switzerland (Swiss franc) United Kingdom of Great Britain and Northern Irealand (pound sterling) Part B United States dollar (outside the United States of America) Part C United States dollar (in the United States)* 15 198 14 446 9 082 10 263 18 993 10 997 15 316 12 898 9 330 15 440 13 762 89 010 2 324 131 71 632 100 733 26 868 11 399 10 835 6 812 7 697 14 245 8 248 11 487 9 673 6 997 11 580 10 332 66 758 1 743 098 53 724 75 550 20 151 3 392 3 147 2 382 2 716 3 794 2 755 2 818 3 147 2 672 3 594 2 733 23 601 525 930 18 338 22 569 5 182 5 087 4 720 3 572 4 074 5 690 4 132 4 227 4 720 4 008 5 392 4 099 35 401 788 895 27 507 33 853 7 773 16 486 15 555 10 384 11 771 19 935 12 380 15 714 14 393 11 005 16 972 14 431 102 159 2 531 993 81 231 109 403 27 924 10 676 10 251 5 907 6 641 13 935 7 324 11 559 8 701 5 767 10 648 10 132 57 543 1 622 891 47 181 70 641 19 959
18 285
13 714
3 181
4 772
18 486
14 044
17 189
12 892
3 490
5 235
18 127
12 536
28 832
21 624
4 742
7 113
28 737
22 509
*Also applies, as a speical measure, for China, Indonesia, Romania and the Russian Federation.
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EB115/38
Where educational expenses are incurred in any of the currencies set out in the table above, the maximum applicable amounts are set out in columns (1) to (6) against those currencies. Where educational expenses are incurred in the United States of America, the maximum applicable amounts are set out in columns (1) to (6) against part C above. Where educational expenses are not incurred in any of the currencies set out in part A above or in the United States, the maximum applicable amounts are set out in columns (1) to (6) against part B above. Attendance at an educational institution outside the duty station (i) Where the educational institution provides board, the amount shall be 75% of the admissible costs of attendance and the costs of board up to the maximum indicated in column (1), with a maximum grant indicated in column (2) per year. (ii) Where the educational institution does not provide board, the amount shall be a flat sum as indicated in column (3), plus 75% of the admissible costs of attendance up to a maximum grant as indicated in column (2) per year. Attendance at an educational institution at the duty station (iii) The amount shall be 75% of the admissible costs of attendance up to the maximum indicated in column (1), with a maximum grant as indicated in column (2) per year. (iv) Where the grant is payable for the cost of boarding for attendance at an educational institution in the country of the official station but beyond commuting distance from the official station, and when no suitable education facility exists in that area, the amount of the grant shall be calculated at the same rates as specified in (i) or (ii) above. Staff serving at designated duty stations with inadequate or no education facilities with attendance at an educational institution at the primary or secondary level outside the duty station (v) a. Where the educational institution provides board, the amount shall be: 100% of the costs of board up to the maximum indicated in column (4); and
b. 75% of the admissible costs of attendance and of any part of the costs of board in excess of the amount indicated in column (4), with a maximum reimbursable amount as indicated in column (5). (vi) a. b. Where the educational institution does not provide board, the amount shall be: A flat sum for board as indicated in column (4); and 75% of the admissible costs of attendance, with a maximum reimbursable amount as indicated in column (5).
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WORLD HEALTH ORGANIZATION EXECUTIVE BOARD 115th Session Provisional agenda item 8.1 EB115/38 Corr.1 14 January 2005
Confirmation of amendments to the Staff Rules Report by the Secretariat CORRIGENDUM
The amendment to Staff Rule 355 contained in the Annex to document EB115/38 should be replaced as shown overleaf.
EB115/38 Corr.1
2 Former Text 355. SPECIAL EDUCATION GRANT FOR DISABLED CHILDREN Staff members, except those holding temporary appointments as defined in Rule 420.3 or consultants appointed under Rule 1330, are entitled to a special education grant in respect of any physically or mentally incapacitated child, recognized as dependant under Rule 310.5.2, up to the end of the year in which such child reaches the age of 25. The amount of the grant per child per year shall be 100% of the special education expenses actually incurred up to a maximum of US$ 14 820 or, for expenses incurred in certain currencies as determined by the Director-General on the basis of procedures agreed among the international organizations concerned, up to a maximum amount established in those currencies. In cases where an education grant is payable under Rule 350, the total of the amounts payable under Rules 350 and 355 shall not exceed the applicable maximum. “Special educational expenses” shall mean the cost of such teaching services and equipment as are necessary to provide an educational programme designed to meet the needs of the disasbled child in order that he may attain the highest possible level of functional ability. Normal educational expenses are reimbursed under Rule 350. The special grant is payable when the Organization determines, on the basis of medical evidence and in accordance with review procedures established by the Director-General, that one of the following circumstances applies: 355.2.1 the child is unable by reason of physical or mental disability to attend a normal educational institution and therefore requires special teaching or training to prepare him for full integration into society; 355.2.2 the child, while attending a normal educational institution, requires special teaching or training to assist him in overcoming the disability. The staff member is required to produce evidence that he has exhausted all other sources of benefits that may be available for the education and training of the child including those available from State and local governments and from the Staff Health Insurance. The amount of any benefits so received shall be deducted from the expenses taken into account in calculating the special grant. The grant is payable from the date, as determined by the Organization, on which the special teaching or training is required and upt to the end of the year in which the child reaches the age of 25 years. 355. 355.1 New Text SPECIAL EDUCATION GRANT FOR DISABLED CHILDREN Staff members, except those holding temporary appointments as defined in Rule 420.3 or consultants appointed under Rule 1330, are entitled to a special education grant in respect of any physically or mentally incapacitated disabled child, recognized as dependant under Rule 310.5.2, up to the end of the year in which such child reaches the age of 28, under conditions established by the Director-General. up to the end of the year in which such child reaches the age of 25. The amount of the grant per child per year shall be 100% of the special education expenses actually incurred up to a maximum of US$ 14 820 or, for expenses incurred in certain currencies as determined by the Director-General on the basis of procedures agreed among the international organizations concerned, up to a maximum amount established in those currencies. In cases where an education grant is payable under Rule 350, the total of the amounts payable under Rules 350 and 355 shall not exceed the applicable maximum. 355.1 355.2 The amount of the special education grant for each disabled child shall be equal to 100% of admissible expenses actually incurred up to the applicable maximum grant as specified in Appendix 2 to these Rules. [Paragraphs 355.1 to 355.3 are renumbered 355.3 to 355.5] 355.46 The grant is payable from the date, as determined by the Organization, on which the special teaching or training is required and up to the end of the year in which the child reaches the age of 25 28 years, under conditions established by the Director-General. [Paragraphs 355.5 and 355.6 are renumbered 355.7 and 355.8] 355.2
= = = 355.3 355.4
WORLD HEALTH ORGANIZATION EXECUTIVE BOARD 115th Session Agenda item 8.1 EB115/38 Corr.2 20 January 2005
Confirmation of amendments to the Staff Rules Report by the Secretariat CORRIGENDUM
Please replace page 5 of the Annex to document EB115/38 with the text overleaf.
Annex
380. PAYMENTS AND DEDUCTIONS 380.3 The effective date of any change in salary shall be as follows: 380.3.1 Any increase shall be effective from the date of entitlement. The date of entitlement to a within-grade increase shall be the first of the month nearest the date of satisfactory completion of the service requirement. The date of entitlement to any other increase in salary shall be the first of the month nearest the date of final approval.
380. PAYMENTS AND DEDUCTIONS 380.3 The effective date of any change in salary shall be as follows: 380.3.1 Any increase shall be effective from the date of entitlement except as otherwise specified in these Rules or determined by the Director-General. The date of entitlement to a withingrade increase shall be the first of the month nearest the date of satisfactory completion of the service requirement. The date of entitlement to any other increase in salary shall be the first of the month nearest the date of final approval. [New Rule] 495. STAFF MEMBER’S BENEFICIARIES 495.1 At the time of appointment, each staff member shall nominate a beneficiary or beneficiaries in writing in a form prescribed by the Director-General. It shall be the responsibility of the staff member to notify the Director-General of any revocations or changes of beneficiaries. 495.2 In the event of the death of a staff member, all amounts due to that staff member will be paid to his or her nominated beneficiary or beneficiaries, except as otherwise stated in these Staff Rules and the Regulations of the United Nations Joint Staff Pension Fund. Such payment shall afford the World Health Organization a complete release from all further liability in respect of any sum so paid. 550. WITHIN-GRADE INCREASE 550.1 Staff members, except those holding temporary appointments as defined in Rule 420.3, whose performance has been certified by the supervisors as being satisfactory shall be entitled to a within-grade salary increase of one step upon completion of each unit of service time as defined in Rule 550.2. The date of entitlement shall not be earlier than the date of confirmation of the appointment except as provided in Rule 480. The effective date for a within-grade increase is defined in Rule 380.3.1shall be the first of the month nearest the date of satisfactory completion of the service requirement. Increases may be granted up to the maximum for the staff member’s grade except that, if either Rule 555.2 or Rule 1310.9 applies, the normal maximum may be exceeded accordingly.
= = = 550. WITHIN-GRADE INCREASE 550.1 Staff members, except those holding temporary appointments as defined in Rule 420.3, whose performance has been certified by the supervisors as being satisfactory shall be entitled to a within-grade salary increase of one step upon completion of each unit of service time as defined in Rule 550.2. The date of entitlement shall not be earlier than the date of confirmation of the appointment except as provided in Rule 480. The effective date for a within-grade increase is defined in Rule 380.3.1. Increases may be granted up to the maximum for the staff member’s grade except that, if either Rule 555.2 or Rule 1310.9 applies, the normal maximum may be exceeded accordingly. 5
EB115/38 Corr.2