Proposal of technical services - letter of agreement 2007 Community Directed Treatment with Ivermectin (CDTI) project in Imo Abia States Nigeria (NGIM AB8)

-< .:tfrtr L 'a AFRICAN PROGRAMME FOR ONCHOCERCIASIS CONTROL 01 P.O. BOX 549 - Tel. (226) 34 29 60 - Telex 5241 BF - Fax (226) 34 28 7 5 OUAGADOUGOU 01- Burkina Faso LETTER OF EMENT Registry File: 08/ 1 8l I 961 I (vil)l 07 Allotment No. : OU/ICP/CPC/504 I AP 107 l83ll02 Field: US$14,000,.:U/t 7/it_l,IrI Cap. Equip.: US$ 2,500 \tlt 7 /Lj 3.i7;. National Onchocerciasis Task Force (NOTF) Attention: Mrs. Patricia Ogbu-Pearce Acting National Coordinator Ministry of Health Federal Secretariat Shehu Shagari Way, Maitama Abuja, Nigeria Fax:234 523 7049 2 g JAN, ?nn? PROPOSAL OF TECHNICAL SERVICES - LETTER OF AGREEMENT 2OO7 COMMUNITY DIRECTED TREA WITH IVERMECTIN (CDTI) PROJECT IN IMO/ABIA STATES NIGERIA) NGIM AB8) For the purpose of developing and establishing sustainable Community Directed Treatment with Ivermectin (CDTI) for the control of onchocerciasis in Nigeria, The World Health Organization's African Programme for Onchocerciasis Control, hereinafter referred to as "WHO/APOC" on the one hand, and The Natronal Onchocerciasis Task Force, Minisbry of Health and Social Services, Nigeria, hereinafter referred to as "the Institution", on the other hand, HAVE AGREED AS FOLLOWS 2 g .lan. znnz 1. Work to be performed Further to the Memorandum for the African Programme for Onchocerciasis Control (APOC), PHASE n Q002-2007) and the Phasing out Period (2008-20 l0) (the "Memorandum"), which was endorsed by the Govemment of Nigeria, this Agreement is concluded for the purpose of developing and establishing sustainable community directed ivermectin distributior hoject in Imo and Abia States of Nigeria. The Project named "NGIM AB8" shall be carried out in accordance with the sustainability work plans, budgets and.lustifications notes submitted by the NOTF ofNigeria in September 2006, reviewed and approved by the Management of APOC. The Project shall be undertaken in 16 Local Government Areas in Imo State (Aboh Mbaise, Ehirne Mbano, Ezinihitte, Ihitte Uboma, Isiala Mbano, Ikeduru, Ideato North, Ideato South, Mbaitoli, Nwangele, Ngor oOkpaia, Obowo, Okrgwe, Onuimo, Orlu and Owerri North) and 8 Local Government Areas in Abta State (lsurkwuato. Umunneochi, Bende, Arochukwu, Ikllnrano, Ohafi'a, Ukwa East and Ikwa West) of Ntgena. The pians of work and the time line as defrned in the sustainability plan may be modrfied by mutual agreement of the partres takrng rnto account the operatrng experience and needs of the Programme by the use of "lmplementatron letters" rssued by "WHO/APOC". 2. Oblieations of WHO/APOC 2.1. Total Frnancial Obheatron The total financial obligatron of WHO/APOC, under this Agreement is US$l6,500 (sixteen thousand and live hundred dollars US). This total financial obligation of WHO/APOC wrll be shared as follows: - Imo State CDTI Project: US$ 11,000 - Abia State CDTI Project: US$ 5,500 The maxrmum obhgatron of APOC for any budget line rtem rn this Agreement is the amount tndtcated rn the approved budget hne, and the total obligation may not exceed the sum ofthese budget hnes. The amended and approved budgets for the eight year - 2007 , are attached herewith as Annexes 1a, lb and 1c 2.2. Caprtal Equrpment WHO/APOC wrll retarn funds proposed for the purchase of Capital Equrpment and make the purchases through rts central purchasing system. The Institutiqr will be responsible for swift clearance of these goods on arnval. The equipment and supplies furnished by WHO under this agreement will be handed over to the Instrtution upon arnval at the port of errtry in the country, against appropriate receipts. 2.3. Audit of accounts WHO will retain funds for financial audit of the Project and shall have the right to inspect the accounts at any trme by way of its rnternal auditors, its external auditors or other auditors contracted for the purpose. The auditors shall have the right to inspect all transactions pertaining to the Projects between the Institutrcn's bank account and actual payments for goods and services and to examine supporting documentation and relevant accounting entries in the Institution's books. In order to facilitate such reporting and audit, the Institutrur shall ensure that accurate and systematic accounts are kept in respect of the funded activities. 3. Contribution of the Institution For its part, the Instituticn, in agreemant with its own Government, shall provide all the inputs required from the Government, the NGDOs and other partners, including all the staff necessary for the execution of the Project in accordance with this Agreement and as set forth in the Mernorandum and in the approved Project proposal. Period covered bv this Agreement This Agreement covers a period of 12 months from lst January to 31st December 2007. 4. aJ 5. Financial arransements 5. 1 . The total amount of expendrture estimated by this Agreement is US$l6,500 (sixteen thousand and live hundred dollars US). Of the above, US$2,500 (trvo thousand five dollars US) will be retained and used by WHO/APOC for the purchase of a photocopier for the performance of the Project activities. The breakdown of the total amount to be retained is as follows: - Imo State CDTI Project: US$ 0 - Abia State CDTI Project: US$ 2,500 5.2. From the remainrng amount of US$ 14,000 (fourteen thousand dollars US), a first instalment of US$ 7,000 (seven thousand dollars US) wrll be paid to the Institution as soon as possible after the signature of the Agreement by both parties, provided that all the other conditions precedent to disbursement have been met. The amount will be shared as follows: - Imo State CDTI Project: US$ 5,500 - Abia State CDTI Project: US$ 1,500 5.3. The subsequent rnstalment(s) will be paid on request from the lnstitution accompanied by a staternent reconcrhng expenditure already made to the various budget lines. A request for further funding for a Pro.lect should be made when 807o of the prevtous advances have been spent. The payment of these replenishments will be subject to (a) The reception of the statement mentioned above; (b) The regular transmission at the end of each month of a copy of the bank statement, reconciled with a list of all cheques drawn on the account. Documents should be forwarded to the following address: Programme Director Attenhon: Budget and Finance Officer/APOC WHO/APOC 0l BP 549 Ouasadousou 01 Burkina Faso (c) A progress report six months after the funds have been received, and another after 12 months rndrcatrng the actrvrties carried out and the amount spent against each budget line. One or both of these reports wrll be formally reviewed as a basis for extension of this Agreement for a further period or the signing of a subsequent Agreement for further funding. The reports should be forwarded to the following address: Programme Director/APOC Attentron: Coordinator of the office of the Director (COORD/APOC) WHO/APOC 01 BP 549 Ouaeadoueou 01 Burkina Faso 5.4. The instalments shall be paid to the Institutim, through the special National Onchocerciasrs Task Force Bank Account, opened exclusively for WHO/APOC funds to be used on the project. 5.5. Any unliquidated balance at the end of the period covered by the current Agreement shall be paid back to WHO/APOC by the Institutiqr or if specifically agreed, deducted later on from the amount of the sum -WHO/APOC wrll pay in the framework of any possible subsequent Agreement. 46. Legal arranqements It rs understood that the work under this Agreement will be performed under the technrcal supervtston of WHO/APOC but does not create any employer/employee relationship between WHO/APOC and the Institution. The Instrtutron shall rn that respect be solely responsible for the manner rn which the work will be carned out. WHO/APOC shall not be responsrble for any loss, accrdent, damage or injury suffered by the lnstrtutron or any person clarmrng under rt, arising dunng or as a result of the executton of this work or ln any manner whatsoever. Any drspute relatrng to the interpretation or execution of this Agreement shall, unless amrcably settled, be sublect to concihatron. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbrtration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of agreement, wrth the Uncitral Arbitration Rules. The parties shall accept the arbitral award as final. If your Instrtution accepts this proposal, we should be grateful if you would see to the slgnmg of all the four copres of thrs Agreement by two persons authorized to sign on behalf of the Instrtution responsible for the executron of the work and return three copies to us. Srqnatories WHQ/APOC S i snatories lnstitution i tuI Dr L. 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