Community Directed Treatment with Ivermectin (CDTI) project in the Plateau and Nassarwa state (Nigeria)(NGPLN9)

c, ,{'t l!) AFRICAN PROGRAMME FOR ONCHOCERCIASIS CONTROL 0l P.O. BOX 549 - Tel. (226) s0 34 2e 60 -Fax (226) 50 34 28 75 OUAGADOUGOU 0l- Burkina Faso LETTER OF AGREEMENT fl 2 Al/R. ?00S Registry File: 08/l 8 1/l 1 0al(ix)/08 Allotment No. : OU/ICP/AAC/50 4 I AP I 08 I 83 | I 02 Field: US$ 8,680 xJ/' r:ir' ' ;' it Allotment No. : OU/ICP/AAC/50 4l AP I 081 67 0 I 02 Cap.Equip.:US$12,000 Luz', a./i ,.:.r b,.j National Onchocerciasis Task Force (NOTF) Attention: Mrs. Patricia Ogbu Pearce Acting National Coordinator Ministry of Health Federal Secretariat Shehu Shagari Way Maitama Abuja, Nigeria COIVIMUNITY DIRECTED TREATMENT WITH IVERMECTIN (CDTI) PROJECT IN THE PLATEAU AND NASSARAWA STATES NIGERIA) (NGPLNg) For the purpose of developing and establishing sustainable Community Directed Treatment with Ivermectin (CDTI) for the control of onchocerciasis in Nigeria, The World Health Organization's African Programme for Onchocerciasis Control, hereinafter referred to as "WHO/APOC" on the one hand, and The National Onchocerciasis Task Force, Ministry of Health, Nigeria, hereinafter referred to as "the Institution", on the other hand, HAVE AGREED AS FOLLOWS l. Work to be performed Further to the Memorandum for the African Programme for Onchocerciasis Control (APOC), for PHASE Il (2002-2007) and the Phasing out Period (2008-2010) (the "Memorandum"), which was endorsed by the Government of Nigeria, this Agreement is concluded for the purpose of developing and establishing sustainable community directed ivermectin distribution Project in the Plateau and Nassarawa States of Nigeria. The Project named "NGPLN9" shall be carried out in accordance with the proposal submitted by the NOTF Nigeria in August 2007, reviewed and approved by the Management of APOC for strengthening the activities of the project. The Project shall be undertaken in 05 Local Govemment Areas in Plateau State (Bassa, Kanke, Pankshin, Jos East and Bokkos) and in 07 Local Government Areas in Nassarawa State (Eggon, Karu, Kokona, Lafra, Akwanga, Wamba and Toto) of Nigeria. The plans of work and the time line as defined in the approved Project proposal may be modified by rnutual agteement of the parties taking into account the operating experience and needs of the Programme by the ttse of "Implementation letters" issued by "WHO/APOC'. PROPOSAL OF TECHNICAL SERVICES - LETTER OF AGREEMENT 2OO8 l2 2. Oblieations of WHO/APQC 2.1. TotalFinancialObligation Thetotal financial obligation of WHO/APOC, underthis Agreement is US$20,680 (Twenty Thousand Six Hundred Eighty Dollars US). This total financial obligation of WHO/APOC will be shared as follows: - Plateau State: US$ 3,040 - Nassarawa State: US$17,640 The approved budget for the nineth year - 2008, is attached herewith as Annex 1 2.2. Capital Equipment WHO/APOC will retain funds proposed for the purchase of Capital Equipment and make the purchases through its central purchasing system. The Institution will be responsible for swift clearance of these goods on arrival. The equipment and supplies fumished by WHO under this agreement will be handed over to the Institution upon arrival at the port of entry in the country, against appropriate receipts. 2.3. Audit of accounts WHO will retain funds for financial audit ofthe Project and shall have the right to inspect the accounts at any time by way of its internal auditors, its external auditors or other auditors contracted for the purpose. The auditors shall have the right to inspect all transactions pertaining to the Projects between the lnstitution's bank account and actual payments for goods and services and to examine supporting documentation and relevant accounting entries in the Institution's books. In order to facilitate such reporting and audit, the Institution shall ensure that accurate and systematic accounts are kept in respect of the funded activities. 3. Contribution of the Institution For its part, the Institution, in agreement with its own Govemment, shall provide all the inputs required from the Government, the NGDOs and other partners, including all the staffnecessary for the execution of the Project in accordance with this Agreement and as set forth in the Memorandum and in the approved Project proposal. 4. Period cove red this Asreement This Agreement covers a period of l2 months from 1" January 2008 to 31't December 200t )- Financial arrangements 5.1. The total amount of expenditure estimated by this Agreement is US$20,680 (twenty Thousand Six Ilundred and Eighty dollars US). Of the above, US$12,000 (Twelve Thousand dollars US) will be retained by WHO/APOC for the purchase of equipment needed for the performance of the Project activities. The breakdown of the total amount to be retained is as follows: - Nassarawa State: - Plateau State: us$12,000 us$0 l3 5.2. From the remaining amount of US$8,680 (Eight Thousand Six Hundred Eighty dollars US), a first instalment of US$4,340 (Four Thousand Three Hundred Forty dollars US) will be paid to the Institution as soon as possible after the signature of the Agreement by both parties, provided that all the other conditions precedent to disbursement have been met. The amount will be shared as follows: - Plateau State: - Nassarawa State: us$ 1,520 us$ 2,820 5.3. The subsequent instalment(s) will be paid on request from the Institution accompanied by a statement reconciling expenditures already made to the various budget lines. A request for further funding for a Project should be made when 80% ofthe previous advances have been spent. The payment of these replenishments will be subject to: (a) The reception of the statement mentioned above; b) The transmission at the end of each month of a copy of the bank statement, reconciled with a list of all cheques drawn on the account. Documents should be forwarded to the following address: The Programme Director Attention: The Budget and Finance Offrcer/APOC WHO/APOC 01 BP 549 Ouaeadoueou 0l Burkina Faso b) The submission of a progress report six month after the funds have been received, and another after 12 months indicating the activities carried out and the amount spent against each budget line. One or both of these reports will be formally reviewed as a basis for extension of this Agreement for a further period or the signing of a subsequent Agreement for further funding. The report should be forwarded to the following address: The Programme Director Attention: The Coordinator of the Office of the Director, APOC WHO/APOC 0l BP 549 Ouaeadoueou 0l Burkina Faso 5.4. The instalment shall be paid to the Institution, through the special National Onchocerciasis Task Force Bank Account, opened exclusively for WHO/APOC funds to be used on the project. 5.5. Any unliquidated balance at the end of the period covered by the current Agreement shall be paid back to WHO/APOC by the Institution or if specifically agreed, deducted later on from the amount of the surn WHO/APOC will pay in the framework of any possible subsequent Agreement. 6 Legal arrangements It is understood that the work under this Agreement will be performed under the technical supervision of WHO/APOC but does not create any employer/employee relationship between WHO/APOC and the Institution. The Institution shall in that respect be solely responsible for the manner in which the work will be carried ou1 WHO/APOC shall not be responsible for any loss, accident, damage or injury suffered by the Institution or any person claiming under it, arising during or as a result of the execution of this work or in any manner whatsoever. ) 1' 4 Any dispute relating to the interpretation or execution ofthis Agreement shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of agreement, with the Uncitral Arbitration Rules. The parties shall accept the arbitral award as final. If your Institution accepts this proposal, we should be grateful ifyou would see to the signing of all the four copies of this Agreement by two persons authorized to sign on behalf of the Institution responsible for the execution of the work and retum three copies to us. Signatories WHO/APOC Sienatories Institution I Dr. L. Yamdogo - Coordinator of the Oflice furptthe Director, APOC r. Nu..Befisrsr-4.. .O gr*Qmlus ritre s : lthin.en::n** .crffi6.\- Signature @*Signature IDate 2/O o>- u- Date Dr Uche V. Amazigo Programme Director, APOC Signature 2. Name Title. 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