Community Directed Treatment with Ivermectin (CDTI) project in the Kilosa Focus of Tanzania(TZKIL5)

CMN AFRICAN PROGRAMME FOR ONCHOCERCIASIS CONTROL 01 P.O. BOX 549 - Tel. (226) 50 34 29 59160 - Telex 5241 BF - Fax (226) 50 34 28 75 OUAGADOUGOU 01- Burkina Faso LETTER OF AGREEMENT Registry File: 08/18 1 l92l / (v) 107 Allotment No. : OU/ICP I CPC I 504 I AP I 07 I 831 105 Field: US$ 16,44s oulol/LaosTg National Onchocerciasis Task Force (NOTF) Federal Ministry of Health P.O. Box 9083 Dar-es-Salaam Tanzania Fax: (255) 222 13 00 09 I I JAN, ?0t17 PROPOSAL OF TECHNICAL SERVICES - LETIER OF AGREEMENT 2OO7 COMMT]NITY DIRECTED TR.EATMENT WITH IVERMECTIN (CDTI PROJECT IN FOCUS IN T OZKIL5) For the purpose of developing and establishing sustainable Community Directed Treatment with Ivermectin (CDTI) for the control of onchocerciasis in Tar.zania, The World Health Organization's African Programme for Onchocerciasis Control, hereinafter referred to as "WHO/APOC" on the one hand, and The National Onchocerciasis Task Force, Ministry of Health, Tatuania,hereinafter referred to as ',the Institution", on the other hand, HAVE AGREED AS FOLLOWS I I JAN. ?tlfi7 1. WAX} to be performed Further to the Memorandum for the African Programme for Onchocerciasis Control (APOC), PHASE ll(2002-2007) and the Phasing out Period (2008-2010) (the "Memorandum"), which was endorsed by the Government of Tanzania, this Agreement is concluded for the purpose of developing and establishing sustainable community directed ivermectin distribution Project in the Kilosa focus in ianiania. The Project named "TZKILI" shall be carried out in accordance with the proposal submitted by the NOTF of Tanzania in August 2006, reviewed and approved by the Management of ApOC. The Kilosa Focus CDTI Project shall be undertaken in the district of Kilosa in Morogoro Region in the east-central part of Tanzania. The plans of work as defined in the approved Project proposal may be modified by mutual agreement of the parties taking into account the operating experience and needs of the programme by the use of "Implementation letters" issued by "WHO/APOC'. 22. obl@ 2.I. Total Financial Obligation The total financial obligation of WHO/APOC, under this Agreement is US$ 16,445 (sixteen thousand four hundred and forty five US dollars). The maximum obligation of APOC for any budget line item in any Project is the amount indicated in the approved budget line, and the total obligation may not exceed the sum of these budget lines for any single Project or group of Projects. The amended and approved fifth year (2007) budget of the project is attached herewith as Annex 1 2.2. Audit of accounts WHO will retain funds for financial audit of the Project and shall have the right to inspect the accounts at any time by way of its internal auditors, its external auditors or other auditors contracted for the purpose. The auditors shall have the right to inspect all transactions pertaining to the Projects between the Institution's bank account and actual payments for goods and services and to examine supporting documentation and relevant accounting entries in the Institution's books. In order to facilitate such reporting and audit, the Institution shall ensure that accurate and systematic accounts are kept in respect of the funded activities. 3. Contribution of the Institution For its part, the Institution, in agreement with its own Government, shall provide all the inputs required from the Government, the NGDO's and other partners, including all the staff necessary for the execution of the Project in accordance with this Agreement and as set forth in the Memorandum and in the approved Project proposal. 4. Pe11od covered by this Agreement This Agreement covers a period of 12 months from 1$ January to 31$ December 2007 5. Fi4ancial arrangements 5.1. The total amount of expenditure estimated by this Agreement is US$ L6,445 (sixteen thousand four hundred and forty five US dollars). 5.2. From this amount of US$ 16,445 (sixteen thousand four hundred and forty five US dollars), a first instalment of US$ 8,223 (eight thousand, two hundred and twenty three US dollars) will be paid to the Institution as soon as possible after the signature of the Agreement by both parties, provided that all the conditions precedent to disbursement have been met. 5.3. The subsequent instalment(s) will be paid on request from the Institution accompanied by a statement reconciling expenditure already made to the various budget lines. A request for further funding for a Project should be made when 80% of the previous advances have been spent. The payment of this replenishment will be subject to: (a) The reception of the statement mentioned above; aJ (b) The regular transmission at the end of each month of a copy of the bank statement, reconciled with a list of all cheques drawn on the account. Documents should be forwarded to the following address : The Programme Director Attention: Budget and Finance Officer (BFO/APOC) WHO/APOC 01 BP s49 Ouagadoueou 01 Burkina Faso (c) A progress report six months after the funds have been received, and another after 12 months indicating the activities carried out and the amount spent against each budget line. One or both of these reports will be formally reviewed as a basis for extension of this Agreement for a further period or the signing of a subsequent Agreement for further funding. The reports should be forwarded to the following address: Programme Director/APOC Attention: coordinator of the office of the Director (cooRD/Apoc) WHO/APOC 01 BP s49 Ouasadouqou 01 Burkina Faso 5.4. The instalments shall be paid to the Institution, through the special National Onchocerciasis Task Force Bank Account, opened exclusively for WHO/APOC funds to be used on the project. 5 .5 . Any unliquidated balance at the end of the period covered by the current Agreement shall bepaid back to WHO/APOC by the Instinrtion or if specifically agreed, deducted later on from the amount of rhe sum WHO/APOC will pay in the framework of any possible subsequent Agreement. 6. Leqal arrangements It is understood that the work under this Agreement will be performed under the technical supervision of WHO/APOC but does not create any employer/employee relationship between WHO/ApOC and the Institution. The Institution shall in that respect be solely responsible for the manner in which the work will be carried out. WHO/APOC shall not be responsible for any loss, accident, damage or injury suffered by the Institution or any person claiming under it, arising during or as a result of the execution of this work or in any manner whatsoever. Any dispute relating to the interpretation or execution of this Agreement shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of agreement, with the Uncitral Arbitration Rules. The parties shall accept the arbitral award as final. If your Institution accepts this proposal, we should be grateful if you would see to the signing of all the four copies of this Agreement by two persons authorized to sign on behalf of the lnstitution..rporri-bl. fo, the execution of the work and return three original copies to us. indicating the national onchocerciasis Bank account number as well as the address of the Bank to which the payment should be made. 4Sienatsricc IUHQIAPOC S i enatories lnstitution I W 'Dr. L. Yam6ogo Coordinator of the Office of the Director, APOC Name ?4 (0(ffi! G'1: (cq+r\a') Title Cfi*r74- N oTF@ 1. Date.' .4/-f z/nn're Srgnature Dr Uche V. 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