Community Directed Treatment with Ivermectin (CDTI) project in Kogi state of Nigeria(NGKG9)

CLETTER OF AGREEMENT CI ? tuu a$s* Registry File: 08/l 8 l/l 06 1/(ix)/08 Allotment No. : OU/ICP I AACI 504 I AP I 08 /83 I /02 National Onchocerciasis Task Force Q.[OTF) Ministry of Health and Social Services Department of Primary Health Care Federal Secretariat Phase 2 Lagos, Nigeria tr'ield Activities: PROPOSAL OF TECHNICAL SERVICES - LETTER OF AGREEMENT 2OO8 For the purpose of developing and establishing sustainable Community Directed Treatment with Ivermectin (CDTI) for the control of onchocerciasis in Nigeria, The World Health Organization's African Programme for Onchocerciasis Control, hereinafter refened to as "WHO/APOC" on the one hand, and The National Onchocerciasis Task Force, Ministry of Health, and Social Services, Nigeria, hereinafter referred to as "the Institution", on the other hand, HAVE AGREED AS FOLLOWS l. Work to be performed Further to the Memorandum for the African Programme for Onchocerciasis Control (APOC), PHASE ll (2002-2007) and the Phasing out period (2003-2010) the "Memorandum"), which was endorsed by the Govemment of Nigeria, this Agreement is concluded for the purpose of developing and establishing sustainable community directed ivermectin distribution Project in Kogi State of Nigeria. The Project named "NGKG9" shall be carried out in accordance with the proposal submitted by the NOTF of Nigeria in August 2007, reviewed and approved by the Management of APOC. The Project shall be undertaken in seven Local Government Areas ( Ida, Ofu, Olamboro, East Yagba, West Yagba, Igalamela, Dekina, Ankpa, Omala, Bassa, Mopa, Moro, Kogi,Ibaji, Ijumu, Adavi, Ajaokuta, Okehi, ogori, Magongo, Kabba Bunu, okene, and Koton Kafre ) in the Kogi state of Nigeria. The plans of work as defined in the approved proposal may be modified by mutual agreement of the parties taking into account the operating experience and needs of the Programme by the use of "Implementation letters" issued by "WHO/APOC'. a AFRICAN PROGRAMME FOR ONCHOCERCIASIS CONTROL 0l P.O. BOX 549 -Tel. (226) 34 29 60 - 34 29 59-34 29 53- Telex 5241 BF -Fax (226) 34 28 75 OUAGADOUGOU 0l- Burkina Faso COMMUNITY DIRECTED TREATMENT WITH IVERMECTIN (CDTI) PROJECT IN KOGI STATE NIGERIA) NGKGg) 22. Oblieations of WHO/APOC 2.1. Total Financial Obligation The total financial obligation of WHO/APOC, under this Agreement is US$ 3,780 (Three Thousand Seven Hundred and Eighty dollars US). The maximum obligation of APOC for any budget line item in this Agreement is the amount indicated in the approved budget line, and the total obligation may not exceed the sum ofthese budget lines. The amended and approved budget for 2008 is attached herewith as Annex I 2.2. Capital Equipment WHO/APOC will retain funds proposed for the purchase of Capital Equipment and make the purchases through its central purchasing system. The Institution will be responsible for swift clearance of these goods on arrival. The equipment and supplies furnished by WHO under this agreement will be handed over to the Institution upon arrival at the port of entry in the country, against appropriate receipts. 2.3. Audit of accounts WHO will retain funds for financial audit of the Project and shall have the right to inspect the accounts at any time by way of its internal auditors, its external auditors or other auditors contracted for the purpose. The auditors shall have the right to inspect all transactions pertaining to the Projects between the Institution's bank account and actual payments for goods and services and to examine supporting documentation and relevant accounting entries in the Institution's books. In order to facilitate such reporting and audit, the Institution shall ensure that accurate and systematic accounts are kept in respect of the funded activities. 3. Contribution of the Institution For its part, the Institution, in agreement with its own Govemment, shall provide all the inputs required from the Government, the NGDO's and other partners, including all the staff necessary for the execution of the Project in accordance with this Agreement and as set forth in the Memorandum and in the approved Project proposal. 4. Period covered bv this Agreement This Agreement covers a period of l2 months from l't January 2008 to 3l't December 2008. 5. Financial arranqements 5.1. The total amount of expenditure estimated by this Agreement is US$ 3,780 (Three Thousand Seven Hundred and Eighty dollars US). 5.2. The total amount of US$ 3,780 (Three Thousand Seven Hundred and Eighty dollars US), will be paid to the Institution as soon as possible after the signature of the Agreement by both parties, provided that all the conditions precedent to disbursement have been met. 5.3. The subsequent instalment(s) will be paid on request from the Institution accompanied by a statement reconciling expenditures already made to the various budget lines. A request for further funding for a Project should be made when 80% ofthe previous advances have been spent. a i3 The payment of these replenishments will be subject to: (a) The reception of the statement mentioned above; (b) The regular transmission at the end of each month of a copy of the bank statement, reconciled with a list of all cheques drawn on the account. Documents should be forwarded to the following address: The Programme Director Attention: The Budget and Finance Officer/APOC WHO/APOC 0l BP 549 Ouagadougou 0l Burkina Faso (c) The submission of a progress report six months after the funds have been received, and another after l2 months indicating the activities carried out and the amount spent against each budget line. One or both of these reports will be formally reviewed as a basis for extension of this Agreement for a further period or the signing of a subsequent Agreement for further funding. The reports should be forwarded to the following address: Programme DirectoriAPOC Attention: Coordinator of the office of the Director (COORD/APOC) WHO/APOC 01 BP 549 Ouaeadousou 01 Burkina Faso 5.4. The instalments shall be paid to the Institution, through the special National Onchocerciasis Task Force Bank Account, opened exclusively for WHO/APOC funds to be used on the project. 5.5. Any unliquidated balance at the end of the period covered by the current Agreement shall be paid back to WHO/APOC by the Institution or if specifically agreed, deducted later on from the amount of the sum WHO/APOC will pay in the framework of any possible subsequent Agreement. 6. Legal arrangements It is understood that the work under this Agreement will be performed under the technicalsupervision of WHOiAPOC but does not create any employer/employee relationship between WHO/APOC and the Institution. The Institution shall in that respect be solely responsible for the manner in which the work will be canied out. WHO/APOC shall not be responsible for any loss, accident, damage or injury suffered by the Institution or any person claiming under it, arising during or as a result of the execution of this work or in any manner whatsoever. Any dispute relating to the interpretation or execution of this Agreement shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of agreement, with the Uncitral Arbitration Rules. The parties shall accept the arbitral award as final. If your Institution accepts this proposal, we should be grateful if you would see to the signing of allthe four copies of this Agreement by two persons authorized to sign on behalf of the Institution responsible forthe execution of the work and return the three original colries to us. I4 Signatories WHO/APOC frl 'Dr L. Yamdogo Coordinator of the Office of the Director, APOC Signature Sisnatories Institution ,uu... .BilK \*1.tu....&84*@aqcs ritre..N.flil:t..*.r$H* -C,8€+\ @ Signature ,^r", !/nfzd Date: t7 f o, f ,-*-.g Nu,,"L. lto* &hdtd ,,r," Mb- . L.&qil; &.lW,,\ Dr Uche V. Amazigo Programme Director, APOC Signature oate:./.o/o //Z"of 2 2. 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