Meeting Report
Meeting of the Western Pacific Region Index Medicus (WPRIM) Regional Journal Selection Committee
24 August 2015 Manila Philippines
Meeting of the Western Pacific Region Index Medicus (WPRIM) Regional Journal Selection Committee 24 August 2015 Manila Philippines
WORLD HEALTH ORGANIZATION REGIONAL OFFICE FOR THE WESTERN PACIFIC
RS/2015/GE/40(PHL)
English only
MEETING REPORT
MEETING OF THE WESTERN PACIFIC REGION INDEX MEDICUS (WPRIM) REGIONAL JOURNAL SELECTION COMMITTEE
Convened by: WORLD HEALTH ORGANIZATION REGIONAL OFFICE FOR THE WESTERN PACIFIC
Manila, Philippines 24 August 2015
Not for sale Printed and distributed by: World Health Organization Regional Office for the Western Pacific Manila, Philippines May 2016
NOTE
The views expressed in this report are those of the participants of the Meeting of the Western Pacific Region Index Medicus (WPRIM) Regional Journal Selection Committee and do not necessarily reflect the policies of the conveners.
This report has been prepared by the World Health Organization Regional Office for the Western Pacific for Member States in the Region and for those who participated in the Meeting of the Western Pacific Region Index Medicus (WPRIM) Regional Journal Selection Committee in Manila, Philippines on 24 August 2015.
2
CONTENTS
SUMMARY ........................................................................................................................................................... 5 1. INTRODUCTION .............................................................................................................................................. 6 1.1 Meeting organization .................................................................................................................................... 6 1.2 Meeting objectives ........................................................................................................................................ 6 2. PROCEEDINGS ................................................................................................................................................. 6 2.1 Opening session ............................................................................................................................................ 6 2.2 Summary of the 2014 WPRIM and APAME meeting .................................................................................. 7 2.3 WPRIM report .............................................................................................................................................. 7 2.3.1 Activities and database ........................................................................................................................... 7 2.3.2 Development of a compliance network .................................................................................................. 8 2.3.3 2015 Regional Journal Selection Committee (RJSC) report .................................................................. 8 2.4 Committee reports ......................................................................................................................................... 8 2.5 COHRED Fairness Index Consultation ........................................................................................................ 9 2.6. Declaration on the availability and use of health research information in and for low- middle-income countries in the Asia-Pacific region .................................................................. 9 3. CONCLUSIONS AND RECOMMENDATIONS ............................................................................................. 9 3.1 Conclusions .................................................................................................................................................. 9 3.2 Recommendations....................................................................................................................................... 10 3.2.1 Recommendations for Member States .................................................................................................. 10 3.2.2 Recommendations for WHO ................................................................................................................ 10
ANNEXES Annex 1. Meeting programme Annex 2. List of participants Annex 3. Minutes of the 2014 APAME and WPRIM meeting Annex 4. WPRIM 2014 report Annex 5. Report of WPRIM Regional Journal Selection Committee Annex 6. Report of the APAME Committee on Ethics and Editorial Policy Annex 7. Report of the APAMED Central Committee Annex 8. Manila declaration the availability and use of health research information in and for lowmiddle income countries in the Asia-Pacific region Keywords Databases, Bibliographic / Information systems / Journalism, Medical / Access to information / Research
3
ABBREVIATIONS
APAME COHRED EMAME GHL GIM IMSEAR MAMJE NJSC KAMJE PAMJE RJSC WPRIM
Asia Pacific Association of Medical Journal Editors Council on Health Research for Development Eastern Mediterranean Association of Medical Editors Global Health Library Global Index Medicus Index Medicus of the South-East Asia Region Mongolia Association of Medical Journal Editors National Journal Selection Committee Korean Association of Medical Journal Editors Philippine Association of Medical Journal Editors Regional Journal Selection Committee Western Pacific Region Index Medicus
4
SUMMARY
In 2007, the primary goal of the Global Index Medicus (GIM) was to establish an online database containing a bibliographic index of medical and health journals published by WHO Member States. Since then, each regional office has developed its own regional index medicus. The Western Pacific Region Index Medicus (WPRIM) is a bibliographic index of medical and health journals published by the Member States of the Western Pacific Region. WPRIM allows free, public access to research and publications that may not be available through other popular medical indexes. The WPRIM database was developed by WHO in collaboration with the Institute of Medical Information, Chinese Academy of Medical Sciences (IMICAMS), a WHO collaborating centre based in Beijing, China, and continues to be maintained by this WHO collaborating centre. Since the database was launched in 2010, 521 596 articles from 547 journals have been registered and indexed. WPRIM is also continuously updating its contribution to GIM. In 2007, the WPRIM Regional Journal Selection Committee (RJSC) was created to oversee the peer review of journals for inclusion in the database. The committee consists of journal editors from across the Region who review the journal titles proposed by their national journal selection committees. In 2010, an online tool was created to help committee members review the journals before their inclusion in the database; however, it was determined that face-to-face meetings were still essential. The WHO Western Pacific Regional Office Library financially supported the organization of WPRIM RJSC meetings from 2007 to 2011. From 2012 to 2016, WPRIM RJSC meetings have been held in conjunction with the annual Asia Pacific Association of Medical Journal Editors (APAME) meeting and convention. WPRIM and APAME have been sharing the common goal of supporting and raising the level of journal publishing and access to information in the Region.
5
1. INTRODUCTION
1.1 Meeting organization A Meeting of the Western Pacific Region Index Medicus (WPRIM) Regional Journal Selection Committee was held for the first time at the WHO Regional Office for the Western Pacific in Manila, the Philippines on 24 August 2015. The meeting was attended by delegates from 18 countries, including 13 from the Western Pacific Region and five from the South-East Asia Region. The meeting preceded the 2015 Asia Pacific Association of Medical Journal Editors (APAME) meeting and convention that was held from August 25 to 26. WPRIM was launched by WHO and its Member States in 2006. Its goal is to develop and sustain an online index (database) of medical and health journals published in the Western Pacific Region. WPRIM allows free, public access to research and publications that may not be available through other popular medical indexes. The Regional Journal Selection Committee (RJSC) is composed of editors and librarians from WPRIM member countries who meet annually to select and approve journals for indexing and inclusion in the database. 1.2 Meeting objectives The objectives of the meeting were: (1) (2) (3) to select and approve new journals for indexing and inclusion in the WPRIM database; to share lessons learnt and plan activities for 2016; and to support and sustain programmes related to the improvement of scientific and medical journal publications in the Western Pacific Region. 2. PROCEEDINGS
2.1 Opening session Dr Corinne Capuano, on behalf of Dr Shin Young-soo, WHO Regional Director for the Western Pacific Region, welcomed delegates and representatives from the South-East Asia and Western Pacific regions. She briefly reviewed the histories of WPRIM and APAME and stated the importance of working together to improve the quality of medical journals in the two regions and to increase accessibility to health information. Ms Marie Villemin Partow thanked the WPRIM National Journal Selection Committee (NJSC) chairs for their leadership and support. She also welcomed the participation of editors from the South-East Asia Region and stated that they would have a separate meeting to discuss the Index Medicus for the South-East Asia Region (IMSEAR), which would be led by Mr Charles Raby. She introduced the meeting chairperson, Professor Dr Jose Florencio Lapena; co-chairperson, Dr Wilfred Peh; and rapporteurs, Ms Allison Alley and Prof Kyi Kyi Thinn. The motion to adopt the agenda was called by Professor Dr Jose Florencio Lapena.
6
2.2 Summary of the 2014 WPRIM and APAME meeting Dr Wilfred Peh acknowledged and thanked Professor Burmaajav Badrakh and the Mongolia Association of Medical Journal Editors (MAMJE) for hosting the 2014 joint meeting of WPRIM and APAME in Ulaanbaatar, Mongolia. The minutes of the 2014 meeting were presented for comments and approval. The following changes were suggested: 1) correct the meeting title from “Asia Pacific Association of Medical Journals” to “Asia Pacific Association of Medical Journal Editors”; 2) update the participants list to include Professor Aminul Haque Khan, Professor Anwar Hossain, Dr Oh Hoon Kwon and to correct the spelling of Professor Se Jeong Oh. The corrected minutes of the meeting are available in Annex 3. 2.3 WPRIM report 2.3.1 Activities and database Ms Alma Prosperoso, Librarian, and Ms Marie Villemin Partow, Technical Officer, Publications, WHO Regional Office for the Western Pacific, reported on the status of WPRIM and the WPRIM database. Mr Fang An of IMICAMS presented technical updates on data contribution and protocols by countries to the WPRIM database, including: 1) changes to the composition of WPRIM NJSC members and contact persons by country; 2) the data collection protocol followed by IMICAMS for each country, specifically for web crawling and uploading extracted data; 3) an explanation to Korean delegates that data are collected every three months from the KAMJE system via web crawling and a promise to inform KAMJE about future crawling; 4) statistics on data contribution to WPRIM by country, number of website visits, and data contribution by WPRIM to the Global Index Medicus (GIM) module of the Global Health Library (GHL). 2.3.2 Development of compliance framework Professor Dr Jeong Wook Seo presented on the development of a compliance framework based on the following: journal selection criteria; application process; review, selection and post-selection processes; and periodic evaluation of metadata. The presentation was followed by a discussion. Ms Marie Villemin Partow stated that the Western Pacific Regional Office Library trusts the peerreview process of the editors because librarians are not involved in assessing the content of the articles. She also mentioned that it is important not only to welcome new journals for WPRIM inclusion, but also to help them improve their quality while also assuring the quality of WPRIM. The Library will continue to work with WHO country offices to help journals accepted in WPRIM but are t having challenges submitting their data. The next WPRIM training workshop in December 2015 is proposed to assist and address technical and procedural concerns on data contribution to WPRIM. Librarians and IT support staff from WPRIM contributing countries shall be invited to contribute their technical expertise on how to solve issues on data contribution. The WPRIM 2014 report is available in Annex 4.
7
2.3.3 2015 Regional Journal Selection Committee (RJSC) report Professor Dr Jeong Wook Seo reported that eight members and three observers attended the discussion of the RJSC which was held as a parallel session in this meeting. The committee approved 22 journals from five countries for inclusion in the WPRIM database: China, twelve (12) journals; Japan, one (1) journal; Mongolia, three (3) journals; Papua New Guinea, one (1) journal; and the Republic of Korea, five (5) journals. The detailed RJSC report is available in Annex 5. The Philippines NJSC proposed to remove the Philippine Journal of Thoracic and Cardiovascular Surgery from the list of WPRIM indexed journals because it has been inactive for eight years. It was clarified during the discussion that if a journal is discontinued for indexing in WPRIM, the metadata previously uploaded in the WPRIM database will be retained, but the journal title will no longer appear on the official list. The RJSC proposed to create a publication to celebrate the 10th year anniversary of WPRIM. 2.4 Committee reports 2.4.1 Education Committee Professor Wilfred Peh reported on the following activities of the committee: 1) Two national medical writing skills workshops were organized in the Philippines in collaboration with the Philippine Association of Medical Journal Editors (PAMJE), Philippine Council for Health Research and Development, Pediatric Infectious Disease Society of the Philippines, and Research Institute for Tropical Medicine. 2) The activities proposed for 2016 include the following: workshops in countries in the South-East Asia Region (e.g. Nepal and India); and development of online training and education activities for authors, reviewers and editors. 2.4.2 Ethics and Editorial Policy Committee Professor Datuk Dr Looi Lai Meng reported on the following activities and recommendations of the committee: 1) Modifications to the template for ethics and editorial policy were proposed. The first version, dated 6 August 2014, was submitted during APAME 2014. The proposed revised template and committee report are available in Annex 6. 2) A survey of APAME journals based on the APAME directory of members was done. Fifty-four (36%) out of 151 invited journals participated in the survey. 3) Based on the results of the survey, plagiarism of manuscripts (75%) is the number one ethical issue encountered by APAME journals. Other cited ethical issues are: data falsification, fraudulent manipulation, duplicate publication, no Institutional Review Board (IRB) approval, unethical study, unjustified authorship or authorship dispute, breach of confidentiality, copyright violation and conflict of interest. 4) The survey also revealed that 96–100% of journals have editorial policies on publication ethics, but it is unclear if these policies are being implemented. 5) The committee recognized that journals might need help with strengthening the ethical culture of researchers and reviewers, using anti-plagiarism software, and identifying plagiarism, conflict of interest and copyright violation. 8
6) APAME also needs to address the issue of editorial independence and commercial issues among journal publications. 2.4.3 Library and Information Technology Committee Dr Chinmay Shah reported that APAME hosted a webinar (online interactive seminar) on the application of appropriate statistical tests in medical and health research. It proposes to host another webinar on scientific writing. The participation of Professor Dr Wilfred Peh and Professor Dr Jose Florencio Lapena as speakers and APAME representatives at the 6th Regional Conference on Medical Journals in the Eastern Mediterranean Region from 18 to 20 February 2015 in Shiraz, Iran was also reported. Dr Oh Hoon Kwon reported that KAMJE and XMLink Korea, in collaboration with the Western Pacific Regional Office Library, had supported internships for library and information science students from Sookmyung University Korea who uploaded data to the APAMED Central database. The Library also reported that it had proposed changes and modifications to the APAMED Central interface to XMLink. The APAMED Central database is indexed in the WorldWideScience.org portal, a global science gateway comprised of national and international scientific databases and portals. The report of the APAMED Central Committee which is a sub-committee under Library and Information Technology Committee is available in Annex 7. 2.5. COHRED Fairness Index consultation Professor Dr Jose Florencio Lapena reported on his participation in the Council on Health Research for Development (COHRED) colloquium hosted at the Welcome Trust in London from 16 to 17 April 2015. APAME and PAMJE were listed as institutional endorsers of the COHRED Fairness Index consultation. 2.6. Declaration the availability and use of health research information in and for low-middle income countries in the Asia-Pacific region The draft Manila declaration on the availability and use of health research information in and for lowand middle-income countries in the Asia-Pacific region were distributed to the meeting participants for their review and comments. The finalized declaration will be launched at the 2015 APAME convention in Manila, Philippines in conjunction with the COHRED Global Forum on Research and Innovation for Health (Forum 2015). It will also be published in WPRIM and IMSEAR indexed journals as a special announcement. The declaration is available in Annex 8. 3. CONCLUSIONS AND RECOMMENDATIONS
3.1 Conclusions 1) The RJSC reviewed and approved 22 new journals from five countries for WPRIM indexing: China, twelve journals; Japan, one journal; Mongolia, three journals, Papua New Guinea, one journal; and the Republic of Korea, five journals. To date, 597 journals from 13 countries have been approved for WPRIM indexing. 2) The WPRIM database now has 553 289 bibliographic entries. There was a 19% increase in data contribution in 2014. WPRIM will continue to contribute to the GHL and GIM database.
9
3) IMICAMS, a WHO collaborating centre that maintains the WPRIM database and collects data for uploading, is now preparing for a system upgrade of the database to further improve and develop accessibility at regional and global levels. 4) The WPRIM NJSCs, through their authors, editors and librarians, will continue to prepare more journals for WPRIM indexing by supporting the programmes related to the improvement of scientific and medical journal publications in the Region. 3.2 Recommendations 3.2.1 Recommendations for Member States 1) Member States should continue to collaborate with editors of national journals to improve the quality of medical journal publications in the Region through continuing education activities. 2) Member States that have no online journal system, but are interested in having open access visibility on the web, are encouraged to submit their journals to the Western Pacific Regional Office Library. 3.2.2 Recommendations for WHO 1) The Library should work closely with the country offices to help WPRIM journals that are having challenges with data contribution. 2) The Library in collaboration with IMICAMS should continue to provide assistance to member countries on data contribution and uploading by conducting technical trainings and workshops for librarians and IT support staff.
10
ANNEX 1
MEETING OF THE WESTERN PACIFIC REGION INDEX MEDICUS (WPRIM) REGIONAL JOURNAL SELECTION COMMITTEE Manila, Philippines 24 August 2015
WPR/RDO/IPS(01)2015.2 20 August 2015 ENGLISH ONLY
PROVISIONAL PROGRAMME 08:00-08:30 08:30-09:30 Registration (Conference Hall foyer) (1) Opening Session Welcome Remarks Dr Corinne Capuano Executive Director, Office of the Regional Director, WHO WPRO Ms Marie Villemin Partow Publications Officer, Information Products Services, WHO WPRO
Opening Remarks Appointment of Chairpersons, Vice-Chairpersons, Rapporteurs (2) Adoption of the Agenda (3) Summary of the previous WPRIM - APAME Meeting 09:30-10:00 Group Photo (WPRO Lawn) Coffee Break (WPRO Library) 10:00-10:30 (4) Status Report WPRIM / WPRIM Database
Ms Marie Villemin Partow Ms Alma Prosperoso (WPRO Library) Mr Fang An (IMICAMS) Prof Jeong Wook Seo, Chair RJSC
Development of a compliance framework for WPRIM database collection
10:30-11:30
Group Discussion WPRIM RJSC APAME Committees (Education, Ethics & Editorial Policy, Library and Information Technology, AdHoc Committee on APAMED Central) (5) WPRIM Regional Journal Selection Committee Recommendations Lunch (Cafeteria Al Fresco) (6) Status of APAME (Committee Reports) a) Education Committee b) Ethics & Editorial Policy Committee c) Library and Information Technology Committee d) AdHoc Committee on APAMED Central Prof Wilfred Peh Prof Jose Florencio Lapena, Jr. Prof Lai Meng Looi Dr Chinmay Shah Prof Oh Hoon Kwon Prof Wilfred Peh Prof Jose Florencio Lapena, Jr. Prof Jose Florencio Lapena, Jr. Prof Wilfred Peh WPRIM RJSC Chair/Members
11:30-12:00 12:00-13:00 13:00-13:30
13:30-14:00
(7) Report on the EMMJ6 EMAME Conference, Iran (8) Report on COHRED Fairness Index Consultation, London (9) Review and Adoption of the "Manila Declaration on Advancing Access to Health Information and Publication" (10) Conclusion and Recommendations
14:00-14:30 14:30-15:15
Coffee Break (Lower Conference Lounge) (11) APAME General Assembly and Business Matters Certification of Quorum Presentation of List of New Members Next Joint Meeting of APAME / WPRIM / IMSEAR Adjournment Closing Ceremony APAME Board of Directors / Members
15:15-15:30
Assembly at WPRO Drop Off Point (Participants who will attend the Forum 2015 Opening Ceremony at PICC) Departure for PICC
15:30
ANNEX 2. LIST OF TEMPORARY ADVISERS, OBSERVERS AND SECRETARIAT 1. Temporary Advisers
Prof Dr Jose Ma. Avila, Department of Pathology, College of Medicine, University of the Philippines, Manila, Philippines, Tel: 632 - 400 6452, E-mail: joeycavila@yahoo.com.ph Dr Burmaajav Badrakh, Ministry of Health Olympic Street-2 Sukhbaatar District 210648 Government Building 8, Ulaanbaatar, Mongolia, Tel: 976-11-265916, E-mail: burmaajav5@yahoo.com ; burmaajav@moh.com Prof Dr Maria Minerva Calimag, President, Philippine Medical Association, Philippine Society of Anesthesiologists, Manila, Philippines, Tel: +63 918 920 1739, E-mail: erviecalimag@gmail.com Dr Vui Heng Chong, Editor, Brunei International Medical Journal, RIPAS Hospital, Bandar Seri Begawan, Brunei Darussalam, Tel: 673-2242424 E-mail: chongvuih@yahoo.co.uk Mr Fang An, Vice Chief for Computer Network, Institute of Medical Information, Chinese Academy of Medical Sciences, 3 Yabao Road, Chaoyang District, Beijing, 100020 China, Tel: 8610-5232 8780 E-mail: fang.an@imicams.ac.cn Dr Ricardo Guanzon, Vice-President (External), Philippine Association of Medical Journal Editors Region 1 Medical Center, Arellano, Dagupan City , Philippines, Tel: 6375- 632 2409 E-mail: guanzon.ricardo@yahoo.com; ricsguanzon@gmail.com Dr Patricia M. Khu, Secretary, Philippine Association of Medical Journal Editors, Philippine Academy of Opthalmology, Makati Medical Plaza, Makati, Philippines, Tel: 63- 917 470 4962. Email: pmkang@yahoo.com Mr Masamichi Kitagawa, Chief Librarian, Academic Information Center, The Jikei University School of Medicine 3-25-8 Nishi-Shimbashi, Minato-ku Tokyo 105-8461, Japan, Tel: 813-3433-1111 ext 2121 E-mail kitagawa@jikei.ac.jp Prof Dr Kiyoshi Kitamura, International Research Center for Medical Education, Graduate School of Medicine, University of Tokyo Igakubu Sogo-Chuokan 2F, 7-3-1- Bunkyo-ku Tokyo 113-0033, Japan, Tel: 813-58413480, E-mail: kitamura-tky@umin.ac.jp Prof Dr Jose Florencio Lapena, Jr., President, Asia Pacific Association of Medical Journal Editors Department of Otolaryngology, Philippine General Hospital Taft Avenue, Manila, Philippines, Tel: +632 554 8467, E-mail: jfflapenajr@post.upm.edu.ph; lapenajf@upm.edu.ph Professor Choon Shil Lee, Department of Library and Information Science, Sookmyung Women's University 100, Cheongpa-ro 47-gil, Yongsan-gu Seoul, Republic of Korea, Tel: 822-7109372, E-mail: cslee@sookmyung.ac.kr Prof Dr Lai-Meng Looi Editor in Chief, Malaysian Journal of Pathology, Department of Pathology, University of Malaya, 50603 Kuala Lumpur, Malaysia, Tel: 603-79492064, E-mail: editor@mjpath.org.my; looilm@ummc.edu.my Dr Cheng Huy Ly, Cambodian Journal of Nursing and Midwifery, #61 Street 350, Boeung Ken Kang 3, Khan Chamkar Morn, Phnom Pehn, Cambodia, Tel: 855-12977933, E-mail: chenghuy.ly@gmail.com
Prof Dr Cecilia Maramba-Lazarte, UP College of Medicine, Taft Avenue, Manila, Philippines, Tel: +632 922 6439, E-mail: ccm.lazarte@gmail.com, ccmaramba@druginfo.ph Dr Oh Hoon Kwon, Online Editor, Korean Circulation Journal Hansol Hospital 445 Songpa Daero, Songpa-gu, Seoul 138-844 Republic of Korea, Tel: 8210-53807903, E-mail: koheart@chol.com Dr Oh Se Jeong, KAMJE, The Catholic University of Korea, 56 Dongsoo-rho, Bupyeong-gu, Incheon 403-720 Republic of Korea, Tel: +82-010-2168-7062, E-mail: ohsj@catholic.ac.kr Prof Dr Wilfred CG Peh, Senior Consultant and Head, Dept of Diagnostic Radiology Khoo Teck Puat Hospital, Singapore Singapore, Tel: 98203717, E-mail: wilfred.peh@gmail.com Prof Dr Filomena San Juan, Vice President (Internal) Philippine Association of Medical Journal Editor, Philippine Obstetrical and Gynecological Society, Rm 305 Manila Doctors Hospital United Nations Avenue, Manila Philippines, Tel: +632 588 0888 loc. 4140, E-mail: sanjuan_nenet@yahoo.com Dr Saw Aik, Department of Orthopaedic Surgery, University of Malaya Medical Center 59100 Kuala Lumpur, Malaysia, Tel: +603-79493141, E-mail: sawaik@hotmail.com Prof Dr Jeong Wook Seo, Executive Vice President, APAME, Director, WHOCC for Health Information and Library Services Seoul National University College of Medicine 103 Daehak-ro, Jongno-gu, Seoul 110-799 Republic of Korea, Tel: 822-7408268, E-mail: jwseo@snu.ac.kr Dr Chinmay Shah, Editor, National Journal of Integrated Research in Medicine Government Medical College, Bhavnagar A-1 Antarix Opp Pranav Flats, Ghogha Circle Bhavnagar, Gujarat, India 36400, Tel: 09328938008, E-mail: cjshah79@yahoo.co.in Prof Sung-Tae Hong, Editor, Journal of Korean Medical Science, Seoul National University 103 Daehak-ro, Seoul 110-799 Korea, Tel: 822-7408343, E-mail:hst@snu.ac.kr Associate Professor Victor J. Temple, Pacific Journal of Medical Sciences University of Papua New Guinea, Port Moresby, Papua New Guinea, Tel: 675 76858324; 675 72188560, E-mail: templevictor@gmail.com; templevj@upng.ac.pg Prof Dr Kiichiro Tsutani, Department of Drug Policy and Management (DPM) Graduate School of Pharmaceutical Sciences, The University of Tokyo 7-3-1,Hongo,Bunkyoku, Tokyo 113-0033, Japan, Tel: 813-67037089, E-mail: tsutanik@gmail.com Ms Rosi Mini Baleiwakolo Tubuitamana, Fiji Journal of Public Health Ministry of Health and Medical Services Fiji Govt Building Suva, Fiji, Tel: 3306177, E-mail: rosimina.tubuitamana@govnet.gov.fj
2. Observers Ms Allison Alley, WHO Collaborating Center for Information and Library Services, JW Lee Center for Global Medicine, College of Medicine, Seoul National University, 103 Daehak-ro, Jongno-gu, Seoul 110-799 Republic of Korea, Tel: 822-740-8065, E-mail: allisonalley@snu.ac.kr; allisonalley20@gmail.com Ms Nicola Foxlee, Manager, Client Services Faculty of Medical and Biomedical Sciences, Manager, Herston Health Sciences Library University of Queensland Library Australia, Tel: 336-55354 E-mail: n.foxlee@library.uq.edu.au Ms Gina Canceran, University Librarian, College of Medicine, University of the Philippines Manila Pedro Gil St, Manila Philippines, Tel: 632-5265851, E-mail: ginacanceran@yahoo.com Dr William Chee Fui Chong, Brunei International Medical Journal, RIPAS Hospital Bandar Seri Begawan Brunei Darussalam, E-mail: wcfchong@gmail.com Dr Armando Crisostomo, Philippine Journal of Surgical Specialties, College of Medicine, University of the Philippines Manila Pedro Gil St, Manila Philippines, E-mail: armandcrs@yahoo.com Ms Violeta Intia, Philippine Council for Health Research and Development Department of Science and Technology Bicutan, Taguig City Philippines, Tel: 632-8377534, E-mail: vgintia@pchrd.dost.gov.ph Dr Amit Joshi, Head of Department Orthopedics Shree Birendra Hospital Chhauni, Kathmandu, Nepal, Tel: 9841-233850, E-mail: dramitjoshi7@gmail.com Dr Rajeev Kumar, Indian Journal of Urology Department of Urology, Ansari Nagar New Delhi, India, 110029, Tel: 9111-26594884, E-mail: rajeev02@gmail.com Prof Ma. Lindie Masalinto, Medical and Health Librarians Association of the Philippines Librarian, University of Perpetual Help Dr Jose G. Tamayo Medical University Library Binan, Laguna, Philippines, Tel: 63-49-5545159, E-mail: ldmasalinto@yahoo.com Mr Md. Sirajul Islam Molla, Journal of Health Population and Nutrition, 68 Shaheed Tajuddin Ahmed Sarani, Mohakhali Dhaka 1212, Bangladesh, Tel: 880-2-88224673, E-mail: sim@icddrb.org Prof Nguyen Vu Quoc Huy, Vice Rector, Hue University of Medicine and Pharmacy 06 Ngo Quyen St. Hue 4700, Viet Nam, Tel: 8454-3822873 Dr Nguyen Thanh Thao, Deputy Head Office of Science Technology and International Relations Hue University of Medicine and Pharmacy 06 Ngo Quyen St. Hue 4700, Viet Nam, Tel: 84 0906449964 , Fax: 84-54 3826269, E-mail: ntthao@hueuni.edu.vn Ms Park Eun-Sun, WHO Collaborating Center for Information and Library Services JW Lee Center for Global Medicine College of Medicine, Seoul National University 103 Daehak-ro, Jongno-gu, Seoul 110-799 Republic of Korea, Tel: 822-740-8065, E-mail: peunsun79@hotmail.com; peunsun@snu.ac.kr 3. Secretariat Dr Ka Yeung Cheng, Technical Officer, WPSAR Journal, WHO Regional Office for the Western Pacific United Nations Avenue 1000 Manila, Philippines, Tel: 632-5289980, Fax: 632-5211036, E-mail: chengk@wpro.who.int
Ms Marie Villemin Partow, Publications Officer, WHO Regional Office for the Western Pacific United Nations Avenue 1000 Manila, Philippines, Tel: 632-5289983 Fax: 632-5211036, E-mail: villeminm@wpro.who.int Ms Alma Mila D. Prosperoso, Assistant, Library, WHO Regional Office for the Western Pacific United Nations Avenue 1000 Manila, Philippines, Tel: 632- 5289038, Fax: 632- 5211036, E-mail: prosperosoa@wpro.who.int Mr Charles Patrick Raby, Librarian Information Management and Dissemination (IMD), WHO Regional Office for South-East Asia Indraprastha Estate, New Delhi 110002, India, Tel: 91-11-23309308, Fax: 91-11-23370197, E-mail: rabyc@searo.who.int
ANNEX 3 Minutes of the 7th Joint Meeting of the Western Pacific Region Index Medicus (WPRIM) Regional Journal Selection Committee (RJSC) and the Asia Pacific Association of Medical Journal Editors (APAME) 15 August 2014, Hotel Ulaanbaatar, Mongolia 08:30-10:00 I. Self- Introduction of Participants II. Overview of the meeting Prof Dr Jose Florencio Lapena gave a brief background about the meeting. The SEARO delegates were welcome as Observers to the WPRIM RJSC meeting. The WPRIM RJSC meeting shall be presided by Dr Jeong Wook Seo (WPRIM RJSC Chair) There would be subcommittee meeting (3 groups) after the WPRIM RJSC meeting The SEARO delegates were encouraged to be nominated as APAME Committee CoChairs. III. WPRIM Regional Journal Selection Committee ( Prof Dr Jeong Wook Seo) 1. The countries with National Journal Selection Committee (NJSC) briefly explain their journal selection process. Prof Kiichiro Tsutani mentioned additional criteria for Japanese journals referring to clinical trials that must follow the CONSORT rules. The Japanese selection committees also do not accept Medline indexed journals but accept PMC journals as candidate journals for WPRIM. 2. The countries with no candidate journals for the 2014 review are: China, Cambodia, Laos, Papua New Guinea, Singapore and VietNam. 3. 16 titles of candidate journals for review from 6 countries. Fiji Japan Malaysia Mongolia Philippines Republic of Korea 1 1 1 2 1 10 Approved Approved Approved Suspended Approved Approved
4. 14 journal titles were approved (Fiji, Japan, Malaysia, Philippines, Republic of Korea. 5. Mongolia - 2 journals were suspended for review next year because of lack of English abstracts (agreed by NJSC Mongolia Chair Prof Nymadawa). 6. Philippines 2 journals (Phil Journal of Internal Medicine and Phil Journal of Psychiatry) previously on probationary status were recommended to reinstatement to active status. 1 journal (Philippine Journal of Anesthesiology) that was previously suspended to return to probationary status in 2015. Due to non-publication, 2 journals (Phil Journal of Surgical Specialties, Phil Journal of Neurology Association) recommended for continued probationary status.
Journal of the Philippine Medical Association (JPMA) was recommended to be in active status.
7. No objection from RJSC on the decision of NJSC Philippines regarding suspension of journals that do not adhere to the selection criteria. 8. In the WPRIM Database, the last year that the journal was approved would be put as the indicator in the database to show that journals are either suspended or in probationary status. 10:00-11:30 IV. Committee Meetings Reports (Education, Ethics & Editorial Policy, IT & Library) 1. Education Committee (Ms Merlita Opena) 6 training and education activities on medical writing and train the trainer's workshops were organized by the committee in 2013-14 (4 in the Philippines, 1 in Brunei Darussalam and 1 in Mongolia). The training workshops were held in coordination with the Philippine Association of Medical Journal Editors (PAMJE), Ministry of Health Brunei and the Mongolian Association of Medical Journal Editors (MAMJE)
2. Ethics and Editorial Policy Committee (Dr Siva Svaganesh) The committee reviewed the current status of ethics, editorial guidelines, COI, authorship and the scope of publication ethics The following recommendations were noted: a. Professor Lai-Meng Looi (Malaysia) was recommended as the Chair of the Committee and Dr Sirajul Islam Molla (Bangladesh) as the Co-Chair. b. To strengthen the collaboration with WAME adopting guidelines; and c. To explore collaboration with FERCAP on the ethics of publication.
3. Information Technology and Library Committee (Prof Dr Jeong Wook Seo) A WPRIM Steering Committee was organized during the visit of Mr Ian Robert (WHO HQ Librarian) in Manila in August 29, 2013. The committee as a policy making body will ensure that the future activities of WPRIM are aligned regionally vis-à-vis the Global Index Medicus. The 2nd WPRIM Training Workshop for country contributing focal librarians and IT was organized in Beijing, China in collaboration with IMICAMS from December 16-18, 2013.
13:00-15:00
V. WPRIM and IMSEAR a. WPRIM (Ms Marie Villemin Partow, Ms Alma Prosperoso and Mr Fang An) WPRIM updates There are 12 countries (Brunei Darussalam, Cambodia, China, Japan, Lao PDR, Malaysia, Mongolia, Papua New Guinea, Philippines, Republic of Korea, Singapore, and
Viet Nam) with journals accepted for indexing to WPRIM database. There are no changes in the composition of WPRIM National Journal Selection Committees (NJSC) from the following countries: China, Japan, Mongolia, Philippines, and Singapore. There are changes in the NJSC of the following countries: Malaysia, Republic of Korea and Viet Nam. There are 434,742 WPRIM entries submitted for update and inclusion in the Global Index Medicus. There is also a 12% increase in the number of data contributed by countries (from 466 776 in 2013 to 521 596 in 2014)
WPRIM database IMICAMS presented the frequency and different process of data contribution of countries to the WPRIM database. The process of data contribution includes the following: by web crawling, online system uploading and submission of xml files for IMICAMS to upload. WPRO Library and IMICAMS will continue to collaborate and work together to increase number of data contribution, promote increase usage of the database and to assist the IT and Librarian from WPRIM contributing countries to follow standards and quality data control. APAMED Central Database WPRO recommended that APAME Central Database should be managed under APAME so that it can further maximize its purpose to assist countries in the Asia Pacific on having online journal visibility. There was no objection from the APAME Board and it was suggested to create an AdHoc Committee on APAMED Central. b. There is no updated report on IMSEAR. 15:30-18:00 VI. APAME a. General Assembly The following were elected as 2014-2016 Board of Directors and Committee Chairs President – Professor Jose Florencio Lapena, Jr (Philippines) Immediate Past President – Professor Kiyoshi Kitamura (Japan) Executive Vice President – Professor Jeong Wook Seo (Republic of Korea) Vice President for Internal Affairs – Professor Kiichiro Tsutani (Japan) Vice President for External Affairs – Professor Dai Tao (China) Secretary-General – Professor Wilfred Peh (Singapore) Education Committee Chair – Ms Merlita Opena (Philippines) Co-Chair – Dr Rajeev Kumar (India) Ethics and Editorial Policy Committee Chair – Professor Looi Lai Meng (Malaysia) Co-Chair – Md. Sirajul Islam Molla (Bangladesh) IT and Library Committee Chair – Dr Chinmay Shah (India) Co-Chair – Mr Fang An (China)
Ad Hoc Committee on APAMED Central Chair – Professor Oh Hoon Kwon (Republic of Korea) Co-Chair – Dr Amit Joshi (Nepal) b. The 2015 APAME General Assembly shall be held in Manila, Philippines. c. The Philippine Association of Medical Journal Editors (PAMJE) will also organize the 2015 APAME Convention.
Participants List-APAME/WPRIM Meeting 1. Dr Sirajul Islam Molla (Bangladesh) 2. Prof Anwar Hossain (Bangladesh) 3. Prof Aminul Haque Khan (Bangladesh) 4. Dr Ly Cheng Huy (Cambodia) 5. Mr Fang An (China) 6. Ms Tang Xiaoli (China) 7. Ms Rosi Mini Tubuitamana (Fiji) 8. Dr. Syed Mahmood Esam (India) 9. Dr Rajeev Kumar (India) 10. Dr Chinmay Shah (India) 11. Prof Dr Kiichiro Tsutani (Japan) 12. Mr Masamichi Kitagawa (Japan) 13. Prof Dr Kiyoshi Kitamura (Japan) 14. Dr Sing Menorath (Lao PDR) 15. Prof Nymadawa Pagbajab (Mongolia) 16. Prof Burmaajav Badrakh (Mongolia) 17. Prof Munkhbat Batmunkh (Mongolia) 18. Dr Minerva Calimag (Philippines) 19. Ms Merlita Opena (Philippines) 20. Prof Dr Jose Florencio Lapena, Jr. (Philippines) 21. Prof Dr Jeong Wook Seo (Republic of Korea) 22. Prof Young Moon Chae (Republic of Korea) 23. Dr Chang Ok Suh (Republic of Korea) 24. Prof Se Jeong Oh (Republic of Korea) 25. Prof Sung Tae Hong (Republic of Korea) 26. Prof Chang Kok Hahm (Republic of Korea) 27. Dr Oh Hoon Kwon (Republic of Korea) 28. Prof Dr Wilfred Peh (Singapore) 29. Dr. Ajith Don Karawita (Sri Lanka) 30. Dr. Sivasuriya Sivaganesh (Sri Lanka) 31. Dr Nguyen Son Xua (VietNam) 32. Ms Marie Villemin Partow (WHO WPRO) 33. Ms Alma Mila Prosperoso (WHO WPRO)
ANNEX 4 - WPRIM 2014 Report - WPRIM 2014 Report
2014 Status Report
Meeting of the Western Pacific Region Index Medicus Regional Journal Selection Committee August 24, 2015, Manila, Philippines
Contents:
I. WPRIM Activities Updates II. WPRIM Database
Part 1: WPRIM Activities Updates By Marie Villemin Partow and Alma Prosperoso
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
WPRIM countries with accepted journals Brunei Darussalam Cambodia China Fiji Japan Lao PDR Malaysia Mongolia Papua New Guinea Philippines Republic of Korea Singapore Viet Nam
WPRIM National Journal Selection Committee (NJSC) 2015 China Chair: Prof Dai Tao Vice Chair: Prof Cui Meng Administrative Vice-Chair: Dr Wang De Members: Ms Qi Chang, Prof Yuan Haibo, Mr Meng Hongseng, Prof Chi Hui, Prof Zou Jianhua, Prof Qian Qing, Prof Su Xuemei, Dr Fu Xijuan, Prof Zhan Youxiang, Prof Yan Zhi’án, Prof Xie Zhiyun Japan Chair: Dr Kiichiro Tsutani Vice Chair: Dr Masamitsu Negishi Members: Mr Masamichi Kitagawa, Dr Kiyoshi Kitamura, Mr Kazunari Misawa
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
WPRIM National Journal Selection Committee (NJSC) 2015 Malaysia (with changes) Chair: Vacant Vice Chair: Dr. John T. Arokiasamy Members: Prof. Lai Meng Looi, Dr Normaznah Yahaya, Ms Narwani Mahmood Mongolia Chair: Prof. Pagbajabyn Nymadawa Members: Prof Tserenkhuu Lkhagvasuren, Prof. Badrakh Burmaajav, Prof Sevjid Badamjav, Asst. Prof Batmunkh Munkhbat Philippines Chair: Dr Jose Ma C. Avila Members: Dr Jose Florencio Lapena, Jr. , Dr Filomena S. San Juan, Dr Linda Varona, Dr Raymond Rosales Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
WPRIM National Journal Selection Committee (NJSC) 2015 Republic of Korea Chair: Prof Oh Se-Jeong Members: Kim Na-Young, Yang Hee-Jin, Lee Ryung-Ah Singapore Chair: Prof Wilfred Peh Members: Assoc Prof Eng Kiong Teo, Dr Tan Tze Lee, Assoc Prof Nian Chih Hwang, Prof Alex Sia Viet Nam Chair: Prof Nguyen Cong Khan Members: Dr Le Van Hoi, Prof Pham Manh Hung, Prof Do Doan Loi
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Country China Japan Lao PDR Malaysia Mongolia Papua New Guinea Philippines Korea Viet Nam WPRO
Name of Focal Persons / Institutions Mr Wang Junhui, Mr Fang An (IMICAMS) Mr Masamichi Kitagawa (JAMJE, JStage) Dr Sing Menorath / Dr Phommachanh Sysavanh (University of Health Sciences Vientiane, Lao) Ms Narwani Mahmood (IMR Malaysia) Dr Battur Lkhagvaa, Mrs Batdolgor Tumur (Ministry of Health, Mongolian Academy of Medical Sciences (MAMS) Dr Peter Siba (PNG IMR) Ms Violeta Intia (Philippine Council for Health Research and Development) Prof Oh Se-Jeong (KAMJE) Dr Le Van Hoi (MOH VietNam) Ms Beth Mangali (WHO WPR)
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
As of July 31, 2015, the database contains 553 289 bibliographic entries from 12 contributing countries + WPRO journal Approved Journals 1 1 265 18 1 21 11 1 18 206 5 12 1
Country Brunei Cambodia China Japan Lao PDR Malaysia Mongolia Papua New Guinea Philippines Republic of Korea Singapore Viet Nam WPRO
Articles 16 9 315 136 17 762 8 9 127 325 1 378 2 361 180 444 12 028 6 418 107
Percent of Full text
100 % 9
（） （ ） 99.1 %（17 605） 100 %（8） 27.8 % 87 610
68.8 % (11)
72.9 % (133 793) 57. 5% 187
（ ）
97.1 % (1 338) 65.1 % (1 538) 70.5% (127 256) 94. 7% (11 155) 0 100 % (71)
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Unique contribution WPRIM 97% of journals (549 out of 575) approved for WPRIM are already indexed and accessible in the database 37% of WPRIM journals are also indexed in PubMed/Medline 63% of the journals published in the member countries of WHO WPR is only available for access through WPRIM
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Progress Report: Increase in the number of data entries annually from contributing countries (from 12% to 19%)
2014 2014
2015 2015
466 776 466 776
553 289 553 289
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Progress Report: WPRIM consistently updates its contribution to Global Health Library / Global Index Medicus (GIM) database 31,312 entries were added since July 2014
2014
2015
2014 466 776
2015 553 289
521362
552674
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Next Steps: Continued collaboration with IT and Librarians among contributing countries Training workshop on WPRIM database once in a biennium for efficiency in data uploads and standardization. Next training workshop is on the 3rd week of December 2015 at IMICAMS, Beijing China.
Bring more journals from Pacific Island countries to be indexed in WPRIM Increased visibility of WPRIM among staff in the WHO country offices / MOH / local librarians by including it as part of the WPRO library training package.
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Part 2: WPRIM Database By Fang An
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Updates on how data is collected Country Brunei Cambodia China Japan Lao PDR Malaysia Mongolia Papua New Guinea Philippines Republic of Korea Singapore Viet Nam WPRO Articles 0 0 19278 2253 0 1586 148 27 14 8170 410 0 38 XML sent via Email, converted by IMICAMS Crawled from PubMed, Online system upload by focal person Online system upload by focal person Crawled from PubMed by IMICAMS Crawled from PubMed by IMICAMS Crawled from KoreaMed by IMICAMS Crawled from PubMed, Online system upload by focal person Crawled from WanFang and PubMed by IMICAMS Crawled from J-STAGE FTP Server by IMICAMS Means of Collection
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Visitor statistics Report Range: 07/10/2014 00:00:00 - 07/10/2015 23:59:59 Hits Entire Site (Successful) Average per Day Home Page Page Views Page Views Average per Day Average per Unique Visitor Document Views Visits Visits Average per Day Average Visit Length Visitors Unique Visitors Visitors Who Visited Once Visitors Who Visited More Than Once 7755959 21191 132175 6508191 17781 121 271259 731885 1999 00:32:54 53663 42945 10718
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Thank you
Marie Villemin Partow / Alma Prosperoso WHO WPRO Library prosperosoa@wpro.who.int, villeminm@wpro.who.int Fang An IMICAMS, China fang.an@imicams.ac.cn
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
ANNEX 5
Regional Journal Selection Committee of WPRIM
Date: 24 August, 2015 Venue: Meeting room of the office for WPR of WHO Participants: Chair (1): Jeong-Wook Seo Members (7): Fang An (China), Se Jeong Oh (Korea), Jose Ma Avila (Philippines), Burmaajav Badrakh (Mongolia), Kiichiro Tsutani (Japan), Wilfred CG Peh (Singapore), Ka Yeung Cheng (WPRO) Observers (3): Patricia M Khu, Ricardo Guanzon, Cecilia Maramba-Lazarte
1. Review of new journals proposed and recommended by NJSC or WPRO library A total of 22 journal titles were submitted from China (12), Korea (5), Mongolia (3), Japan (1), Papua New Guinea (1). Sample articles were enclosed in 20 among 22 journals and they were all approved. Two journals without sample copy (Japan, Mongolia) were checked for on-line sites and both are approved.
2. The names of approved journals are as follows: China (12) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Chinese Journal of Cellular and Molecular Immunology Journal of Modern Laboratory Medicine Journal of Leukemia & Lymphoma Journal of Geriatric Cardiology Acta Pharmaceutica Sinica B Tianjin Medical Journal Chinese Journal of Endocrine Surgery Chinese Journal of Interventional Imaging and Therapy Chinese Journal of Medical Imaging Technology Journal of Acupuncture and Tuina Science Shanghai Journal of Acupuncture and Moxibustion Journal of Nasopharyngeal Carcinoma
Korea (5) 1. 2. 3. 4. 5. Journal of Korean Biological Nursing Science Natural Product Sciences Health Policy and Management Korean Journal of Clinical Pharmacy Keimyung Medical Journal
Mongolia (3) 1. Mongolian Pharmacy and Pharmacology 2. Mongolian journal of Neurology 3. Health Laboratory Japan (1) 1. Japanese Journal of Social Pharmacy Papua New Guinea (1) 1. Pacific Journal of Medical Sciences (Formerly: Medical Sciences Bulletin)
3.
NJSC of Philippines proposed to withdraw the selection on the Philippines Journal of Thoracic and Cardiovascular Surgery because the journal is not publishing any articles during recent 8 years. This issue was discussed and approved but details of action on the database will be decided after RJSC finishes the project on the development of Compliance issue of WPRIM database. The 10th anniversary of WPRIM is in 2016. More than one articles may be prepared to be published. RJSC will take part in writing a paper after discussing with the library of WPRO.
4.
ANNEX 6
Joint APAMEWHO-WPRIM meeting, Manila 24 August 2015
Report of the Ethics and Editorial Policy Committee 2015 By
Professor Datuk Dr L.M. Looi Chair, APAME Ethics and Editorial Policy Committee Distinguished Professor, University of Malaya Editor‐in‐Chief, Malaysian Journal of Pathology, & Chairman, Medical Ethics Committee University Malaya Medical Centre
Members of the Committee • • • • • • Lai‐Meng Looi (Malaysia) Co‐Chair Md. Sirajul Islam Molla (Bangladesh) Co‐Chair John Arokiasamy (Malaysia) Chong Vui Heng (Brunei) Md. Aminul Haque Khan (Bangladesh) Dr. Anwar Hossain (Bangladesh)
Participants of discussion on the report on24 August 2015 • • • • • • • Lai‐Meng Looi (Malaysia) Chair Chong Vui Heng (Brunei) Burmaajav Badrakh (Mongolia) Victor Temple (Papua New Guinea) Armando Cristostoma (Philippines) Allison Alley (WHO) Ly Cheng Huy (Cambodia)
RECOMMENDATIONS FOR APAME JOURNALS TEMPLATE FOR ETHICS AND EDITORIAL POLICY (MINIMUM REQUIREMENTS) • The first version (dated 6 August 2014) was submitted for consideration of APAME at APAME 2014. • Modification now proposed (A.6)(see attached template) Copyright The authors shall diligently ensure that copyrighted works (such as figures, photographs and graphs) are not reproduced in their manuscript without written permission from the respective copyright holder(s) who is usually the publisher.
Data falsification Fraudulent manipulation Duplicate publication No IRB approval Unethical study Unjustified authorship Authorship dispute Breach of confidentiality Copyright violation Conflict of Interest
(75.0%) 15 (28.8%) 14 (26.9%) 30 (57.7%) 26 (50.0%) 9 (17.3%) 20 (38.5%) 17 (32.7%) 5 (9.6%) 9 (17.3%) 13 (25.0%)
Misconduct among reviewers
Number of Journals reporting YES n=48 Conflict of interest Plagiarism Obstructive behavour Abusive language Breach of confidentiality 9 (18.8%) 8 (16.7%) 8 (16.7%) 6 (12.5%) 6 (12.5%)
Lessons from the survey • 96‐100% of Journals have instructions and editorial policies on publication ethics • Ethical culture of researchers and reviewers needs strengthening • Need for technical support – Workshops? Role‐modeling? Punitive action? – Anti‐plagiarism software improves pick‐up by 15% – Picking up duplicate publication – Picking up image manipulation – – – – – What constitutes plagiarism? Is IRB approval necessary Are author signatures necessary? How to pick‐up conflict of interest? How to pick‐up copyright violation? – How clear? How strict?
•
Need for guidance
Second survey • On “Editorial Independence and Commercial Issues” – 61 invited; 21 (34%) responded • 47% encountered management decisions that are counter to publication ethics • 37% experienced undue pressure on publication decision • 31% feel they may be replaced because of disagreement with publisher /owner
– Should APAME address issue of editorial independence?
BEST WISHES!
RECOMMENDATIONS FOR APAME JOURNALS TEMPLATE FOR ETHICS AND EDITORIAL POLICY (MINIMUM REQUIREMENTS)
It is encouraged that APAME journals include the following in their Information to Authors section. Modifications should be made according to the requirements of each Journal and their readiness to adopt these recommendations.
A. 1. 1.1
ETHICS Authorship criteria and order All authors should have contributed to the study in one or more of these areas: (i) concept and design, (ii) acquisition of data, (iii) analysis and interpretation of data, (iv) preparation and revision of the manuscript. When the manuscript is submitted, a statement should be included to show the contribution of each author. The order of authorship shall be the responsibility of the authors and should have been reached by consensus. Any contention over the validity or order of authorship will result in the manuscript being suspended from consideration by the Journal until the contentions are resolved by all authors.
1.2 1.3
2. 2.1 2.2
Originality and authenticity of published work There shall be a statement that all the authors have read and approved the manuscript and affirm the originality and authenticity of the research study. Manuscripts found to have plagiarised other works or to contain false or fraudulent data will be reported to the Institution where the work is alleged to be conducted and where the author or authors are communicating from.
3.
Approval by Institutional Review Board/ Ethics Committee
There shall be a statement that the study has been reviewed and approved by the Institutional Review Board/Ethics Committee/Animal Care Committee where the study was conducted. When the study has been waived from Institutional Review Board/Ethics Committee/Animal Care Committee review, based on National/Institutional policy or guidelines, the statement should state this waiver.
4.
Conflict of interest
There shall be a statement of declaration regarding conflict of interest by the author(s). If there is no conflict of interest to declare, this shall be so stated. If there are clear or possible conflicts of interest, these shall be clearly stated.
5.
Confidentiality
The authors should diligently ensure confidentiality of patient information in the submitted manuscript. For example, patient(s) should not be identifiable in the manuscript, particularly by name, initials or facial photographs. If identifiable, such as in a unique case report, then proof of permission to publish these shall be submitted to the Editor, and the permission granted stated in the acknowledgement section of the manuscript.
6.
Copyright
The authors shall diligently ensure that copyrighted works (such as figures, photographs and graphs) are not reproduced in their manuscript without written permission from the respective copyright holder(s), who is usually the publisher.
B. 1.
EDITORIAL POLICIES The Journal shall include a statement to affirm the practice of peer-review of manuscripts received. Optional: Some journals may wish to outline the process of peer-review adopted e.g. preliminary technical review, number of peer-reviewers, timelines, resolution of differing opinions, decision making, etc. The Journal shall include a statement to affirm Editorial independence in its decisions on publication. The Journal shall include a statement to affirm its guidance by an editorial board/advisory committee. The Journal shall include a statement affirming its responsibility to ensure confidentiality of the manuscript prior to its publication. The Journal shall have published guidelines/Instructions to authors, stating the Journal’s technical requirements (manuscript preparation) and ethical requirements (authorship, IRB approval, conflict of interest, etc) Optional: The Journal may state that it subscribes to the Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals. International Committee of Medical Journal Editors. Available from: http://www.icmje.org
2. 3. 4. 5.
6.
Proposed: 6 August 2014 Modification proposed: 24 August 2015
ANNEX 7 – Report of the APAMED Central Committee Chair : Dr Oh Hoon Kwon Co-Chair: Dr Amit Joshi 1. Collaborations A. WHO WPRO Library; Internship Program B. KAMJE/XMLink; Hardware, Software, System management, Funding of 5000-6000 USD per intern C. Sookmyung Women's University; Human resources Dec, 2014-Feb, 2015 Intern; Ms Yumi Baek No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Total 3. Applied Journals A. Journal title: Philippine Journal of Anesthesiology Country: Philippines Language: English Publisher name: Philippine Society of Anesthesiologists Frequency: twice a year (June and December) Abbreviation: PJA ISSN: 0115-2386 Journal title: Philippine Journal of Nursing Country: Philippines Language: English Publisher name: Philippine Nurses Association Inc. Frequency: twice a year (June and December) Average number of articles per issue: 5-8 issues per issue ISSN: 0048-3318 Publication start year: October 1946 Journal title: Journal of the ASEAN Federation of Endocrine Societies Journal name Philipp J Ophthalmol Philipp J Ophthalmol Philipp J Otolaryngol Head Neck Surg Philipp J Otolaryngol Head Neck Surg Philipp J Otolaryngol Head Neck Surg Philipp J Otolaryngol Head Neck Surg Philipp J Otolaryngol Head Neck Surg Philipp J Otolaryngol Head Neck Surg Mong Med Sci J Mong Med Sci J Lao Med J Philipp J Nurs Philipp J Nurs Philipp J Anesthesiol Philipp J Anesthesiol J Asean Fed Endocr Soc vol./no. v38 n2 v37 n2 v29 n1 v29 n2 v23 n2 v25 n2 v27 n1 v27 n2 v169 n3 v170 n4 v3 n1 v83 n2 v84 n1 v23n2 v25n1 v29 n2 Articles 8 8 12 16 14 13 10 11 16 18 7 3 7 6 5 15 169
2.
B.
C.
Country: Philippines Language: English Publisher name: ASEAN Federation of Endocrine Societies Frequency: Biannual (May and November) Average number of articles per issue: 10-15 articles/issue ISSN: 0857-1074 Publication start year: 1980 D. Journal title: Fiji Journal of Public Health ISSN Print: 2307-7484 The FJPH, is a Fiji based Journal published for Public Health practitioners, public health researchers, clinicians and all allied health practitioners. Our goal is to provide evidence based information and analysis they need to enable them to make the right choices and decisions concerning their health and health services provided to ensure better health for all. FJPH is published quarterly FJPH Contact: Ministry of Health, 88 Amy Street, Suva. 4. Journal selection A. B. C. 5. ‘APAMED Central was conceptualized and developed to support countries that do not have the technical capacity to make their journals available for online access.’ The WPRO Library had set a guideline that it will only invite journals indexed in WPRIM for inclusion in APAMED Central. Similar guideline for SEARO Library?
APAMED Central indexed in WorldWideScience.org • APAMED Central has been included in WorldWideScience.org, and all the articles are searchable since Oct 19 2014. At the World Wide Science Alliance annual meeting in Tokyo, APAMED Central has been formally ratified to be indexed in WorldWideScience.org. • WorldWideScience.org is a global science gateway comprised of national and international scientific databases and portals. • “Instead of having to go to 100 different sources in ten languages to find global science research information, WorldWideScience.org, powered by Deep Web Technologies and Microsoft Translator, offers the ability to search all of them with a single query.”
6.
Statistics A. Monthly History Month Aug 2014 Sep 2014 Oct 2014 Nov 2014 Dec 2014 Jan 2015 Feb 2015 Mar 2015 Apr 2015 May 2015 Jun 2015 Unique visitors 2,509 2,747 3,591 3,493 3,322 3,466 3,356 4,262 4,553 3,590 3,098 Number of visits 3,577 3,899 5,378 5,437 5,099 5,335 4,988 5,890 6,698 5,113 4,251 Pages 8,768 10,083 114,208 142,077 150,259 168,010 120,932 177,530 124,710 194,006 79,197 Hits 102,718 133,148 259,511 271,454 264,896 293,885 245,104 326,440 257,762 318,850 204,386 Bandwidth 7.51 GB 7.79 GB 10.87 GB 10.66 GB 22.67 GB 14.43 GB 10.54 GB 15.71 GB 10.79 GB 11.35 GB 10.20 GB
Jul 2015 B.
3,050
4,355
55,247
177,273
10.41 GB
Countries (July, 2015) Countries Unknown Germany China United States Russian Federation France Italy South Korea Philippines Japan Great Britain Ukraine Australia Spain Canada India Singapore Taiwan Switzerland Brazil Malaysia Israel Romania Saudi Arabia Thailand Vietnam Netherlands Mexico Kuwait Turkey Indonesia Hong Kong Poland Iran Brunei Darussalam New Zealand Belgium Nepal Republic of Serbia Lithuania Czech Republic unknown de cn us ru fr it kr ph jp gb ua au es ca in sg tw ch br my il ro sa th vn nl mx kw tr id hk pl ir bn nz be np rs lt cz Pages 47,738 1,300 1,192 960 692 685 469 397 214 188 151 139 104 86 73 65 55 54 53 50 43 37 36 32 29 28 28 26 25 22 22 22 15 13 13 11 10 9 8 8 7 Hits 87,646 5,149 1,546 30,058 935 2,223 995 4,346 7,090 1,638 6,146 285 3,224 482 2,050 2,422 1,458 1,214 286 1,000 1,092 439 764 354 768 490 964 655 895 817 466 726 388 244 457 488 323 150 218 214 242 Bandwidth 3.51 GB 300.61 MB 73.09 MB 2.08 GB 20.27 MB 76.31 MB 43.40 MB 194.17 MB 500.51 MB 103.80 MB 357.43 MB 292.80 MB 250.69 MB 36.33 MB 194.06 MB 259.78 MB 104.56 MB 72.18 MB 18.02 MB 47.66 MB 81.03 MB 25.80 MB 45.74 MB 26.76 MB 57.38 MB 23.96 MB 51.76 MB 45.26 MB 38.83 MB 50.16 MB 37.55 MB 40.47 MB 23.70 MB 14.15 MB 14.56 MB 28.30 MB 26.90 MB 13.94 MB 9.52 MB 8.65 MB 18.22 MB
Greece Sweden Norway Austria Denmark Colombia Egypt Ecuador Uganda Cayman Islands Nigeria Finland Pakistan Slovak Republic Macedonia Argentina South Africa Portugal Jordan Sri Lanka Lebanon Bulgaria Ireland Chile Ivory Coast (Cote D'Ivoire) Cyprus Palestinian Territories Iceland Hungary United Arab Emirates Costa Rica Mozambique Bangladesh Honduras Rwanda Burkina Faso Bahrain Libya Luxembourg Venezuela Latvia Morocco Slovenia Mongolia Benin
gr se no at dk co eg ec ug ky ng fi pk sk mk ar za pt jo lk lb bg ie cl ci cy ps is hu ae cr mz bd hn rw bf bh ly lu ve lv ma si mn bj
6 6 6 6 5 5 5 5 4 4 4 4 4 4 4 4 3 3 3 3 3 3 3 3 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1
280 300 199 219 136 178 171 136 39 4 163 219 116 201 94 180 256 155 93 124 110 133 228 91 3 107 96 118 130 152 114 31 51 58 31 26 28 56 24 68 49 46 26 141 26
14.80 MB 15.90 MB 7.64 MB 17.10 MB 13.24 MB 14.68 MB 13.12 MB 17.75 MB 3.45 MB 64.64 KB 19.27 MB 18.68 MB 15.11 MB 14.09 MB 3.30 MB 9.91 MB 25.57 MB 12.41 MB 5.13 MB 15.06 MB 9.74 MB 11.48 MB 15.41 MB 7.47 MB 953.43 KB 10.12 MB 2.91 MB 4.24 MB 6.81 MB 20.34 MB 9.95 MB 716.64 KB 4.13 MB 1.27 MB 658.98 KB 126.41 KB 2.68 MB 4.05 MB 670.37 KB 4.90 MB 2.36 MB 2.13 MB 2.15 MB 35.15 MB 145.69 KB
Albania Puerto Rico Dominican Republic European country Peru Trinidad and Tobago Ethiopia Croatia Qatar C. Connect to site from (July, 2015)
al pr do eu pe tt et hr qa
1 1 1 1 1 1 1 1 1
20 84 39 34 73 43 46 72 51
596.57 KB 5.07 MB 755.73 KB 4.91 MB 5.14 MB 1.21 MB 15.75 MB 6.63 MB 5.23 MB
Origin Direct address / Bookmark / Link in email... Links from an Internet Search Engine - Full list - Google 2,257 / 27,078 - Baidu 3 /5 - Yahoo! 3 / 36 - Ask 2 / 108 - Unknown search engines 1 / 28 - Microsoft Bing 1 / 10 - AOL 1 /2 - AVG Secure Search 1 /4 - Yandex 1 /1 - SoGou 1 /1 Links from an external page (other web sites except search engines) Full list - http://success-seo.com/try.php 17 17 - http://buttons-for-website.com 14 14 - http://worldwidescience.org/indextext 8 8 - http://www.webstream.biz 7 7 - http://videos-for-your-business.com 6 6 - https://www.facebook.com 5 16 - http://www.domain2008.com/domains/www.apamedcentral.org 5 5 - http://www.wpro.who.int/apame/en/ 4 4 4 4 http://worldwidescience.org/wws/desktop/en/ostiblue/results.html - http://view.contextualyield.com/scjs/tb/ctxjs/topBar.php 4 4 - Others 72 693 Unknown Origin
Pages Percent 47,830 95.1 % 2,271 4.5 %
Hits Percent 65,153 69.8 % 27,273 29.2 %
146
0.2 %
778
0.8 %
27
0%
126
0.1 %
D.
Links from WorldWideScience.org (July, 2015)
E.
Links from www.wprim.org; None Links from wprim.whocc.org.cn/local/detail.jsp; Rare
7. Proposed changes on the APAMED Central webpage interface that WPRO recommends for implementation. (Annex; apamed_draft-rev3.pdf)
APAMED Central Interface 1. Landing Page Delete WHO WPRO Logo and replace with APAME Logo Delete WPR countries and SEAR countries Delete APAMED Central and replace with link to Journal Browser Replace and put countries with drop down list Replace banner title with the following suggestions:
- "a digital archive and reference linking platform of journals published in the Asia Pacific Region" or what is decided by the APAME Subcommittee on APAMED Central. Delete WHO WPRO and WHO SEARO Logos, retain APAME, Synapse and WPRIM with links to landing pages Options: (a.) Review the map (check if all countries under the WHO WPR and SEARO are included, Pacific Island countries is not in this map) (b.) Remove the map and replace with another photo? Replace copyright - should be ©APAME 2015
APAMED Central Interface 2. Journal Browse Delete WHO WPRO Logo and replace with APAME Logo Edit: Replace with link to Countries – no distinction between WPR and SEAR Countries Delete WHO WPR and WHO SEAR Logos Replace copyright - should be ©APAME 2015
APAMED Central Interface 3. WPR Countries Delete WHO WPRO Logo and replace with APAME Logo Only countries with available contents in APAMED Central should be listed. - Delete countries without contents in the list. There should be no distinction between countries under WHO WPR and SEAR but list all countries alphabetically in one landing page.
APAMED Central Interface 4. SEAR Countries Delete WHO WPRO Logo and replace with APAME Logo Same comments as page 3
APAMED Central Interface 5. Advanced Search Delete WHO WPRO Logo and replace with APAME Logo Edit: Replace with link to Countries – no distinction between WPR and SEAR Countries Delete WHO WPRO and SEARO Logos Replace copyright - should be ©APAME 2015 Review search access points if relevant such as this one on the advanced search page
APAMED Central Interface 6. Overview Delete WHO WPRO Logo and replace with APAME Logo Edit: Replace with link to Countries – no distinction between WPR and SEAR Countries Delete WHO WPRO and SEARO Logos Temporarily remove the - About page (Overview and Help). The contents should be discussed by the APAME Sub-Committee on APAMED Central. Temporarily remove the Contents. It needs editing and final version should be approved by the APAME Sub-Committee on APAMED Central. Replace copyright - should be ©APAME 2015
APAMED Central Interface 7. Help Same comments as the Overview Page Temporarily remove Help page until final contents are reviewed and approved.
APAMED Central Interface 8. Disclaimer This page can be kept but needs editing. KAMJE disclaimer is being used. Copyright and disclaimer link should also be redirected to APAME webpage.
ANNEX 8
MANILA DECLARATION ON THE AVAILABILITY AND USE OF HEALTH RESEARCH INFORMATION IN AND FOR LOW- AND MIDDLE-INCOME COUNTRIES IN THE ASIA PACIFIC REGION
We, the participants in the Joint Meeting of the Asia Pacific Association of Medical Journal Editors (APAME), the Index Medicus of the South East Asia Region (IMSEAR), and the Western Pacific Region Index Medicus (WPRIM) held in Manila from 24 to 26 August 2015, in conjunction with the COHRED Global Forum on Research and Innovation for Health held in Manila from 24-27 August 2015, drawing on the Pre-Forum Discussions on HIFA from 20 July to 24 August 2015 "Meeting the information needs of researchers and users of health research in low- and middle-income countries" available at http://www.hifa2015.org/meeting-the-information-needs-of-researchers-and-users-of-health-research-2/ and the BMJ Blogs 20 July 2015 "How can we improve the availability and use of health research in developing countries?" available at http://blogs.bmj.com/bmj/2015/07/20/how-can-we-improve-the-availability-and-use-of-health-research-in-developing-co untries/ :
CONSIDERING That the WHO Constitution “enshrines the highest attainable standard of health as a fundamental right of every human being;” and that “The right to health includes access to timely, acceptable, and affordable healthcare of appropriate quality in tandem with “the underlying determinants of health,” including “access to health-related education and information;” That increasing the availability of quality health research information is fundamental to the successful attainment of global health and progressive realization of the right to health; and that all healthcare stakeholders (individuals, researchers, providers, professionals, leaders and policymakers) need seamless access to peer-reviewed research and information that are relevant to their respective contexts, and presented in a language they can understand; That despite a growing momentum towards free and open access to research literature, and important initiatives, such as HINARI Access to Research In Health Programme and IRIS Institutional Repository for Information Sharing, that have helped to improve the availability of research in low- and middle-income countries, there continue to be many challenges, limitations and exclusions that prevent health research information from becoming freely and openly available to those who need it; That the Global Health Library (GHL), Index Medicus of the South East Asia Region (IMSEAR), Western Pacific Region Index Medicus (WPRIM), and Asia Pacific Association of Medical Journal Editors (APAME) are important collaborative initiatives that can promote and uphold the availability and use of health research information especially in and for low- and middle-income countries in the Asia Pacific Region;
CONFIRM Our commitment to champion and advocate for the increased availability, accessibility and visibility of health research information from and to low- and middle-income developing countries through our Journals, our respective National Associations of Medical Editors, and APAME;
Our commitment to make research information freely and openly available in the right language to producers and users of health research in low- and middle-income countries through IMSEAR, WPRIM, the Asia Pacific Medical Journal Articles Central Archives (APAMED Central) and other platforms; Our commitment to improve availability, accessibility and interoperability of the different formats of health information suitable to different users in their respective contexts including through both conventional and alternative channels of research dissemination such as new and social media, mobile and disruptive technologies, blogging and microblogging tools and communities, and communities of practice;
CALL ON Member States of and governments in the South East Asia and Western Pacific Regions, in collaboration with stakeholders from the non-government and private sectors to formulate and implement policies and certification schemes such as the COHRED Fairness Index™ (CFI) that promote free and open availability of health research information for both its producers and users, especially in low- and middle-income countries;
Stakeholders from the public and private sectors, national and international organizations, universities and academic societies, and discussion groups such as Healthcare Information for All (HIFA2015) to support IMSEAR, WPRIM, the GHL, APAMED Central, and develop Integrated Scholarly Information Systems and similar initiatives, in order to ensure the free, open and global accessibility of health research done in the South East Asia and Western Pacific Regions;
The Eastern Mediterranean Association of Medical Editors (EMAME), the Forum for African Medical Editors (FAME), the European Association of Science Editors (EASE), the World Association of Medical Editors (WAME), the International Committee of Medical Journal Editors (ICMJE), the Committee on Publication Ethics (COPE) and other editors’ and publishers’ associations to support APAME in implementing various activities, guidelines and practices that would improve the quality, availability and accessibility of scientific writing and publications in the Asia Pacific Region and the world;
Bibliographic, Citation and Full-Text Databases such as PubMed, Global Health Database (CAB Direct), the Directory of Open Access Journals (DOAJ), EMBASE, SciELO Citation Index, Scopus, and the Web of Science to review their policies and processes for indexing Journals from low- and middle-income countries, as well as making health research information freely and openly available to users in these countries who cannot afford to pay for it;
COMMIT Ourselves and our Journals to publishing innovative and solution-focused research in all healthcare and related fields such as health promotion, public health, medicine, nursing, dentistry, pharmacy, other health professions, health services and health systems, particularly health research applicable to low- and middle-income countries; Ourselves and our publishers to disseminating scientific, healthcare and medical knowledge fairly and impartially by developing and using Bibliographic Indices, Citation Databases, Full-Text Databases and Open Data Systems including, but not limited to, such Regional Indexes of the Global Health Library as IMSEAR, WPRIM and APAMED Central; Our organization, APAME, to building collaborative networks, convening meaningful conferences, and organizing participative events to educate and empower editors, peer reviewers, authors, librarians and publishers to achieve real impact, and not just impact factor, as we advance free and open access to health information and publication that improves global health-related quality of life.
26 August 2015, Manila Copyright © APAME. www.wpro.who.int/apame apame@wpro.who.int
This declaration was launched at the 2015 Convention of the Asia Pacific Association of Medical Journal Editors (APAME) held in Manila from 24 to 26 August 2015. It is concurrently published by Journals linked to APAME and listed in the Index Medicus of the South East Asia Region (IMSEAR) and the Western Pacific Region Index Medicus (WPRIM).
www.wpro.who.int