Fourth report of Committee B (draft)

13 Fourth report of Committee B (Draft) Committee B held its seventh, eighth and ninth meetings on 5 October 2018 under the chairmanship of Dr N. Vichit-Vadakan (Thailand) and Mrs M. Brozmanová (Slovakia). It was decided to recommend to the Conference of the Parties the adoption of the attached decisions relating to the following agenda item: 8. Budgetary and institutional matters 8.11 Procedure for the selection and evaluation of the new Head of the Convention Secretariat One decision entitled: – Expression of appreciation to Dr Haik Nikogosian One decision as amended entitled: – Appointment of the Head of the Convention Secretariat and renewal of the term of office 8.4. Payment of the assessed contributions and measures to reduce Parties in arrears One decision as amended entitled: – Assessed Contributions 8.3 Proposed workplan and budget for the financial period 2020–2021 One decision as amended entitled: – Workplan and budget for the financial period 2020-2021 Conference of the Parties to the WHO Framework Convention on Tobacco Control Eighth session Geneva, Switzerland, 1−6 October 2018 (Draft) FCTC/COP/8/B/R/4 6 October 2018 (Draft) FCTC/COP/8/B/R/4 2 8.8. Possible amendments to the Rules of Procedure of the Conference of the Parties One decision as amended 8.2. Maximizing transparency of delegations from Parties and observers to the Conference of the Parties, its subsidiary bodies and other WHO FCTC meetings One decision as amended 8.1. Performance and Progress reports One decision as amended entitled: – Hosting arrangements between the Convention Secretariat and WHO (Draft) FCTC/COP/8/B/R/4 3 Agenda item 8.11 Expression of appreciation to Dr Haik Nikogosian The Conference of the Parties (COP), Expressing its profound gratitude to Dr Haik Nikogosian, Head of the Secretariat of the WHO Framework Convention on Tobacco Control (WHO FCTC) from June 2007 to June 2014, for his extraordinary leadership of the Convention Secretariat; Paying tribute to his unwavering efforts and skillful stewardship to ensure the prominence of the implementation of the WHO FCTC in global health and the 2030 Agenda for Sustainable Development; Recognizing his resilience in overcoming important challenges encountered during the course of his tenure; Acclaiming his tireless commitment to improve the health of all peoples around the world, DECLARES Dr Haik Nikogosian Head of the Secretariat Emeritus of the WHO FCTC. (Draft) FCTC/COP/8/B/R/4 4 Agenda item 8.11 Appointment of the Head of the Convention Secretariat and renewal of the term of office The Conference of the Parties (COP), Recalling decisions FCTC/COP1(10) on the establishment of a permanent secretariat of the Convention, FCTC/COP4(6) on the Head of the Convention Secretariat, FCTC/COP5(20) on the role of the Bureau of the COP, and FCTC/COP5(21) on the appointment and renewal of the term of office of the Head of the Convention Secretariat; Taking note of the recommendations by the Bureau of the COP contained in document FCTC/COP/6/25 and of decision FCTC/COP6(22) on the establishment of a process for the appointment of the Head of the Convention Secretariat, term of office and possible renewal of the term of office; Underscoring the importance of a rigorous, transparent and merit-based process to attract the best candidates, and ensure the selection of the most qualified individual, 1. DECIDES to establish the following process for the selection and appointment of the Head of the Convention Secretariat, and the following conditions for the renewal of the term of office: (a) the Bureau of the COP – in consultation with the regional coordinators of the COP and of the Meeting of the Parties to the Protocol to Eliminate Illicit Trade in Tobacco Products (MOP), the Bureau of the MOP and the WHO Secretariat – shall prepare a job description for the position of Head of the Convention Secretariat and the selection criteria for the selection of candidates, taking into consideration the provisional selection criteria as contained in the Annex to this decision. The job description shall be based on the existing job description, Article 24.3 and other relevant Articles of the WHO FCTC and its Protocol, taking into account deliberations made by the COP at its Eighth session; (b) the Bureau of the COP shall submit the job description to the Director-General of WHO no later than eight months before the contract of the incumbent ends; (c) the COP shall invite the Director-General of WHO: to advertise the post of Head of the Convention Secretariat, as submitted by the Bureau, no later than 30 days after receiving it; to ensure wide circulation of the advertised post, including by informing and inviting Parties to the WHO FCTC to encourage qualified candidates to apply using the WHO standard form for a curriculum vitae, limited to 3500 words, (insert link to standard form); and to utilize the WHO Secretariat services to screen applications and perform reference checks; (d) the WHO Secretariat services shall forward to the COP Bureau and the MOP Bureau a complete list of all applications received, along with recommendations as to which candidates should be shortlisted and brief reasons for the recommendations; (e) the COP Bureau, in consultation with the MOP Bureau and with the support of one representative of the Director-General of WHO, shall decide on an initial shortlist of no more (Draft) FCTC/COP/8/B/R/4 5 than six candidates to be interviewed, whom it considers to be the most qualified taking into account the job description and the criteria set out in the Annex to this decision; (f) the WHO Secretariat services shall for transparency purposes communicate the list of candidates and the shortlist of candidates to be interviewed to the Parties of the WHO FCTC, through a dedicated and protected website to ensure at the same time the confidentiality of the process; (g) following the interviews, the COP Bureau in consultation with the MOP Bureau, shall select the suitable candidate and recommend to the Director-General of WHO a single candidate; (h) the COP regional coordinators, as referred to in Rule 24quater of the Rules of Procedure of the Conference of the Parties, and MOP regional coordinators will be invited to observe the complete selection process and will facilitate two-way communication with the Parties in their respective regions; (i) the appointment of the Head of the Convention Secretariat shall be made by the Director- General of WHO, in consultation with the President of the COP and the President of the MOP; (j) the term of office of the third and subsequent Heads of the Convention Secretariat shall be for a period of four years, with the possibility of a single renewal for a further four years following the process described above in operative paragraphs 1(a) to 1(h); 2. FURTHER DECIDES to mandate the COP Bureau to make recommendations to the COP at its Ninth session on the above-mentioned appointment process, based on the experience gained and comments received from Parties intersessionally, and on any other matters that should be considered for future appointments. (Draft) FCTC/COP/8/B/R/4 6 ANNEX CRITERIA FOR THE SELECTION OF CANDIDATES FOR THE POSITION OF HEAD OF THE CONVENTION SECRETARIAT 1. A strong technical, policy background and knowledge, as well as substantive experience, in public health and international cooperation. 2. Experience in international health, including working with international organizations and Member States, and maintaining strong links with the international tobacco control community, and preferably working experience in developing countries. 3. Demonstrable leadership skills and experience, including the ability to translate into action the COP’s and MOP’s vision for the Convention and the Protocol to Eliminate Illicit Trade in Tobacco Products. 4. Proven ability to deal effectively with the media, academic groups, United Nations entities, industry, political leaders, civil society, as well as public health and anti-illicit trade specialists. 5. Excellent communication and advocacy skills, including the ability to build consensus and the commitment to improve coordination with relevant United Nations entities. 6. Demonstrable competence in organizational management and financing for complex health- related organizations, including the ability to analyse organizational problems and find adequate solutions as well as to effectively mobilize resources to support the implementation of the Convention and the Protocol. 7. Sensitivity to cultural, social and political differences. 8. A strong commitment to the objectives and implementation of the Convention and the Protocol as well as to evidence-based promotion and protection of public health, in accordance with the principles of the Convention and the Protocol. 9. A health record compatible with carrying out the duties of the post. 10. Proven integrity and independence, including the ability to protect the Convention and the Protocol from commercial and other vested interests of the tobacco industry. 11. Proficiency in at least one of the six official languages of WHO and sufficient skills in a second official language. (Draft) FCTC/COP/8/B/R/4 7 Agenda item 8.4 Assessed Contributions The Conference of the Parties (COP), Reaffirming decision FCTC/COP7(23) and the report by the Convention Secretariat contained in document FCTC/COP/8/17; Noting with concern that 60 Parties are in arrears, including some registering arrears for one or more biennium; Welcoming with appreciation the overall spirit of commitment by Parties to meet their financial obligations to support the implementation of the World Health Organization Framework Convention on Tobacco Control (WHO FCTC); Emphasizing that Assessed Contributions are the mandatory financial contribution of each Party to the WHO FCTC in accordance with the agreed scale of assessment; Noting the Secretariat’s note verbale CSF/NV/18/02 through which, in compliance with decision FCTC/COP7(23), Parties in arrears of payment of Assessed Contributions were invited to submit their plan for making payments to clear the arrears by 31 March 2018; Considering that a number of Parties in arrears have not submitted a plan of payment to the Secretariat, which in some causes may be due to exceptional circumstances, 1. URGES the Parties to pay their Assessed Contributions in full, at the beginning of the biennium, in order to ensure adequate resources to implement the workplan and budget adopted by the COP; 2. DECIDES, in accordance with decision FCTC/COP7(23) and following the Bureau’s recommendations, to apply the following measures, with immediate effect to the Parties in arrears that have failed to submit, within the deadline established by the Head of the Convention Secretariat, their plan for making payments to clear their arrears: (a) the Party shall not be eligible to become or nominate a member of the Bureau of the COP; (b) the Party shall not be eligible to chair any subsidiary body or working group; 3. DECIDES, in accordance with decision FCTC/COP/7(23) to apply paragraph 3 (d) of the said decision, with effect at the close of the Ninth session of the COP to those Parties that are in arrears in the payment of their Assessed Contributions due from them for the preceding two full calendar years at the time of the opening of the COP, if no plan for making payments has been established or if the plan is not being implemented fully, unless there are exceptional circumstances justifying different measures; 4. DECIDES that the measures imposed under 2 and 3 shall lapse for any Party once that Party is no longer in arrears to the extent set out in decision FCTC/COP7(23); (Draft) FCTC/COP/8/B/R/4 8 5. REQUESTS the Convention Secretariat: (a) to communicate this decision to all Parties in arrears in payment of Assessed Contributions as shown in the table of document FCTC/COP/8/17; (b) to report at each COP session the status of Assessed Contributions and on actions in accordance with the measures adopted in paragraph 2; (c) to continue to actively engage Parties on finding ways to make payments, including providing individual invoices and receipts for each Party, and clear payment information on the website of the Convention Secretariat, and enhancing coordination with regional and country offices of WHO, as well as assisting in the formulation of payment plans. (Draft) FCTC/COP/8/B/R/4 9 Agenda item 8.3 Workplan and budget for the financial period 2020–2021 The Conference of the Parties (COP), Reaffirming its decision FCTC/COP1(9) on the adoption of the Financial Rules of the Conference of the Parties to the WHO Framework Convention on Tobacco Control (WHO FCTC); Recalling its decision FCTC/COP7(24) on the workplan and budget for the financial period 2018–2019; Having considered the workplan and budget for the financial period 2020–2021 submitted by the Convention Secretariat contained in document FCTC/COP/8/16, DECIDES: (a) to adopt the budget for the financial period 2020–2021 as follows: (b) to adopt the workplan for the financial period 2020–2021, as indicated in Annex 1 to this decision, taking into account the decisions taken by the COP at its Eighth session; (c) to establish the total amount of assessed contributions of Parties for the financial period 2020–2021 at the level of US$ 8 800 522; (d) to request the Convention Secretariat, in coordination with the Bureau, to communicate the scale of assessment of voluntary assessed contributions for 2020–2021 to Parties following adoption of the scale of assessment by the United Nations General Assembly in late 2019; 1 (e) to finance the travel and per diem of least-developed countries from voluntary assessed contributions until and including the Eighth session of the COP; (f) to finance, moreover, travel for low- and lower-middle income countries from voluntary assessed contributions and to cover the cost of the corresponding per diem with resources available in the extrabudgetary funds until and including the Eighth session of the COP; (g) to authorize the Convention Secretariat to request the payment of voluntary assessed contributions, including from countries that may have become a Party to the Convention between the Seventh and Eighth sessions of the COP, in line with the scale of assessment as indicated in paragraph 4 of the present decision; 1 Based on the corresponding WHO scale of assessment for 2020–2021 and taking into account the difference of membership of WHO and that of the Convention. (Draft) FCTC/COP/8/B/R/4 10 (h) to request the Head of theConvention Secretariat to implement the budget and workplan adopted by the COP, and to submit to the COP: (i) an interim performance report on the workplan and budget for the financial period 2020–2021, along with a final performance report on the workplan and budget for the financial period 2018–2019, at its Ninth session; (ii) a final performance report on the workplan and budget for the financial period 2018–2019 at its Ninth session; (i) to authorize the Convention Secretariat to seek and receive voluntary extrabudgetary contributions for activities in line with the workplan; (j) to encourage Parties to provide extrabudgetary contributions for meeting the objectives of the workplan; (k) to call on the Head of the Convention Secretariat to keep the Bureau regularly updated on the status of budgets and workplans agreed by the COP; (l) to informally consult Parties prior to presenting the budget and workplan to the next session of the COP; (m) to request the Convention Secretriat to ensure that implementation of the workplan is fully aligned with the Medium Term Strategic Framework and the interim, performance and progress reports and future budgets are presented to the Ninth session of the COP in the same format; (n) invites the Meeting of the Parties (MOP) to the Protocol to Eliminate Illicit Trade in Tobacco Products (the Protocol) to cover the proportion of the shared core staff costs including those of the Head of the Convention in their respective work plans and budgets; (o) requests the MOP to consider adopting a budget consistent with the shared staff costs as identified in the 2020-2021 budget of the COP. (D ra ft) F C T C /C O P /8 /B /R /4 1 1 ANNEX 1 Workplan and Budget 2020–2021 1 Governance Main components/activities Expected results and indicators Activity cost (in US$) AC Extra- budgetary Total 1.1 Pre-COP arrangements 1.1.1 6 Preparatory COP regional meetings Two Convention Secretariat staff members’ travel and per diem to each region and travel support and per diem for eligible Parties Questions in regard to COP documents and procedures clarified and support provided to regional discussions to better prepare for COP meeting and eligible Parties’ participation ensured. 176 150 176 150 1.1.2 Online tool (Training for delegations’ preparations) (a) Development, creation (a) Online tool launched. 68 200 68 200 (b) Distribution, training and online support to users (b) Online tool widely distributed, training sessions or online seminars conducted, and online support provided to users. 0 0 1.2 Conference of the Parties 1.2.1 Logistics – overall organization (a) Rentals, services, salaries of short-term conference staff and overtime of staff (a) COP9 prepared and convened on time, overtime paid. 367 960 367 960 (b) Interpreters salaries (b) Interpretation provided. 340 026 340 026 (c) Security (c) Security provided. 51 000 51 000 (d) Travel support for eligible Parties (d) High participation of Parties. 304 550 304 550 (e) Per diem for low- and lower-middle income (LMIC) countries (e) High participation of Parties. 101 052 101 052 (f) Reception (f)Reception hosted. 90 000 90 000 ( (g) Screening of DOI for delegates as appropriate (g) Registrations screened for DOIs completion 25 000 25 000 1.2.2 Evening session (4 evening sessions) Four evening sessions convened. 65 000 65 000 1.2.3 Documentation (pre-, in- and post-session) (a) Editing and translation of COP official documentation (pre-session) (a) Official documentation available to Parties in the six languages no later than 60 days before the opening of the session. 200 000 200 000 (b) Editing, translation and printing of COP official documentation (in-session) (b) Report, decisions, other documentation. 185 000 185 000 (c) Salary of précis writers (c) COP report finalized. 27 300 27 300 (d) Editing and translation of COP report and verbatim (d) COP report finalized and published; verbatim 25 000 25 000 (D ra ft) F C T C /C O P /8 /B /R /4 12 1 COP travel policy shall apply. Cost calculated based on three VIPs and three entourage. 2 Cost for two photographers: US$ 7 200 and cost estimate for one videographer: US$ 3000. 3 Calculation based on a P4 cost. (post session) published. 1.2.4 Invited speakers Travel support for one invited speaker in line with COP travel policy. 5500 5500 1.2.5 .5 High-level Segment 1 (a) Travel and per diem for one VIP and one entourage per region (a) High-level participants ensured with costs covered for LDCs high-level participants. 27 500 27 500 (b) Security (b) Security of the high-level participants ensured. 10 000 10 000 1.2.6 COP9 Campaign and media (a) Creative idea, campaign strategy, visuals, booth, promotion materials, website, two photographers; 2 videographer and exhibition. (a) Campaign and material produced. 45 000 45 000 (b) Six months of Communication/media relations services (either by secondment or direct contract) 3 (b) Campaigned successfully implemented, and media accreditation, media relations and coverage of COP9 ensured. 137 000 137 000 (c) COP9 software application (APP). (c) Design and set up of the APP ensured and APP launched. 1000 1000 1.2.7 Bureau of the COP/Meetings (a) Prepare and support the work of the Bureau and convene meetings (a) Four meetings convened, including through video conferences/teleconferences and summary records prepared. 26 500 26 500 (b) Travel support and per diem for the Bureau Members (b) Bureau Members attended Bureau meetings and COP session. 124 665 124 665 (c) Interpretation (3 languages) (c) Good comprehension among the Bureau Members ensured. 11 000 11 000 (d) Set up and maintenance of the secured online platform (d) Access given to the Bureau Members and Regional Coordinators. 3000 3000 Subtotal Area of Work 1 1 757 001 660 402 2 417 403 1 3 (D ra ft) F C T C /C O P /8 /B /R /4 1 The reference to protocols is of a general nature; 2 In line with Article 7, Article 23.5(f) and (h), Article 24.3(a) and (g) and Article 33, and relevant decisions of the COP. 2 Protocols, 1 guidelines and other possible instruments for implementation of the Convention 2 Main components/activities Expected results and indicators Activity cost (in US$)** AC Extra- budgetary Total 2.1 Intergovernmental working/experts groups (a) Expert group (EG) on Articles 9 and 10 as decided by COP8, one meeting of the group and intersessional work of the key facilitators and the Convention Secretariat (a) One meeting of the EG, progress report submitted to COP. 0 100 000 100 000 (b) WG on Article 13 as decided by COP8, one meeting of the group and intersessional work of the key facilitators and the Convention Secretariat (b) One meeting of the WG, progress report submitted to COP. / 50 000 35 000 85 000 (c) WG on a topic on implementation assistance or the implementation review mechanism, if established by the COP. There needs to be a body that monitors the implementation of the Medium-term Strategic Framework (MTSF). (c) Two meetings of the WG or the implementation review mechanism. Consultant hired to support the work of the implementation review mechanism. Supporting the work of the WG or implementation review mechanism provided by the Convention Secretariat. 150 000 130 000 280 000 Subtotal Area of Work 2 200 000 265 000 465 000 (D ra ft) F C T C /C O P /8 /B /R /4 14 1 In line with Article 20.5, Article 21, Article 23.5 (a), (b) and (d), and Article 24.3(b) and (c), and relevant decisions of the COP. 3. Reporting under the WHO FCTC 1 Main components/activities Expected results and indicators Activity cost (in US$) AC Extra- budgetary Total 3.1 Support for Parties in fulfilling their reporting obligations and global progress reports on implementation of the Convention (a) Conduct the biennial reporting cycle in 2020 (a) Reports received, confirmed and feedback provided to Parties. Web-based database of reports maintained and updated. Regular reminders sent to Parties, information technology (IT) assistance is provided upon request. 50 000 50 000 (b) Analyse Parties’ reports and develop the 2020 Global Progress Report (identify trends, areas of progress, challenges in implementation and areas/articles of the Convention proposed for further exploration) (b) 2020 Global Progress Report published online and disseminated to stakeholders. (c) Involve consultants and Knowledge Hubs (KH) in the analysis of relevant data submitted by the Parties. 100 000 100 000 (c) Strengthen capacity of Parties to report (d) Organize and/or participate in regional and subregional workshops on reporting prior to the 2022 reporting period to strengthen reporting capacity in the Parties. (e) Develop the second edition of the WHO FCTC Indicator Compendium to cover policy indicators of the core reporting questionnaire (including expert meetings, consultant work). (f) Advice and assistance to individual Parties provided as requested, mostly through electronic means of communication. 250 000 250 000 Subtotal Area of Work 3 150 000 250 000 400 000 1 5 (D ra ft) F C T C /C O P /8 /B /R /4 4. Facilitate enhanced implementation of the WHO FCTC through the provision of technical assistance to Parties in implementing provisions of the Convention, with particular focus on developing-country Parties and Parties with economies in transition (including but not limited to activities of the FCTC2030) Main components/activities Expected results and indicators Activity cost (in US$) AC Extra- budgetary Total 4.1 Direct Assistance to Parties (a) Needs assessments missions, post-needs assessment assistance and follow-up support to Parties (a) Needs assessment missions carried out upon request in at least four Parties, post needs assessment assistance provided and follow-up support provided to Parties. 0 800 000 800 000 (b) Development of investment/business cases and follow-up support to Parties (b) Investment/business cases conducted in at least two Parties and follow-up support provided to Parties. 0 800 000 800 000 (c) Provide technical assistance to Parties for a specific issue upon request giving priority to the time-bound measures (c) Up to six Parties assisted in implementation of selected WHO FCTC provisions directly through the Convention Secretariat staff, panel of experts or KH staff. 0 900 000 900 000 (d) Direct assistance to Parties for the implementation of Articles 17 and 18 Research and pilot projects conducted in at least 6 tobacco growing countries 240 000 240 000 4.2 Assistance to Parties by sharing lessons and evidence through South-south and triangular cooperation (a) Assist and facilitate interested partners in South– South and Triangular Collaboration (a) At least four projects identified and implemented. 0 500 000 500 000 (b) Encourage the use of the South–South networking platform on the WHO FCTC Coordination Platform (b) Number of visitors and collaborative work initiated. 0 50 000 50 000 (c) Evaluate efficacy and sustainability of South–South projects (c) Evaluation conducted and results published. 0 40 000 40 000 4.3 Assistance to Parties through training, knowledge sharing and sharing of good practices and networking (a) Global, regional or subregional workshops on specific challenges in the implementation of the WHO FCTC (a) Two global and six regional/subregional workshops organized by the Secretariat or co-organized with WHO Regional Offices or other UN agencies on identified challenges for the implementation of the WHO FCTC. 0 600 000 600 000 (b) KHs: Coordinate the work of the existing KHs and their provision of assistance to Parties in line with COP decisions (b) Ensure that KHs provide assistance to an increasing number of Parties through training programmes, workshops, direct assistance, webinars and other communication channels. Support the existing knowledge hubs as appropriate and consider establishing additional hubs, if need be. Assist the hubs with the development and implementation of their workplans, request annual reports to be provided to the Convention Secretariat. 0 300 000 300 000 (D ra ft) F C T C /C O P /8 /B /R /4 16 Issue a newsletter on the work of the KHs on a regular basis (5–6 issues per year), in PDF and hmtl formats. (c) Establishment of a Knowledge Hub for Article 13 KH established 0 50 000 50 000 (c) Observatories on Article 5.3: coordinate and assist the Knowledge Hub for Article 5.3 to oversee and assist the work of existing observatories and advise those Parties that would like to engage in tobacco industry monitoring (c) Promote establishment of tobacco industry monitoring projects, including observatories, in line with the guide for Parties on how to establish and operate tobacco industry observatories. Support projects implemented by individual tobacco industry observatories. 0 250 000 250,000 (d) Sustain appropriate communication channels to enhance communication with the Parties (d) Maintain and continuously update mailing lists and other communication channels. 0 50 000 50,000 (e) Development of e-learning tools (e) Two e-learning courses developed. 0 300 000 300 000 4.4 Assistance to Parties through the development of toolkits, manuals and publications (a) Preparation of toolkits and manuals to assist in the implementation (a) Two toolkits developed. 0 300 000 300 000 (b) Publication of global, regional and national studies (b) Two global, two regional and two national studies published. 0 120 000 120 000 (c) Preparation of policy recommendation report on novel tobacco products Policy report prepared 0 50 000 50 000 (d) Preparation of policy recommendarion optionds report on Art 17 and 18 Policy report prepared 0 50 000 50 000 4.5 Monitoring and evaluation (a) Monitoring and evaluation of projects and activities to assist Parties on the implementation of the WHO FCTC (a) At least one project monitored and evaluated and reports published. 0 100 000 100 000 Subtotal Area of Work 4 0 5 500 000 5 500 000 1 7 (D ra ft) F C T C /C O P /8 /B /R /4 5. Coordination with international and regional intergovernmental organizations and other bodies Main components/activities Expected results and indicators Activity cost (in US$) AC Extra- budgetary Total 5.1 Promoting international cooperation including with IGOs and NGOs observers to COP (a) Develop an operational plan on international cooperation by the Convention Secretariat (a) Operational plan developed and implemented. 0 0 0 (b) Apply for observer status for all relevant international intergovernmental organizations (IGOs) for the COP; with a specific focus for the UN General Assembly (UNGA) and the United Nations Economic and Social Council (ECOSOC) (b) Observer status to relevant agencies or treaty secretariats. 0 0 0 (c) Invite relevant IGOs to become observer to the COP (c) IGOs and Regional development banks becoming observers to the COP. 0 0 0 (d) Increase visibility of the Convention Secretariat (d) Attend meetings of governing bodies of organizations where the Convention Secretariat has observer status, meetings of UN entities, regional financial institutions and economic integration organizations, development partners, and other organizations, as relevant. 0 15 000 15 000 (e) Increase visibility of the Convention in meetings organized by civil society (e) Participation in meetings and events organised by civil society including the World Conference on Tobacco or Health. 0 15 000 15 000 (f) Increase visibility and activities in ECOSOC and UNGA to increase action on SDG agenda (f) Attendance of ECOSOC management meeting and High-level Political Forum on the SDGs and the relevant UNGA sessions. 0 10 000 10 000 (g) Promote international multisectoral approach to tobacco control (g) Signing Memoranda of Understanding with IGO observers or treaty secretariats. 0 0 0 (h) Increase cooperation with other secretariats of UN treaty bodies including human rights treaties (h) Visit selected convention secretariats and organize informal meeting with treaty secretariats. 0 10 000 10 000 5.2 Coordination with UNIATF and promote NCDs global agenda (a) Continue to implement multisectoral assistance activities to Parties in cooperation with members of the UN Interagency Task Force on the Prevention and Control of Noncommunicable Diseases (UNIATF) and the Global Coordinating Mechanism on NCDs (GCM/NCD) (a) Participation in at least four meetings of the Task Force and GCM/NCD, coordination of two WHO FCTC specific annual sessions, and contribution to the Secretary-General’s report to the United Nations Economic and Social Council and GCM/NCD products. 0 10 000 10 000 (D ra ft) F C T C /C O P /8 /B /R /4 18 1 In line with Article 24.3(d), (f) and (g), and relevant decisions of the COP. 2 Activities under this section will be subject to consideration of a communication plan that will be presented to COP8 for consideration. (b) Maintain working relationships concerning tobacco-related data exchange with UN agencies to assist with the monitoring and evaluation of progress made in WHO FCTC implementation and to strengthen implementation of the WHO FCTC (b) At least three agreements for regular exchange of tobacco-related data concluded between the Convention Secretariat, WHO, and other UN agencies and partners. 0 0 0 5.3 Action in support of SDG 3, Target 3.a (a) Awareness raising and resource mobilization for SDG 3, Target 3.a and Financing for Development Action Agenda (a) Communication material on investment cases in tobacco control. 0 30 000 30 000 (b) Monitoring SDGs (b) Conduct an annual expert meeting to follow up and promote progress in meeting SDG 3, Target 3.a. 0 110 000 110 000 Subtotal for Area of work 5 0 200 000 200 000 6 Administration and management, and other arrangements and activities 1 Main components/activities Expected results and indicators Activity cost (in US$) AC Extra- budgetary Total 6.1 General administration and management (a) General administration, staff and finance management (a) Workplans and administrative arrangements customized within WHO’s global management system (GSM). Collection of assessed contributions close to 100% by the end of the biennium. 60 000 0 60 000 (b) Resource mobilization (b) 30–40% of extra-budgetary funds raised. 0 14 000 14 000 (c) Investment Trust Fund (ITF) (c) Expert meeting to further consider the development of the ITF and to develop the terms of reference. 0 100 000 100 000 (d) Prepare portfolio of grant proposals (d) Portfolio of grant proposals prepared, incorporating a range of subjects, values and geographical distribution. 0 0 0 6.2 Awareness raising, publications, website and web applications and implementation of communications plan 2 (a) Disseminate information to the WHO FCTC technical and official focal points and to Observers to COP focal points (a) On average two meetings per year held with permanent missions of Parties in Geneva. Newsletters and publications disseminated to Parties’ focal 0 152 00 152 00 1 9 (D ra ft) F C T C /C O P /8 /B /R /4 points and observers to COP and website regularly updated. (b) Updating of the WHO FCTC website in the six WHO official languages (b) Selected website information in six languages 0 100 000 100 000 (c) Feeding WHO FCTC social media channels on Facebook, Twitter and YouTube (d) WHO FCTC in social media. 0 50 000 50 000 (d) Printing and disseminating technical WHO FCTC basic and technical publications (e) Documents printed and disseminated. 0 40 000 40 000 (e) Increase profile and visibility of the Convention internationally at conferences and other events (f) Participating and including a booth at the World Conference on Tobacco or Health (WCTOH) and in selected international meetings. 0 50 000 50 000 (f) World No Tobacco Day (WNTD) (f) Support World No Tobacco Day (WNTD) campaign. 0 40 000 40 000 (g) Celebrating WHO FCTC anniversaries (g) Activities organized around anniversaries of the treaty. 0 84 000 84 000 (h) Printing and disseminating rules of procedure if amended by COP (h) Rules of procedure printed. 0 10 000 10 000 (i) UN tobacco control newsroom (i) Regular update of newsroom in English (only). 0 10 000 10 000 (j) Office equipment for the Secretariat including IT devices (j) Purchase of necessary office and IT equipment. 15 872 20 000 35 872 Subtotal for Area of work 6 75 872 533 200 609 072 Grand Total Activities 2 182 873 7 128 882 9 591 475 (D ra ft) F C T C /C O P /8 /B /R /4 20 Summary of activity cost by area of work Activity cost in US$ Area of Work AC Extra-budgetary Total 1. Governance 1 757 001 660 402 2 417 403 2. Protocols, guidelines and other possible instruments for implementation of the Convention 200 000 265 000 465 000 3. Reporting under the WHO FCTC 1 150 000 250 000 400 000 4. Provision of technical assistance to Parties in implementing provisions of the Convention (including but not limited to activities of the FCTC2030) 0 5 500 000 5 500 000 5. Coordination with international and regional intergovernmental organizations and other bodies 0 200 000 200 000 6. Administration and management, and other arrangements and activities 2 75 872 533 200 609 072 Grand Total Activities 2 182 873 7 408 602 9 591 475 1 In line with Article 20.5, Article 21, Article 23.5 (a), (b) and (d), and Article 24.3(b) and (c), and relevant decisions of the COP. 2 In line with Article 24.3(d), (f) and (g), and relevant decisions of the COP. (Draft) FCTC/COP/8/B/R/4 21 ANNEX 2 GROSS STAFF COSTS BREAKDOWN (US$) 1 Fixed-term staff Professional staff Biennial cost 1. D2 (one post) (80% time) 642 400 2. P5 (three posts) (80% time) 1 588 800 3. P4 (two posts) 1 096 000 4. P3 (two posts) 886 000 Subtotal (eight posts) 4 213 200 General category staff 1. G6 (one post) 384 000 2. G5 (three posts) 1 008 000 Subtotal (four posts) 1 392 000 Total (12 posts) 5 605 200 Additional staff costs (pending extra-budgetary funding, secondments) Professional staff 1. P5 (one) 662 000 2. P3 (four posts) 1 772 000 3. P2 (two posts) 700 000 4. P1 (two posts) 242 200 Subtotal (Nine posts) 3 376 200 General category staff 1. G5 (one post) 336 000 2. G4 (one post) 288 000 3. G3 (one post) 257 000 Subtotal (three posts) 881 000 Total (12 posts) Total staff cost 4 257 200 9 862 400 1 Indicative costs for core Convention Secretariat staff based on WHO’s latest available standard gross salary costs for 2016–2017; possible changes in 2018–2019 will be reflected once they become available in a revised staff cost breakdown to be communicated to the Parties by note verbale. As indicated above, current staff contracts are funded through voluntary assessed contributions; costs for additional proposed staff positions would be financed through extrabudgetary contributions. The fulfilment of the staff plan, and possible adjustments, will depend on the actual availability of funds and the evolving workload. The staff plan does not include possible short-term assignments and secondments that would be based on actual needs and resources available. (Draft) FCTC/COP/8/B/R/4 22 ANNEX 3 Total proposed budget 2020–2021 Covered by AC In US$ Covered by extra- budgetary funds Total 1. Activity cost 2 182 873 7 408 602 9 591 475 2. Staff costs 5 605 200 4 257 000 9 862 400 3. Total direct costs 7 788 073 11 665 802 19 453 875 4. Programme support costs (13%) 1 012 449 1 516 554 2 529 004 5. Grand total 8 800 522 13 182 356 21 982 879 (D ra ft) F C T C /C O P /8 /B /R /4 2 3 ANNEX 4 Comparison of budget lines between adopted Workplan and Budget 2018–2019 and proposed Workplan and Budget 2020–2021 (US$) Covered by AC In US$ Covered by extra-budgetary funds In US$ Total In US$ 2018–2019 2020–2021 Increase (%increase) 2018–2019 2020–2021 Increase (%increase) 2018–2019 2020–2021 Increase (%increase) 1. Activity cost 2 262 400 2 182 873 -79 527 (-3.5%) 5 717 750 7 408 602 1 690 852 (29.6%) 7 980 150 9 591 475 1 611 325 (20.2%) 2. Staff costs 5 525 673 5 605 200 79 527 (1.4%) 3 830 528 4 257 000 426 672 (11.1%) 9 356 201 9 862 400 506 199 (5.4%) 3. Total direct costs 7 788 073 7 788 073 0 (0%) 9 548 278 11 665 802 2 117 524 (22.2%) 17 336 351 19 453 875 2 117 524 (12.2%) 4. Programme support costs (13%) 1 012 449 1 012 449 0 (0%) 1 241 276 1 516 554 275 278 (22.2 %) 2 253 726 2 529 004 275 278 (12.2%) 5. Grand Total 8 800 522 8 800 522 0 (0%) 10 789 554 13 182 356 2 392 802 (22.2%) 19 590 077 21 982 879 2 392 802 (12.2%) (Draft) FCTC/COP/8/B/R/4 24 Agenda item 8.8 Amendments to the Rules of Procedure of the Conference of the Parties The Conference of the Parties (COP), Recalling that its Rules of Procedure were adopted at its first session held in 2006, and amended at its sixth session (decision FCTC/COP6(24) (2014)) and seventh session (decision FCTC/COP7(28) (2016)); Noting the report by the Convention Secretariat submitted to the eighth session of the COP (document FCTC/COP/8/21/REV.1) on possible amendments to the Rules of Procedure of the COP; Recognizing the importance of updating the Rules of Procedure of the COP to facilitate the effective functioning of the COP; Recognizing that with the entry into force of the Protocol to Eliminate Illicit Trade in Tobacco Products it is necessary to consider ways to facilitate coordination among the governing bodies of the WHO Framework Convention on Tobacco Control and of the Protocol to Eliminate Illicit Trade in Tobacco Products, 1. ADOPTS the proposals for amendments to the Rules of Procedure of the COP contained in the Annex to this draft decision; 2. DECIDES to request the COP Bureau, with the support of the regional coordinators, to work with the Bureau of the Meeting of the Parties to the Protocol to Eliminate Illicit Trade in Tobacco Products (MOP), the Convention Secretariat and the WHO Office of the Legal Counsel: (a) to conduct a review of its Rules of Procedure and to identify rules to which amendments could be made to ensure coordination between the COP and the MOP; (b) to draft proposals for amendments to the Rules of Procedure and to submit them for consideration at the ninth session of the COP in 2020. (Draft) FCTC/COP/8/B/R/4 25 ANNEX Rule Proposed amendments Rule 2 Definitions 10. “public” sessions or meetings means sessions or meetings that are open to attendance by Parties, States and regional economic integration organizations that are not Parties, the Secretariat, intergovernmental and nongovernmental organizations accredited by the Conference of the Parties pursuant to Rules 30 and 31, respectively, accredited media and members of the public; “Meeting of the Parties” means the Meeting of the Parties to the Protocol to Eliminate Illicit Trade in Tobacco Products established by Article 33 of the Protocol. “Protocol” means the Protocol to Eliminate Illicit Trade in Tobacco Products, adopted on 12 November 2012 at the Fifth session of the Conference of the Parties to the WHO FCTC. Rule 9 Agenda The Secretariat shall, in consultation with the Bureau, include in a supplementary provisional agenda any item proposed by a Party which reaches the Secretariat between the dispatch of the provisional agenda for a regular session and 30 days before the opening day of the session, provided that it falls within the scope of Rule 7 of the Rules of Procedure. Rule 18 Representation and Credentials The credentials of representatives, as well as the names of alternates and advisers shall be submitted to the Secretariat if possible no later than 24 hours after the opening of the session. Any subsequent change in the composition of the delegation shall also be submitted to the Secretariat. Credentials shall be issued by the Head of State or Government, the Minister for Foreign Affairs, the Minister of Health, or any other competent government authority or, in the case of a regional economic integration organization, by the competent authority of that organization. Rule 24bis 5. Joint intersessional meetings of the Bureau of the Conference of the Parties and the Bureau of the Meeting of the Parties shall be held to deal with any matters for which a coordinated decision of both Bureaus or of the Conference of the Parties and the Meeting of the Parties is required. 6. The joint intersessional meetings of the Bureaus shall be held at the request of either the Bureau of the Conference of the Parties or the Bureau of the Meeting of the Parties, or when it is mandated by the rules of procedure of the Conference of the Parties or the rules of procedure of the Meeting of the Parties or by a decision of the Conference of the Parties or Meeting of the Parties. Rule 24ter 1. (a) to make a recommendation, having consulted with the Bureau of the Meeting of the Parties, to the Director-General of WHO regarding the appointment of the Head of the Secretariat; Rule 24quater Officers 3. If an officer of the regional coordinator Party resigns or is otherwise unable to complete the assigned term of office or perform the functions of that office, a representative of the same Party shall be designated by the Party concerned in his or her place for the remainder of the original term of office. If no representative from the same Party can be identified, a representative of a Party from the same WHO region shall be designated. 4. Where a regional coordinator is unable to attend a meeting, an alternate of the same Party shall be designated by the Party concerned. (Draft) FCTC/COP/8/B/R/4 26 Rule Proposed amendments Rule 27(2) Subsidiary Bodies Sessions or meetings of subsidiary bodies shall be open, unless the Conference of the Parties or the subsidiary body concerned decides that they shall be public or restricted. This rule shall be implemented in conformity with Article 5.3 of the Convention. Rule 32 Conduct of Business Sessions of the Conference of the Parties shall be held in public, unless the Conference of the Parties decides that they shall be open or restricted. Unless the Parties decide otherwise, accredited media shall be entitled to attend at the open sessions of the Conference of the Parties. This rule shall be implemented in accordance with Article 5.3 of the Convention. Rule 33 Conduct of Business Proposals and amendments to proposals shall normally be introduced by the Parties in writing, in one of the official languages, and handed to the Secretariat, which shall circulate copies to delegations. Proposals and amendments shall not be considered if they have been circulated less than three days before the meeting in all official languages of the Conference of the Parties. The Conference of the Parties may, however, permit the discussion and consideration of proposals, amendment to proposals or procedural motions, even though such proposals, amendment to proposals or motions have not been circulated, or have only been circulated the same day. (Draft) FCTC/COP/8/B/R/4 27 Agenda item 8.2 Maximizing transparency of delegations from Parties and observers to the Conference of the Parties, its subsidiary bodies and other WHO FCTC meetings The Conference of the Parties (COP), Reaffirming the determination of the Parties to protect their public health policies with respect to tobacco control from commercial and other vested interests of the tobacco industry in accordance with national law; Emphasizing the need to be alert to interference by the tobacco industry in tobacco control efforts of the Parties and the need to be informed of activities of the tobacco industry that interfere with the implementation of the WHO Framework Convention on Tobacco Control (WHO FCTC); Recognizing the importance of protecting sessions of the COP and its subsidiary bodies while also upholding the WHO Accountability Framework to “make available reliable and timely information about existing conditions, decisions and actions relating to its activities, in an accessible, visible and understandable fashion, unless the information is deemed confidential”; Recalling recommendation 4.9 of the Guidelines for the implementation of Article 5.3 of the WHO FCTC (the Guidelines), which states that Parties should not nominate any person employed by the tobacco industry or any entity working to further its interests to serve on delegations to meetings of the COP, its subsidiary bodies or any other bodies established pursuant to decisions of the COP; Recalling recommendation 8.3 of the Guidelines, which states that Parties should ensure that representatives of State-owned tobacco industry do not form part of delegations to any meetings of the COP, its subsidiary bodies or any other bodies established pursuant to decisions of the COP; Recalling document FCTC/COP/6/27 on attendance of members of the public in meetings of the COP and its subsidiary bodies, noting document FCTC/COP/7/30 on maximizing transparency of Parties’ delegations, intergovernmental organizations (IGOs), nongovernmental organizations (NGOs) and civil society groups during sessions of the COP and meetings of its subsidiary bodies, and also noting document FCTC/COP/8/15 presenting a set of measures proposed by the Bureau elected by the Seventh session of the Conference of the Parties to maximize transparency of delegations from Parties and observers to the Conference of the Parties, its subsidiary bodies and other WHO FCTC meetings, 1. URGES the Parties: (a) to accelerate and strengthen implementation of Article 5.3 of the WHO FCTC and of the Guidelines; (b) to remain vigilant towards tobacco industry strategies and tactics to interfere in the setting and implementation of their public health policies with respect to tobacco control; (c) to consider recommendations 4.9 and 8.3 of the Guidelines when designating members of their delegations to meetings of the COP, its subsidiary bodies or any other bodies established pursuant to decisions of the COP; (Draft) FCTC/COP/8/B/R/4 28 2. DECIDES: (a) to request the Convention Secretariat to remind Parties, in the invitations to the meetings of the COP, its subsidiary bodies or any other bodies established pursuant to decisions of the Conference of the Parties, of their obligations under Article 5.3 of the WHO FCTC and be mindful of recommendations 4.9 and 8.3 of the Guidelines. For this purpose, the Convention Secretariat shall include the following sentence in its invitations: “The Convention Secretariat respectfully reminds Parties to observe Article 5.3 of the WHO FCTC and to be mindful of the recommendations 4.9 and 8.3 of the Guidelines for the implementation of Article 5.3 of the WHO FCTC when designating their representatives to the meetings of the Conference of the Parties, its subsidiary bodies or any other bodies established pursuant to decisions of the Conference of the Parties”; (b) to require Parties, when designating their representatives to the meetings of the COP, its subsidiary bodies or any other bodies established pursuant to decisions of the COP, to indicate, by any means or format of their preference (e.g. in the accreditation document or in a separate letter), that they have observed Article 5.3 of the WHO FCTC and have been mindful of the recommendations 4.9 and 8.3 of the Guidelines. In this regard, the Parties shall indicate the following: “When designating its representatives to the [name of the meeting], [name of the Party] has observed Article 5.3 of the WHO FCTC and has been mindful of the recommendations 4.9 and 8.3 of the Guidelines for the implementation of Article 5.3 of the WHO FCTC”; (c) in accordance with their internal procedures and domestic legislation, Parties may determine the procedures outlined in paragraph (b) that they deem appropriate and are in line with Article 5.3 of the WHO FCTC, as well as recommendations 4.9 and 8.3 of the Guidelines. Parties may utilize the declaration of interests forms as part of this internal process; (d) the procedures set forth in paragraphs 2 (a) to 2 (c) above applies mutatis mutandis to the designation of delegations from States non-Parties to the WHO FCTC; 3. DECIDES to adopt: (a) the screening and accreditation process for representatives of IGOs, as described in Annex 1 to the present decision, and to require all individuals to complete and submit declaration of interest forms 14 days in advance of the session or meeting they wish to attend; (b) the screening and accreditation process for representatives of NGOs, as described in Annex 2 to the present decision, and to require all individuals to complete and submit declaration of interest forms 14 days in advance of the session or meeting they wish to attend; (c) the screening and accreditation process for members of the media , as described in Annex 3 to the present decision, and to require all individuals to complete and submit declaration of interest forms 30 days in advance of the session or meeting they wish to attend; (d) the screening and accreditation process for members of the public, as described in Annex 4 to the present decision, and to require all individuals to complete and submit declaration of interest forms 30 days in advance of the session or meeting they wish to attend; (Draft) FCTC/COP/8/B/R/4 29 (e) the documents contained in Annexes 5 to 7 to the present decision as the declarations of interest forms to be completed and submitted to the Convention Secretariat by representatives nominated by IGOs and NGOs, as well as by members of the media and the public; (f) that official guest speakers shall not be subject to these procedures; 4. REQUESTS the Convention Secretariat, taking into account their capacities to complete these tasks in line with past practice: (a) to collect and review all declaration of interest forms in reference to in subparagraphs 3(a) to 3(e) for future sessions of the COP and meetings of its subsidiary bodies in order to avoid any actual, potential or apparent conflict of interest; (b) to inform the Bureau of the COP of their findings to take appropriate actions to ensure compliance with Article 5.3 of the Convention; (c) to report its findings to the COP. (Draft) FCTC/COP/8/B/R/4 30 ANNEX 1 PROCEDURES FOR SCREENING AND ISSUANCE OF BADGES TO MEMBERS OF THE DELEGATION OF INTERNATIONAL INTERGOVERNMENTAL ORGANIZATIONS THAT ARE ACCREDITED AS OBSERVERS 1. Each member of the delegation of an intergovernmental organization (IGO) that has been accredited as an observer will be required to complete a declaration of interest form in conjunction with their nomination as a delegate to the Conference of the Parties (COP) and submit the form to the Convention Secretariat at least 14 days in advance of the session of the COP, meeting of a subsidiary body or meeting convened by the Convention Secretariat to which they have been nominated. 2. The declaration of interest form would require applicants to declare whether they are affiliated with or have received funds from the tobacco industry in the past five years or entities working to further its interests, in addition to providing their affiliation and contact details. In the absence of the declaration of interest, the member of the delegation would not be eligible to attend any session of the COP or meetings of subsidiary bodies. 3. The Convention Secretariat within their capacities will screen the declarations received before the deadline, taking into account the 17th and 18th preambular paragraphs of the Convention, as well as Article 5.3 of the Convention and the guidelines for its implementation, and inform the Bureau of the COP of their findings in order to take appropriate action to ensure compliance with Article 5.3 of the Convention. 4. Delegates who attend a session of the COP, a meeting of subsidiary bodies or meetings convened by the Convention Secretariat will be issued a badge for the duration of the session or meeting that includes their name, photograph and affiliation. 5. The delegate will be required to show a valid form of identification, such as passport or similar national ID, before collecting their badge, which will include their name, country and photograph. 6. The declaration of interest forms of all members of the delegation of the IGO that are accredited observers shall be made available to the Parties and accredited observers prior to the session of the COP, a meeting of subsidiary bodies or meetings convened by the Convention Secretariat. Application to Meetings of the Parties 7. The above rules shall also apply mutatis mutandis to Meetings of the Parties to any protocols of the Convention, as appropriate. (Draft) FCTC/COP/8/B/R/4 31 ANNEX 2 PROCEDURES FOR SCREENING AND ISSUANCE OF BADGES TO MEMBERS OF THE DELEGATION OF NONGOVERNMENTAL ORGANIZATIONS THAT ARE ACCREDITED AS OBSERVERS 1. Each member of the delegation of the nongovernmental organization (NGO) that has been accredited as an observer will be required to complete a declaration of interest form in conjunction with their nomination as a delegate to the Conference of the Parties (COP) and submit the form to the Convention Secretariat at least 14 days in advance of the session of the COP, meeting of a subsidiary body or meeting convened by the Convention Secretariat to which they have been nominated. 2. The declaration of interest form would require applicants to declare whether they are affiliated with or have received funds from the tobacco industry in the past five years or entities working to further its interests, in addition to providing their affiliation and contact details. In the absence of the declaration of interest, the member of the delegation would not be eligible to attend any session of the COP or meetings of subsidiary bodies. 3. The Convention Secretariat within their capacities will screen the declarations received before the deadline, taking into account the 17th and 18th preambular paragraphs of the Convention, as well as Article 5.3 of the Convention and the guidelines for its implementation, and inform the Bureau of the COP of their findings to take appropriate actions to ensure compliance with Article 5.3 of the Convention. 4. Delegates who attend a session of the COP, a meeting of subsidiary bodies or meetings convened by the Convention Secretariat will be issued a badge for the duration of the session or meeting that includes their name, photograph and affiliation. 5. Delegates will be required to show a valid form of identification, such as passport or similar national ID, before collecting their badge, which will include their name, country and photograph. 6. The declaration of interest forms of all members of the delegation of the NGO that are accredited as observers shall be made available to the Parties and accredited observers prior to the session of the COP, a meeting of subsidiary bodies or meetings convened by the Convention Secretariat. Application to Meetings of the Parties 7. The above rules shall also apply mutatis mutandis to Meetings of the Parties to any protocols of the Convention, as appropriate. (Draft) FCTC/COP/8/B/R/4 32 ANNEX 3 PROCEDURES FOR SCREENING AND ISSUANCE OF BADGES TO MEMBERS OF THE MEDIA 1. Credentials for representatives of the media who wish to attend sessions of the Conference of the Parties (COP), meetings of subsidiary bodies or meetings convened by the Convention Secretariat shall be issued in line with current United Nations policies and WHO policies for media accreditation to the World Health Assembly. 2. Specifically, members of the media shall be required to submit to the Convention Secretariat at least 60 days in advance a letter from their editor-in-chief or equivalent supervisor, the date and event for which accreditation is required, and presentation of a press identification card and national passport. 3. In addition, members of the media shall be required to complete and submit a declaration of interest form 30 days in advance of the session of the COP, the meeting of a subsidiary body or meetings convened by the Convention Secretariat. 4. Accredited members of the media shall be granted entry into sessions of the COP, meetings of subsidiary bodies or meetings convened by the Convention Secretariat with badges unique to the media, and which will include their name, country, position and title, and photograph. 5. The Convention Secretariat within their capacities will screen the applications received before the deadline, taking into account the 17th and 18th preambular paragraphs of the Convention, as well as Article 5.3 of the Convention and the guidelines for its implementation, and inform the Bureau of the COP of their findings in order to take appropriate action to ensure compliance with Article 5.3 of the Convention. Distribution of the list of members of the media 6. The list of names and status/affiliations of members of the media will be communicated to the Bureau before the opening of a COP session and will be made available to the Parties and accredited observers in advance of the session to which they are accredited. Application to Meetings of the Parties 7. The above rules shall also apply mutatis mutandis to Meetings of the Parties to any protocols of the Convention, as appropriate. (Draft) FCTC/COP/8/B/R/4 33 ANNEX 4 PROCEDURES FOR SCREENING AND ISSUANCE OF BADGES TO MEMBERS OF THE PUBLIC 1. Members of the public shall be required to submit to the Convention Secretariat at least 60 days in advance a letter of intent to attend, with the date and event convened by the Convention Secretariat for which accreditation is required, together with a résumé describing their professional background and affiliations over the past five years. 2. In addition, members of the public shall be required to complete and submit a declaration of interest form 30 days in advance of the event convened by the Convention Secretariat for which accreditation has been approved. 3. Members of the public shall be granted entry into the event convened by the Convention Secretariat for which accreditation has been approved with badges unique to the public, and which will include their name, country, position and title, and photograph. 4. The Convention Secretariat within their capacities and in line with past practice will screen the applications received before the deadline, taking into account the 17th and 18th preambular paragraphs of the Convention, as well as Article 5.3 of the Convention and the guidelines for its implementation, and inform the Bureau of the COP of their findings in order to take appropriate action to ensure compliance with Article 5.3 of the Convention. Distribution of the list of members of the public 5. The list of names of members of the public will be communicated to the Bureau before the opening of the event convened by the Convention Secretariat for which accreditation has been approved and will be made available to the Parties and accredited observers in advance of the session to which they are accredited. Application to Meetings of the Parties 6. The above rules shall also apply mutatis mutandis to Meetings of the Parties to any protocols of the Convention, as appropriate. (Draft) FCTC/COP/8/B/R/4 34 ANNEX 5 Ninth session of the Conference of the Parties to the WHO FCTC (COP9) October 2020 Declaration of interest for observers to COP, meeting of a subsidiary body, or meeting convened by the Convention Secretariat All fields below must be completed Country/Organization: ☐ International intergovernmental organization (IGO), please specify: ☐ Nongovernmental organization (NGO), please specify: Declaration of interest (please tick if applicable): ☐ I declare that I and/or the organization(s) which I am representing do/does not receive any direct or indirect financial assistance, funding, other than taxes, or other fiscal duties, court-mandated payments, or settlements from the tobacco industry, or any entity working to further its interests, nor have I/we within the past five years. ☐ I declare that I am not and have not been employed in the past five years by the tobacco industry or any entity working to further the interests of the tobacco industry. ☐ I declare that I am not affiliated with, or do not have a professional relationship with the tobacco industry, or any entity working to further its interests. (NOTE: the notion of “professional relationship” used in this paragraph is to be understood as not including a public office holder’s interactions with the tobacco industry required for setting and implementing public health policies with respect to tobacco control). ☐ I declare that the above information is true to the best of my knowledge, and understand that my accreditation may be rejected or revoked if the information is inaccurate. If you are unable to check either one or both boxes, please explain below: Signed by: (full name and title) Date: Signature: (Draft) FCTC/COP/8/B/R/4 35 ANNEX 6 Ninth session of the Conference of the Parties to the WHO FCTC (COP9) October 2020 Declaration of interest for members of the media All fields below must be completed Date: (to be completed by the Registration Desk officer) Badge No.: Title: Family Name: First Name: Home address: Email: Tel: Fax: Media company represented: Your position and title: Your supervisor: Address: Tel: Fax: Address during session: Declaration of interest (please tick if applicable): ☐ I declare that I and/or the organization(s) which I am representing do/does not receive any financial assistance, funding, other than taxes, or other fiscal duties, court mandated payments, or settlement from the tobacco industry, or any entity working to further its interests, nor have I/we within the past five years. ☐ I declare that I am not and have not been employed in the last five years by the tobacco industry or any entity working to further the interests of the tobacco industry. ☐ I declare that I am not affiliated with, or have a professional relationship with the tobacco industry, or any entity working to further its interests. (NOTE: the notion of “professional relationship” used in this paragraph be understood as not including a public office holder’s interactions with the tobacco industry required for setting and implementing public health policies with respect to tobacco control). ☐ I declare that the above information is true to the best of my knowledge, and understand that my accreditation may be rejected or revoked if the information is inaccurate. If you are unable to check either one or both boxes, please explain below: Signed by: (full name and title) Date: Signature: (Draft) FCTC/COP/8/B/R/4 36 ANNEX 7 Ninth session of the Conference of the Parties to the WHO FCTC (COP9) October 2020 Declaration of interest for members of the public All fields below must be completed Country: Organization: Declaration of interest (please tick if applicable): ☐ I declare that I and/or the organization(s) which I am employed do/does not receive any financial assistance, funding, other than taxes, or other fiscal duties, court mandated payments, or settlement from the tobacco industry, or any entity working to further its interests, nor have I/we within the past five years. ☐ I declare that I am not and have not been employed in the last five years by the tobacco industry or any entity working to further the interests of the tobacco industry. ☐ I declare that I am not affiliated with, or have a professional relationship with the tobacco industry, or any entity working to further its interests. (NOTE: the notion of “professional relationship” used in this paragraph be understood as not including a public office holder’s interactions with the tobacco industry required for setting and implementing public health policies with respect to tobacco control). ☐ I declare that the above information is true to the best of my knowledge, and understand that my accreditation may be rejected or revoked if the information is inaccurate. If you are unable to check either one or both boxes, please explain below: Signed by: (full name and title) Date: Signature: (Draft) FCTC/COP/8/B/R/4 37 Agenda item 8.1 Hosting arrangements between the Convention Secretariat and WHO The Conference of the Parties (COP), Recalling decision FCTC/COP1(10) on the establishment of a permanent secretariat of the Convention, by which the Convention Secretariat was established “within the World Health Organization and located in Geneva”; Reafirming the COP’s decision that the Head of the Convention Secretariat shall be responsible and accountable to the COP for the delivery of treaty and technical activities and shall submit reports on its activities to the COP, copied to the Director-General of WHO, as appropriate, and that the Head of the Convention Secretariat shall be responsible and accountable to the Director-General of WHO on administrative and staff management matters and also on technical activities where appropriate; Recalling that the COP established that the Convention Secretariat shall conduct a work programme based on Article 24.3 of the Convention, as well as Articles 21.3, 22.2, and 23.5 thereof, and any additional tasks assigned to it by the COP, according to priorities and within budgetary allocations agreed by the COP; Recalling also that the COP decided that the Convention Secretariat shall cooperate with relevant WHO departments on implementation of the Convention, with a view to ensuring transparency, efficiency, cost–effectiveness and avoidance of duplication; Recalling decision FCTC/COP7(20), which requested the Bureau of the COP to oversee and guide the preparation of the draft hosting terms between the Convention Secretariat and WHO, as well as their subsequent conclusion; Emphasizing the unique status of the Convention Secretariat as a treaty body hosted within WHO; Taking note of the progress report of the Convention Secretariat contained in document FCTC/COP/8/14, 1. REQUESTS the Convention Secretariat to work with WHO to ensure that the hosting terms reflect the overarching primacy of the COP in relation to the work programme of the Convention Secretariat, according to priorities and within budgetary allocations agreed by the COP; 2. REQUESTS the Bureau of the COP to oversee and guide the preparation of the draft hosting terms between the Convention Secretariat and WHO, as well as their subsequent conclusion, in accordance with the institutional set-up described in decision FCTC/COP1(10); 3. INVITES WHO to prioritize and facilitate administrative and financial procedures necessary to give effect to the decisions of the COP. = = =