Community Directed Treatment with Ivermectin (CDTI) project in the South West I province of Cameroon (year10) (CMRSWIP10)

c-*-llt AFRICAN PROGRAMME FOR ONCHOCERCIASIS CONTROL 01 P.O. BOX 549 - Tel. (226) 34 29 60- 34 29 s9- 34 29 s3 - Telex 5241 BF F ax (226) 34 28 7 5-34 36 47 Ouagadougou 0l- Burkina Faso LETTER OF AGREEMENT Registry File: 08/1 8 I i 1 053/SWIi(x)/08 Allotment No. : OU/ICP I AACI 504/AP/08/83 I /08 Field: National Onchocerciasis Task Force (NOTF) Ministry of Health P.O. Box: 155 Yaound6 Cameroon us$ 13,390 Allotment No. : OU/ICP I AACI 5041 AP I 081 61 0/08 Fax: (237) 222 69 l0 Capital Equipment: US$ 12,000 PROPOSAL OF TECHNICAL SERVICES - LETTER OF AGREEMENT 2OO8 COMMUNITY DIRECTED TREATMENT WITH IVERMECTIN (CDTI) PROJECT IN THE SOUTH WEST I PROVINCE OF CAMEROON (Y]AR1O) (CMRSWIPIO) For the purpose of developing and establishing sustainable Community Directed Treatment with Ivermectin (CDTI) for the control of onchocerciasis in Cameroon, The World Health Organization's African Programme for Onchocerciasis Control, hereinafter referred to as "WHO/APOC" on the one hand, and The National Onchocerciasis Task Force, Ministry of Health, Cameroon, hereinafter referred to as "the Institution", on the other hand, HAVE AGREED AS FOLLOWS 1. Work to be performed Further to the Memorandum for the African Programme for Onchocerciasis Control (APOC), for PHASE ll (2002-2007) and the Phasing out Period (2008-2010) (the "Memorandum"), which was endorsed by the Govemment of Cameroon, this Agreement is concluded for the purpose of developing and establishing sustainable community directed ivermectin distribution Project in the South West I Province of Cameroon. The Project named "CMRSWIPI0" shall be carried out in accordance with the revised version of the budget proposal submitted by the NOTF of Cameroon in July 2007, reviewed and approved by WHO/APOC. The Project shall be undertaken in the South West I Province (Fako, Kupe Manengouba and Meme Administrative Divisions) of Cameroon. The plans of work and the time line as defined in the approved Project proposalmay be modified by mutual agreement of the parties taking into account the operating experience and needs ofthe Programme by the use of "Implementation letters" issued by "WHO/APOC". a2 2. Oblieations of WHO/APOC 2.1. Total Financial Oblisation The total financial obligation of WHO/APOC, under this Agreement is US$ 25,390 (Twenty five thousand three hundred and ninety dollars US). The maximum obligation of APOC for any budget line item in this Agreement is the amount indicated in the approved budget line, and the total obligation may not exceed the sum of these budget lines. The amended and approved budget for the tenth year - 2008, is attached herewith as Annex I 2.2. CapitalEquipment WHO/APOC will retain funds proposed for the purchase of Capital Equipment and make the purchases through its central purchasing system. The Institution will be responsible for swift clearance of these goods on arrival. The equipment and supplies fumished by WHO under this agreement will be handed over to the Institution upon arrival at the port of entry in the country, against appropriate receipts. 2.3. Audit of accounts WHO will retain funds for financial audit of the Project and shall have the right to inspect the accounts at any time by way of its internal auditors, its extemal auditors or other auditors contracted for the purpose. The auditors shall have the right to inspect all transactions pertaining to the Projects between the Institution's bank account and actual payments for goods and services and to examine supporting documentation and relevant accounting entries in the Institution's books. In order to facilitate such reporting and audit, the Institution shall ensure that accurate and systematic accounts are kept in respect of the funded activities. 3. Contribution of the Institution For its part, the Institution, in agreement with its own Government, shall provide all the inputs required from the Government, the NGDO's and other partners, including all the staff necessary for the execution of the Project in accordance with this Agreement and as set forth in the Memorandum and in the approved Project proposal. 4. Period covered by this Asreement This Agreement covers a period of l2 months from lst January to 3lst December 2008. 5. Financial arrangements 5.1. The total amount of expenditure estimated by this Agreement is US$ 25,390 (Twenty Five Thousand Three Hundred and Ninety dollars US). Of the above, US$ 12,000 (Twelve Thousand dollars US) will be retained by WHO/APOC for the purchase of capital equipment for the project activities. 5.2. From the remaining amount of US$ 13,390 (Thirteen thousand three hundred and ninety dollars IJS), a first instalment of US$ 6,695 (Six thousand six hundred and ninety five dollars US) will be paid to the Institution as soon as possible after the signature of the Agreement by both parties, provided that all the other conditions precedent to disbursement have been met. 5.3. The subsequent instalment(s) will be paid on request from the Institution accompanied by a statement reconciling expenditure already made to the various budget lines. A request for further funding for a project a3 should be made when 80% ofthe previous advances have been spent' The payment of these replenishments will be subject to: (a) The reception of the statement mentioned above; (b) The regular transmission at the end of each month of a copy ofthe bank statement, reconciled with a list of all cheques drawn on the account. Documents should be forwarded to the following address : The Programme Director/APOC Attention: Budget and Finance Officer (BFO/APOC) WHO/APOC 0l BP 549 Ouagadoueou 01 Burkina Faso (c) A progress report six months after the funds have been received, and another after 12 months indicating the activities carried out and the amount spent against each budget line. One or both of these reports will be formally reviewed as a basis for extension of this Agreement for a further period or the signing of a subsequent Agreement for further funding. The reports should be forwarded to the following address: The Programme Director Attention: The Coordinator of the office of the DirectoriAPOC WHO/APOC 0l BP 549 Ouagadoueou 01 Burkina Faso 5.4. The instalments shall be paid to the Institution, through the special National Onchocerciasis Task Force Bank Account, opened exclusively for WHO/APOC funds to be used on the project. 5.5. Any unliquidated balance at the end of the period covered by the current Agreement shall be paid back to WHO/APOC by the Institution or if specifically agreed, deducted later on from the amount of the sum WHO/APOC will pay in the framework of any possible subsequent Agreement. 6. Legal arranqements It is understood that the work under this Agreement will be performed under the technical supervision of WHO/APOC but does not create any employer/employee relationship between WHO/APOC and the Institution. The Institution shall in that respect be solely responsible for the manner in which the work will be canied out. WHO/APOC shalI not be responsible for any loss, accident, damage or injury suffered by the Institution or any person claiming under it, arising during or as a result of the execution of this work or in any manner whatsoever. Any dispute relating to the interpretation or execution of this Agreement shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of agreement, with the Uncitral Arbitration Rules. The parties shallaccept the arbitral award as final. If your Institution accepts this proposal, we should be grateful if you would see to the signing of all the four copies of this Agreement by two persons authorized to sign on behalf of the Institution responsible for the execution of the work and return three copies to us. t4 Sisnatories WHO/APOC Signature Si gnatories Institution I Dr L. Yamdogo . Coordinator of the office ft1- ot tn" D i rector/A POC Name bt/ ritre...)i)n"r .(P1gv*'" r) ( Vro !J"rrn. r/'";k..Ax.. t-- "Ltfiot^t 7vftzloa out" 3l//2/o? Signature Date Title Date D 2 Date Dr Uche V. Amazigo Programme Director/APOC Signature Namelo rvfep ffi2. 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