Technical services - letter of agreement epidemiological evaluation, (Sierra Leone), 1995

,ONCHOCERCIASIS CONTROL PROGRAMME IN WEST AFRICA 01 P.O. BOX 5a9 - Tel.(226) 30.23.t2 - Telex 4241BF OUAGADOUGOU 01 - BURKINA FASO National Onchocerciasis Team Ministry of Health and Social Services Makeni Sierra lrone. Registry File: 08/18L / 111. Date:13/12/95 Allotment: oU ICP CTD 206 0N 96 834 For the purpose of carrying out epidemiological evaluations and large scale ivermectin treatments in Sierra Leone: The World Health Organization, Onchocerciasis Control Programme, hereinafter referred to as "WHO/ONCHO" on the one hand, and The National Onchocerciasis Team Ministry of Public Health and Social Services Makeni Sierra Irone hereinafter referred to as the "INSTITUTION", on the other hand; HAVE AGREED AS FOLLOWS 1. DUTIES TO BE PERFORMED Missions l-arge scale ivermectin treatment of Kaba I and Mabole I basins including prior sensitization during 31 days from 25th February to 26th March 1996 inclusive. The first 5 days of the mission is granted to 3 technicians and 3 drivers for the sensitization of the villages to be treated (see annex 1.1). Large scale ivermectin treatment of Kaba III, Seli, Bagbe and Mongo II basins including prior sensitization during 30 days from 1st to 30th April 1996 inclusive The first 5 days of the mission is granted to 3 technicians and 3 drivers for the sensitization of the villages to be treated (see annex 1.2). A B C2 I-arge scale ivermectin treatment of Kaba II, Mongo I and Mabole II basins including prior sensitization during 31 days from 2nd May to 1st June 1996 inclusive. The first 5 days of the mission is granted to 3 technicians and 3 drivers for the sensitization of the villages to be treated (see annex 1.3). The working programme for this agreement could be modified in the course of its execution by WHO/ONCHO after discussions with the National Team. 2. METHODOLOGY Missions: A,B,C: The national team (2 medical doctors, 7 technicians/nurses, 7 nurses and 9 drivers) in collaboration with 1 technician from the EPI Unit of the OCP will carry out the large scale ivermectin treatment of the above mentioned basins. 3. OBLIGATIONS OF WHO/ONCHO 3.1. Lump sum indemnity See annex 1.1 A total amount of 181 000 lrones (One hundred and eighty one thousand Irones) representing the lump sum indemnity will be paid to the national team. The lump sum will be paid monthly to each member of the team having worked during at least part of the corresponding month. 3.2. Travel Erdiem See annex 1.2 A total amount of 8 127 300 Irones (eight, million one hundred and twenty seven thousand three hundred Lrones) representing the per diem, will be paid to the national team. The perdiem will be paid only for the number of days spent by the team in the field. The number of days spent could be less than that assigned in the letter of agreement. 3.3. Ooeratins costs Fuel and Lubricants Annex 1.3. WHO/ONCHO shall provide: Mission A: - 2500 litres of diesel oil for the vehicles and 60 litres of fuel for the motorcycles. JMission B. - 3 000 litres of diesel oil for the vehicles and 60 litres of vanellus for the vehicles and 60 litres of fuel for the motorcycles. Mission C. - 3000 litres of diesel oil for the vehicles and 60 litres of fuel for the motorcycles. Other ooeratins costs An amount of 240 000 Irones (rwo hundred and forty thousand Irones) shall be provided for unexpected expenses including bank charges to cover the missions (80 000 Leones/mission x 3). 3.4. Means of travel WHO/ONCHO shall provide: Mission A: 9 (nine) 4 wheel drive vehicles. Mission B: 9 (nine) 4 wheel drive vehicles. Mission C: 9 (nine) 4 wheel drive vehicles. 3.5. Office Suoolies and others. a) WHO/ONCHO shall provide the necessary office supplies for these missions. b) A quantity of "ad hoc" drugs shall be provided to the Institution by WHO/ONCHO for the treatment of the sick in the villages to be visited 4. CONTRIBUTION OF THE INSTITUTION The Institution in agreement with its Government shall provide the following staff for each mission : Missions A.B&C: - Medical officers - laboratory technicians - Nurses - drivers 2 7 7 9 aTOTAL 45. PERIOD COVERED BY THIS AGREEMENT This letter of agreement shall cover a period of 92 days as follows: Mission A: From 25th February to 26th March 1996 (31 days) Mission B: From 1st-30th April 1996 (30 days). Mission C: From Znd May to 1st June 1996 (31 days). 6. FINANCIAL ARRANGEMENTS 6.1 The total amount of expenditure estimated by this agreement is l0 323 200 Irones (ten million three hundred and twenty three thousand two hundred [rones). 6.2. This amount will be paid in one instalment as soon as this agreement is duly signed by the two parties concerned and the document returned to the WHO/ONCHO. 6.3. At the end of the mission all accounting documents (bank statement, receipts, travel claims etc.) shall be forwarded to the following address: The Programme Director Attention: Budget and Finance Officer wHo/oNCHO 01 P.O. Box 549 Ouagadougou 01 Burkina Faso * 6.4. A technical report on the mission together with a map (foolscap size paper) showing the treatment area should be sent to: The Programme Director Attention: Chief DEVO wHo/oNCHO 01 P.O. Box 549 Ouagadougou 01 Burkina Faso 6.5 Any unliquidated balance at the end of the period covered by this current agreement shall be paid back to WHO/ONCHO by the Institution or deducted later on from the amount of the sum WHO/ONCHO will have to pay in the framework of any possible subsequent agreement. * Please comply with section 6.4 above for smooth communication. 57 LEGAL ARRANGEMENTS It is understood that the execution of this work does not constitute any employer/employee relationship between WHO/ONCHO and the Institution. The Insiitution shall therefore be solely responsible for the modalities for the execution of the work. WHO/ONCHO shall not be responsible for any loss, accident, damage or injury suffered by the Institution or any person claiming under it arising in and out of the execution of this work or in any manner whatsoever. Any dispute relating to the interpretation or execution of this agreement shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of any agreement, with the rules of arbitration of the International Chamber of Commerce. The parties shall accept the arbitral award as final. If your Institution accepts this proposal, we should be grateful if you would see to the signing of all the 4 copies of this agreement by two of the national authorities responsible for the execution of the work and return three copies to us. Signatories WHO/ONCHO Signatories Institution 1. Name, Function1. Dr. Boakye A. Boatin Chief DEVO l* . \at rrr* tln* cr,^) .N Pfiouft2 L.>ofituait (- Signature Signature out". /S: .!.?.':...7.{.. 2. Dr. K. Yankum Dadzie Programme Director @-41-b- Signature Date:....?.t lt l?L 2. Name, Function DR. SHEKU T. K{}XAEA. DTR C-q,L SM\TI IE out",.($..,...1J..:....?r te: t 6ANNEX 1. 1. LUMP SUM Mission A. (February/March 1996) 2 medical officers x 3 000 lr/month x 1 3* techn./nurses x 2 000 L*,f month x 2 4 technicians x 2 000 l-e/month x 1 7 nurses x 2 000 I"-e/month x 1 3* 1 000 l*f month x2 6 drivers x 1 000 lr/month x 1 Sub total Ir/month Ir/month Ir/month Ir/month month months month month months month months months months months 6000k 12 000 l-e, 8 000 Le 14 000 I.e 6 000 l-e 6 000 t-e 52 000 Ie 6 000 t,e 14 000 Le 14 000 I-e 9 000 Le 43 000 I-e 12 000I-r- 28 000 I-e 28 000 I-e 18 000 t.e 86 000 tr 18UD0-te 70 500 Le 36 000 Le Mission B. (April 1996) 2 medical officers x 3 000 lr/month x 1 month 7 technicians x 2\\llr/monthxlmonth 7 nurses x 2000 Ir/monthxLmonth 9 drivers x 1000Le/monthxLmonth Sub total Mission C. (May/June 1996) 2 medical officers x 3 000 7 technicians x 2000 7 nurses x 2000 9 drivers x 1000 Sub total Total of lump sum indemnities x x x x 2 2 2 2 2. PER DIEM Mission A. (February 25 to March 26, 1996) Sensitization 3 technicians* 3 drivers* x 4 700[*lday x2 400[*/day x 5 days x 5 days t7 Treatment 2 medical officer 7 technicians 7 external nurses 9 drivers Sub Total x 7 000 l*/day x 4 700l*,lday x 4 700[*,/day x2 400[*,/day Mission B. (1st-30th April 1996) Sensitization 3 technicians* x4700l*,/day 3 drivers* x24001*/day Treatment 2 medical officers x 7 000 l*/day 7 technicians x4700l*lday 7 nurses x47001*/day 9 drivers x2400[*lday Sub Total Mission C. (2nd May - 1st June 1996) Sensitization 3 technicians* x4700l*lday 3 drivers* x2400l-nlday Treatment 2 medical officers x 7 000 l*/day 7 technicians x4700[*/day 7 technicians nurses x 4 7001r-/day 9 drivers x24001*/day Sub Total Total of per diem x 26 days x 26 days x 26 days x 26 days x 5 days x 5 days x 25 days x 25 days x 25 days x 25 days x 5 days x 5 days x26 days x 26 days x 26 days x 26 days 364 000 k 855 400 k 855 400 I-e 561 600 I-e =2 742 900 I,e 70 500 t€ 36 000 Le = 350 000 I.e = 82250018 = 822 5001-e = 540 000 t.e Z_Ut 500-l* 70 500 t.e 36 000 t€ = 364 000 Le 855 400 I.e = 855 400 I.e = 561 600 I-e 2 742 900 l* e_tn_N_te ,t Five (5) supplementary days have been granted to 3 technicians and drivers as shown in the annex for the sensitization of the population in missions A, B and C. 83. FUEL Mission A: Diesel Oil Fuel for motorcycles Vanellus TOTAL Mission B: Diesel Oil Fuel for motorcycles Vanellus TOTAL Mission C: Diesel Oil Fuel for motorcycles Vanellus Total TOTAL COST OF FUEL RECAPITULATION Lump sum Per diem Fuel & Lubricants Operating cost TOTAL ou/96/OO0555 tlul 9 6/ ooo5 6s DU/ e 6/ OOO57 3 DU/e6/OOO5d6 = $ 825.00 = $ 23.4 = $ 27.7 = $ 876.1 x 600 le = 525 660 trone = $ 990.00 = $ 23.40 = $ 27.70 = $ 1,041.10 x 600 Le =624 660 Le,one = $ 990.00 = $ 23.40 = $ 27.70 = $ 1,041.10 x 600 Le 624 660l*one =1774 900l*one = 181 000 L"e = 8 127 300 Le = 1.774 900te = 240 000 Le = 10-323 200-l* 2 500 litres 60 '|, 10 'i, x $0.33 x $0.39 x $2.77 3 000 litres 60" L0" x $0.33 x $0.39 x $2.77 3 000 litres 60 '|, 10 '|, x $0.33 x $0.39 x $2.77 I