Community Directed Treatment with Ivermectin (CDTI) project in Benue state(Nigeria)(NGBEN8)

AFRICAN PROGRAMME FOR ONCHOCERCIASIS CONTROL 01 P.O. BOX 549 - Tel. (226) s0 34 2e 60 - Telex 5241 BF - Fax (226) 5034 28 75 OUAGADOUGOU 01- Burkina Faso Registry File: 08/l 8 I /1O98/(viii)/08 Allotment No. : OU/ICP I AACI 504 I AP I08I83 I I02 Field activities: US$13,548 .-L,r', . r' Allotment No. : OU/ICP I AACI 5041 AP l08l 67 0 /02 Capital Equipment: US$25,000 { ...,..'. i ' LETTER OF'AGREEMENT 0) AsH. tt*#i$ National Onchocerciasis Task Force (NOTF) Attention: Mrs Patricia Ogbu Pearce Acting National Coordinator Ministry of Health Federal Secretariat Shehu Shagari Way, Maitama Abuja, Nigeria -.*-r.: PROPOSAL OF TECHNICAL SERVICES - LETTER OF AGREEMENT 2OO8 COMMUNITY DIRECTED TREATMENT WITH IVERMECTIN (CDTI) PROJECT IN BENUE STATE (NIGERIA) (NGBENS) For the purpose of developing and establishing sustainable Community Directed Treatment with Ivermectin (CDTI) for the control of onchocerciasis in Nigeria, The World Health Organization's African Programme for Onchocerciasis Control, hereinafter referred to as "WHO/APOC" on the one hand, and The National Onchocerciasis Task Force, Ministry of Health, Nigeria, hereinafter referred to as "the Institution", on the other hand, HAVE AGREED AS FOLLOWS 1 . Work to be performed Further to the Memorandum for the African Programme for Onchocerciasis Control (APOC), PHASE ll (2002-2008) and the Phasing out Period (2008-2010) (the "Memorandum"), which was endorsed by tkte Govemment of Nigeria, this Agreement is concluded for the purpose of developing and establishing sustainable community directed ivermectin distribution Project in the Benue State of Nigeria. The Project named "NGBEN8" shall be carried out in accordance with the sustainability work plans, budgets and justifications notes submitted by the NOTF of Nigeria in August 2007, reviewed and approved by the Management of APOC. The Project shall be undertaken in twenty one Local Govemment Areas (Kwande, Ushongo, Katsina Ala, Okpokwu, Aguta, Konshisha, Ukum, Gwer West, Oju, Gboko, Buruku, Otukpo, Ogbadibo, Apa, Ohimini, Vandeikya, Gwer, Tarka, Obi, Logo and Guma) in Benue State of Nigeria. I o The plans of work and the time line as defined in the approved Project proposal may be modified by mutual agreement of the parties taking into account the operating experience and needs of the Programme by the use of "Implementation letters" issued by "WHO/APOC'. 2. Oblieations of WHO/APOC 2.1. Total Financial Oblieation The total financial obligation of WHO/APOC, under this Agreement is US$38,548 (thirty eight thousand, five hundred and forty eight Dollars US). The maximum obligation of APOC for any budget line item in this Agreement is the amount indicated in the approved budget line, and the total obligation may not exceed the sum ofthese budget lines. The amended and approved eighth year - 2008 budget is attached herewith as Annex l. 2.2. Capital Equipment WHO/APOC will retain funds proposed for the purchase of Capital Equipment and make the purchases through its central purchasing system. The Institution will be responsible for swift clearance of these goods on arrival. The equipment and supplies fumished by WHO under this agreement will be handed over to the Institution upon arrival at the port of entry in the country, against appropriate receipts. 2.3. Audit of accounts WHO will retain funds for financial audit of the Project and shall have the right to inspect the accounts at any time by way of its internal auditors, its extemal auditors or other auditors contracted for the purpose. The auditors shall have the right to inspect all transactions pertaining to the Projects between the Institution's bank account and actual payments for goods and services and to examine supporting documentation and relevant accounting entries in the Institution's books. In order to facilitate such reporting and audit, the Institution shall ensure that accurate and systematic accounts are kept in respect of the funded activities. 3. Contribution of the Institution For its part, the Institution, in agreement with its own Govemment, shall provide all the inputs required from the Govemment, the NGDOs and other partners, including all the staff necessary for the execution of the Project in accordance with this Agreement and as set forth in the Memorandum and in the approved Project proposal. /L Perrqd covered by this Agreement This Agreement covers a period of l2 months from lst January 2008 to 31st December 200t. 5. Financial arrangements 5.1. The total amount of expenditure estimated by this Agreement is US$38,548 (thirty eight thousand, five hundred and forty eight Dollars US). Out of this amount US$25,000 (Twenty Five Thousand dollars US) will be retained by APOC for the purchase of the required Capital Equipment. aJ 5.2. From the remaining amount of US$13,548 (thirteen thousand, five hundred and forty eight Dollars US), a first instalment of US$6,774 (Six Thousand Seven Hundred Seventy Four US dollars) will be paid to the Institution as soon as possible after the signature of the Agreement by both parties, provided that all the conditions precedent to disbursement have been met. 5.3.The subsequent instalment(s) will be paid on request from the Institution accompanied by a statement reconciling expenditures already made to the various budget lines. A request for further funding for a Project should be made when 80% ofthe previous advances have been spent. The payment of these replenishments will be subject to: (a) The reception of the statement mentioned above; (b) The regular transmission at the end of each month of a copy of the bank statement, reconciled with a list of all cheques drawn on the account. Documents should be forwarded to the following address: The Programme Director Attention:The Budget and Finance Officer/APOC WHO/APOC 0l BP 549 Ouaeadougou 0l Burkina Faso (c) The submission of a progress report six months after the funds have been received, and another after l2 months indicating the activities carried out and the amount spent against each budget line. One or both of these reports will be formally reviewed as a basis for extension of this Agreement for a further period or the signing ofa subsequent Agreement for further funding. The reports should be forwarded to the following address: Programme Director/APOC Attention: Coordinator of the office of the Director (COORD/APOC) WHO/APOC 0l BP 549 Ouaeadougou 0l Burkina Faso 5.4. The instalments shall be paid to the Institution, through the special National Onchocerciasis Task Force Bank Account, opened exclusively for WHO/APOC funds to be used on the project. 5.5. Any unliquidated balance at the end of the period covered by the current Agreement shall be paid back to WHO/APOC by the Institution or if specifically agreed, deducted later on from the amount of the sum WHO/APOC will pay in the framework of any possible subsequent Agreement. 6. Legal arrangements It is understood that the work under this Agreement will be performed under the technical supervision of WHO/APOC but does not create any employer/employee relationship between WHO/APOC and the Institution. The Institution shall in that respect be solely responsible for the manner in which the work will be carried out. WHO/APOC shall not be responsible for any loss, accident, damage or injury suffered by the Institution or any person claiming under it, arising during or as a result of the execution of this work or in any manner whatsoever. I4 Any dispute relating to the interpretation or execution of this Agreement shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of agreement, with the Uncitral Arbitration Rules. The parties shall accept the arbitral award as final. If your Institution accepts this proposal, we should be grateful if you would see to the signing of all the four copies of this Agreement by two persons authorized to sign on behalf of the Institution responsible for the execution of the work and return three copies to us. Siexatories WHO/APOC Signatories Institution Dr. L. Yam6ogo Coordinator of the Office of the Director, APOC r Name P.nnalclh. .g.rgt-pe*-ace riue frl r Nnzr o ve c^ee*-b({ & 2 Signature \T/iLl,at'| Date Jfl,zloT Date Dr Uche V. Amazigo Programme Director, APOC Signature 2-tfoa-lz*-d ,t/u/6 z Nameb l),!r,^ rn"NGW W a/gsnN* Signature Date Signature Date I +4 tT E t g. 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