Uganda - Transport Rehabilitation Project (Vol. 2 of 2) : Appendices

Document of The World Bank FOR OFFICIAL USE ONLY Report No. 12579-UG STAFF APPRAISAL REPORT REPUBLIC OF UGANDA TRANSPORT REHABILITATION PROJECT VOLUME II MARCH 8, 1994 Energy & Infrastructure Operations Division Eastern Africa Department This document has a resticted distribution and may be used by reipients only in the performance of their official duties. Its contents may not otherwis be disdosed without Wodd Bank authorization.  IOR OMCLAL USE OLY REPUBLIC OF UGANDA TRANSPORT REHABILITATION PROJECT TABLE OF CONTENTS Volume U GENERAL: 1.1 Estimated Schedule of Disbursements, all project components MAIN ROADS COMPONENT: TABLES 1.2 Upgrading, RegraveliingfRehabilitation of Roads, Design Standards 1.3 Four Year Road Maintenance Program (FY95-FY98) (List of Roads) 1.4 Outline Terms of Reference of Technical Assistance 1.5 Training Equipment/Audio-Visual Aids and Inspection Vehicles 1.6 Progress Reporting Requirements 1.7 Project Monitoring Indices 1.8 Main Roads Component, Cost Estimate 1.9 Main Roads: Annual Road Maintenance Costs CHARTS 1.10 Organizational Structure: Mnistry of Works, Transport and Communications 1.11 Establishment of Ministry of Works, Transport and Communications, Directorate of Engineering 1.12 Main Road Component - Implementation Schedule This document has a restricted distribution and may be used by recipients only in the perfofmnee of their official duties. its contents may not otherwise be disclosed without World Bak authorization.  RURAL FEEDER ROADS COMPONENT: TABLES 2.1 Population Data for the Four Participating Districts, by County and Subcounty 2.2 Complete List of Feeder Roads per District: Kapchorwa, Mbale, Palissa, Tororo 2.3 Priority Roads per District 2.4 Feeder Roads to be Improved and Maintained in each District 2.5 Outline Terms of Reference for Technical Assistance Posts and key Government Personnel in the Field Annex - Proposal for Contractor Equipment Leasing and Management 2.6 Cost of Training and Technical Assistance; Cost Estimate for Proposed NDF Funding 2.7 Number of Established Posts filled or vacant in Project Districts - July 1993 2.8 Summary Information on Domestic Contractors 2.9 Project District, Revenue and Recurrent Budget Estimates for Feeder Roads. MOLG: Rural Feeder Road Maintenance Funding, FY91-FY94 MOFEP: Projected Feeder Road Counterpart Financing 2.10 Yearwise Breakdown of Feeder Road Maintenance Costs (US$ million and Proposed Financing Shares) 2.11 Summary of Feeder Roads Rehabilitation Program, in kms per activity and cost in US$ and Ushs by District and year 2.12 Cost Estimate for Four Year Routine Maintenance programs, 1994-1998, by District 2.13 Cost of Feeder Roads Component 2.14 Performance Indicators CHARTS 2.15 Organizational Structure of MOLG 2.16 Organizational Structure of the Engineering Department, MOLG 2.17 District Organizational Chart 2.18 Feeder Roads Component: Implementation Schedule  RAILWAYS COMPONENT: TABLES 3.1 Railways Component, Estimated Project Costs 3.2 Projected Disbursement Profile for Railway Component 3.3 List of URC Priority Investments 3.4 Principal Performance Indicators 3.5 Terms of Reference for Specialist Advisers 3.6 LTRC Organization Chart 3.7 Implementation Schedule, Railway Component TRANSPORT PLANNING COMPONENT: 4.1 Costs of Transport Planning Component 4.2 Terms of Reference 4.3 Implementation Schedule, Transport Policy Component SELECTED ORGANI7ATIONAL AND FINANCUAL ASPECTS: 5.1 Implementing Agencies and Domestic Private Contracting Industry 5.2 Financial Analysis: Local Authorities and URC 5.3 Supervision Plan MAPS 1. Uganda Transport Infrastructure ^-'9! Feeder Roads to be Improved and Maintained in each District (Program for Years 1 & 2, and 3 & 4)  Appendix 1.1 Pa&e I of 1 UGANDA TRANSPORT REHABILITATION PROJECT Al Components Estimated Schedule of Disbursements Fiscal Year and End of Semester Cumulative Disbursements at End of Senester USS'000 1995 December 31, 1994 June 30, 1995 14,000 1996 December31, 1995 June 30, 1996 29,300 1997 December 31, 1996 June30, 1997 47,700 1998 December 31, 1997 June 30, 1998 62,700 1999 December 31, 1998 June 30, 1999 73,100 2000 December 31, 1999 June 30, 2000 75,000  Appendix 1.2 Page 1 of I UGANDA TRANSPORT REHABILITATION PROJECT Upgrading, RegravellinglRebabilitation of Roads Design Standards Temain Flat Rolling Hilly Design Speed 90 kph 80 kph 60 kph Carriage Width 6 m 6 m 6 m Shoulder Wrdth 1.5 m 1.5 m 1.5 m Minimum Horizontal Curve radius 315 m 240 m 125 m Maximum Grading 3% 5% 8% Road Crossfill (a) Carrageway 2.5% 2.5% 2.5% (b) Shoulders 5.0% 5.0% 5.0%h  Appendix 1.3 Page 1 of 2 UGANDA TRANSPORT REHABILITATION PROJECT Four Year Road Maintenance Program (FY95-FY98) List of Roads L Priority I Paved Roads Name Length (k) Kampala-Bombo (non-urban part) 21.01/ Bombo- Wobulenzi 14.01/ Kampala-Gayaza 20.11/ Gayaza-Namulonge 9.4 Namulonge-Kiwenda 12.0 Kaampala-Mukono 22.0 Kyambogo Estate Road 3.8 Kampala-Entebbe 34.0 Entebbe Airport 5.0 Kampala Jct-Mubende Bdr 48.0 Mityana-Mubende Bdr 15.0 Mubende-Kitanga 18.0 Kitanga-Myanzi 50.0 Myanzi-Mityana 18.0 Wobulenzi-Luwero 18.0 Luwero-Nakasongola 53.0 Nakasongola-Kafui bridge 55.0 Kafiu Bridge-Rwekunye 19.0 Rwenlwnye-Kigumba 12.2 Kigumba-Kaumma Bridge 56.8 Total 504.3 IL Priority 2 Paved Roads Gulu-Bobi 18.0 Bobi-Kamudini 44.0 Kamudini-Karuma 16.0 Lira-Ayer 20.0 Ayer-Kamudini 44.0 Total 142.0 1/ to be resealed  Appendix 1.3 Page 2 of 2 mL Priority 1 Gravel Roads Name Length (km) Nebbi-Vurra Jct 70.121 Pakwach-Nebbi 60.12/ Vurra Jct-Arua 2.02t Arua Jct-Vurra (Customs Post) 16.0 Arua-Wandi 16.02/ Olwlyo-Pakwach 52.02/ Karuma-Olwlyo 55.02/ Kayunga-Nabuganyi 20.021 Sironko-Muyambe 50.02/ .Myambe-Namalu 29.0V1 Namulu-Morinka-Lokapei-Nadunget 122.02/ Muyambe-Kapchorwa 31.0 Kapchorwa-Suam 78.0 Atiak-Numule 39.02/ Moyo-Laropi 18.0 Zirobwe-Wobulenzi 25.2 Agwata-Lira S. Border 54.0 Laropi-Atiak 64.0 Atiak-Gulu 67.0 Gulu-Aswa River 40.0 Aswa River-Acholibur 42.0 Busunju-Kiboga-Hoima 1502 Total 1,100.4 2/ to be regravelled  Appendix 1.4 Papg 1of 4 UGANDA TRANSPORT REHABILITATION PROJECT Outline Terms of Reference of Technical Assistance L Objectives 1. The purpose of the technical assistance is to assist the Ministuy of Worts, Transport and Comnunications (MOWTC) with imprving road maintenance planning, orgnization and operations and to train MOWTC staff/local contactors in road maitenance. IL Scope of Technical Assistance Services 2. The technical assistance staff will consist of a road maintenace managment engine (team leader), a road maintenance engineer, a contract management advisor and a taining advisor/mstructor. The individuals will assist and advise the MOWTC in their respective fields, and cany out clasroomlon-the-Job taing of MOWTC staff/local contractors. The particular functions of the technical eperts are described below. IIL 3ob Description A. Road Maintenance Management Engineer (Team Leader) 3. The road maintence maagement engineer will assist and advise the Chief Road Maintenance Engine/Principal Engineer (Planning) on all aspects of highway maintece planning, organizion and operations, and will oversee and coordinate the activies of the technical assistance team. In particular, he will assist MOWTC to: (i) review and update MOWrC Maintenance Management Manual for use on the project, including all report forms, standard methods of workdng and maintenance standards; (ii) review and update the existing MOWTC Maintenance Management software; (iii) design and implement a cost accounting system for the proper performance of road maintenane work; (iv) carry out annual road inventory and condition surveys for the planning and progranunmg of road ma;itenance, (v) carry out annual road traffic counts and collect other data such as axle loads, origin and destination data and traffic forecasts; (vi) carry out annual equipment inventories and condition surveys of both force account and- conactor resources;  Appendix 1.4 Page 2 of 4 (vi) develop annual work plans; (viii) esinate resources and budget requirements for the exccution of the annual work plans; (ix) identify, supervise, monitor and control the execution of the works by the establishment and operation of a maintenance management system; (x) produce monthly/quarterly prWress reports; and (xi) provide on-thejob training of MOWTC's staff for carrying out the above tasks. 4. 'Me expert filling this position should be a well qualified highay engmeer with 15-20 years experience in road design, construction and maintenance and, in particular, with at least five years previous experience in road maiteance planning, management, contr formulaion and administratio; and should have previous experience in orgazg and conducting training programs for staff. Fluency in written and spoken English is also required. B. Road Maintenance Engineer 5. The road manenance engineer will assist and advise the Principal Engineer (Operations) in road maitnance organizaion and operations, and will provide on-the-job training of MOWTC stafflocal conactors. In particular, he will assist MOWTC to: (i) cary out annual road inventory and condition surveys for updatng inventories of the road network; (ii) idei for each road section the type and amount of work required for adequate maintenance and translate such works into specific tak in terms of routine/periodic mainteance; (iii) cary out annual road taffic counts and gather other data such as axle loads, orgin and desfination data and traffic forecasts, (iv) establish performance standards and procedures for routine and periodic mainance involving an appropriate mix of labor and equipment; (v) instl a system of cost accountig procedures to determine the cost of individual road maintena operations and the total cost of maintaining individual road sections, relating costs to physical envionments and trffic; (vi) operate the highway maintenance organization, including work scheduling and budgeting; (vii) supervise, mowitor and control the execution of the works; (viii) produce monty/quarterly progress reports; (ix) select key road maitenance staff for training at the Road Maintenance Traiing Center, and (x) provide onAe-job training of road maintenance personnel.  Appendix 1.4 Page 3 of 4 6. The expert filling this position should be a well qualified highway engineer with 15-20 yeaws experience in rmad design, construction and maintenance and, in particular, with at least five years previous experience in road maintenance planning, orgnization and opertions. Fluency in wrtten and spoken English is also required. C. Contract Management Advisor 7. The conta management advisor will assist and advise the Senior Prncipal Enineer (Contracts) in admstering contract operations, and will conduct fonral trainig of MOWTC salocal contractors. In particular, he will assist MOWTC to: (i) prepare contractor prequalification documents and adveriments, and to review, analyze and recommend eligibility of suitable contractors; (ii) prepare tender and contact documents (condition of contract, specifications, bills of quantities, schedule of rates, etc.) for the programmed maintenance works, by both Local and fnterational Competitive Bidding, together with Engineers Estimates; (iii) review, analyze and evaluate tenders and recommend contact awards; (iv) monitor and control the execution of the works, through supervision and organization of MOWTC district engineers and their staff; (v) ensure quality controls of the works; (vi) ensure proper measurement of the works and authorize settlement of contactoes payment certificates; (vii) review and analyze contractor's claims, measurement disputes, revision of unit rates, requests for extension of time, and recommend settlements; (viii) advise and train associated MOWTC staff and contractor pernnel at points of interaction and condict formal trainmg in conjunction with MOWTCs traming division and the participating traimng institutions; (ix) provide technical and manageial advisory service to contractors who request assistance in any facet of the contract work and/or the organization and management of their company; (x) produce monthly/quarterly progress reports. The expert filling this position should be a well qualified highway engineer, with 15-20 years expeience in road design, construction and maintenance and, in particular, with at least 10 years experience in road constuction and maintenance contracts. Fluency in spoken and wrtten English is also required.  Appendix 1.4 Page 4 of 4 D. Training AdvisorAnstrnctor 8. The trainig advisor/instuctor will assist and advie the Chuef Trng Engineer in orga g and conducting trainig p ams for both MOWTC staff and contr personnel. In particular, he will ass-t MOWTC to: (i) review staff invenes and identify training target groups, , employmnt category; (ii) ident spefic tra g needs of MOWTC staffconractor pesonnel; (iii) review avalable trainig courses both in-house and by outside institutions and recommend adoption of selected coures; (iv) iden oter courses not readily available and develop such courses in conjunction with outside institutions or in-house, as practicable; (v) draw-up a 3-year trainig program and related annual training progrms, in conjunction with the various trauni instituions to be involved, togethir with associated trade test qualiffications; (vi) ident training equipment, literure, etc. required for both in-house and exernal training; (vii) idet trainees for each course and ensure all arrangements are in place for the successful execution of each course; (viii) establish monitoring reporting and control procedures regarding each course, including end resut assessment and foward planning; (ix) produce monthly/quarterly progress reports; and (x) provide classroom and on-the-job tanig of MOWTCs stafcontrctor personnel. he epert filling this position should be a well qualified civil engineer with specialist backgound and with 15-20 years expeiience in curriculum development and taining of staff. Fluency in spoken and wren English is also required.  Appendix 1.5 Page of 1 UGANDA TRANSPORT REHABILITATION PROJECT Training Equipment/Audio-Visual Aids & Inspection Vehides Qy (nos) Trining Equipment/Audio-Visual Aids Multi-system color TV set 29" screen 2 Multi-system video recorder U-matic, portable 2 Video camera, semi-professional 2 Rechargeable batteries for camera & recorder 4 Zoom lens 1.3/30.7 mm for camera 1 ELC lamp 24 volts /250 watts 12 Quartz lamp 24 Carousel Magazine 10 Film Projector, 35 mm 1 Slide Projector & carrying case 2 Projector Screen 3 Double cassette player 1 Universal Press Tape 1 35mm Still Camera 2 Film for plain paper copier for making transparencies 2 Overhead Projector 2 Acetate film for overhead projector 2 Pens/markets for overhead projector transparencies 50 Flip charts with stand, 200 sheets charts standard size 5 Public Address System (two-way) - 150w, with audio tape 2 recording and replay facility 4 speakers, 4 microphones with mixer White board 2 Desk/Portable book-binder 1 Scientific calculators 10 Photocopier - Xerox 1025, 5028 1 Personal Computer 1 Instructional video cassettes 2 sets Road and Bridge Maintenance Road Construction, Paved/Unpaved Concrete work Construction Safety Inspection Vehicles Pick-ups 8 Motor Cycles 30  Appendix 1.6 Page 1 of 1 UGANDA TRANSPORT REHABILITATION PROJECT Progress Reporting Requirements I1. Progress Reports shall be submitted to the Association quarterly in triplicate, no later than one calendar month after the end of the quarter. The first report should cover the period ending December 1994. 2. The Report should contain the foilownng information: (i) General Information: uhis should refer to Project Monitoring Indices shown in the Attachment) (a) the physical progress accomplished during the reporting period; (b) actual or expected deviations from the project implementation schedule; (c) actual or expected difficulties or delays and their effect on the implementation schedule and the steps planned or taken to overcome the difficulties and avoid delays; (d) expected changes in the completion dates of the project; (e) key personnel changes in the staffs of the MOWIC, consultants or contractors; (t) matters which may affect the project cost; and (g) any development activity likely to affect the economic viability of the project components. (ii) A bar-type progress chart, based on the project implementation schedule, showing the progress on each project component. (iii) A financial statement set out in tabular form which shows for each of the project components: (a) original estimated cost; (b) revised cost, if appropriate; (c) actual expenditure; (d) projected expenditure; and (e) actual withdrawals and projected withdrawals from the Credit Account. (iv) Funds budgeted/allocated for road maintenance and the amounts actually released.  Appendix 1.7 Page I of I UGANDA TRANSPORT RERADUJTATJON PROJECT Projet Monitoring Indices Eimaed Adasd Acoaad Rerwafe, Cwav !wLFjghaated dhwgeww Ptw, wEaken L StrengthenwwlngJnprovenwma ofKm Kapala. Entebbe Road 1. Contractr Mobilization (moth) 2. Pavenst stenghei reconscon(km) 3. Wideningroadtofourlanes(knm) 4. Sholder ronstuction (m) S. Surfiae dressing%eRsaling (km) 6. Recosuon replaemt of cuvet (Nos) 7. Reintaemet of roadside,d,ais (km) S. Improvem to interonos 9. Payment to to rslConCulants IL Upgrading Road to Bit _m Standard (Lieah road) 1 . Conractor Mobilizaion (months) 2. Earthworks (tm) 3. Sub-base(km) 4. Base (km) 5. Suface dressing (km) 6. Shouler onstrcon (km) 7. Reonstruction/replacemen of culvets (Nos) S. Reinsttmn of roadside drains (kcm) 9. Payment to ContratoConu DI RegavelngORhabltation of Zirobwe- Wobulenzi Road 1. Contact Mobilization (monts) 2. Eatwrks(km) 3. Road reaelling (km) 4. Shoulderreonsuction(km) 5. Reconuctionreplacemet of aclveat (Nos) 6. Reinstatement of roadside drains (nm) 7. Payme to ConacttoConulant IV. Road Mainenance 1. Manual routine roa mainte (iteach road) (i) Lentua Contrs (Nos) (it) Leng covered (kin) 2. Mehanied rou e road mainenance (Lid eac rod) (i) Ugh gadi (km) (ii) Medium grading (km) (iti) Heavy grading (kcm) 3. Road rsealg (km) 4. Road egravegDing (km) V. Inotlonal Sbteghenng 1. Tedmcia Assistance (manhnonth) 2. Traing equipmenf (uitb) 3. MOWTC stafftraindingtrained (Nos) 4. Contractorponnlrtaied1being tained (Nos) 5. Study tours undertaken (Nos)  Appendix 1.8 Page 1 of 1 UGANDA TRANSPORT REABIUITATION PROJECT Main Roads Component Cost Estimate Item Local Forex Total % Foreign (US$ million) Componew 1. Road maintenance: (i) Manual Routine Mainteance 1.41 0.00 1.41 0 (ii) Mechanized Routine Maintnce 1.92 7.70 9.62 80 (iii) Periodic Mantennc 2.75 10.89 13.74 80 11. Strengthening and Impovement of 0.89 4.65 5.54 84 Kampala-Entebbe Road (32.5 kmn) Im. Upgading to paved standar: (i) Mbarara-mbanda Road (66.5 km) 3.94 10.07 14.01 72 (ii) Gayaza-Bugema-Zirobwe (30.9 in) 1.90 4.83 6.73 72 IV. Regrmveingtbabilitation: (i) Zirobwe-Wobulenzi Road (25 kn) 0.46 1.17 1.63 72 (iu) Vdia Maia-Senbable Road (40 kan) 1.00 2.58 3.58 72 V. Construction Supervision 0.41 1.65 2.06 80 VI. Instiuional Stengthening: (i) Technical Asistan 0.43 1.73 2.16 80 (ii) Study ToursFellowships 0.05 0.30 0.35 86 (iii) TrIningEquipment 0.00 0.15 0.15 100 (iv) Inspection Vehicles 0.00 0.22 0.22 100 Sub-total 15.16 46.04 61.20 75 Contdgencies: (i) Physical @ 10%/ 1.52 4.60 6.12 (ii) Price 14% 2.33 7.09 9.42 Total 19.01 57.73 76.74 75 (on runding) (19.0) (57.7) (76.7) Project costs are based on the following: * Road SUngthening and Improvement * Road Upgrading, Regrvelling/Rehabilitation: based on detailed engineering studies, unit costs and quanties developed by engineering consultants taking into consideration the current pnces of material, labor and equipment * Road maintenance: based on unit costs and quaities developed by consultants taking into consideration the current prices of materials, labor and equipment * Consultant Services: the contuction supervision of road strengthening and improvement, and road upgrading, regravelling/rebabilitation will require about 120 nanmonths of consultant services over a 24 month period; and technical assist to MOWrC, 144 mamnonths over a 42 month period. The cost estimt for consultant sevices are based on similar and ongoing services in Uganda.  UGANDA TRANSPORT REHABILITATION PROJECT Main Roads: Annual Road Maintenance Costs (USS million) FY1995 FYI 996 FY1997 FY1998 Total tern La Foreign Tota Lca Foreign Total Local Foreign Total IA Foren TOta Local Forgn Tota a) Manual Routine 0.35 - 0.35 0.23 - 0.23 0.35 - 0.35 0.48 0.48 1.41 - 1.41 Road Maintenance b) Mechanized 0.31 1.23 1.54 0.32 1.30 1.62 0.54 2.18 2.72 0.75 2.99 3.74 1.92 7.70 9.62 Routine Road Maintenance [) Periodc Road Maintenance (i) Reseaing 0.21 0.4 l.OS 0.12 0.48 0.60 - - - - 0.33 1.32 1.65 (ii) Regravelling 0.93 3.71 4.64 1.03 4.12 5.15 0.34 1.36 1.70 0.12 0.48 0.60 2.42 9.67 12.09 Sub-Total 1.80 5.78 7.58 1.70 5.90 7.60 1.23 3.54 4.77 1.35 3.47 4.82 6.08 18.89 24.77 Xcntingencies (i) Physical 0.18 0.58 0.76 0.17 0.59 0.76 0.13 0.35 0.48 0.13 0.35 0.48 0.61 1.87 2.48 (ii) Price 0.28 0.89 1.17 0.26 0.91 1.17 0.19 0.55 0.74 0.21 0.53 0.74 0.94 2.88 3.82 Total Cost 2.26 7.25 9.51 2.13 7.40 9.53 1.5 4.44 S.99 1.9 4.35 6.04 7.63 23.44 31.07 to  UGANDA TRANSPORT REHABILITATION PROJECT Organzational Structure: Ministry of Works, Transport and Communications Transport a _ "Egeenng Director ~~~~~~~~~~~~~~~~~~~~~~~Director EIC Fin.nce & Admsraon Mahtnan De nt Aener Uer J bner | Rasd Aviaton Water