Sao Tome and Principe - Adaptation to Climate Change Project : procurement plan

61938 Procurement Plan São Tomé and Príncipe: Adaptation to Climate Change Project (P111669; GEF PMIS 4018) April 25, 2011 I. General 1. Project: The project aims to increase the adaptive capacity of vulnerable coastal communities in S. Tome and Principe to the adverse impacts of climate variability and change. 2. Country: São Tomé and Príncipe 3. Borrower: Democratic Republic of São Tomé and Príncipe 4. Project Name: Adaptation to Climate Change Project 5. Loan/Credit No. P111669/GEF PMIS 4018 6. Project Implementing Agency: Ministry of Public Works and Natural Resources, Directorate General of Environment (through a Project Coordinating Unit, PCU) 7. Bank’s approval Date of the Procurement Plan: 25 April 2011 8. Date of General Procurement Notice: 16 May 2011 9. Period covered by this Procurement Plan: June 2011 to December 31, 2016 II. Goods and Works and Non-Consulting Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement. Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity. Procurement Method Prior Review Threshold Comments 1. ICB and LIB (Goods) > 250,000 All 2. NCB (Goods) 50,000<250,000 First two contracts 3. Shopping (Goods) < 50,000 Post review 4. ICB (Works) > 500,000 All 5. NCB (Works) 50,000<500,000 First two activities will be subject to prior review 6. Three (03) Quotations (Works) <50,000 Post review 2. Prequalification. N/A. 3. Proposed Procedures for Community Participation Activities (as per paragraph. 3.17 of the Guidelines: Pilot adaptation works under Component 2(b) ii, estimated at a cumulative total of US$310,000 would be procured under Community Participation procedures and will be detailed in the procurement chapter of the Project Operation Manual 4. Reference to (if any) Project Operational/Procurement Manual: The Project Operational Manual (including Procurement) is being prepared and will be ready at the time of effectiveness. 5. Any Other Special Procurement Arrangements: N/A 6. Procurement Packages with Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Contract Procurement Review Expected Comments (Description) Method by Bank Bid-Opening (Prior / Post) Date GOODS 01/PAMCZC/G Vehicles Shopping Post July 2011 /2011 02/PAMCZC/G Office Equipment Shopping Post July 2011 /2011 03/PAMCZC/G Office Furnishings Shopping Post July 2011 /2011 04/PAMCZC/G September 2011 4 Lots (, Life Vests, Emergency Prior /2011 Purchase of equipments Shopping Flares, , Rain Coats, First Aid Kits) to support fisheries 05/PAMCZC/G Radar Detectors September 2011 /2011 Shopping Post 06/PAMCZC/G Mobile Phone Covers September 2011 /2011 Shopping Post 07/PAMCZC/G Purchase of fishery September 2011 3 Lots (Compasses, Lights for /2011 equipments Shopping Post Marking Nets, Tools for Building Radar Reflectors) Review Technical specification, 08/PAMCZC/G Meteorological Marine Prior qualification, draft contract LIB January 2012 /2012 Station 09/PAMCZC/G GPS Shopping Post February 2012 /2012 10/PAMCZC/G Studio Equipment for Shopping Post February 2012 /2012 Preparation and Dissemination of Weather Forecasts Review Technical specification, 11/PAMCZC/G Doppler Weather Radar LIB February 2012 selection, qualification, draft contract /2012 Prior 12/PAMCZC/G Network Server, Data 4 Lots (Netwark server and data /2012 Link and Computers March 2012 link/Computer for Safety at Sea (Crowdsourcing)/ Computer for Shopping Post Meteorological Data Processing/ Computer for Preparation of Weather Reports) 13/PAMCZC/G GSM Network NCB Post March 2013 /2013 WORKS Coastal Protection Review Technical specification, 01/PAMCZC/ Works: selection, qualification, draft contract W/2012 Beach protection (Ribeira NCB Prior March 2012 Afonso)..  Coastal Protection Review Technical specification, 02/PAMCZC/ Works: selection, qualification, draft contract W/2013 Beach works Malanza NCB Prior January 2013 Coastal Protection Review Technical specification 03/PAMCZC/ Works: W/2013 Beach protection (Sta NCB Post October 2013 Catarina) River bed dredging and Review Technical specification 04/PAMCZC/ embankment and large January 2013 W/2013 drainage: NCB Post Malanza 05/PAMCZC/ River bed dredging and Review Technical specification W/2013 embankment and large NCB Post October 2013 drainage: Sta. Catarina River bed dredging and Review Technical specification embankment and large NCB Post June 2014 06/PAMCZC/ drainage: Sundy W/2014 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. QCBS (Firms) > 100,000 All 2. Selection Based on Consultants’ Qualification <100,000 First two contracts 3. Least Cost Selection <100,000 First two contracts 3. Single Source (Firms) All 4. Individual Consultants >50,000 All <50,000 Project Unit Staff 5. Individual Consultants (SSS) All 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: N/A 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description of Selection Review Expected Comments Assignment Method by Bank Proposals (Prior / Submission Post) Date Extension of Single Source contract Geomorphological with UNESCO- 01/PAMCZC/C/2011 Study to Malanza Single IHE/DELTARES and Sundy Source Prior June 2011 02/PAMCZC/C/2011 External Audits LCS Prior August 2011 Project Advisor to 03/PAMCZC/C/2011 Coordinator (Island IC Prior June 2011 System Resilience) 04/PAMCZC/C/2011 Procurement IC Prior June 2011 Specialist Financial 05/PAMCZC/C/2011 Management IC Prior June 2011 Specialist 06/PAMCZC/C/2011 National Expert for IC Prior June 2011 Early Warning and Safety at Sea Spatial Planning 07/PAMCZC/C/2011 Trainer (Coastal) IC Post October 2011 08/PAMCZCC/2011 Training and Single Prior November 2011 Single Source contract Sensitization of Source with MARAPA Target Fishers 09/PAMCZC/C/2012 International Safety IC Post March 2012 at Sea Expert Detailed Engineering IC Prior March 2012 10/PAMCZC/C/2012 Design of Flood Protection Works Finalization of 11/PAMCZC/C/2013 Decree on Coastal IC Post March 2013 Early Warning System /o 12/PAMCZC/C/2013 Coastal Policy IC Post March 2013 Expert 13/PAMCZC/C/2015 Project Evaluation IC Post November 2015 Participatory 14/PAMCZC/C/2015 Evaluation CQS Prior November 2015 IV. Training Seminaries and Workshops 1. In this section the agreed Capacity Building Activities (some items could be from CPAR recommendation) are listed with time schedule No. Expected outcome / Estimated Start Date Comments Activity Description Duration Establishment of Local Risk 1 Management Committees 3 months January 2012 November 2011 2 1 week for each to April 2015 Community Sensitization and community Behavioral Change Workshops Specialized Training in 1 month November 1 technician, trained at Niamey or Dakar for one 3 Maintenance of Maritime 2011 month Meteorology Introductory Meeting on Protocol 1 day February 2012 30 persons, 1 day workshop 4 for Coastal Early Warning System Local Training for Radio 2 months March 2012 2 radio journalists in weather reporting at 5 Journalists Meteorological Institute for 2 months each  Workshop for Development of 3 days April 2012 40-50 participants, 3 day workshop 6 Operation Plan of Coastal Early Warning System Training in Marine Meteorology April 2012 2 observers to be trained in Lisbon (2 persons x 4 7 4 months months) Specialized Training in Presentation of Weather Reports 2 months May 2012 5 meteorologists x 2 months at Regional 8 over Media Meteorological Center in Dakar or Morocco Agreement on Monitoring System 2 days May 2012 40-50 people workshop, after system prepared by 9 for Safety-at-Sea Incidents Safety-at-Sea specialist Mars 2012 to Assumes study tour by district/village representatives 6 days June 2015 to pilot sites 10 Study Tours to Pilot Sites Lessons Learned Discussion February 2013 Ca. 40-50 participants, 2x 2-day workshops 11 Workshop 4 days Preparation of Policy and Legal 4-day workshop for 40-50 participants Framework for Building Climate 4 days April 2013 12 Resilience into Spatial Planning Traning on Safeguards for September Training in lusophone hub (Maputo, Luanda, or DGE/PCU Staff 1 weeks 2 2011 Brasilia) on WB related safeguards for 3 DGE/PCU 13 phases staff on first year, and 2 on second year Quarterly Review Meetings and September Quarterly review 1-day workshop meetings for Project Monitoring 2011 members of steering committee 20 days 14