Kenya - Second Arid Lands Resource Management Project : procurement plan for the year 2009-2010

Page 1 PROCUREMENT PLAN 2009- 2010 NAME OF PROJECT: ARID LANDS RESOURCE MANAGEMENT PROJECT II PROJECT IMPEMENTING MINISTRY/AGENCY: MDONK&OAL HEADQUARTERS NAME OF PROJECT COORDINATOR: FATUMA S. ABDIKADIR A. PROCUREMNT OF GOODS DATES FOR COMPLETION OF KEY PROCUREMENT PROCESSING ACTIVITIES No Contract Descrption Planned/ Actual No. of Units Cost Estimate Kshs. Procurement Method Preparation Bidding Document Advertising SPN Submission of Bids Bid Evaluation MTC Approval Donor Review Signing of Contract Delivery of Goods Contract Sum (ksh) 1 Purchase of GPS Devices Planned 35 1,000,000 Shopping 06/07/2009 N/A 20/7/2009 27/7/2009 10/08/2009 Post 17/8/2009 07/09/2009 Actual Shopping NA Post 2 Purchase of Genset for Wajir R Planned 1 850,000 Shopping 06/07/2009 N/A 20/7/2009 27/7/2009 10/08/2009 Post 17/8/2009 07/09/2009 Actual Shopping NA Post 3 Purchase of UPS devices Planned 30 700,000 Shiopping 06/07/2009 N/A 14/7/2009 22/7/2009 30/7/2009 Post 05/08/2009 14/8/2009 Actual Shopping NA Post 4 Purchase of software Planned 2 2,300,000 Shopping 13/7/2009 N/A 20/7/2009 27/7/2009 10/08/2009 Post 17/8/2009 07/09/2009 Actual Shopping NA Post 5 Air conditioners for Wajir Radio Planned 8 600,000 Shopping 13/7/2009 N/A 20/7/2009 27/7/2009 10/08/2009 Post 17/8/2009 24/8/2009 Actual Shopping NA Post 6 Anti Virus software Planned 50 150,000 Shopping 10/07/2009 N/A 17/7/2009 17/7/2009 N/A Post 24/7/2009 26/7/2009 Actual Shopping NA Post 7 Purchase of Tshirts and Caps Planned 400 495,000 Shopping 20/7/2009 N/A 27/7/2009 27/7/2009 N/A Post 05/08/2009 26/8/2009 Actual Shopping NA Post 8 Purchase of cameras NRM Planned 2 150,000 Shopping 03/08/2009 N/A 10/08/2009 17/8/2009 N/A Post 20/8/2009 27/8/2009 Actual Shopping NA Post 9 Purchase of tyres and tubes Planned 8 100,000 Shopping 27/7/2009 N/A 03/08/2009 03/08/2009 N/A Post 07/08/2009 28/8/2009 Actual Shopping NA Post 10 Stationery Planned various 300,000 Shiopping 10/08/2009 N/A 17/8/2009 19/8/2009 N/A Post 28/8/2009 04/09/2009 Actual Shopping NA Post 11 Purchase of publicity materials Planned Various 460,000 Shopping 22/9/2009 N/A 29/9/2009 29/9/2009 N/A Post 30/9/2009 13/10/2009 Actual 12 Purchase of M/Vehicle fuel Planned 6,500 400,000 Shopping 12/09/2009 N/A 12/09/2009 14/9/2009 N/A Post 19/9/2009 31/12/2009 Actual Shopping NA Post 13 Purchase of Furniture for DPCs Planned 10 Districts 600,000 Shopping 02/11/2009 N/A 09/11/2009 11/11/2009 N/A Post 20/11/2009 29/1/2010 Actual Shopping NA Post 14 Purchase of GPS equipment Planned 50 1,500,000 Shopping 02/11/2009 N/A 09/11/2009 16/11/2009 26/11/2009 Post 03/12/2009 30/12/2009 Actual Shopping NA Post 15 Purchase of software Planned 1 800,000 Shopping 09/11/2009 N/A 16/11/2009 23/11/2009 03/12/2009 Post 07/12/2009 21/12/2009 Page 2 Actual Shopping NA Post 16 Purchase of staff uniforms Planned 15 150,000 Shopping 09/11/2009 N/A 16/11/2009 18/11/2009 N/A Post 23/11/2009 30/12/2009 Actual 17 Purchase of tyres and Tubes Planned 10 250,000 Shopping 23/11/2009 N/A 30/11/2009 30/11/2009 N/A Post 04/12/2009 18/12/2009 Actual 18 Purchase of branded T-shirts Planned 500 600,000 Shopping 26/10/2009 N/A 02/11/2009 02/11/2009 12/11/2009 Post 16/11/2009 18/12/2009 Actual 19 Publicity materials Planned Various 900,000 Shopping 26/11/2009 N/A 02/11/2009 02/11/2009 12/11/2009 Post 16/11/2009 18/12/2009 Actual 20 Purchase of Digital cameras Planned 3 120,000 Shopping 26/11/2009 N/A 02/11/2009 02/11/2009 12/11/2009 Post 16/11/2009 18/12/2009 Actual 21 Purchase of Motor vehicle fuel Planned 7,000 450,000 Shopping 11/01/2010 N/A 18/1/2010 20/1/2010 N/A Post 25/1/2010 31/3/2010 Actual 22 Purchase of printing paper Planned 500 150,000 Shopping 11/01/2010 N/A 18/1/2010 20/1/2010 N/A Post 25/1/2010 29/1/2010 Actual 23 Purchase of stationery Planned various 400,000 Shopping 01/02/2010 N/A 08/02/2010 10/02/2010 N/A Post 15/2/2010 22/2/2010 Actual 24 Purchase of Motor vehicle fuel Planned 6,500 400,000 Shopping 08/03/2010 N/A 15/3/2010 17/3/2010 N/A Post 22/3/2010 30/6/2010 Actual 25 Purchase of tyres and tubes Planned 6 100,000 Shopping 31/5/2010 N/A 09/06/2010 09/06/2010 N/A Post 16/6/2010 30/6/2010 Actual 26 Purchase of computers and Laptops Planned 5&3 900,000 Shopping 31/5/2010 N/A 08/06/2010 17/6/2010 N/A Post 18/6/2010 24/6/2010 Actual B PROCUREMENT OF CONSULTANCY SERVICES DATES FOR COMPLETION OF KEY PROCUREMENT PROCESSING ACTIVITIES No Contract Description Planned/Actual No. of Units Cost Estimate Kshs. Procurement Method No Objection on TOR Advertising SPN for EOI Submission of Bids Bid Evaluation MTC Approval IDA Review Signing of Contract Completion of Services Contract Sum (Ksh) 1 Annual Environmental Audit Planned 1 8,000,000 QCS 13/7/2009 14/7/2009 14/9/2009 28/9/2009 08/10/2009 Prior 02/11/2009 15/1/2010 Actual QCS 2 Evaluation of Mobile schools Planned 1 4,000,000 QCS 13/7/2009 14/7/2009 14/9/2009 21/9/2009 01/10/2009 Post 19/10/2009 11/01/2010 Actual 3 Maintenance of MIS Planned 1 1,000,000 QCS 03/08/2009 11/08/2009 05/10/2009 12/10/2009 22/10/2009 Post 16/11/2009 30/3/2009 Actual 4 Benefitiary Assessment Planned 1 7,000,000 QCS 03/08/2009 11/08/2009 05/10/2009 12/10/2009 22/10/2009 Prior 16/11/2009 15/1/2010 Actual Page 3 C: PROCUREMENT OF OTHER SERVICES DATES FOR COMPLETION OF KEY PROCUTREMENT PROCESSING ACTIVITIES No Contract Description Planned/Ac tual No. of Units Cost Estimate Procurement Method Preparation Bidding Document Advertising SPN Submission of Bids Bid Evaluation MTC Approval IDA Review Signing of Contract Competio of services Contract Sum (Ksh) 1 Printing of Newsletter Planned 06/22/1905 250,000 Shopping 06/07/2009 N/A 13/7/2009 13/7/2009 N/A Post 20/7/2009 10/08/2009 Actual N/A 2 Cleaning services Planned 1 600,000 Shopping 20/7/2009 N/A 31/7/2009 03/08/2009 06/08/2009 Post 13/8/2009 30/6/2009 Actual N/A Post 3 Cleaning of curtains Planned 280 80,000 Shopping 20/7/2009 N/A 27/7/2009 27/7/2009 N/A Post 07/08/2009 17/8/2009 Actual N/A N/A Post 4 Maintenance of Motor Vehicle Planned 1 300,000 Shopping 20/7/2009 N/A 27/7/2009 27/7/2009 N/A Post 07/08/2009 01/09/2009 Actual 5 Purchase of air travel ticket Planned 1 600,000 Shopping 25/8/2009 N/A 01/09/2009 01/09/2009 10/09/2009 Post 10/09/2009 09/10/2009 Actual 6 Aircraft Charter Planned 1 1,500,000 Shopping 25/9/2009 N/A 30/9/2009 30/9/2009 01/10/2009 Post 05/10/2009 08/10/2009 Actual 7 Printing of brochures Planned 3,000 280,000 Shopping 12/10/2009 N/A 19/10/2009 21/10/2009 N/A Post 30/10/2009 23/11/2009 Actual 8 Printing of calenders and diaries Planned 4,000 800,000 Shopping 26/10/2009 N/A 02/11/2009 04/11/2009 12/11/2009 Post 23/11/2009 28/12/2009 Actual NA N/A Post 9 Printing NRM brochures Planned 3,000 250,000 Shopping 26/110/2009 N/A 02/11/2009 04/11/2009 N/A Post 23/11/2009 15/12/2009 Actual 10 Cleaning of curtains Planned 280 80,000 Shopping 21/9/2009 N/A 28/9/2009 28/9/2009 N/A Post 12/10/2009 23/10/2009 Actual 11 Asset marking Planned 200 150,000 Shopping 02/11/2009 N/A 09/11/2009 09/11/2009 N/A Post 16/11/2009 14/12/2009 Actual 11 Cleaning of curtains Planned 280 80,000 Shopping 02/11/2009 N/A 09/11/2009 09/11/2009 N/A Post 16/11/2009 27/11/2009 Actual 12 Aircraft Charter/WB Review missionPlanned Planned 1 1,300,000 Shopping 15/2/2010 N/A 22/2/2010 22/2/2010 25/2/2010 Post 01/03/2010 08/03/2010 Actual Actual 13 Cleaning of curtains Planned 280 80,000 Shopping 08/02/2010 N/A 15/2/2010 15/2/2010 N/A Post 22/2/2010 12/03/2010 Actual Page 4 Suppliers Name Page 5 Suppliers Name Page 6 Suppliers Name Page 7 D: TRAINING WORKSHOPS DATES FOR COMPLETION OF KEY PROCUREMENT PROCESSING ACTIVITIES No Contract Description Planned/ No. of Cost Procurement Preparation Advert. Or Submission Bids MTC IDA Signing of Completion Supplier/ Actual Units Estimate Method of Bidding Issuing of of Bids Evaluation Approval Review Contract of Contractor Documents Documents Services 1 Gender Audit training for Planned 1 700,000 Shopping 03/08/2009 N/A 24/8/2009 26/8/2009 03/09/2009 Post 10/09/2009 02/10/2009 CDPOs and METLs-CDD Actual N/A N/A Post 2 Gender and Governance Planned 1 700,000 Shopping 31/8/2009 N/A 21/9/2009 23/9/2009 30/9/2009 Post 05/10/2009 17/10/2009 training for CDPOs-CDD Actual N/A N/A Post Planned 3 Pastoralism and Policy Option Actual 1 700,000 Shopping 05/10/2009 N/A 26/10/2009 29/10/2009 05/11/2009 Post 09/11/2009 27/11/2009 Training -CDD Planned 4 Climate change and Livelihood Planned 1 700,000 Shopping 04/01/2010 N/A 18/1/2010 21/1/2010 28/1/2010 Post 08/02/2010 19/2/2010 Training for CDPOs & METLs Actual 5 Training of CDPOs & METLs Planned 1 700,000 Shopping 04/01/2010 N/A 18/1/2010 21/1/2010 28/1/2010 Post 08/02/2010 19/2/2010 on resource Mobilization Actual 6 Trainiong of CDPOs & METLs on Planned 1 700,000 Shopping 01/03/2010 N/A 22/3/2010 25/3/2010 01/04/2010 Post 05/04/2010 30/4/2010 planning and financing of SMEs Actual