Ethiopia - Rural Capacity Building Project : procurement plan for goods

Page 1 Procurement Plan-Goods - 2008-2009 (Revised) Country/Organisation: Ethiopia / Ethiopian Institute of Agricultural Research Annex 1 Project/Programme: Rural Capacity Building Project Loan #: 4201-ET Description* Package Number Lot Number Estimated Amount in US $ Procurement Method Pre-or Post Qualification Prior or Post Review If Prequalification add 7-13 wks List of Contracts IFB 1/ICB/4201-ET 1 & 2 262,306.00 ICB Post Prior IFB 2/ICB/4201-ET 1, 2 & 3 1,037,257.00 ICB Post Prior IFB 3/ICB/4201-ET 2 Parts with 6 Lots 2,098,324.00 ICB Post Prior IFB 4/ICB/4201-ET 1 & 2 200,000.00 ICB Post Prior IFB 5/ICB/4201-ET 1, 2, 3, 4 & 5 1,200,000.00 ICB Post Prior IFB 6/ICB/4201-ET 1 & 2 950,000.00 ICB Post Prior IFB 1.3/NCB/4201-ET 1 52,000.00 NCB Post Post Total Cost 5,799,887.00 - Fill gray cells only! 3 4 5 6 7 1 2 BASIC DATA 1st Round Revised Procurement Plan for Goods 2008 - 2009 Norm Duration of Proc Steps Supply Delivery And Installation of Auditorium Chairs Supply, Delivery and Installation of Green houses Supply, Delivery and Installation of IT Equipment Supply, Delivery and Installation of Laboratory Equipment Suppy and Delivery of Books Supply, Delivery and Installation of Farm Machineries Suppy and Delivery of Vehicles 562230PROP0P071evised0102009120100.xls 1 of 11 08/18/2010 8:51 AM Page 2 Procurement Plan-Goods - 2008-2009 (Revised) Country/Organisation: Ethiopia / Ethiopian Institute of Agricultural Research Project/Programme: Rural Capacity Building Project Loan #: 4201-ET Fill gray cells only! 3 4 5 6 7 1 2 If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Actual Plan 14 Oct 2008 16 Nov 2008 18 Nov 2008 18 Nov 2008 Jan 20 2009 5 Mar 2009 10 Apr 2009 Actual 14 Oct 2008 16 Nov 2008 18 Nov 2008 18 Nov 2008 Jan 20 2009 5 Mar 2009 16 Apr 2009 Plan 18 Jan 2009 30 Jan 2009 9 Feb 2009 13 Feb 2009 14 Apr 2009 19 May 2009 19 Jun 2009 Actual 17 Mar 2009 15 Apr 2009 3 May 2009 4 May 2009 18 Jun 2009 5 Aug 2009 19 Aug 2009 Plan 15 Jan 2009 20 Feb 2009 23 Feb 2009 25 Feb 2009 27 Apr 2009 5 Jun 2009 7 Jul 2009 Actual 20 Mar 2009 11 May 2009 28 May 2009 29 May 2009 20 Aug 2009 10 Oct 2009 30 Dec 2009 Plan 20 Jan 2009 13 Feb 2009 16 Feb 2009 23 Feb 2009 25 Apr 2009 7 Jun 2009 30 Jun 2009 Actual 20 Apr 2009 22 May 2009 23 Jun 2009 25 Jun 2009 14 Aug 2009 20 Sep 2009 20 Oct 2009 Plan 10 Mar 2009 26 Mar 2009 30 Mar 2009 1 Apr 2009 20 May 2009 18 Jun 2009 6 Jul 2009 Actual 30 May 2009 9 Jul 2009 2 Aug 2009 31 Jul 2009 30 Sep 2009 6 Nov 2009 13 Jul 2009 Plan 25 Mar 2009 10 Apr 2009 13 Apr 2009 16 Apr 2009 5 Jun 2009 5 Jul 2009 30 Jul 2009 Actual 30 Jun 2009 23 Jul 2009 13 Aug 2009 16 Aug 2009 10 oct 2009 3 Nov 2009 31 Dec 2009 Plan 2 Aug 2009 N.A 31 Jul 2009 4 Aug 2009 4 Sep 2009 30 Sep 2009 N.A Actual 30 Aug 2009 N.A 4 Aug 2009 4 Aug 2009 1 Sep 2009 20 Oct 2009 N.A Plan Actual Bid Evaluation Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 562230PROP0P071evised0102009120100.xls 2 of 11 08/18/2010 8:51 AM Page 3 Procurement Plan-Goods - 2008-2009 (Revised) Country/Organisation: Ethiopia / Ethiopian Institute of Agricultural Research Project/Programme: Rural Capacity Building Project Loan #: 4201-ET Fill gray cells only! 3 4 5 6 7 1 2 Contract Implementation Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening of Let of Credit Arrival of Goods Inspection Final Acceptance Plan 1 wk 1.5-3 wks Actual Plan 262,306.00 24 Apr 2009 1 May 2009 12 May 2009 Oct 30 2009 June 30, 2010 Actual 372,200.19 8 Apr 2009 18 May 2009 6 Jun 2009 27 Nov 2009 Plan 1,037,257.00 25 May 2009 5 Jun 2009 20 Jul 2009 July 02, 2010 July 30, 2010 Actual 929,615.00 20 Nov 2009 22 Dec 2009 2 Nov 2009 Plan 2,098,324.00 24 Jul 2009 7 Aug 2009 April 14, 2010 July 30, 2010 August 30, 2010 Actual 2,709,305.00 1 Jan 2010 28 Feb 2010 Plan 200,000.00 17 Aug 2009 31 Aug 2009 March 04, 2010 June 30, 2010 July 30, 2010 Actual 362,948.00 22 Oct 2009 15 Nov 2009 Plan 1,200,000.00 17 Jul 2009 14 Aug 2009 May 08, 2010 Nov. 30, 2010 Dec. 30, 2010 Actual 757,513.00 15 Jan 2010 Plan 950,000.00 14 Aug 2009 7 Sep 2009 May 08, 2010 August 30, 2010 Sept. 30, 2010 Actual 249,110.00 15 Jan 2010 Plan 52,000.00 9 Oct 2009 23 Oct 2009 N.A 31 Dec 2009 28 Feb 2010 Actual 34,840.00 28 Sep 2009 16 Oct 2009 N.A 30 Jan 2010 28 Feb 2010 Plan 5,799,887.00 Actual 5,415,531.19 Contract Finalization 562230PROP0P071evised0102009120100.xls 3 of 11 08/18/2010 8:51 AM Page 4 Procurement Plan-Goods - 2009-2010 Country/Organisation: Ethiopia / Ethiopian Institute of Agricultural Research Annex 2 Project/Programme: Rural Capacity Building Project Loan #: 4201-ET Description* Package Number Lot Number Estimated Amount in US $ Procurement Method Pre-or Post Qualification Prior or Post Review If Prequalification add 7-13 wks List of Contracts IFB 7/ICB/4201-ET 1, 2 & 3 1,000,000.00 ICB Post Prior IFB 8/ICB/4201-ET 1 & 2 65,000.00 ICB Post Prior 3 IFB 9/ICB/4201-ET 1 & 2 96,000.00 ICB Post Prior 4 IFB 10/ICB/4201-ET 1, 2, 3 & 4 285,000.00 ICB Post Prior IFB 2/NCB/4201-ET 1 & 2 95,500.00 NCB Post Post IFB 3/NCB/4201-ET 1 60,000.00 NCB Post Post IFB 4/NCB/4201-ET 1 & 2 60,000.00 NCB Post Post IFB 5/NCB/4201-ET 1 & 2 95,000.00 NCB Post Post Total Cost 1,756,500.00 - Supply, Delivery and Installation of Laboratory Equipment for ARC (Qty. Assorted) Supply and Delivery of Mechanics tool kits and workshop equipment tools for HQ (Qty. Assorted) 2nd Round Procurement Plan for Goods 2009 - 2010 BASIC DATA Norm Duration of Proc Steps 1 2 5 6 8 Supply and Delivery of tissue culture laboratory supplies for ARC (Qty. Assorted) Supply and Delivery of Farm Equipments for ARC (Qty. Assorted) Supply and Delivery of Office Equipment for ARC & Audiovisual Equipment for HQ (Qty. Assorted) 7 Supply, Delivery and Installation of Generators for HQ, Dubti / semera & Holetta (Qty. 3) Supply and Delivery of Metrological Equipment for ARC (Qty. Assorted) Supply and Delivery of Furnitures for HQ & ARC (Qty. Assorted) 562230PROP0P071evised0102009120100.xls 4 of 11 08/18/2010 8:51 AM Page 5 Procurement Plan-Goods - 2009-2010 562230PROP0P071evised0102009120100.xls 5 of 11 08/18/2010 8:51 AM Page 6 Procurement Plan-Goods - 2009-2010 Country/Organisation: Ethiopia / Ethiopian Institute of Agricultural Research Project/Programme: Rural Capacity Building Project Loan #: 4201-ET 3 4 1 2 5 6 8 7 If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Actual Plan 30 Apr 2010 30 May 2010 17 Jun 2010 17 Jun 2010 20 Aug 2010 24 Sep 2010 1 Oct 2010 Actual Plan 14 May 2010 14 Jun 2010 2 Jul 2010 2 Jul 2010 3 Sep 2010 1 Oct 2010 8 Oct 2010 Actual Plan 4 Jun 2010 11 Jun 2010 25 Jun 2010 25 Jun 2010 27 Aug 2010 27 Sep 2010 4 Oct 2010 Actual Plan 28 Jun 2010 5 Jul 2010 19 Jul 2010 19 Jul 2010 20 Sep 2010 22 Oct 2010 29 Oct 2010 Actual Plan 2 Apr 2010 N.A 13 Apr 2010 13 Apr 2010 27 May 2010 25 Jun 2010 N.A Actual Plan 30 Jul 2010 N.A 6 Aug 2010 6 Aug 2010 20 Sep 2010 15 Oct 2010 N.A Actual Plan 13 Aug 2010 N.A 20 Aug 2010 20 Aug 2010 5 Oct 2010 26 Oct 2010 N.A Actual Plan 30 Aug 2010 N.A 6 Sep 2010 6 Sep 2010 22 Oct 2010 19 Nov 2010 N.A Actual Plan Actual Bidding Period Bid Evaluation Draft Bid Documents, including specs and quantities, draft SPN 562230PROP0P071evised0102009120100.xls 6 of 11 08/18/2010 8:51 AM Page 7 Procurement Plan-Goods - 2009-2010 562230PROP0P071evised0102009120100.xls 7 of 11 08/18/2010 8:51 AM Page 8 Procurement Plan-Goods - 2009-2010 Country/Organisation: Ethiopia / Ethiopian Institute of Agricultural Research Project/Programme: Rural Capacity Building Project Loan #: 4201-ET 3 4 1 2 5 6 8 7 Contract Implementation Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening of Let of Credit Arrival of Goods Inspection Final Acceptance Plan 1 wk 1.5-3 wks Actual Plan 8 Oct 2010 29 Oct 2010 26 Nov 2010 25 March 2011 29 Apr 2011 Actual Plan 15 Oct 2010 12 Nov 2010 10 Dec 2010 11 Mar 2011 11 Apr 2011 Actual Plan 11 Oct 2010 8 Nov 2010 10 Dec 2010 11 Mar 2011 8 Apr 2011 Actual Plan 5 Nov 2010 3 Dec 2010 31 Dec 2010 31 Mar 2011 29 Apr 2011 Actual Plan 2 July 2010 16 July 2010 N.A 19 Nov 2010 24 Dec 2010 Actual Plan 22 Oct 2010 19 Nov 2010 N.A 18 Feb 2011 18 Mar 2011 Actual Plan 2 Nov 2010 23 Nov 2010 N.A 25 Feb 2011 25 Mar 2011 Actual Plan 26 Nov 2010 17 Dec 2010 N.A 1 Apr 2011 30 Apr 2011 Actual Plan - Actual - Contract Finalization 562230PROP0P071evised0102009120100.xls 8 of 11 08/18/2010 8:51 AM Page 9 Procurement Plan-Goods - 2009-2010 562230PROP0P071evised0102009120100.xls 9 of 11 08/18/2010 8:51 AM Page 10 Ethiopian Institute of Agricultural Research (EIAR) Annex 3 Year - 2009/2010 No Description of Packages Qty Procurement Method Prior / Post Review Plan Vs Actual Estimate Cost USD Preparation of specification Request for Quotation Receiving Quotation (Bids) Evaluation of Quotation LS Post Plan 30,000.00 1 - 4 Jun 2010 7 - 11 Jun 2010 14 - 15 Jun 2010 16 - 18 Jun 2010 Actual LS Post Plan 45,000.00 7 - 11 Jun 2010 14 - 18 Jun 2010 21 - 22 Jun 2010 23 - 25 Jun 2010 Actual LS Post Plan 33,000.00 14 - 18 Jun 2010 21 - 25 Jun 2010 28 - 29 Jun 2010 30 Jun - 2 Jul 2010 Actual LS Post Plan 48,000.00 21 - 25 Jun 2010 28 Jun - 9 Jul 2010 12 - 13 Jul 2010 14 - 16 Jul 2010 Actual LS Post Plan 30,000.00 2 - 9 Jul 2010 12 - 16 Jul 2010 19 - 20 Jul 2010 21 - 23 Jul 2010 Actual Plan 186,000.00 Actual - 2 Small Pumps for Afar 5 Books for Biometrics department Telephone apparatus for Holetta Biotechnology Laboratory 4 Window shutters / curtains for Laboratory and offices for Holetta Biotechnology Laboratory 150 Rural Capacity Building Project (RCBP) - Research Component Draft Procurement Plan for Goods (Local Shopping) 2nd Round Local Shopping Assorted 150 1 Auditoruim chairs for Jimma Biotechnology 200 4 3 Page 11 Ethiopian Institute of Agricultural Research (EIAR) Annex 3 Year - 2009/2010 No Description of Packages Qty Procurement Method Prior / Post Review Plan Vs Actual Estimate Cost USD LS Post Plan 30,000.00 Actual LS Post Plan 45,000.00 Actual LS Post Plan 33,000.00 Actual LS Post Plan 48,000.00 Actual LS Post Plan 30,000.00 Actual Plan 186,000.00 Actual - 2 Small Pumps for Afar 5 Books for Biometrics department Telephone apparatus for Holetta Biotechnology Laboratory 4 Window shutters / curtains for Laboratory and offices for Holetta Biotechnology Laboratory 150 Rural Capacity Building Project (RCBP) - Research Component Draft Procurement Plan for Goods (Local Shopping) 2nd Round Local Shopping Assorted 150 1 Auditoruim chairs for Jimma Biotechnology 200 4 3 Date Contract Award Date Contract Signature Delvery / Complation Inspection Final Acceptance 21-Jun-10 23-Jun-10 25-Jun-10 23-Jul-10 28-Jun-10 30-Jun-10 02-Jul-10 16-Jul-10 05-Jul-10 07-Jul-10 09-Jul-10 16-Jul-10 19-Jul-10 21-Jul-10 20-Aug-10 31-Aug-10 26-Jul-10 28-Jul-10 20-Aug-10 27-Aug-10