Ethiopia - Second Phase of the Protection of Basic Services Project : procurement plan for FY 2009-2011

Page 1 Spec Proc Notice Advert Lot Number Estimated Amount in U$'000 Procurement Method Pre-or Post Qualificati on Prior or Post Review Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening Let of Credit Arrival of goods Inspection and Final Acceptance If Prequalification Plan 4-7 wks 1-1.5 wks 1-2 wks 6 to 12 wks 1.5-3 wks 1-1.5 wks 1 wk 1.5-3 wks add 7-13 wks Actual List of Contracts A. Sub Program C-1 MOFED IT-Software and Hardware COPCU G01/09 Software Licences - Antivirus and Operating Systems 1 900.00 ICB Post Prior Plan 03/01/10 03/10/10 03/17/10 03/17/10 04/30/10 05/19/10 05/31/10 06/07/10 06/25/10 07/16/10 12/13/10 12/20/10 Actual 1-Windows 2008 Server with Hyper- V 1 2-Microsoft Office 2007 system 1 3-Windows XP Professional License 600 4-Anti virus Software 2 5-Backup Software 1 6-SQL Navigator 13 7-Confio 12 8-Adobe Acrobat 1 9-SmartCode VNC Manager (Enterprise Edition) 1 10-Toad 13 Oracle Software 2 2900.00 ICB Post Prior Plan 03/01/10 03/10/10 03/17/10 03/17/10 04/30/10 05/19/10 05/31/10 06/04/10 06/25/10 07/12/10 12/13/10 12/20/10 Actual 11-Oracle Data Base11g -standard edition one - Linuxx64, for 2 sockets processor server.Capable to serve 42 servers 12-Oracle Data Base11g standard edition Linux 64, for 1 socket processor server.Capable to serve 200w/Station 13-Oracle Data Base11g personal edition - including required trainings on software -Linux, DBA, Machine Maintenance & Backup administration 2000 pcs 14-Oracle Linux Support License 8 15-Oracle Support 1 If Post-Review, No-objection Dates are not needed Contract Finalization Contract Implementation Norm Duration of Proc Steps Bidding Period Bid Evaluation Qty Package Number BASIC DATA Plan vs. Actual Draft Bid Documents, including specs and quantities, draft SPN Channel One Program Coordinating Unit(COPCU) 1. Goods Ministry of Finance & Economic Development Procurement Plan -Goods (May ,2009--- December 31, 2011) Page 2 Hardware 3 3200.00 ICB Post Prior Plan 03/01/10 03/10/10 03/17/10 03/17/10 04/30/10 05/19/10 05/31/10 06/04/10 06/25/10 07/12/10 12/13/10 12/20/10 Actual 1-Desktop Computers 1021 2-Laptop computers 392 3-UPS -- a)15 KVA - including required raised-floor & installation offered for UPS 15 KVA, servers & Data Center 22 b)5KVA 12 c)1.5KVA 1000 4-RAM a) DDR 1 1000 b) DDR 2 1000 5-Ethernet Modules 10 6-Gigi card 1 7-Work station 200 8-Web Application Firewall 25 9-Switch-Cisco Catalyst 3560G- 48TS 15 10-Switch-Generic 8 Port Gigabit Access 11 11-Server -With Capacity for 10 Blades for SAN conectivity. 1 12-Server-Recommendable design for Database Management 38 13-Server Rack -42u Type 1 1 14-Server Rack -24u Type 2 11 15-Rack KVM System 13 16-Labeler-PC Connectable labeling System 3 17-Thin Client System 300 18-SAN System 2 19-Printers for office use 72 Office Equipment- COPCU/PPA/MOARD 1)Computers &Accessories(84) 84 1 2)Laptop (3) 3 2 3)Photo copiers (2) 2 3 Actual 1)Binding Machines (2) 2)Desk top (6) 3)UPS (6) 4)Duplicating Machine (1) 5) Color printer (1) 6)Scanner(1) 2 6 6 1 1 1 COPCU G03/09 1 49.00 Shopping NA post Plan 01/27/10 NA NA 02/04/10 02/20/10 03/07/10 NA 03/12/10 03/12/10 NA 03/22/10 03/31/10 Actual Office Supplies -COPCU/PPA Various COPCU G04/09 1 50.00 Shopping NA post Plan 01/30/10 NA NA 02/08/10 02/20/10 02/28/10 NA 03/07/10 03/10/10 NA 03/25/10 04/05/10 Actual 06/25/10 03/22/10 03/28/10 NA Plan 01/30/10 02/02/10 05/25/10 COPCU G02/09 03/04/10 03/18/10 NA 01/22/10 NA 182.00 NCB Post post Page 3 2. Consultancy Description Pckage Number Prep & Submission by Ex Ag No- objection Date Submissi on Date No- objection Date Invitation Date Submission/ Opening Date Norm Duration of Proc Steps Plan 3-6 wks 1-2 wks 1-1.5 wks 2 wks 1-2 wks 4 to 12 wks Actual List of Contracts A. Sub Program C-1 1)Study on capacity of woredanet for rollout of IBEX -EMCP COPCU/ C01/09 QCBS LS 40 post Plan 02/25/10 NA 03/02/10 03/26/10 03/30/10 NA 04/05/10 05/03/10 Actual 2)Conduct study and prepare manuals for liquidity management, TSA and commitment control, incl TOT-TREASURY COPCU/ C2/09 QCBS LS 198 post Plan 02/25/10 NA 03/02/10 03/26/10 03/30/10 NA 04/05/10 05/03/10 3) Consultancy Service for Independent procurement review for PBS II (COPCU) COPCU/ C3/09 QCBS LS 100 Prior Plan 08/31/10 09/07/10 09/14/10 10/07/10 10/08/10 10/15/10 10/22/10 11/19/10 Actual 4) Consultancy Service for Independent procurement review for LIG (COPCU) COPCU/ C4/09 CQS LS 60 Prior Plan 02/15/10 02/22/10 03/01/10 03/22/10 03/23/10 03/30/10 04/05/10 05/03/10 Actual 5) Socio-economic Study on PBS COPCU/ C5/09 QCBS LS 400 Prior Plan 11/30/10 12/07/10 12/14/10 01/07/10 01/10/11 01/17/11 01/24/11 03/07/11 Actual 6)Study & Develop procedures & manuals for frame work agreement,Public Procurement appeal magt and Procurement Audit System- FPPPAA COPCU/ C6/09 QCBS LS 263 prior Plan 04/15/10 04/22/10 05/03/10 04/05/10 06/04/10 06/11/10 06/18/10 07/30/10 Actual 7)Upgrade FPPA Website - FPPPAA COPCU/ C7/09 QCBS LS 90 prior Plan 03/31/10 04/06/10 04/21/10 05/28/10 05/31/10 06/06/10 06/13/10 07/16/10 Actual 8)Study the feasibility of of e-Procurement& design implementation Strategy-FPPPAA COPCU/ C8/09 QCBS LS 255 prior Plan 04/20/10 04/29/10 05/07/10 06/17/10 06/18/10 06/25/10 07/02/10 08/13/10 Actual 9)Establishment 0f Professional Accountancy body & support for federal & Regional staffs to study accountancy technician qualification COPCU/ C9/09 QCBS LS 39 post Plan 02/26/10 NA 03/08/10 03/29/10 03/30/10 NA 04/05/10 05/03/10 Actual Contract Type (Lumpsu m or Time- Based) Estimate d Amount in US$ '000 Selectio n Method If Post-Review, No-objection Dates are not needed Plan vs. Actual Prior/Pos t Review Request for EOI (where required) On- line UNDB Gateway Nat Press Lead-time before shortlist Channel One Program Coordinating Unit(COPCU) Ministry of Finance & Economic Development Procurement Plan -Consultancy (May ,2009--- December 31,2011) Preparation Request for Proposals/TOR Short List Consultant Proposals Page 4 Description Package Number Prep & Submission by Ex Ag No- objection Date Submissi on Date No- objection Date Invitation Date Submission/ Opening Date Norm Duration of Proc Steps Plan 3-6 wks 1-2 wks 1-1.5 wks 2 wks 1-2 wks 4 to 12 wks Actual List of Contracts 10)Senior Proc. Specialist-2-COPCU COPCU/ R10/09 IC TB 11 prior plan 05/15/09 05/29/09 06/05/09 06/25/10 06/26/09 07/03/09 NA NA Actual 11)Senior Accountant-1-COPCU COPCU/ R11/09 IC TB 4.3 Post plan 05/15/09 05/30/09 06/05/09 06/25/10 06/26/09 NA NA NA Actual 12)Capacity Building Senior Expert-1-COPCU COPCU/ R 12/09 IC TB 4.3 Post plan 09/10/09 09/17/09 09/24/09 10/21/09 10/22/09 NA NA NA Actual 13)FTA T/Leader-1-EMCP COPCU/ R13/09 IC TB 6 Post plan 09/10/09 09/17/09 09/24/09 10/21/09 10/22/09 NA NA NA Actual 14 -A)FTA Experts-2-EMCP COPCU/ R14/09 IC TB 18.4 Post plan 09/10/09 09/17/09 09/24/09 10/21/09 10/22/09 NA NA NA Actual 15-B)FTA Experts-2-EMCP COPCU/ R15/09 IC TB 18.4 Post plan 09/10/09 09/17/09 09/24/09 10/21/09 10/22/09 NA NA NA Actual 16)National Proc.Training Specialist-1-PPPAA COPCU/ R16/09 IC TB 5.5 Prior plan 06/30/09 07/07/09 07/14/09 08/03/09 08/04/09 08/12/09 NA NA Actual 17)FTA Experts-for BOFED-for 11 Regions COPCU/ R17/09 IC TB 50.7 Post plan 10/09/09 10/16/09 10/23/09 11/05/09 11/06/09 NA NA NA Actual 18) Procurement experts for BOFED (11 experts) COPCU/ R18/09 IC TB 60.5 Prior Plan 06/30/09 07/07/09 07/14/09 08/03/09 08/04/09 08/12/09 NA NA Actual 19) IntrtnationalProcurement Specialist COPCU/ R19/09 IC TB/mont hly 163 Prior Plan 10/28/09 11/04/09 11/11/09 12/03/09 12/04/09 12/11/09 NA NA Actual 20) International Environmental Expert COPCU/ R20/09 IC TB 90 post Plan 04/15/10 04/22/10 04/29/10 05/21/10 05/24/10 NA NA NA Actual 21) Senior Local environmental Expert COPCU/ R21/09 IC TB 5.5 Post Plan 02/26/10 03/05/10 03/12/10 04/01/10 04/02/10 NA NA NA Actual Contract Type (Lumpsu m or Time- Based) Estimate d Amount in US$ '000 Prior/Pos t Review Selectio n Method If Post-Review, No-objection Dates are not needed Preparation Request for Plan vs. Actual Consultant Proposals Request for EOI (where required) On- line UNDB Gateway Nat Press Short List Lead-time before shortlist Page 5 Description Package Number Prep & Submission by Ex Ag No- objection Date Submissi on Date No- objection Date Invitation Date Submission/ Opening Date Norm Duration of Proc Steps Plan 3-6 wks 1-2 wks 1-1.5 wks 2 wks 1-2 wks 4 to 12 wks Actual List of Contracts B. Sub Program D 22)Participatory Action Reaserch on accountability -COPCU/MCB COPCU/ C22/09 CQS LS 150 post Plan 02/15/10 02/22/10 03/01/10 03/25/10 03/26/10 NA 04/01/10 04/29/10 Actual 23)Health Commodity Tracking and Stock Management Study COPCU/ C23/09 CQS LS 190 post Plan 07/20/09 07/27/09 08/03/09 08/27/09 08/28/09 NA 09/04/09 10/02/09 Actual 24)Health Service facility surveys for health center/posts-MOH COPCU/ C24/09 QCBS LS 150 post Plan 02/25/10 03/04/10 03/11/10 04/02/10 04/05/10 NA 04/12/10 05/10/10 Actual 25)Data quality assesement for financial data reporting systems MOFED-GA COPCU/ C25/09 QCBS LS 195 post Plan 02/25/10 03/04/10 03/11/10 04/02/10 04/05/10 NA 04/12/10 05/10/10 Actual 26)Public expenditure and financial accountability assesements-MOFED/COPCU COPCU/ C26/09 QCBS LS 196 post Plan 03/11/10 03/18/10 03/25/10 04/16/10 04/19/10 NA 04/26/10 05/24/10 Actual 27)Development & Establishment of Web based Reporting System-ERA COPCU/ C27/09 QCBS LS 500 prior Plan 01/31/11 02/08/11 02/15/11 03/14/11 03/15/11 03/22/11 03/29/11 05/10/11 Actual 28)Assesement of data capturing, analysis & reporting systems- in Road sector- ERA COPCU/ C28/09 QCBS LS 198 post Plan 02/15/10 02/22/10 03/01/10 03/25/10 03/26/10 NA 04/01/10 04/29/10 Actual 29)Assesement of quality of agricultural data capturing, analysis & reporting system-MoARD COPCU/ C29/09 QCBS LS 150 post Plan 02/25/10 03/04/10 03/11/10 04/02/10 04/05/10 NA 04/12/10 05/10/10 Actual Selectio n Method Contract Type (Lumpsu m or Time- Based) Estimate d Amount in US$ '000 Preparation Request for If Post-Review, No-objection Dates are not needed Prior/Pos t Review Plan vs. Actual Consultant Proposals Request for EOI (where required) On- line UNDB Gateway Nat Press Lead-time before shortlist Short List Page 6 Submission Evaluation Report (T) No- objection Evaluatio n Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Submissi on Date No- objection Date Contract Amount in US$ '000 Contract Award Contract Signature Mobilization Advance Payment Draft Report Final Report 2-3 wks 0.5-2 wks 2 wks 1-2 wks 2 wks 1-2 wks 1-2 wks 1 wk 1-3 wks 05/12/10 NA 05/17/10 05/24/10 05/31/10 06/07/10 NA 06/14/10 06/21/10 07/05/10 09/27/10 10/27/10 05/12/10 NA 05/17/10 05/24/10 05/31/10 07/06/10 NA 06/14/10 06/23/10 07/07/10 10/04/10 05/11/10 11/30/10 12/07/10 12/15/10 12/22/10 12/31/10 01/10/10 01/17/11 01/24/10 02/03/11 02/14/11 05/16/10 06/15/11 05/14/10 05/21/10 05/28/10 06/04/10 06/11/10 06/18/10 06/25/10 07/02/10 07/09/10 07/23/10 10/22/10 11/19/10 03/21/11 03/28/11 04/04/11 04/11/11 04/22/11 04/29/11 05/06/11 05/13/11 05/20/11 06/03/10 09/02/11 10/02/11 08/13/10 08/20/10 08/27/10 09/03/10 09/17/10 09/24/10 10/01/10 10/07/10 10/21/10 11/01/10 02/01/11 03/01/11 07/30/10 08/09/10 08/16/10 08/23/10 08/30/10 09/03/10 09/10/10 09/17/10 09/23/10 10/04/10 01/04/11 12/31/10 08/27/10 09/03/10 09/10/10 09/17/10 09/24/10 09/30/10 10/07/10 10/14/10 10/21/10 11/04/10 02/11/11 03/11/11 05/14/10 NA 05/21/10 05/14/10 05/21/10 05/28/10 NA 06/04/10 06/11/10 06/25/10 09/15/10 10/15/10 Procurement Plan -Consultancy (May ,2009--- December 31,2011) Proposal Evaluation and Negotiation for Projects Technical (T) & Financial (F) and Negotions (N) Contract Implementation Contract Finalization Draft Contract Page 7 Submission Evaluation Report (T) No- objection Evaluatio n Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Submissi on Date No- objection Date Contract Amount in US$ '000 Contract Award Contract Signature Mobilization Advance Payment Draft Report Final Report 2-3 wks 0.5-2 wks 2 wks 1-2 wks 2 wks 1-2 wks 1-2 wks 1 wk 1-3 wks NA NA NA NA 07/17/09 07/25/09 08/03/09 08/10/09 08/24/09 NA 08/31/11 09/30/11 NA NA NA NA 07/10/09 NA NA 07/17/09 07/24/09 NA 07/29/11 08/31/11 NA NA NA NA 10/29/09 NA NA 11/05/09 11/12/09 NA 11/30/10 12/31/10 NA NA NA NA 10/29/09 NA NA 11/05/09 11/12/09 NA 11/30/10 12/31/10 NA NA NA NA 10/29/09 NA 11/05/09 11/12/09 NA 11/30/10 12/31/10 NA NA NA NA 10/29/09 NA NA 11/05/09 11/12/09 NA 11/30/10 12/31/10 NA NA NA NA 08/19/09 08/26/09 09/02/09 09/09/09 09/16/09 NA 09/30/10 10/29/10 NA NA NA NA 11/13/09 NA NA 11/20/09 11/27/09 NA 11/30/10 12/31/10 NA NA NA NA 08/19/09 08/26/09 09/02/09 09/09/09 09/16/09 NA 09/30/10 10/29/10 NA NA NA NA 12/25/09 01/01/10 01/08/10 01/15/10 01/29/10 NA 09/30/11 10/31/11 NA NA NA NA 05/31/10 NA NA 06/07/10 06/21/10 NA 09/30/10 10/29/10 NA NA NA NA 04/09/10 NA NA 04/16/10 04/23/10 NA 09/30/11 10/31/11 Contract Implementation Contract Finalization Proposal Evaluation and Negotiation for Projects Technical (T) & Financial (F) and Negotions (N) Draft Contract Page 8 Submission Evaluation Report (T) No- objection Evaluatio n Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Submissi on Date No- objection Date Contract Amount in US$ '000 Contract Award Contract Signature Mobilization Advance Payment Draft Report Final Report 2-3 wks 0.5-2 wks 2 wks 1-2 wks 2 wks 1-2 wks 1-2 wks 1 wk 1-3 wks 05/14/10 NA 05/24/10 05/31/10 06/07/10 NA NA 06/14/10 06/21/10 07/05/10 10/05/10 11/01/10 10/16/09 NA 10/23/09 10/30/09 11/06/09 NA NA 11/13/09 11/20/09 12/04/09 03/04/10 04/02/10 05/24/10 NA 06/04/10 06/11/10 06/18/10 NA NA 06/25/10 07/02/10 07/16/10 10/15/10 11/15/10 05/24/10 NA 06/04/10 06/11/10 06/18/10 NA NA 06/25/10 07/02/10 07/16/10 10/15/10 11/15/10 06/07/10 NA 06/14/10 06/21/10 06/28/10 NA NA 07/05/10 07/12/10 07/26/10 10/29/10 11/26/10 05/24/11 05/31/11 06/10/11 06/17/11 06/30/11 07/07/11 07/14/11 07/21/11 08/01/11 08/15/11 11/15/11 12/15/11 05/14/10 NA 05/24/10 05/31/10 06/07/10 NA NA 06/14/10 06/21/10 07/05/10 10/05/10 11/01/10 05/24/10 NA 06/04/10 06/11/10 06/18/10 NA NA 06/25/10 07/02/10 07/16/10 10/15/10 11/15/10 Proposal Evaluation and Negotiation for Projects Technical (T) & Financial (F) and Negotions (N) Contract Finalization Draft Contract Contract Implementation Page 9 Description Pckage Number Prep & Submission by Ex Ag No- objection Date Submissi on Date No- objection Date Invitation Date Submissio n/ Opening Date Submissi on Evaluatio n Report (T) No- objection Evaluatio n Report (T) Opening Financial Proposals Norm Duration of Proc Steps Plan 3-6 wks 1-2 wks 1-1.5 wks 2 wks 1-2 wks 4 to 12 wks 2-3 wks 0.5-2 wks 2 wks Actual List of Contracts 1)Training on performance audit TOT x100 .Mofed/Internal Audit COPCU/ T1/09 QCBS LS 20 post Plan 02/25/10 03/04/10 03/11/10 03/25/10 04/05/10 NA 04/12/10 05/10/10 05/24/10 NA 05/31/10 Actual 2)Capacity building and practical training in demand-side FTA and methodologies for staff in the FTA Mofed & BOFED counterparts . COPCU/ T2/09 QCBS LS 120 post Plan 02/25/10 03/04/10 03/11/10 03/25/10 04/05/10 NA 04/12/10 05/10/10 05/24/10 NA 05/31/10 Actual 3) Training for Internal Audit Staff to do CIA Qualification COPCU/ T3/09 QCBS LS 75 post Plan 02/25/10 03/04/10 03/11/10 03/25/10 04/05/10 NA 04/12/10 05/10/10 05/24/10 NA 05/31/10 Actual 4)Microsoft certification for 10 MOFED -IT staff and 11 BOFED-IT staff COPCU/ T4/09 QCBS LS 172 post Plan 02/25/10 03/04/10 03/11/10 03/25/10 04/05/10 NA 04/12/10 05/10/10 05/21/10 NA 05/28/10 Actual 5)Training on agricultural M&E system at all level(Federal up to woreda) COPCU/ T5/09 QCBS LS 197 post Plan 02/25/10 03/04/10 03/11/10 03/25/10 04/05/10 NA 04/12/10 05/10/10 05/21/10 NA 05/28/10 Actual COPCU/ T6/09 QCBS LS 150 post Plan 02/28/11 03/07/11 03/14/11 03/28/11 04/12/11 NA 04/19/11 05/17/11 05/31/11 NA 06/07/11 Actual Procurement Plan -Goods (May ,2009--- December 31, 2011) Channel One Program Coordinating Unit(COPCU) Consultant Proposals 3-Training Lead-time before shortlist Prior/Pos t Review Plan vs. Actual Preparation Request Request for EOI (where required) On-line UNDB Gateway Nat Press If Post-Review, No-objection Dates are not needed Ministry of Finance & Economic Development 6)Provision of training on Equipment/ Tools- ERA Contract Type (Lumpsu m or Time- Based) Estimate d Amount in US$ '000 Proposal Evaluation and Negotiation for Projects Technical (T) & Financial (F) and Negotions (N) Selection Method Short List Page 10 Preparatio n Eval Report (T) (F) Negotiatio ns (N) Submissi on Date No- objection Date Contract Amount in US$ '000 Contract Award Contract Signature Mobilizatio n Advance Payment Draft Report Final Report 1-2 wks 2 wks 1-2 wks 1-2 wks 1 wk 1-3 wks 06/09/10 06/16/10 NA NA 06/23/10 07/02/10 07/16/10 10/15/10 11/12/10 06/09/10 06/16/10 NA NA 06/23/10 07/02/10 07/16/10 11/12/10 12/13/10 06/09/10 06/16/10 NA NA 06/18/10 07/02/10 07/16/10 11/10/10 12/10/10 06/04/10 06/11/10 NA NA 06/18/10 06/25/10 07/09/10 11/05/10 12/13/10 06/04/10 06/11/10 NA NA 06/18/10 06/25/10 07/09/10 12/13/10 01/10/11 06/14/11 06/21/11 NA NA 06/28/11 07/05/11 07/19/11 11/18/11 12/16/11 Contract Finalization Contract Implementation Proposal Evaluation and Negotiation for Projects Technical (T) & Financial (F) and Negotions (N) Draft Contract Page 11 1)Consulta ncy service for post procureme nt audit- COPCU COPCU/C 01/09 CQS LS 60 prior Plan 02/01/10 02/12/10 Page 12 02/19/2010 03/11/10 03/12/10 03/19/10 03/26/10 04/26/10 NA NA 04/26/10 Page 13 05/10/10 05/14/10 05/17/10 05/24/10 05/26/10 05/31/10 06/14/10 08/30/10 Page 14 09/30/10