Mekong - Integrated Water Resources Management Project : procurement plan

 73673 Mekong River Commission I. General 1. Project Information The MRC has established a unit named the Project Coordination and Monitoring Unit (PCMU) at the Planning Division of the MRCS. The responsibilities of the PCMU would be: (i) implementing Component 1, including coordination with the relevant programs and section(s) of the MRC, and (ii) serving as a secretariat to the RPSC to compile an overall progress report and organize RPSC meetings. The World Bank will support the Component 1 that would complement the current regional component of the Mekong Integrated Water Resources Management Project (M- IWRMP), being financed by the AusAID, which supports: (i) upgrading of the regional trans- boundary datasets and linked modeling; (ii) finalizing the water utilization procedures and guidelines initiated by the WUP; and (iii) supporting technical cooperation with China including developing a unified trans-boundary dataset and respective models, and publishing a joint report on the current basin status. The Component 1 of Regional Water Resources Management (estimated cost: US$7.2 million) will be financed by the WB under the APL1 for the MRCS to implement the following objectives that is to increase dialogue, cooperation and understanding on IWRM principles among the LMB countries. Implemented through MRC, the component would support: (1-1) Regional Support for Trans-boundary IWRM Dialogue. This subcomponent aims to facilitate dialogue and implementation of pilot activities that address acute trans- boundary issues involving more than one country (e.g., wetland management, Mekong Delta water resource management, water quality monitoring, and fisheries management) through engagement of the MRC. The activities would be jointly implemented by the respective concerned countries and the Mekong River Commission Secretariat (MRCS); (1-2) Support for Establishing an Approach for Environment Impact Risk and Disaster Risk Assessment in the LMB. This subcomponent supports the following two activities: (i) establishing an approach to identifying the areas vulnerable to impacts from water resources development; and (ii) starting preparation for establishing a regional database for disaster risk exposure and requirements for regional risk modelling; (1-3) (1-3) Communication Outreach. This subcomponent facilitates dialogue on and communication of IWRM principles to different stakeholders – including governments, private sector, civil society and local communities – using a range of different and adapted communications strategies; and (1-4) Project Monitoring, Facilitation and Oversight. This subcomponent includes coordination and implementation of Component 1 as well as coordination and facilitation of Components 2 and 3 to maintain the coherence and consistency of the activities in Lao PDR and Cambodia and to ensure the achievement of the overall project objective. 1  Mekong River Commission 2. Date of General Procurement Notice: To be advertised in 1st Quarter of 2011. 3. Period covered by this procurement plan: From 2011 to 2016 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) [1] Above US$ 500,000 All 2. NCB (Goods) [1] Above US$ 100,000 First contract 3. ICB (Works) [1] Above US$ 15 million All 4. NCB (Works) [1] Above US$ 5 million All 5. (Non-Consultant Services) [1] Below US$ 100,000 First contract [Add other methods if necessary] [1] None expected under this project 2. Prequalification. Not applicable. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 2  Mekong River Commission 4. Reference to (if any) Project Operational/Procurement Manual: The Joint Committee has endorsed the use of this manual and its basic policies. Application and interpretation of this manual within the approved policies are the responsibility of the CEO under delegated authority from the Joint Committee. In the interests of efficiency, procedures may be reviewed and updated by the Secretariat on the approval of the CEO if developments or work requirements so demand. Where a policy revision is required, the approval from the JC will be obtained prior to implementation. The procurement is handled by HRS (Personnel Unit) for services offered by individual consultants and by Procurement Unit (FAS) for services offered by firms. For both type of services open and competitive recruitment is the norm. There are however exceptions possible and these are summarized below. More details are available in the Procurement Manual of the MRCS. Below are summary of the procurement. Services offered by firms: recruitment request (Purchase requisition form) is sent to FAS. Procurement method: - Procurement Unit will obtain minimum of 3 quotations. - Procurement Unit will identify a minimum of 5 potential suppliers. - Procurement Unit will follow international tendering procedures. Waiver of competitive bidding or above methods is possible in exceptional cases. The waiver request should be addressed to: - CEO for all services exceeding US$ 20,000 to be submitted through Chief, FAS. - Chief, FAS for services from US$ 2,000 up to US$ 20,000. - Procurement and Contract officer for services up to US$ 2,000. Note that if an individual consultant offers its services through a firm the procurement will be conducted according to the above methods and procedures. Services offered by individual consultants: recruitment request is sent to HRS Procurement method: - Short term services of less than one month: single sourcing may be applied. - Short term services between one month and three months: a. Value less than US$ 1,500 per month: single sourcing may be applied. b. Value more than US$ 1,500 per month: comparison of at least three qualified candidates is required. The candidates may be identified directly by the divisions, 3  Mekong River Commission sections or programmes, from the MRC roster or through anannouncement on MRC’s website. - Services of more than three months: open and competitive recruitment. Waiver of competitive bidding or above methods is possible in exceptional cases. The waiver request should be addressed to: - CEO for all services exceeding SU$ 20,000 to be submitted through Chief, FAS. - Chief, FAS for services from US$ 2,000 up to US$ 20,000. - Personnel Officer for services up to US$ 2,000. 5. Any Other Special Procurement Arrangements: Unless otherwise agreed between the Recipient (MRCS/M-IWRMP) and the World Bank, the MRCS will apply the MRCS internal procurement rule and regulation which is match almost perfectly with the World Bank’s procurement manual. Some retroactive procurement can only be carry out in prior agreement with the World Bank. Some activities are envisaged to hire consultant to kick start the APL2 from now on which will required seed money from the world Bank. 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) 1 2 4 5 6 7 Ref. No. Description Packages Domesti Review Comments c Preferen by Bank ce (Prior / (yes/no) Post) A1-1-2 Demonstration 1Y=40,000 Shopping materials under Fisheries (Lao- & TBD for Cam) Year 2 A1-1-3 Demonstration 1Y=30,000 Shopping materials under 4  Mekong River Commission WRM & TBD for Sesan/Srepok Year 2 (Cam-VN) onwards A1-1-4 Demonstration 1Y=30,000 Shopping materials under wetland & TBD for management Year 2 (Lao-Thai) onwards A1-1-5 Demonstration 1Y=30,000 Shopping materials under delta WRM & TBD for (Cam-VN) Year 2 onwards B1-2-1-2 Demonstration 1Y=30,000 Shopping equipment &mapping & TBD for analysis of Year 2 country level assessment D1-3-1a Computer Shopping D1-3-1b Printing for 1Y=30,000 Shopping disseminating & TBD information kits onwards on knowledge acquired by MRC to local stakeholder D1-3-1c Printing of Shopping simplified kits for member countries D1-3-2 Printing Shopping brochure D1-3-3a Printing of 1Y=30,000 Shopping extremely event & TBD 5  Mekong River Commission onwards D1-3-3b Camera Shopping equipment D1-3-3c Airtime purchase 1Y=30,000 Shopping & TBD for year 2 onwards E1 Office Shopping equipment III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 100,000 2. Single Source (Firms) All 3. Individual Above US$ 50,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 6  Mekong River Commission 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 4 5 6 Ref. No. Description of Packages Review Comments Assignment by Bank (Prior / Post) A 1-1-2 Fisheries International specialist & Individual (Lao-Cam) selection A1-1-3 WRM International specialist & Individual Sesan&Srepok selection (Cam-VN) A1-1-4 Wetland magt International specialist & Individual selection (Lao-Thai) A1-1-5 Delta mangt International specialist & Individual (Cam-VN) selection B1-2-1a Int Consultant TBD during for risk the 1st year assessment of approach implemment ation B1-2-1b Nat National & Consultant for Individual 7  Mekong River Commission risk selection assessment approach B1-2-2a Int Consultant International for country & Individual level baseline selection assessment B1-2-2b Nat National & Consultant for Individual country level selection baseline assessment B1-2-2c Nat training National & consultant on Individual field work and selection country level assessment B1-2-3a Int Consultant International for joint risk & Individual assessment selection validation and mitigation measure B1-2-3b Nat Consulta National & for joint risk Individual assessment selection validation and mitigation measure B1-2-3c Nat training National & consultant for Individual joint risk selection assessment validation and mitigation 8  Mekong River Commission measure C1-2-2-1a Int Consultant International for the & Individual preparation of selection the LMB risk model (seed money) C1-2-2-1b Int Consultant Y1=50,000 International for developing & TBD for & Individual the LMB risk year 2 selection model onwards C1-2-2-1c Institutional Y1=50,000 International development & TBD for & Individual expert for the year 2 selection risk model C1-2-2-1d National /reg National & expert for the Individual risk model selection D1-3-1a Int Consultant International for & Individual communicatio selection n outreach (Seed money) D1-3-1b Int Consultant 1Y=50,000 International for designing & TBD for & Individual the year 2 selection knowledge onwards acquired by MRCS to local stakeholders D1-3-1c Consultant for International writing & & Individual 9  Mekong River Commission oversee selection simplied inf ormation kits D1-3-1d Int Consultant International for DVD & Individual production selection D1-3-1e Consultant for International preparation of & Individual simplied selection information kits for member countries D1-3-2a Int Consultant International for & Individual disseminating selection IWRM status D1-3-2b Consultant to International oversee & Individual brochure selection preparation D1-3-3a Int Consultant International for analysis & & Individual dissemination selection on the outcome of extremely events D1-3-3b Nat Regional & Consultant for Individual analysis & selection dissemination on the outcome of extremely 10  Mekong River Commission events D1-3-4a Int Consultant 1Y=40,000 for feedback & TBD for opinion from year 2 local stakeholders to refine MRC activities D1-3-4b Nat 1Y=20,000 Regional & trainers/speci & TBD for Individual alist for year 2 selection feedback opinion from local stakeholders to refine MRC activities D1-3-5 M&E for the Regional & activity of the Individual flood risk selection model set up E1a Project M&E 1Y=50,000 International for project & TBD for & Individual coordination, year 2 selection monitoring onwards and technical supports E1b Int & Reg 1Y=20,000 International experts for & TBD for & Individual project year 2 selection coordination, onwards monitoring and technical supports 11  Mekong River Commission F1a Riparian Sole source coordinator F1b PCMU Sole source staff/coordina tor 12