India - Orissa Rural Poverty Reduction Project : procurement plan for the year 2009-2010

Page 1 T echnical Evaluation N o objection from bank O pening & Evaluation of Financial Bid and finalisation of draft contract & forwarded to bank ( incase of prior r eview) No objection of Bank to draft agreement 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 1 Hiring the services of the agency to conduct Baseline Study 125000 QCBS Prior NA NA 26.08.09 10.09.09 20.09.09 05.10.09 10.10.09 20.10.09 15.11.09 10.12.09 15.12.09 30.12.09 2 Hiring the services of consultants for conducting Internal Audit ( 2 to 3 Contracts) 13750 LCS Post NA NA NA NA NA NA NA NA NA NA 15.10.09 NA 3 Training by External Community Resource Person (Single Contract and the activities delivered in phased manner) 58500 SSS Prior NA 15.12.09 30.12.09 15.01.10 20.01.10 05.02.10 10.02.10 NA NA 20.02.10 30.02.10 NA 4 Hiring of agency for Environmental Management framework 100000 CQS Prior 15.10.09 30.11.09 15.12.09 22.12.09 25.12.09 25.01.10 1.02.10 15.02.10 20.02.10 05.03.10 15.03.10 30.03.10 5 Hiring of the services of agency for SHG & GPLF CFMS 30000 CQS Post 10.01.10 10.02.10 15.02.10 NA 20.02.10 05.03.10 10.03.10 30.03.10 15.04.10 30.04.10 10.05.10 NA 6 Hiring of technical assistance in different phases for preparation of training modules (Induction, SHG Federation, Livelihood, M & E, MIS, Procurement (Multiple Contracts) 50000 SSS Prior NA NA NA 25.11.09 30.11.09 15.12.09 20.12.09 25.12.09 30.12.09 01.01.10 05.01.10 10.01.10 Advertisement for short listing Review by Bank Date of no objection to signed Contract by the Bank (WBR No) Contract Description Orissa Poverty Reduction Mission (OPRM), TRIPTI Proposal to be received by the Project authorities(Date) RFP issued date No objection from Bank for TOR/shortlist/final RFP (Date) RFP final draft to be forwarded to Bank (Date)/ Date of finalisation of RFP for post review contracts Revised Procurement Plan for 2009-2010 (Consultancy Services) Method of Procurement Estimated Cost (US$) TOR/Shortlist to be finalised (Date) Date of the sending the draft agreement t o the Bank for WBR Evaluation to be finalised (Dates) Sl. No Page 2 T echnical Evaluation N o objection from bank O pening & Evaluation of Financial Bid and finalisation of draft contract & forwarded to bank ( incase of prior r eview) No objection of Bank to draft agreement 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Advertisement for short listing Review by Bank Date of no objection to signed Contract by the Bank (WBR No) Contract Description Proposal to be received by the Project authorities(Date) RFP issued date No objection from Bank for TOR/shortlist/final RFP (Date) RFP final draft to be forwarded to Bank (Date)/ Date of finalisation of RFP for post review contracts Method of Procurement Estimated Cost (US$) TOR/Shortlist to be finalised (Date) Date of the sending the draft agreement t o the Bank for WBR Evaluation to be finalised (Dates) Sl. No 7 Hiring of technical assistance for implementing value chain proposal (2 Contract has to be made at an estimated cost of US$. 40,000 for each contract in phased manner) 80000 CQS Prior 01.10.09 01.11.09 05.11.09 NA 10.11.09 25.11.09 30.11.09 NA 05.12.09 NA 15.12.09 NA 8 Hiring of the services of the agency for organizing innovation forums 14000 SSS Post NA NA 15.12.09 25.12.09 30.12.09 15.01.10 20.01.10 05.02.10 20.02.10 25.02.10 10.02.10 15.02.10 9 Hiring of the services of the agency for preparation of Communication Materials 25000 SSS Prior NA NA 30.10.09 15.11.09 30.11.09 15.12.09 20.12.09 NA 25.12.09 10.01.10 25.01.10 NA 10 Hiring of the Services of the agency for process monitoring 50000 CQS Prior 10.02.10 10.03.10 20.03.10 05.04.10 10.04.10 30.04.10 05.05.10 20.05.10 25.05.10 05.06.10 15.06.10 NA 11 Hiring of the services for providing immersion program for project Management and Immersion of CCs in pahsed manner (Single Contract and the activities will be taken in phased manner) 2 Contracts 134000 SSS Prior NA NA NA 25.09.09 30.09.09 15.10.09 20.10.09 25.10.09 30.10.09 01.11.09 05.11.09 10.11.09 12 Hiring of the agency for providing MDP Program in phased manner (Single Contract and activities delivered in pahsed manner) 80000 SSS Prior NA NA NA 10.01.10 15.01.10 30.01.10 05.02.10 20.02.10 25.02.10 05.03.10 15.03.10 30.03.10 13 Hiring of technical assistance for implementing business process in the project 7000 SSS Post NA NA NA 25.01.10 30.01.10 15.02.10 20.02.10 05.03.10 10.03.10 25.03.10 30.03.10 10.04.10 14 Hiring of Technical assistance for providing skill development and placement to youths in village level in phased manner (Single Contract but the assignment of activities will be delivered in phased manner) 180000 SSS Prior NA NA NA 15.11.09 20.11.09 05.12.09 10.12.09 30.12.09 15.01.10 30.01.10 10.02.10 25.02.10 15 Hiring of technical assistance for MIS Consultancy and Networking for the Project 1350000 QCBS Prior 15.12.09 30.01.10 10.01.10 25.01.10 30.01.10 15.02.10 20.02.10 05.03.10 10.03.10 25.03.10 30.03.10 05.04.10 Total (in US$) Page 3 T echnical Evaluation N o objection from bank O pening & Evaluation of Financial Bid and finalisation of draft contract & forwarded to bank ( incase of prior r eview) No objection of Bank to draft agreement 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Advertisement for short listing Review by Bank Date of no objection to signed Contract by the Bank (WBR No) Contract Description Proposal to be received by the Project authorities(Date) RFP issued date No objection from Bank for TOR/shortlist/final RFP (Date) RFP final draft to be forwarded to Bank (Date)/ Date of finalisation of RFP for post review contracts Method of Procurement Estimated Cost (US$) TOR/Shortlist to be finalised (Date) Date of the sending the draft agreement t o the Bank for WBR Evaluation to be finalised (Dates) Sl. No NA: Not Applicable Page 4 18 Date: 30.10.2009 Date of Completion Page 5 18 Date of Completion 2,297,250.00 Page 6 18 Date of Completion Page 7 Sl. No Particulars Units Estimated Cost (US$) Procurem ent method Review by Bank Expected bid opening date Expected Contract signing date Expected Contract Completion A B C D E F G H I 1 Electronic Items ( refer Annexure II) 9000.00 Shopping Post 15.11.09 25.11.09 15.12.09 2 Generator 1 1250.00 Shopping or DGS&D Contract Post 15.12.09 15.01.10 15.02.10 3 Inverter 1 625.00 Shopping or DGS&D Contract Post 15.12.09 15.01.10 15.02.10 4 Furniture & Fixture 9870.00 Shopping or DGS&D Contract Post 15.11.09 25.11.09 10.12.09 5 Water Cooler 1 250.00 Shopping or DGS&D Contract Post 15.12.09 15.01.10 15.02.10 6 Other Office Equipment ( Will be purchased in 5 lots , however the value in each lot will be below the thresh hold limit for shopping) 30000.00 Shopping or DGS&D Contract Post 15.07.09 30.07.09 15.08.09 7 MIsc Electronic Equipment (UPS 12 nos, EPABX System 1 nos, 1 On Line UPS for Server ) 10000.00 Shopping or DGS&D Contract Post 8 Airconditioner 7 6000.00 Shopping Post 05.10.09 10.10.09 25.10.09 9 Hiring the services of the agency for providing Vehicles on annual rental basis 2 9000.00 Shopping Post 05.10.09 10.10.09 25.10.09 10 Printing & Stationary( Will be purchased in several lots , however the value in each lot will be below the thresh hold limit for Shopping) 42500.00 Shopping or DGS&D Contract Post 11 Purchase of Financial Mgt. proprietary software for GPLF &SHG 50,000.00 Direct Contracting Prior 15.01.10 15.02.10 30.02.10 12 Purchase of Books & periodicals 7,000.00 Shopping Post 13 Purchase of Software for Group Messaging 4,000.00 Shopping Post 15.01.10 15.02.10 30.02.10 Annual Procurement Plan for 2009-2010 (Goods and Equipments) State Project Management Unit Grand Total in US$ 179,495.00 Total (in US$) 118,495.00 Round the year as per the requirement of the SPMU Round the year as per the requirement of the SPMU Round the year as per the requirement of the SPMU Page 8 Remark Page 9 Sl. No Particulars Units Estimated Cost (US$) Procurement method Review by Bank Expected bid opening date Expected Contract signing date Expected Contract Completi on 1 2 3 4 5 6 7 8 9 DPMU and BPFT 1 Electronic Items (Photo Copier, Digital Camera, Fax Machine etc.) (Will be Purchased in Several Lots, however the value in each lot will be below the thresh hold limit of the prior review) 48 73200.00 Shopping Post 2 Generator 10 10000.00 Shopping or DGS &D Post 3 Inverter 10 3750.00 Shopping or DGS &D Post 4 Furniture & Fixture (Will be Purchased in Several Lots, however the value in each lot will be below the thresh hold limit of the prior review) 48 62640.00 Shopping or DGS &D Post 5 Water Cooler 10 2500.00 Shopping or DGS &D Post 6 Other Office Equipment (Will be Purchased in Several Lots, however the value in each lot will be below the thresh hold limit of the prior review) 20000.00 Shopping Prior 7 Misc. Electronic Equipment (on line UPS for computers) 48 3840.00 Shopping or DGS &D Prior 8 Airconditioner 10 7500.00 Shopping Post 9 Hiring the services of the agency for providing Vehicles on annual rental basis ( There will be 48 Contracts, one for each unit. Therefore average contract value will be around US$3300) 48 158400.00 Shopping Post 10 Printing & Stationary( Will be purchased in several lots , however the value in each lot will be below the thresh hold limit for prior review) 30000.00 Shopping Post Annual Procurement Plan for 2009-2010 (Goods and Equipments) For DPMU and BPFT Round the year as per the requirement of the unit Round the year as per the requirement of the Unit Round the year as per the requirement of the Unit After Establishment of respective office spaces in the concerned After Establishment of respective office spaces in the concerned area After Establishment of respective office spaces in the concerned area After Establishment of respective office spaces in the concerned area After Establishment of respective office spaces in the concerned area After Establishment of respective office spaces in the concerned After Establishment of respective office spaces in the concerned area Page 10 11 Purchase of Books & periodicals 2000.00 Shopping Post Grand Total (in US$) 745,660.00 Total (in Us$) 371,830.00 Round the year as per the requirement of the Unit Page 11 1 3 4 5 6 1 Computer Peripherials & Accessories (a) High End Server (State Project Monitoring Unit) 1 10,000.00 520,000.00 520,000.00 (b) Laptop (Pentium IV) (i) State Project Monitoring Unit 12 12,000.00 624,000.00 52000 (ii) District Project Monitoring Unit 10 15,000.00 780,000.00 78000 (iii) Block Project Facilitation Team 38 57,000.00 2,964,000.00 78000 Sub Total 94,000.00 4,888,000.00 728,000.00 ( c) 1 2,500.00 130,000.00 130,000.00 (d) Desktop Computer (i) State Project Monitoring Unit 12 10,500.00 546,000.00 45500 (ii) District Project Monitoring Unit 10 8,750.00 455,000.00 45500 (iii) 38 33,250.00 1,729,000.00 45500 Sub Total 55,000.00 2,860,000.00 266,500.00 (e) Colour Laser Jet( State Project Monitoring Unit) 3 2,625.00 136,500.00 45500 (f) Laser Jet( State Project Monitoring Unit) 4 2,500.00 130,000.00 32500 (g) Laser Printer (i) District Project Monitoring Unit 10 6,250.00 325,000.00 32500 (ii) Block Project Facilitation Team 38 23,750.00 1,235,000.00 32500 Sub Total 35,125.00 1,826,500.00 143,000.00 (h) Laser Jet Printer,High end,SPMU 1 3,750.00 195,000.00 195000 (i) Dot Matrix Printer, State Project Monitoring Unit 1 450.00 23,400.00 23400 (j) Scanner, State Project Monitoring Unit 1 500.00 26,000.00 26000 (k) Data back Up Storage systems (SPMU) 1 2,500.00 130,000.00 130000 Sub Total 7,200.00 374,400.00 374,400.00 191,325.00 9,948,900.00 1,511,900.00 2 (a) Fax (i) State Project Monitoring Unit 1 400.00 20,800.00 20800 (ii) District Project Monitoring Unit 10 4,000.00 208,000.00 20800 (b) Digital Camera (i) State Project Monitoring Unit 3 1,500.00 78,000.00 26000 (ii) District Project Monitoring Unit 10 4,000.00 208,000.00 20800 (iii) 38 15,200.00 790,400.00 20800 LCD Projector State Project Monitoring Unit 1 2,000.00 104,000.00 104000 District Project Monitoring Unit 10 20,000.00 1,040,000.00 104000 ( c) Photo Copier ( Heavy Duty) (i) State Project Monitoring Unit 1 3,000.00 156,000.00 156000 (ii) District Project Monitoring Unit 10 30,000.00 1,560,000.00 156000 (d) 1 2,000.00 104,000.00 104000 (e) DVD,State Project Management Unit 1 100.00 5,200.00 5200 (f) Online UPS for Computers (i) State Project Monitoring Unit 12 960.00 48,000.00 4000 (ii) District Project Monitoring Unit 10 800.00 40,000.00 4000 (iii) 38 3,040.00 152,000.00 4000 Block Project Facilitation Team Estimated cost in Rs. Unit Cost in Rs. 2 TV (plasma), State Project Management Unit Block Project Facilitation Team Electronic Items Block Project Facilitation Team Total Desktop Computer High End for State Project Monitoring Unit Annual Procurement plan for Goods for 2009-2010 (Annexure III) Estimated Cost (US$) Sl. No Particulars Unit s Page 12 87,000.00 4,514,400.00 750,400.00 Total Page 13 Page 14 Page 15 1 3 4 5 6 1 Computer Peripherials & Accessories 2 Laptop (Pentium IV) District Project Monitoring Unit 10 15,000.00 780,000.00 78000 Block Project Facilitation Team 38 57,000.00 2,964,000.00 78000 Sub Total 72,000.00 3,744,000.00 156,000.00 3 Desktop Computer District Project Monitoring Unit 10 8,750.00 455,000.00 45500 38 33,250.00 1,729,000.00 45500 Sub Total 42,000.00 2,184,000.00 91,000.00 4 Laser Printer District Project Monitoring Unit 10 6,250.00 325,000.00 32500 Block Project Facilitation Team 38 23,750.00 1,235,000.00 32500 Sub Total 30,000.00 1,560,000.00 65,000.00 144,000.00 7,488,000.00 312,000.00 2 a Fax District Project Monitoring Unit 10 4,000.00 208,000.00 20800 b Digital Camera District Project Monitoring Unit 10 4,000.00 208,000.00 20800 38 15,200.00 790,400.00 20800 c LCD Projector District Project Monitoring Unit 10 20,000.00 1,040,000.00 104000 d Photo Copier ( Heavy Duty) District Project Monitoring Unit 10 30,000.00 1,560,000.00 156000 (f) Online UPS for Computers (i) District Project Monitoring Unit 10 800.00 40,000.00 4000 (ii) 38 3,040.00 152,000.00 4000 77,040.00 3,998,400.00 330,400.00 Estimated cost in Rs. Unit Cost in Rs. Annual Procurement plan for Goods for 2009-2010 (DPMU and Estimated Cost (US$) Total Sl. No Particulars Units 2 Block Project Facilitation Team Electronic Items Block Project Facilitation Team Total Block Project Facilitation Team