Nigeria - HIV/AIDS Program Development Project : procurement plan for Imo state

Page 1 Procurement Plan-Goods Nigeria IIMO STATE HIV/AIDS PROCUREMENT PLAN 2007-2008 If Post-Review, No-objection Dates are not needed Loan N0:3556UNI Spec Proc Notice Advert Contract Implementation Description* Package Number Lot Number Lot Description Estimated Amount in US $ Procurement Method Pre-or Post Qualification Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening of Let of Credit Arrival of Goods Inspection Final Acceptance If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks add 7-13 wks Actual Actual List of Contracts Ims/G/02/07 1 Volumes of approved SSP 15,384.62 NS Post Post Plan NA NA NA June 01,2007 June 15,2007 June 18,2007 June 18,2007 Plan 15,384.62 June 18,2007 June 19,2007 NA June 29,2007 July 01,2007 Actual Actual Ims/G/03/07 1 2000 T-Shirts and Fez Caps 26,923.00 NS Post Post Plan NA NA NA Nov. 01,2007 Nov. 15,2007 Nov. 16,2007 Nov.16,2007 Plan 26,923.00 Nov.19,2007 Nov.20,2007 NA Nov.26,2007 Nov.26,2007 Actual Actual Plan Plan NA Actual Actual Plan Plan NA Actual Actual Plan Plan NA Actual Actual Plan Plan NA Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Total Cost 42,307.62 Plan Plan 42,307.62 0.00 Actual Actual 0.00 Fill gray cells only! Contract Finalization BASIC DATA Bidding Period Draft Bid Documents, including specs and quantities, draft SPN Norm Duration of Proc Steps Printing of approved Imo State Strategic Plan(SSP) Celebration of 2007 World AIDS Day Bid Evaluation 420810PROP0P0710070Procurement0Plan.xls 1 of 28 01/16/2008 5:40 AM Page 2 Procurement Plan-Approvals-Goods Initial Approval Update Dates of Bank Approval of Procurement Plan For Goods 420810PROP0P0710070Procurement0Plan.xls 2 of 28 01/16/2008 5:40 AM Page 3 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* Package Number Lot Number Lumpsum or Bill of Quantities Procurement Method Estimated Amount in US $ Pre-or Post Qualification Prior or Post Review If Prequalification add 7-13 wks List of Contracts Total Cost 0.00 0.00 Fill gray cells only! Basic Data Norm Duration of Proc Steps 420810PROP0P0710070Procurement0Plan.xls 3 of 28 01/16/2008 5:40 AM Page 4 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Bid Evaluation Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 420810PROP0P0710070Procurement0Plan.xls 4 of 28 01/16/2008 5:40 AM Page 5 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Contract Amount in US$ '000 Date Contract Award Date Contract Signature Mobilization Advance Payment Substantial Completion Final Acceptance Final Cost Plan 1 wk 1.5-3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 0.00 Actual 0.00 0.00 Contract Finalization Contract Implementation 420810PROP0P0710070Procurement0Plan.xls 5 of 28 01/16/2008 5:40 AM Page 6 Country/Organisation: Project/Programme: Loan #:3556 Description* Package Number Lot Number Lumpsum or Bill of Quantities List of Contracts IMS/W/01/07 01 Lump sum Norm Duration of Proc Steps Renovation of SACA offices Page 7 Total Cost Fill gray cells only! Page 8 Procurement Method Estimated Amount in US $ Pre-or Post Qualification Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency If Prequalification Plan 4 - 7 wks add 7-13 wks Actual Least Cost 1,538.00 Post Post Plan NA Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Draft Bid Documents, including specs and quantities, draft SPN Basic Data Page 9 1,538.00 Plan 0.00 Actual Page 10 If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks 6 to 12 wks NA NA April 09,2007 April23,2007 April27,2007 Draft Bid Documents, including specs and quantities, draft SPN Bidding Period Bid Evaluation Page 11 Page 12 No-objection Date Plan vs. Actual Contract Amount in US$ '000 Date Contract Award Date Contract Signature 1.5 - 3 wks Plan 1 wk 1.5-3 wks Actual April30,2007 Plan May03,2007 May07,2007 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Contract Finalization Bid Evaluation Page 13 Plan 0.00 Actual 0.00 Page 14 Mobilization Advance Payment Substantial Completion Final Acceptance Final Cost NA NA May31,2007 1,538.00 Contract Implementation Page 15 #REF! #REF! Page 16 Procurement Plan-Approvals-Works Initial Approval Update Dates of Bank Approval of Procurement Plan For Works 420810PROP0P0710070Procurement0Plan.xls 16 of 28 01/16/2008 5:40 AM Page 17 Procurement Plan-Consultants IMO STATE-NIGERIA For Contracts under projects approved before the May 2002 Guidelines HIV/AIDS DEV. PROJECT If Post-Review, No-objection Dates are not needed Loan No.3556-UNI, 2007 Contract Type IMO STATE HIV/AIDS PROCUREMENT PLAN 2007-CONSULTANCY Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No- objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No- objection Date Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Actual List of Contracts Selected already Lump Sum 3,816.17 - Plan - - - - - - Actual CQ Lump Sum 42,308.00 post Plan April05,2007 April19,2007 NA NA NA NA Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Total Cost 46,124.17 Plan 0.00 Actual Fill gray cells only! Short List Preparation Request for Proposals Request for Expression of Interest (when required) Norm Duration of Proc Steps Payment of External Auditor Hiring Consultants for SSP 420810PROP0P0710070Procurement0Plan.xls 17 of 28 01/16/2008 5:40 AM Page 18 Procurement Plan-Consultants IMO STATE-NIGERIA HIV/AIDS DEV. PROJECT Loan No.3556-UNI, 2007 IMO STATE HIV/AIDS PROCUREMENT PLAN 2007-CONSULTANCY List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Payment of External Auditor Hiring Consultants for SSP Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Submission Eval Report (T) (F) No-objection Eval Report (T) (F) Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 1 - 1,5 wks Actual Plan - - - - - - - Actual Plan April 26,2007 May 03,2007 May1 0,2007 May17,2007 May24,2007 May3 0,2007 June06,2007 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Consultant Proposals Proposal Evaluation Technical (T) & Financial (F) for projects approved before May 2002 420810PROP0P0710070Procurement0Plan.xls 18 of 28 01/16/2008 5:40 AM Page 19 Procurement Plan-Consultants IMO STATE-NIGERIA HIV/AIDS DEV. PROJECT Loan No.3556-UNI, 2007 IMO STATE HIV/AIDS PROCUREMENT PLAN 2007-CONSULTANCY List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Payment of External Auditor Hiring Consultants for SSP Plan vs. Actual Negotiations Submission Draft Contract No-objection Negotiations Contract Amount in US$ '000 Contract ward Contract Signature Plan 2 wks 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Actual Plan - - - 3,816.17 - - Actual 3,816.17 Plan NA NA NA June11,2007 June18,2007 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 3,816.17 Actual 3,816.17 Contract Finalization Negotiations 420810PROP0P0710070Procurement0Plan.xls 19 of 28 01/16/2008 5:40 AM Page 20 Procurement Plan-Consultants IMO STATE-NIGERIA HIV/AIDS DEV. PROJECT Loan No.3556-UNI, 2007 IMO STATE HIV/AIDS PROCUREMENT PLAN 2007-CONSULTANCY List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Payment of External Auditor Hiring Consultants for SSP Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan Actual Plan - March 08,2007 May 30,2007 - Actual Plan NA June 28,2007 July 30,2007 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan #VALUE! Actual 0.00 Contract Implementation 420810PROP0P0710070Procurement0Plan.xls 20 of 28 01/16/2008 5:40 AM Page 21 COUNTRY: Imo State, Nigeria PROJECT: HIV/AIDS Programme Development Project LOAN/CREDIT: No. 3556 UNI COMPONENT A: TRAINING & CAPACITY BUILDING PLAN 2006 AN 2007 S/N Department Description of Training Participants Designation Venue 1 Imo State Action Committee on AIDS (ImoSACA) Review meetings with stake-holders 16 LACAs,7 Line Ministries,3 faith-Based orgs and CSOs 62 coordinators,62 M&E,62 Proc.off,62 Acct,62 CMO,62 Auditors Owerri 2 Imo State Action Committee on AIDS (ImoSACA) Training Medical& Laboratory scientists on the use of CD4 machines 5 Laboratory scientists for 5 VCT sites 5 Laboratory scientists Owerri 3 Imo State Action Committee on AIDS (ImoSACA) Training Stake-holders for SSP LACAs,Line Ministries,CSOs, FBOs etc coordinators, mangers and Nurses Owerri 4 Imo State Action Committee on AIDS (ImoSACA) Training Project Staff and Health care- Providers SACA Stsff,Doctors,Nurses, HIV counsellors Project Manager,M&E,Procure ment officer,CMO, Lagos Buss.schl, ASCON 5 Imo State Action Committee on AIDS (ImoSACA) Training M&E Officers of stake holders M&E of LACAs,CSOs,Ministrie s and FBOs M&E Officers Owerri 6 Imo State Action Committee on AIDS (ImoSACA) SACA Meetings SACA Members SACA Members Owerri 7 Page 22 COUNTRY: Imo State, Nigeria PROJECT: HIV/AIDS Programme Development Project LOAN/CREDIT: No. 3556 UNI Period Tuition fee Transport fare DSA Total cost (x000 USD) Remarks 1 week NA NA $27,600 Submitted to World Bank for Approval quarterly NA NA $30,769 Submitted to World Bank for Approval 1year NA NA $19,231 Submitted to World Bank for Approval 1year NA NA $53,846 Submitted to World Bank for Approval 5days NA NA $47,692 Submitted to World Bank for Approval quarterly NA NA $3,846 Submitted to World Bank for Approval Page 23 Procurement Plan-Approvals-Consultants Initial Approval Update Dates of Bank Approval of Procurement Plan For Consultants 420810PROP0P0710070Procurement0Plan.xls 23 of 28 01/16/2008 5:40 AM Page 24 Procurement Plan-Consultants 2 Country/Organisation: For Contracts under projects approved before the May 2002 Guidelines Project/Programme: If Post-Review, No-objection Dates are not needed Loan #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No-objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Actual List of Contracts Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Total Cost 0.00 Plan 0.00 Actual Fill gray cells only! Request for EOI (where required) Short List Preparation Request for Proposals Norm Duration of Proc Steps 420810PROP0P0710070Procurement0Plan.xls 24 of 28 01/16/2008 5:40 AM Page 25 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Consultant Proposals Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions (N) 420810PROP0P0710070Procurement0Plan.xls 25 of 28 01/16/2008 5:40 AM Page 26 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Submission Date No-objection Date Contract Amount in US$ '000 Contract Award Contract Signature Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Draft Contract Contract Finalization 420810PROP0P0710070Procurement0Plan.xls 26 of 28 01/16/2008 5:40 AM Page 27 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Contract Implementation 420810PROP0P0710070Procurement0Plan.xls 27 of 28 01/16/2008 5:40 AM Page 28 Procurement Plan-Approvals-Consultants 2 Initial Approval Update Dates of Bank Approval of Procurement Plan For Consultants 2 420810PROP0P0710070Procurement0Plan.xls 28 of 28 01/16/2008 5:40 AM