Nigeria - HIV/AIDS Program Development Project : procurement plan for Sokoto state

Page 1 SOKOTO STATE MEETING, WORKSHOPS AND TRAINING ON HIV/AIDS PROGRAM CREDIT NO. 3556 UNI SCHEDULE OF MEETINGS, WORKSHOP AND TRAININGS - JANUARY - JUNE, 2007 SN DEPARTMENT DESCRIPTION PARTICIPANT DESIGNATION VENUE PERIOD TUITION FEE (US$) TRANSPORT FARE (US$) DSA(US$) TOTAL COST REMARKS 1 SACA/CM/PO Study Tour to Kaduna HIV/AIDS Programme Development Project for SPT members. 7 SPT Kaduna 1 week NA 2,029.79 5,519.84 7,549.63 For NACA/WB No- objection 2 SACA/CM/PO Study Tour to P/Harcourt HIV/AIDS Programme Development Project for SPT members. 7 SPT P/Harcourt 1 week NA 5,851.78 14,734.03 20,585.81 For NACA/WB No- objection 3 SACA/CM/PO NNRIMS Central Training Workshop including database for 3Nos. M&E Officers 3 M&E Officers Shukura Hotel 4 days NA 1,071.75 1,600.00 2,671.75 For NACA/WB No- objection 4 SACA/CM/PO State level training for 60Nos M&E, Line Minitries & LACAs on NNRIMs 60 M&E Officers Shukura Hotel 5 days NA 1,400.00 1,500.76 2,900.76 For NACA/WB No- objection 5 SACA/CM/PO Training on Syndromic Management on STI for 50Nos Health Personnel for State & 23 LGAs in the State including private health faciltiies 50 Health Personnel Bafarawa Institute 4 days NA 1,587.78 2,000.00 3,587.78 For NACA/WB No- objection 6 SACA/CM/PO Train the existing staff on RH HIV activities 40 Health Professionals Shukura Hotel 5 days NA 908.39 1,000.00 1,908.39 For NACA/WB No- objection 7 SACA/CM/PO Training of PHE from 23 LGAson IPC (60 in each Health zone) 240 PHE 4 Health Zones 4days NA 2,122.13 2,000.00 4,122.13 For NACA/WB No- objection 8 SACA/CM/PO Support M&E focal person of LACAs, Line Ministries, SCOs, to in-country M&E training and meetings 356 M&E Officers, Line Ministries, SCOs In country 1 week 2 months NA 5,450.38 6,000.00 11,450.38 For NACA/WB No- objection 9 SACA/CM/PO Annual review meeting Dev. Partners 55 SACA,Line Ministries, NGOs etc Shukura Hotel 3 days NA 1,200.00 2,616.79 3,816.79 For NACA/WB No- objection 10 SACA/CM/PO NNRIMS step down Training for SDPs /Line ministries and LACAs 80 SACA,Line Ministries & LACAs etc Shukura Hotel 3 days NA 14,893.13 15,267.18 30,160.31 For NACA/WB No- objection 11 SACA/CM/PO Training workshop of project management on NNRIMS 10 SACA & SPT Shukura Hotel 2days NA 2,290.08 2,442.75 4,732.83 For NACA/WB No- objection 12 SACA/CM/PO 2 Bi annual meetings line Ministries 49 SACA,Line Ministries, NGOs etc Shukura Hotel 5 days NA 1,431.00 2,500.29 3,931.29 For NACA/WB No- objection 13 SACA/CM/PO Quarterly review meeting SACA, LACA 30 SACA LACA staff Shukura Hotel 3 days NA 3,433.58 4,200.00 7,633.58 For NACA/WB No- objection Page 2 14 SACA/CM/PO Support to NYNET to hold annual meeting in the State 45 NYNET Members Shukura Hotel 4 days NA 1,816.00 2,000.79 3,816.79 For NACA/WB No- objection 15 SACA/CM/PO Intensive Capacity Building Training of SPT members at LBS/ASCON Lagos and any other WB accredited Institution 7 SPT Lagos & Ibadan 2 weeks 28,042.42 24,701.83 37,914.23 90,658.48 For NACA/WB No- objection 16 SACA/CM/PO Financial Management Workshop for PFMU staff 5 PFMU Head, PA, PO,IA and PFO Shukura Hotel 3 days 6,144.73 3,000.00 2,000.00 11,144.73 For NACA/WB No- objection 17 SACA/CM/PO Support SACA to attend NACA organized Workshops/Meetings, NACA/SACA Forum 12 SPT/SACA Aubja 1 week NA 35,801.52 25,267.15 61,068.67 For NACA/WB No- objection 18 SACA/CM/PO Support 2007 National AIDS conference etc 20 SPT/NGOs, CBOs, FBOs, & Private sector Abuja & Elsewhere 5days 3,053.43 22,900.76 15,267.18 41,221.37 For NACA/WB No- objection 19 SACA/CM/PO Support Attending National Event 20 SACA/SPT Abuja & Elsewhere NA NA 22,900.76 15,267.18 38,167.94 For NACA/WB No- objection 20 SACA/CM/PO Conduct BI-annual M&E dissemination and feedback meetings 28 SACA, M&E, LACA staff Shukura Hotel 3 days NA 908.39 1,000.00 1,908.39 For NACA/WB No- objection 21 SACA/CM/PO Support to 7 Nos Line Ministries in the State Head of the Sections Officers from the 7 line Ministries NA NA NA NA NA 266,259.54 For NACA/WB No- objection 22 SACA/CM/PO Support State M&E technical working groups to conduct quarterly and monthly visits to selected LGAs & SDPs M&E staff M&E LGAs & SDPs quarterly NA 3,343.51 2,000.00 5,343.51 For NACA/WB No- objection 23 SACA/CM/PO Support NACA quarterly monitoring visits to SACA and selected SDPs SACA, NACA, LACA NACA, SACA, LACA staff LGAs & SDPs quarterly NA 3,343.51 2,000.00 5,343.51 For NACA/WB No- objection 24 SACA/CM/PO Create awareness on HIV/AIDs & on how to handle PLWHA to Policy Makers, Community and Religious leaders at State and LGA levels 30 Policy Makers, Community & Religious Leaders Shukura Hotel 2 Days NA 5,500.00 4,500.00 10,000.00 For NACA/WB No- objection 24 SACA/CM/PO BCC sensitization meetings/Workshops for media Executives and practictioners, LACAs, CSOs and other stakeholders 50 SACA, LACA & Media Practitioners Shukura Hotel 2 Days NA 10,000.00 5,267.18 15,267.18 For NACA/WB No- objection 25 SACA/CM/PO Capacity Building Workshop of NGOs,FBOs, CBOs and Private Sector organizations on project proposal writing and Execution 30 NGOs, CBOs, FBOs, & Private sector Shukura Hotel 2 Days NA 5,000.00 4,160.30 9,160.30 For NACA/WB No- objection TOTAL 37,240.58 182,886.07 178,025.65 664,411.84 Page 3 Procurement Plan-Goods Country/Organisation: NIGERIA Project/Programme: SOKOTO HIV/AIDS PROGRAMME DEVELOPMENT PROJECT If Post-Review, No-objection Dates are not needed Loan #: Spec Proc Notice Advert Contract Implementation Description* Package Number Lot Number Estimated Amount in US $ Procurement Method Pre-or Post Qualification Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening of Let of Credit Arrival of Goods Inspection Final Acceptance If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks add 7-13 wks Actual Actual List of Contracts High Sensitive Camera Flip-on Hand Sets for SPT SO/GD/005/SH/07 1 5,384.61 National Shopping POST POST Plan 12/04/07 NA NA 20/04/07 2/06/07 12/06/07 NA Plan 5,384.61 20/06/07 30/06/07 NA 30/07/07 2/08/07 Actual Actual 2 Nos Lap- tops,2 No Desk Top, 1 No Colour Printer 1No Electronic Typewriter and 2 Nos HP Laserjet Printers SO/GD/006/SH/07 1 10,687.02 National Shopping POST POST Plan 14/04/07 NA NA 22/04/07 2/06/07 12/06/07 NA Plan 10,687.02 20/06/07 30/06/07 NA 30/07/07 2/08/07 Actual Actual Printing of quarterly IPR and Annual IPR. SO/GD/008/SH/07 1 7,969.45 National Shopping POST POST Plan 15/0307 NA NA 27/04/07 2/06/07 12/06/07 NA Plan 7,969.45 20/06/07 30/06/07 NA 30/07/07 2/08/07 Actual Actual Printing of Policies, Guideline, Plans, Data Forms, etc SO/GD/009/SH/07 1 11,362.29 National Shopping POST POST Plan 17/04/07 NA NA 27/04/07 2/06/07 12/06/07 NA Plan 11,362.29 20/06/07 30/06/07 NA 30/07/07 2/08/07 Actual Actual 23 Motor Cycle for LACAs M & E Focal Persons SO/GD/0011/SH/07 1 63,740.45 National Shopping POST POST Plan 17/04/07 NA NA 27/04/07 2/06/07 12/06/07 NA Plan 63,740.45 20/06/07 30/06/07 NA 30/07/07 2/08/07 Actual Actual Provision of Bill Board In Sokoto Metropolis SO/GD/0014/SH/07 1 7,751.02 National Shopping POST POST Plan 12/04/07 NA NA 20/04/07 2/06/07 12/06/07 NA Plan 7,751.02 20/06/07 30/06/07 NA 30/07/07 2/08/07 Actual Actual Lab Equipment, materials for Blood safety SO/GD/0015/SH/07 1 45,801.53 National Shopping POST POST Plan 12/04/07 NA NA 20/04/07 2/06/07 12/06/07 NA Plan 45,801.53 20/06/07 30/06/07 NA 30/07/07 2/08/07 Actual Actual Consumables for medical Waste Management & Reagent SO/GD/0016/SH/07 1 122,137.40 National Shopping POST POST Plan 12/04/07 NA NA 20/04/07 2/06/07 12/06/07 NA Plan 122,137.40 20/06/07 30/06/07 NA 30/07/07 2/08/07 Actual Printing of SSFdocuments SO/GD/0017/SH/07 1 7,633.59 National Shopping POST POST Plan 12/04/07 NA NA 20/04/07 2/06/07 12/06/07 NA Plan 7,633.59 20/06/07 30/06/07 NA 30/07/07 2/08/07 Actual Printing Revised NNRIMS for Stakeholders in the State and produce NNRIMs tools for use by SDPs SO/GD/0018/SH/07 1 7,969.45 National Shopping POST POST Plan 12/04/07 NA NA 20/04/07 2/06/07 12/06/07 NA Plan 7,969.45 20/06/07 30/06/07 NA 30/07/07 2/08/07 Actual Actual 5 Nos of CD4 Count Machines & Supporting facilities SO/GD/0019/SH/07 1 170,938.93 National Shopping POST POST Plan 12/04/07 NA NA 20/04/07 2/06/07 12/06/07 NA Plan 170,938.93 20/06/07 30/06/07 NA 30/07/07 2/08/07 Actual Actual HIV/AIDS screening Kits SO/GD/0020/SH/07 1 78,125.00 National Shopping POST POST Plan 12/04/07 NA NA 20/04/07 2/06/07 12/06/07 NA Plan 170,938.93 20/06/07 30/06/07 NA 30/07/07 2/08/07 Actual Actual Total Cost 539,500.74 632,314.67 Norm Duration of Proc Steps Bid Evaluation Contract Finalization BASIC DATA Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 4207300PROP0P0101Letter0Size0Paper1.xls 3 of 12 01/16/2008 2:55 AM Page 4 Procurement Plan-Works Country/Organisation: NIGERIA Project/Programme: SOKOTO HIV/AIDS PROGRAMME DEVELOPMENT PROJECT If Post-Review, No-objection Dates are not needed Loan #: Spec Proc Notice Advert Description* Package Number Lot Number Lumpsum or Bill of Quantities Procurement Method Estimated Amount in US $ Pre-or Post Qualification Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date No-objection Date Submission Bid Eval Rpt No-objection Date Plan vs. Actual Contract Amount in US$ '000 Date Contract Award Date Contract Signature Mobilization Advance Payment Substantial Completion Final Acceptance Final Cost If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks Plan 1 wk 1.5-3 wks add 7-13 wks Actual Actual List of Contracts SO/CW/0001/SH/07 1 114,503.81 BOQ 114,503.81 Plan 12/04/07 N/A N/A 19/04/07 26/04/07 N/A N/A Plan 114,503.81 03/05/07 03/05/07 10/05/07 24/05/07 24/05/07 Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Total Cost 114,503.81 114,503.81 Plan Plan 114,503.81 #REF! 114,503.81 Actual Actual 114,503.81 #REF! 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Bid Evaluation Contract Finalization Basic Data Bidding Period Draft Bid Documents, including specs and quantities, draft SPN Contract Implementation Norm Duration of Proc Steps Renovation and Civil Works at STD centre 4207300PROP0P0101Letter0Size0Paper1.xls 4 of 12 01/16/2008 2:55 AM Page 5 Procurement Plan-Approvals-Works Initial Approval Update Dates of Bank Approval of Procurement Plan For Works 4207300PROP0P0101Letter0Size0Paper1.xls 5 of 12 01/16/2008 2:55 AM Page 6 Procurement Plan-Consultants Country/Organisation: NIGERIA For Contracts under projects approved before the May 2002 Guidelines Project/Programme: SOSACA If Post-Review, No-objection Dates are not needed Loan #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No-objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Submission Eval Report (T) (F) No-objection Eval Report (T) (F) Plan vs. Actual Negotiations Submission Draft Contract No-objection Negotiations Contract Amount in US$ '000 Contract ward Contract Signature Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 1 - 1,5 wks Plan 2 wks 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Plan Actual Actual Actual Actual List of Contracts 7,633.58 POST Plan 12/04/07 N/A N/A 17/04/07 N/A N/A Plan 10/05/07 24/05/07 20/06/07 N/A 20/06/07 25/06/07 N/A Plan 25/06/07 N/A N/A 7,633.58 25/5/07 25/5/07 Plan 25/5/07 5/06/07 25/06/07 Actual Actual Actual Actual 3,053.43 POST Plan 13/04/07 NA NA 20/04/07 2/06/07 12/06/07 Plan 12/05/07 24/05/07 20/06/07 N/A 20/06/07 25/06/07 N/A Plan 25/06/07 N/A N/A 3,053.43 25/5/07 25/5/07 Plan 25/5/07 5/06/07 25/06/07 Actual Actual Actual Actual 5,802.00 POST Plan 16/04/07 N/A N/A 20/04/07 N/A N/A Plan 12/05/07 24/05/07 20/06/07 N/A 20/06/07 25/06/07 N/A Plan 25/06/07 N/A N/A 5,802.00 25/5/07 25/5/07 Plan 25/5/07 5/06/07 25/06/07 Actual Actual Actual Actual 7,328.00 POST Plan 19/04/07 N/A N/A 20/04/07 N/A N/A Plan 12/05/07 24/05/07 20/06/07 N/A 20/06/07 25/06/07 N/A Plan 25/06/07 N/A N/A 7,328.00 25/5/07 25/5/07 Plan 25/5/07 5/06/07 25/06/07 Actual Actual Actual Actual 3,816.79 POST Plan 12/03/07 N/A N/A N/A N/A N/A Plan N/A N/A N/A N/A N/A N/A N/A Plan 25/06/07 25-Apr-07 N/A 3,816.79 25/5/07 25/5/07 Plan N/A 5/06/07 25/06/07 Actual Actual Actual Actual Sponsorship of 1/2 hr Enlightenment Programme on NTA, RTV and Rima Radio as well as Radio/TV 95,419.84 POST Plan 12/04/07 N/A N/A 20/04/07 N/A N/A Plan 12/05/07 24/05/07 20/06/07 N/A 20/06/07 25/06/07 N/A Plan 25/06/07 N/A N/A 95,419.84 25/5/07 25/5/07 Plan 25/5/07 5/06/07 25/06/07 Actual Actual Actual Actual 114,503.81 POST Plan 12/04/07 NA NA 20/04/07 2/06/07 12/06/07 Plan 12/05/07 24/05/07 20/06/07 N/A 20/06/07 25/06/07 N/A Plan 25/06/07 N/A N/A 114,503.81 25/5/07 25/5/07 Plan 25/5/07 5/06/07 25/06/07 Actual Actual Actual Actual 236,112.81 POST Plan 12/02/07 NA NA 20/02/07 2/03/07 28/03/07 Plan 12/02/07 24/05/07 20/06/07 N/A 20/06/07 25/06/07 N/A Plan 25/06/07 N/A N/A 236,112.81 25/5/07 25/5/07 Plan 25/5/07 5/06/07 25/06/07 Actual Actual Actual Actual Actual Actual Actual Actual Total Cost 620,784.76 Plan Plan Plan 620,784.76 Plan Grand Total 620,784.76 Actual Actual Actual 620,784.76 Actual Fill gray cells only! QCBS LUMPSUM Consultancy for ART Treatment QCBS LUMPSUM Support to 10 NGOs andprivatee sectors for AIDS intervention at Community level HAF I QCBS LUMPSUM SS LUMPSUM IC LUMPSUM IC LUMPSUM IC LUMPSUM IC LUMPSUM CQ LUMPSUM Consultant Proposals Preparation Request for Proposals Proposal Evaluation Technical (T) & Financial (F) for projects approved before May 2002 Negotiations Request for Expression of Interest (when required) Contract Implementation Support to 10 NGOs andprivatee sectors for AIDS intervention at Technical Support to M&E TWG to produce independent annual for implementation report on SSF Engegement of External Auditors Norm Duration of Proc Steps Development of SSF for Adoptation by House of Assembly Development of Policies,Guideline, Protocols on HIV/AIDS Conduct mapping of SDPs and undertake mapping OVCs in the State Contract Finalization Short List 4207300PROP0P0101Letter0Size0Paper1.xls 6 of 12 01/16/2008 2:55 AM Page 7 Procurement Plan-Approvals-Consultants Initial Approval Update Dates of Bank Approval of Procurement Plan For Consultants 4207300PROP0P0101Letter0Size0Paper1.xls 7 of 12 01/16/2008 2:55 AM Page 8 Procurement Plan-Consultants 2 Country/Organisation: For Contracts under projects approved before the May 2002 Guidelines Project/Programme: If Post-Review, No-objection Dates are not needed Loan #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No-objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Actual List of Contracts Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Total Cost 0.00 Plan 0.00 Actual Fill gray cells only! Request for EOI (where required) Short List Preparation Request for Proposals Norm Duration of Proc Steps 4207300PROP0P0101Letter0Size0Paper1.xls 8 of 12 01/16/2008 2:55 AM Page 9 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Consultant Proposals Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions (N) 4207300PROP0P0101Letter0Size0Paper1.xls 9 of 12 01/16/2008 2:55 AM Page 10 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Submission Date No-objection Date Contract Amount in US$ '000 Contract Award Contract Signature Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Draft Contract Contract Finalization 4207300PROP0P0101Letter0Size0Paper1.xls 10 of 12 01/16/2008 2:55 AM Page 11 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Contract Implementation 4207300PROP0P0101Letter0Size0Paper1.xls 11 of 12 01/16/2008 2:55 AM Page 12 Procurement Plan-Approvals-Consultants 2 Initial Approval Update Dates of Bank Approval of Procurement Plan For Consultants 2 4207300PROP0P0101Letter0Size0Paper1.xls 12 of 12 01/16/2008 2:55 AM