Ethiopia - Capacity Building for Decentralized Service Delivery Project : procurement plan

Page 1 COMPLETED 6-Feb-07 REF NUMBER DESCRIPTION COST COMMENTS 5 need to check actual Operating expenses are not eligible for Bank financing 32 CSRP-O Preparing & organizing study tour on Balanced Score Card 48,000 Check actual payments 33 Check actual payments 34 Check actual payments 35 Check actual payments 36 Check actual payments 37 PSIP-NALE Training for 20 staff in customer handling, basic computers and networking ? Check if included in above payment? 55,347 15,100 14 FIRA Taxpayer education & awareness - (tax conference) May 1,900 plan actual TOTAL 2,347,725 MOFED 3 CSRP/QCBS/14 (MOFED) 18903 7 CSRP/PSIP/TS/14 (SPTSH) St. Peter Hospital Provision of refreshment course for staff 50000 CSRP/PSIP/IC/13 (St. Peter) Consultant for provision of refresher training (St. Peter Hospital) FCSA 2 CSRP/TS/4 (FCSA) Basic & Advanced Computer Courses 10000 Local training on property management (500 people for 5 days each) 2 Procurement Specialists to evaluate bid docs (CSRP-CO) 3420 3 CSRP/ IC/39 Development of property management manual, training manual & translation (MOFED)-complete in Feb 2007 21000 6 CSRP/IC/28/3 CSRP/SSS/30 Development of Traning courses on BSC (CSRP-CO) 17 Office furniture 26526 CSRP/ PSIP/NS/29 MARD, NALE Procurement Expert (CSRP-CO) - May-Dec 2007 5 CSRP/IC/28/2 6900 16 Office equipment (computers and printers) 76860 MARD, MOTI CSRP/ PSIP/NCB/28 12 DACA CSRP/ PSIP/NS/22 Hardware & network equipment CSRP/PSIP/NCB/14 NALE, MOTI, MARD Furniture 4 31569 * 5 ECUA, NALE, MOTI, St.Ptr TB Hospital CSRP/PSIP/NS/13 Electronics Equip (TV, AC, deck, digital camera, video, cassette) CSRP/PSIP/NCB/12 REBID: Enforcement Communication Eqipment (radios, radio, fax) 3 65017 ECUA Study Tour for key HRMIS project staff to TZ & Philippines (FCSC) Tax payers education, service program and staff training (FIRA) 15,840 35,000 Study Tour on Balanced Scorecard (follow up to ROPAS) 46,562 26,000 163,739 52,714 12,250 Workshop & Promotion programs (panel discussion and seminar) PSIP-FIRA 19,221 13,698 8,543 119,000 PSIP-NALE CSRP-O FCSA 7,251 18,554 20,125 26,000 16,305 29,932 695,500 16,449 70,000 10,695 6,000 61,170 36,742 82,199 166,450 42,000 31 CSRP/ICB/08 24 vehicles & 135 motorcycles (process started then canceled) Cancelled CSRP 30 PSIP-EIC CSRP/PSIP/IC/36A (EIC) EIC needs assessment for goods 28 PSIP-EIC CSRP/PSIP/NCB/EIC (CSRP/NS/07) 5 Computers/printers for EIC 27 OFAG CSRP/SSS/18 Short term training for 1 professional from OFAG 6 computers for FCSC. Abraham to check with MOFED IT/MCB on who received computers 26 OFAG CSRP/SSS/16 Short term international training for 3 professionals from OFAG 2 did not return from abroad! 25 MOFED/FCSA CSRP/NCB/01 Lot 1 1 server & 66 computers, Lot 2 66 UPS, Lot 3 18 Printers and Lot 4 2 HD Photocopiers Complete--check final payments 24 MOFED CSRP/QCBS/26 Training in advanced operating system, programming language and data processing staff (MOFED) Training complete and paid. Abraham to collect invoices & number of trainees 23 MOFED CSRP/SSS/15 Workshop & training on public procurement (MoFED) 22 MOFED CSRP/QCBS/24 Preparation of standard bidding document (MOFED) Payment of $15,000 in June confirmed. Need to check final cost ($48,000?). 21 FEAC CSRP/QCBS/17B Consultancy for Internal Reporting and MIS 20 FEAC CSRP/SSS/03 Workshop Fed. Ethics and Anti-Corruption Commission (China in 2003/2004?) 26,023 Not consultancy--training. $50,000 transferred to ECSC. Need to clarify implementation modalities 19 FCSC CSRP/SSS/08 Symposium on HRMIS for commissioner & staff Unclear if outstanding payments 18 FCSC CSRP/IC/04 Results Oriented Performance Management Training 17 FCSC CSRP/NS/03 Computers and accessories QTY -15 (FCSC) Unclear whether UNDP or Bank ($15,000) 16 Regions CSRP/ICB/09 Lot 1 PCS with Accessories (QTY 419), Lot 2 HD Photocopier (QTY 11), Lot 3 Overhead Projector (QTY 11) and LCD Projecter (QTY 17) for regions Check actual payments 15 CSRP CSRP/IC/02 14 CSRP CSRP/IC/35 15,000 Contract terminated 13 CSRP CSRP/IC/34B PSIP Coordinator (CSRP-CO) 1,260 Contract terminated Jan 2006; 12 CSRP CSRP/IC/34A PSIP Coordinator (CSRP-CO) 8,100 Procurement specialist (CSRP-CO) 3,000 Contract end February 2007 11 CSRP CSRP/IC/28A 10 CSRP CSRP/SSS/02 Short-term training in managing Public Service Reform 9 CSRP CSRP/SSS/01 Study Tour in Project Planning and Performance Indicators 8 CSRP CSRP/IC/05-15 Consultants to prepare 5 yr action plans for regions for capacity building (PSCAP) 7 CSRP CSRP/IC/03 Program Assistant (CSRP-CO) 2nd term 4 CSRP/IC/01 Chief Technical Advisor (CSRP-CO) - Nov 04-Apr 05 6 CSRP CSRP/IC/03 Program Assistant (CSRP-CO) 1st term CSRP CSRP Chief Technical Advisor (CSRP-CO) - to April 2006 not clear if final payment made, issue with spare parts? 3 CSRP CSRP/IC/01 Chief Technical Advisor (CSRP-CO) - Dec 03-Oct 04 2 CSRP CSRP/NCB/05 Station Wagon 4WD Vehicle QTY - 1 (CSRP-O) 1 CSRP CSRP/NCB/02 Heavy Duty Photocopier QTY- 1 (CSRP) Federal Democratic Republic of Ethiopia Capacity Building for Decentralized Service Delivery Project COMPONENT 1: CIVIL SERVICE REFORM PROGRAM ACTIVITIES COMPLETED AS OF JANUARY 31, 2007 CSRP/IC/01 7,600 29 PSIP-FIRA Purchase of furnitures 38,261 Service Delivery Specialist (CSRP-CO) Preparation of performance tracking facility manual Contract end February 2007 Post CSRP 1 Short term training (CSRP office) on procurement and CSRP/TS * /1 Page 2 GOODS 6-Feb-07 Preparation & submission No-objection Bid Invitiation Bid Opening BER Submission No-objection Date Jan-June/07 J uly-Dec/07 Plan 507,322.00 10/8/06 20/8/06 30/8/06 20/10/06 10/12/06 20/12/06 15/1/07 15/5/07 x Actual 28/7/06 23/09/06 26/09//06 30/11/06 Plan 108,307.00 5/9/06 15/9/06 25/9/06 15/11/06 05/01/07 15/01/07 05/02/07 5/6/07 x Actual 28/9/06 26/10/06 17/11/06 15/01/07 Plan 4,566.00 5/9/06 .-- 15/9/06 15/10/06 15/11/06 .-- 30/11/06 30/12/06 x Actual 09/08/06 Plan 5,708.00 10/09/06 .-- 20/9/06 20/10/06 20/11/06 .-- 5/12/06 5/1/07 x Actual 09/08/06 Plan 1,230.00 5/9/06 31/10/06 15/9/06 15/10/06 15/11/06 30/11/06 30/12/06 x Actual 20/12/06 Plan 158,700.00 20/9/06 30/9/06 10/10/06 30/11/06 15/01/07 25/1/07 10/2/07 10/6/07 x Actual 26/9/06 07/11/06 23/10/06 22/01/07 Plan 200,000.00 10/09/06 20/9/06 30/9/06 20/11/06 10/01/07 20/1/07 5/2/07 5/6/07 x Actual 16/11/06 28/11/06 15/12/06 06/02/07 Plan 152,000.00 10/11/06 20/11/06 30/11/06 15/1/07 28/2/07 .-- 15/3/07 15/5/07 x Actual Plan 15,000.00 21/2/08 1/3/2008 21/3/08 1/4/2008 -- 7/4/2008 15/5/08 Actual Plan 40,000.00 15/1/08 21/1/08 7/2/2008 21/2/08 1/3/2008 15/4/08 Actual Plan 50,000.00 23/04/08 03/05/08 10/5/08 11/6/2008 01/07/08 NA 15/7/08 1/9/08 x Actual Plan 60,000.00 23/04/08 03/05/08 10/5/08 11/6/2008 01/07/08 NA 15/7/08 1/9/08 x Actual Plan 2,900.00 30/8/07 NA 1/6/2008 21/6/08 5/7/2008 10/7/2008 1/8/2008 Actual Plan 25,000.00 23/04/08 03/05/08 10/5/08 1/6/2008 15/6/2008 NA 1/7/2008 1/8/08 Actual Plan 70,000.00 23/04/08 03/05/08 10/5/08 12/6/2008 01/07/08 NA 15/7/08 1/9/08 Actual 1,400,733.00 12 5 units of Printers, 2 units of earphone and 1 video capture card, Printers, color printers, network printers, fax machines, scanner CSRP CSRP CSRP/ PSIP/NCB/27C 13 Post NS CSRP/ PSIP/NS/24 NCB CSRP/ PSIP/NCB/23B DACA Generator and Laundry Machine DACA Post 11 NS St Peters TB Spec Hospital Post Installation of info systems facilities Post CSRP 9 7 CSRP/ PSIP/NS/26 FCSA Computers and accessories MCB 8 NCB Post 5 NCB Total CSRP/ PSIP/NS/27 Amhara IO Passive Network Equipments, Post MARD, MOTI, NALE, St Peter, FIRA, ECUA, MOR NS NCB CSRP/ PSIP/NCB/21 Amhara IO Hardware & software for LAN implementation CSRP/ PSIP/NCB/23A Lab instruments 4 NCB Prior MCB Amhara EB CSRP/PSIP/NCB/20 Digital Radio Recording Studio equipment 9 ICB Prior MCB St Peters TB Spec Hospital CSRP/ PSIP/ICB/19 Medical and diagnostic equipment & materials CSRP/ PSIP/NS/17 Printing guidelines on tax exemptions 8 CSRP/ PSIP/NS/18 MOTI Printing forms for registration and licensing 2 ICB MARD CSRP/ PSIP/NS/25 6 MOR CSRP/PSIP/NS/15 7 Printing guidelines/manuals on tax administration NS FIRA MCB Reference Books Post Prior Post Post NS Printing brochures for service standards and eligibility requirements MOR FIRA MOTI Post NS CSRP NS PLAN VS. ACTUAL ESTIMATED VALUE (US$) ** 1 ICB Package IFB No. Office equipment (computers, copiers, projectors, fax, scanner, printers) MoTI, MOR, ECUA, MARD, NALE, FIRA St.Peter TB Hospital CSRP/PSIP/ICB/10 Disbursement Forecast BID DOCS BIDDING PERIOD BID EVALUATION REPORT CONTRACT VALUE CONTRACT SIGNING D ELIVERY LATEST DATE MCB SPTSH Federal Democratic Republic of Ethiopia Capacity Building for Decentralized Service Delivery Project COMPONENT 1: CIVIL SERVICE REFORM PROGRAM PROCUREMENT PLAN TO DECEMBER 2007 DESCRIPTION PROC METHOD 3 MARD Beneficiary Agencies Prior MCB PRIOR/ POST REVIEW PROCURING UNIT CSRP/PSIP/ICB/11 NALE, ECUA Prior Page 3 CONSULTANTS 6-Feb-07 Short List Submitted Date Approved Date Submit/Approve Preparation Date Approval Date Invitation Date Opening Date Request Date (T) Approval Date (T) Request Date (F) Approval Date (Combined F+T) Jan-Jun 2007 Jul-Dec 2007 Plan 8,100 24-Nov-04 24-Dec-04 1-Jan-05 na na na na 31-Jan-05 na na na 1-Jan-08 31-Dec-08 XX Actual - 24-Nov-04 24-Dec-04 8-May-06 Plan 44,318 12-Feb-04 25-Feb-04 na 24-May-06 3-Jul-06 20-Jul-06 5-Sep-06 10-Oct-06 na 1-Nov-06 15-Nov-06 1-Dec-06 2-Mar-08 XX Actual - 12-Feb-04 25-Feb-04 24-May-06 3-Jul-06 31-Jul-06 12-Sep-06 5-Dec-06 Plan 7,400 na na na na na na na na na na na 1-Feb-07 31-Dec-07 Actual Plan 64,000 13-Jul-06 23-Jul-06 30-Aug-06 20-Sep-06 na 30-Sep-06 15-Nov-06 25-Dec-06 na 5-Jan-07 na 20-Jan-07 20-Jun-07 XX XX Actual 11-Oct-06 Plan 60,000 30-Jun-06 15-Jul-06 na 25-Aug-06 na 15-Sep-06 1-Nov-06 15-Dec-06 na 20-Jan-07 na 1-Mar-07 30-Jun-07 XX Actual 183,818 5 CSRP/PSIP/ QCBS/15 (ANC-IO) Post CQS TOTAL Planned CSRP Client survey & preparation of proposal for WAN/LAN, etc. Lumpsum 4 post CSRP/PSIP/QCBS/13 (DACA) IC 3 CSRP/IC/20 Service Delivery Specialist (CSRP-CO) - until Dec 2008 Development of NIDIMS and scaling-up drug quality assurance capacity Time based QCBS Federal Democratic Republic of Ethiopia Capacity Building for Decentralized Service Delivery Project COMPONENT 1: CIVIL SERVICE REFORM PROGRAM PROCUREMENT PLAN TO DECEMBER 2007 Sr. No Package IFB N o Description Terms of Reference Allocated amount (USD) Procurement Method Time based Prior/postReview Plan VS Actual Procuring Unit Lump sum or Time Based CSRP Contract Signing Date Bid-Evaluation Technical (T) and Financial (F) Lump sum Prior CSRP Lumpsum CSRP Disbursement Forecast Request for Proposal Post CSRP Post C onsultancy Completed IC 2 CSRP/QCBS/18/B HRM Data Conversion-Analysis of Record & Personnel Management Information 1 CSRP/IC/28/2 Procurement & PSIP Expert (CSRP-CO) until December 2008 QCBS Page 4 TRAINING & STUDY TOURS 6-Feb-07 No. Package IFB No. DESCRIPTION PRIOR/POST REVIEW PROCURING UNIT PLAN VS. ACTUAL ALLOCATED AMOUNT (US$) IDENTIFICATION OF TRAINING NEEDS FOR CANDIDATE APPROVED BY MINISTRY No. of Trainees Cost per Trainee DURATION OF TRAINING SESSION START DATE COMPLETION DATE Jan-June 2007 Jul-Dec 2007 plan 26,136 already identified na NA NA 3 days 7-Aug-06 9-Aug-06 actual plan 65,000 already identified NA 340 persons 127 1 month 1-Jul-06 30-Jun-07 XX actual plan 8,000 already identified na 25 persons 520 1.5 month 15-Jul-07 31-Aug-07 actual plan 45,140 already identified na 100 NA 15-30 days 15-Sep-07 17-Sep-07 XX actual 5 FCSA Training in Balanced Score Card (using balance of ROPAS training) 24,000 168,276 0 0 CSRP Post 4 Post TOTAL PLANNED Post CSRP Federal Democratic Republic of Ethiopia Capacity Building for Decentralized Service Delivery Project COMPONENT 1: CIVIL SERVICE REFORM PROGRAM CSRP PROCUREMENT PLAN TO DECEMBER 2007 3 CSRP/PSIP/NA/15 (ANC-IO) 2 Train staff on various accounting, computer, property and record management courses locally Training for 25 staff on LAN, WAN Post CSRP/PSIP/TS/18 (MARD) * TS = Training and Study Tour 1 Disbursement Forecast CSRP/PSIP/TS/13 (MOR) Basic computer training for 340 staff at ECSC CSRP/PSIP/TS/11 (FIRA) Taxpayer education & awareness - (national seminar)--Sept/Oct CSRP