Latin America and Caribbean - Pan-Caribbean Partnership against HIV/AIDS Project : procurement plan (consulting services)

Page 1 PROJECT TITLE: The Pan Caribbean Partnership Against HIV/AIDS PROJECT AMOUNT: SDR 6.1Million Equivalent (US$9.0 Million Equivalent GRANT PERIOD: 04/28/08 - 12/31/07 ICB-International Competitive Bidding; NCB-National Competitive Bidding [NCB 2 is without prior review]; IS-International Shopping for Goods or Shopping for small works [<150,000US$]; NS-National Shopping; LIB-Limited International Bidding; IC-Individual Consulting; DC-Direct Contracting; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection Description File Number Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Proposal Ready Start Date End Date Duration Component 2 3.10.a Capacity Building of community youth organisations in the following theme: Estimated 14,000 Post 18-Oct-05 13-Nov-05 12-Nov-06 364 a) stigma and discrimination Actual 18-Oct-05 13-Nov-05 3.10.b Capacity Building of community youth organisations in the following theme: Estimated 20,720 Post 18-Oct-05 13-Nov-05 12-Nov-06 364 b) SRH Actual 18-Oct-05 13-Nov-05 3.10.c Capacity Building of community youth organisations in the following theme: Estimated 25,480 Post 18-Oct-05 13-Nov-05 12-Nov-06 364 c) action research Actual 18-Oct-05 13-Nov-05 3.10.d Capacity Building of community youth organisations in the following theme: Estimated 55,720 Post 18-Oct-05 13-Nov-05 12-Nov-06 364 d) Project Development Actual 18-Oct-05 13-Nov-05 3.10.e Capacity Building of community youth organisations in the following theme: Estimated 24,080 Post 18-Oct-05 13-Nov-05 12-Nov-06 364 e) M & E Actual 18-Oct-05 13-Nov-05 NB: No training was provided for in Component 2 in the Grant Agreement, however, both the Operations Manual and Project Appraisal Document have indicated that training would be provided in this component. As such we would be grateful if these activities can be categorized as training. TOTAL PANCAP/HIV/TC2PA3/3.10.a/05 PANCAP/HIV/TC2PA3/3.10.d/05 PANCAP/HIV/TC2PA3/3.10.b/05 PANCAP/HIV/TC2PA3/3.10.e/05 Estimated 140,000 CARIBBEAN COMMUNITY SECRETARIAT PROJECT ID: P080721; GRANT NUMBER: H077-0-6R TABLE 4: TRAINING -- TIME TABLE OF PROCUREMENT ACTION FY05-FY06 PANCAP/HIV/TC2PA3/3.10.c/05 7/10/2006 Page 1 of 27 Page 2 PROJECT TITLE: The Pan Caribbean Partnership Against HIV/AIDS IC-Individual Consulting (>$50,000 Subject to Prior Review); SSS-Single Source Selection; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection (>$100,000 Subject to prior Review) Description Bid Number Method of Selection Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Advertise (SPN) RFP/TOR ready No Object. to RFP/TOR Closing date for proposals QCBS I 30 15 45 30 QCBS N 30 15 30 30 IC 10 10 15 0 SSS 10 0 15 0 OP 10 0 20 0 LCS 10 0 20 0 FBS 10 0 20 0 QBS 30 15 45 30 Description Bid Number Method of Selection Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Advertise RFP/TOR ready No Object. to RFP/TOR Closing date for proposals Component 1 Priority Area 1: Advocacy and Policy Development 1.1 Lead Consultant for the support of the development of tools and best Estimated 104,065 Prior 24-Feb-06 11-Mar-06 25-Apr-06 practices to reduce HIV/ AIDS Stigma and Discrimination at country level Actual 1.1.a Regional Consultants for the support of the development of tools and best Estimated 217,530 Post 24-Feb-06 11-Mar-06 25-Apr-06 practices to reduce HIV/ AIDS Stigma and Discrimination at country level (six (6) consultants at $36,255 each) Actual 1.1.b Operating Cost for support of the development of tools and best Estimated 78,405 Post practices to reduce HIV/ AIDS Stigma and Discrimination at country level (Travel, Per Diem and Other Admin Cost for Seven (7) workshops) Actual 1.2. Review of the legal frameworks to develop regional model policies, Estimated 264,000 Prior 20-Feb-06 22-Mar-06 6-Apr-06 21-May-06 guidelines and legislation to reduce stigma and discrimination against PLWHAs and their families (More than one contract: The revision of the Caribbean Strategic Framework included at a cost of $40,000) Actual 1.3 Development of regional media campaign to reduce HIV/ AIDS related Estimated 145,000 Post stigma and discrimination ( Funds are provided to support a similar activity under the GFATM project. Participants will be provided with Per Diem and Air Fare) Actual 1.4 A study on the nature and scale of interplay between tourism and Estimated 30,000 Prior 13-Feb-06 28-Feb-06 14-Apr-06 HIV/ AIDS Actual 1.5 A study on the costing, monitoring and implementation of Estimated 80,000 Prior 3-Oct-05 18-Oct-05 2-Dec-05 HIV/ AIDS programmes Actual 25-Nov-05 19-Dec-05 PANCAP/HIV/CC1PA1/1.5/06 SSS PANCAP/HIV/OPC1PA1/1.3/06 OP PANCAP/HIV/CC1PA1/1.4/06 SSS TABLE 2: CONSULTANCY AND OPERATING COST --- TIME TABLE PROCUREMENT ACTION FY05-FY06 : PANCAP/HIV/CC1PA1/1.1/06 IC PANCAP/HIV/CC1PA1/1.2/06 QCBS I PANCAP/HIV/CC1PA1/1.1.a/06 IC PANCAP/HIV/OPC1PA1/1.1.b/06 OP CARIBBEAN COMMUNITY SECRETARIAT PROJECT AMOUNT: SDR 6.1Million Equivalent (US$9.0 Million Equivalent 7/10/2006 Page 2 of 27 Page 3 PROJECT TITLE: The Pan Caribbean Partnership Against HIV/AIDS IC-Individual Consulting (>$50,000 Subject to Prior Review); SSS-Single Source Selection; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection (>$100,000 Subject to prior Review) Description Bid Number Method of Selection Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Advertise (SPN) RFP/TOR ready No Object. to RFP/TOR Closing date for proposals TABLE 2: CONSULTANCY AND OPERATING COST --- TIME TABLE PROCUREMENT ACTION FY05-FY06 : CARIBBEAN COMMUNITY SECRETARIAT PROJECT AMOUNT: SDR 6.1Million Equivalent (US$9.0 Million Equivalent 1.6 Study of the linkage of Poverty and HIV/AIDS Estimated 30,000 Prior 13-Feb-06 28-Feb-06 14-Apr-06 Actual 1.7 A study on the experience of the commonwealth Bahamas in Estimated 40,000 Prior 16-Jul-05 31-Jul-05 14-Sep-05 successfully reducing the incidence of HIV/ AIDS (For further review) Actual 40,000 6-Sep-05 1.8 Development of Monitoring and Evaluation Plan Estimated 70,000 Prior 24-Feb-06 11-Mar-06 25-Apr-06 Actual 1.9 Travel Expenses Estimated 29,000 Post Actual PANCAP/HIV/OPC1PA1/1.9/06 OP PANCAP/HIV/CC1PA1/1.7/05 SSS PANCAP/HIV/CC1PA1/1.8/06 IC PANCAP/HIV/CC1PA1/1.6/06 SSS 7/10/2006 Page 3 of 27 Page 4 PROJECT TITLE: The Pan Caribbean Partnership Against HIV/AIDS IC-Individual Consulting (>$50,000 Subject to Prior Review); SSS-Single Source Selection; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection (>$100,000 Subject to prior Review) Description Bid Number Method of Selection Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Advertise (SPN) RFP/TOR ready No Object. to RFP/TOR Closing date for proposals TABLE 2: CONSULTANCY AND OPERATING COST --- TIME TABLE PROCUREMENT ACTION FY05-FY06 : CARIBBEAN COMMUNITY SECRETARIAT PROJECT AMOUNT: SDR 6.1Million Equivalent (US$9.0 Million Equivalent Priority Area 2: Care and Support 2.1 Advice to COHSOD on Opportunistic Infections Estimated 33,000 Post 27-Feb-06 14-Mar-06 Actual Component 2 Priority Area 3:Prevention of Spread of HIV/ AIDS 3.1 Conduct study to identify conditions which increase the risk of HIV infection for Estimated 30,000 Post 17-Feb-06 4-Mar-06 mobile populations and design a regional programme to reduce identified risk Actual 3.2 Design a regional programme to provide comprehensive services for the development and Estimated 60,000 Post 13-Feb-06 28-Feb-06 prevention of HIV infections at tertiary educational institutions (More than one contract) Actual 3.3 Design of a regional programme which will enable multi-country enterprises to assist in the Estimated 20,000 Post 13-Feb-06 28-Feb-06 dissemination of material concerning the prevention and control of HIV/AIDS Actual 13-Feb-06 3.4 Design of a regional communications campaign to promote behaviour change Estimated 25,000 Post 13-Feb-06 28-Feb-06 among youth and mobile populations Actual 3.5 Design and Implement a regional HIV/AIDS work place programme in identified enterprises Estimated (Year 3 Activity) Actual 3.6.a Support to CARICOM Youth Ambassadors Programme: Participation in technical and policy Estimated 16,000 Post making fora Actual 3.6.b Support to CARICOM Youth Ambassadors Programme: Design and implementation Estimated 24,000 Post of HIV/AIDS initiatives Actual 3.7 Regional Framework develoment for modification of Behaviour and Stigma Estimated 10,000 Post 16-Feb-06 3-Mar-06 Reduction Actual 3.8 Design of a regional condom social marketing programme to promote safer Estimated 20,000 Post 13-Feb-06 28-Feb-06 sexual practices among youth and mobile populations (Year 2 activity) Actual 3.9.a Development of IEC materials related to HIV/ AIDS for out-of- school youth: Consultancy Estimated 20,000 Post 16-Feb-06 3-Mar-06 Actual 3.9.b Development of IEC materials related to HIV/ AIDS for out-of- school youth: Workshop Estimated 25,000 Post Actual 3.11 Support for young people to monitor Mini Grant projects interventions Estimated 35,000 Post Actual 3.12 Mid -term review of Mini Grants Project (more than one contract) Estimated 50,000 Post Actual 3.13 Travel Expenses Estimated 40,000 Post Actual Priority Area 4: Vulnerable Groups 4.1 University Population (UWI Campuses) Peer Education Estimated 20,000 Post 13-Feb-06 28-Feb-06 14-Apr-06 Actual PANCAP/HIV/CC2PA3/3.7/06 IC PANCAP/HIV/CC2PA3/3.8/06 IC PANCAP/HIV/CC2PA3/3.9.a/05 OP IC IC IC PANCAP/HIV/CC1PA2/2.1./06 IC PANCAP/HIV/CC2PA3/3.2/05 PANCAP/HIV/CC2PA3/3.4/06 IC PANCAP/HIV/CC2PA3/3.1/06 IC PANCAP/HIV/CC2PA3/3.3/06 IC OP PANCAP/HIV/CC2PA4/4.1/06 OP PANCAP/HIV/OPC2PA3/3.13/06 PANCAP/HIV/OPC2PA3/3.6/05 PANCAP/HIV/OPC2PA3/3.12/06 PANCAP/HIV/OPC2PA3/3.11/06 PANCAP/HIV/OPC2PA3/3.6.a/05 OP IC OP PANCAP/HIV/CC2PA3/3.9.b/05 OP PANCAP/HIV/CC2PA3/3.5/07 7/10/2006 Page 4 of 27 Page 5 PROJECT TITLE: The Pan Caribbean Partnership Against HIV/AIDS IC-Individual Consulting (>$50,000 Subject to Prior Review); SSS-Single Source Selection; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection (>$100,000 Subject to prior Review) Description Bid Number Method of Selection Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Advertise (SPN) RFP/TOR ready No Object. to RFP/TOR Closing date for proposals TABLE 2: CONSULTANCY AND OPERATING COST --- TIME TABLE PROCUREMENT ACTION FY05-FY06 : CARIBBEAN COMMUNITY SECRETARIAT PROJECT AMOUNT: SDR 6.1Million Equivalent (US$9.0 Million Equivalent 4.2 Recruit Programme Assiatant to provide the co-ordination and knowledge managament of social mobilisation activities included in work programme, aimed at addressing the needs of vulnerable groups (MSM, SW, mobile populations, prisoners, etc) 4.3 Recruit (4) consultants at $200 per day in the first year, and as needed in year , 2 and 3 to undertake desk reviews of current research and on-going interventions, and/or primary research as required, to inform improved programme assessment, design, planning, implementation, M&E and training, in regioanl programmes for vulnerable groups. 24-Feb-06 18-Nov-05 4-Oct-05 18-Nov-05 24-Feb-06 20,000 IC IC PANCAP/HIV/CC2PA4/4.3/06 PANCAP/HIV/CC2PA4/4.2/06 Actual 49,000 4-Oct-05 Post Post Estimated Estimated Actual 7/10/2006 Page 5 of 27 Page 6 PROJECT TITLE: The Pan Caribbean Partnership Against HIV/AIDS IC-Individual Consulting (>$50,000 Subject to Prior Review); SSS-Single Source Selection; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection (>$100,000 Subject to prior Review) Description Bid Number Method of Selection Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Advertise (SPN) RFP/TOR ready No Object. to RFP/TOR Closing date for proposals TABLE 2: CONSULTANCY AND OPERATING COST --- TIME TABLE PROCUREMENT ACTION FY05-FY06 : CARIBBEAN COMMUNITY SECRETARIAT PROJECT AMOUNT: SDR 6.1Million Equivalent (US$9.0 Million Equivalent 4.4 Strategic information dissemination, including findings of formative research, Estimated 3,000 Post 24-Feb-06 11-Mar-06 25-Apr-06 best practices and lessons learned; advocacy and policy materials. Actual 4.8 Provide funding for sex workers support group meetings for two years. Estimated 1,200 Post Actual 4.9 Provide funds for BCC among sex workers; in prisons, and one mass media Estimated 33,300 Post campaign . (More than one) Actual 4.10 Support for networks/CBOs/ support groups among vulnerable populations Estimated 40,000 Post (MSM- 6 countries, prisoners- 5 countries, CSW- 5 countries (More than one) Actual 4.11 Support for Sexual and Reproductive health information/counselling at monthly Estimated 3,500 Post 24-Feb-06 11-Mar-06 25-Apr-06 clinics offering STI services to SW; monthly VCT services/condoms for MSM Actual 4.12 Support for Training of Peer educators from SW communities; for prison staff; education materials/ training for inmates; MSM peer educators and workshops. Support for outreach activities for MSM and SW networks, migrant groups, families of prisoners etc. 4.13 Travel Expenses Estimated 12,000 Post Actual Priority Area 5: PMTCT 5.1 Assessment of PMTCT programmes and impact in the OECS, Belize, Guyana, Suriname, Estimated 30,000 Post 13-Feb-06 28-Feb-06 Trinidad Actual 5.2 Training for Counsellors Estimated 30,000 Post 13-Feb-06 28-Feb-06 Actual 5.3 Promote rapid testng in the OECS : a) training b) develoment of appropriate algorithms Estimated 25,000 Post 13-Feb-06 28-Feb-06 Actual Component 4 Priority Area 6: Strengthen the Regional Response Capacity 6.1 Capacity of CARICOM Secretariat Strengthened to coordinate the role of regional Estimated 86,400 Prior 18-Apr-05 3-May-05 17-Jun-05 HIV/ AIDS agencies/ entities in the Caribbean region (Salaries for 2 procurement staff) Actual 12-Nov-04 6.2 Assessment of the patent system for drugs Estimated 95,000 Prior 13-Feb-06 28-Feb-06 14-Apr-06 Actual 6.3 Assessment of the drug registration system Estimated 95,000 Prior 13-Feb-06 28-Feb-06 14-Apr-06 Actual 6.4 Two Meetings of the Technical Advisory Group Estimated 30,000 Post Actual 6.5 Sponsoring HIV/ AIDS care and treatment meetings (Two meetings) Estimated 80,000 Post 4-Oct-05 18-Nov-05 23,000 IC Estimated Post 24-Feb-06 PANCAP/HIV/CC4PA6/6.3/06 IC PANCAP/HIV/CC2PA4/4.12/06 PANCAP/HIV/CC2PA4/4.4/06 PANCAP/HIV/OPC2PA4/4.13/06 PANCAP/HIV/CC2PA4/4.11/06 PANCAP/HIV/CC2PA5/5.1/06 IC IC IC PANCAP/HIV/CC2PA5/5.2/06 PANCAP/HIV/CC2PA5/5.3/06 OP IC PANCAP/HIV/OPC4PA6/6.5/06 PANCAP/HIV/OPC4PA6/6.4/06 OP PANCAP/HIV/CC4PA6/6.1/06 PANCAP/HIV/CC4PA6/6.2/06 OP IC IC IC Actual OP PANCAP/HIV/OPC2PA4/4.8/06 PANCAP/HIV/OPC2PA4/4.9/06 PANCAP/HIV/OPC2PA4/4.10/06 OP OP 7/10/2006 Page 6 of 27 Page 7 PROJECT TITLE: The Pan Caribbean Partnership Against HIV/AIDS IC-Individual Consulting (>$50,000 Subject to Prior Review); SSS-Single Source Selection; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection (>$100,000 Subject to prior Review) Description Bid Number Method of Selection Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Advertise (SPN) RFP/TOR ready No Object. to RFP/TOR Closing date for proposals TABLE 2: CONSULTANCY AND OPERATING COST --- TIME TABLE PROCUREMENT ACTION FY05-FY06 : CARIBBEAN COMMUNITY SECRETARIAT PROJECT AMOUNT: SDR 6.1Million Equivalent (US$9.0 Million Equivalent Actual 6.6 Provision of Technical assistance to NAPS Estimated 159,400 Post Actual 6.7 Macroeconomic Effects of HIV/ AIDS in the Caribbean Estimated 130,000 Post Actual PANCAP/HIV/OPC4PA6/6.5/06 PANCAP/HIV/OPC4PA6/6.6/06 OP OP PANCAP/HIV/OPC4PA6/6.7/06 OP 7/10/2006 Page 7 of 27 Page 8 PROJECT TITLE: The Pan Caribbean Partnership Against HIV/AIDS IC-Individual Consulting (>$50,000 Subject to Prior Review); SSS-Single Source Selection; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection (>$100,000 Subject to prior Review) Description Bid Number Method of Selection Estimated Vs. Actual Elapsed weeks Amount in US$ Prior/Post Review Advertise (SPN) RFP/TOR ready No Object. to RFP/TOR Closing date for proposals TABLE 2: CONSULTANCY AND OPERATING COST --- TIME TABLE PROCUREMENT ACTION FY05-FY06 : CARIBBEAN COMMUNITY SECRETARIAT PROJECT AMOUNT: SDR 6.1Million Equivalent (US$9.0 Million Equivalent 6.8 Operationalising PANCAP RCM Meetings Estimated 30,000 Post Actual PMG Meetings Estimated 120,000 Post Actual 6.9 Travel Expenses Estimated 10,000 Post Actual Estimated 2,621,800 Actual JUSTIFICATION FOR USING SINGLE SOURCE SELECTION METHOD ACTIVITIES 1.4 THORUGH 1.8 i)