Organization of Eastern Caribbean States (OECS) - Education Development Project (St. Kitts and Nevis, and St. Lucia) : procurement plan

Page 1 ICB-International Competitive Bidding; NCB-National Competitive Bidding [NCB 2 is without prior review]; IS-International Shopping for Goods or Shopping for small works [<150,000US$]; NS-National Shopping; LIB-Limited International Bidding; IC-Individual Consulting; DC-Direct Contracting; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection * Retroactive financing will be used as the FTAL is not expected to be effective until November 2003. Description Bid Number Method of Selection Estimated Vs. Actual Elapsed weeks Amount in US$ Request for GPN in UNDB Advertise date in UNDB Request for proposals ready Prior/ Post Review No Object. to RFP Closing date for proposals No Object. Technical Evaluation No Object. Final Evaluation QCBS I 10 30 15 Prior 45 30 15 20 QCBS N 0 30 15 Prior 30 30 15 20 IC 0 10 0 Post 15 0 0 0 DC 0 10 0 Prior 15 0 0 0 CQ 0 10 0 None 20 0 0 0 LCS 0 10 0 None 20 0 0 0 FBS 0 10 0 20 0 0 0 QBS 10 30 15 45 30 15 20 Description Bid Number Method of Selection Estimated Vs. Actual Elapsed weeks Amount in US$ Request for EOI in UNDB Advertise date in UNDB Request for proposals ready Prior/ Post Review No Objection to RFP Closing date for proposals No Object. Technical Evaluation No Object. Final Evaluation QCBS I Estimated 556,811.07 1-Nov-03 11-Nov-2003 11-Dec-2003 PRIOR 26-Dec-2003 9-Feb-2004 10-Mar-2004 25-Mar-2004 Actual 556,811.07 16-Mar-2003 9-Feb-2004 4-Mar-2004 8-Apr-2004 QCBS I Estimated 426,588.93 1-Nov-03 11-Nov-2003 11-Dec-2003 PRIOR 26-Dec-2003 9-Feb-2004 10-Mar-2004 25-Mar-2004 Actual 16-Mar-2003 9-Feb-2004 4-Mar-2004 6-Jul-2004 QCBS I Estimated 100,000.00 18-Oct-03 28-Oct-2003 27-Nov-2003 PRIOR 12-Dec-2003 26-Jan-2004 25-Feb-2004 11-Mar-2004 Actual 43,954.51 26-Jan-2004 4-Mar-2004 8-Apr-2004 DC Estimated 62,000.00 1-Sep-05 1-Sep-2005 11-Sep-2005 PRIOR 11-Sep-2005 26-Sep-2005 26-Sep-2005 26-Sep-2005 Actual IC Estimated 30,000.00 1-Mar-05 1-Mar-2005 11-Mar-2005 NONE 11-Mar-2005 26-Mar-2005 26-Mar-2005 26-Mar-2005 TA for Development of a National Secondary School SL/WB- TA for the Conduct of Needs Assessment for Rehabilitation of 11 Existing Schools and 2 Education Offices SL/WB- CON-W- 501/03 TA for Design of New Curriculum and Materials and TA for Production of New Curriculum and Materials with CXC input SL/WB- CON-F- 404/04 and SL/WB- TA for Architectural Design and Supervision of Construction of New Schools SL/WB- CON-W- 401/03 TA for Architectural Design and Supervision of Construction for Rehabilitation of 11 Existing Secondary Schools and 2 Education Offices SL/WB- CON-W- 402/03 ST. LUCIA OECS EDUCATION DEVELOPMENT PROJECT PROCUREMENT PLAN - CONSULTING SERVICES (REVISED SEPTEMBER 27, 2004) January 2004 - June 2005 TABLE 3: Consultant Services -- Time Table of Procurement Activities Page 2 Actual DTB Opening TA for Operations of the Book Loan Scheme IC Estimated 10,000.00 6-Feb-05 6-Feb-2005 16-Feb-2005 NONE 16-Feb-2005 3-Mar-2005 3-Mar-2005 3-Mar-2005 Actual DTB Opening Consultancy for Electronic/Hardcopy Document Management for PMU and General Administration IC Estimated 15,000.00 10-Jan-05 10-Jan-2005 20-Jan-2005 NONE 20-Jan-2005 4-Feb-2005 4-Feb-2005 4-Feb-2005 Actual TOTAL COMPONENTS 1,200,400.00 Certificate CON-F- 509/05 SL/WB- CON-F- 603/05 SL/WB- CON-F- 508/04 Page 3 ICB-International Competitive Bidding; NCB-National Competitive Bidding [NCB 2 is without prior review]; IS-International Shopping for Goods or Shopping for small works [<150,000US$]; NS-National Shopping; LIB-Limited International Bidding; No Objection to Contract Contract Signature Contract End (Delivery) Contract Duration Consultant Name 15 10 15 10 20 3 20 3 30 10 40 10 40 10 15 10 No Objection to Contract Contract Signature Contract End (Delivery) Contract Duration Consultant Name 14-Apr-2004 29-Apr-2004 29-Jul-2007 1176 Lee Young 25-May-2004 11-Jun-2004 24-Sep-2007 & Partners 14-Apr-2004 29-Apr-2004 29-Jul-2007 1176 31-Mar-2004 15-Apr-2004 16-Aug-2004 113 Tropical 6-May-2004 10-May-2004 Architecture Group 26-Sep-2005 16-Oct-2005 18-Dec-2005 60 26-Mar-2005 15-Apr-2005 17-Jul-2005 90 Page 4 3-Mar-2005 23-Mar-2005 2-Apr-2005 7 4-Feb-2005 24-Feb-2005 27-Feb-2005 Page 5 ICB-International Competitive Bidding; NCB-National Competitive Bidding [NCB 2 is without prior review]; IS-International Shopping for Goods or Shopping for small works [<150,000US$]; NS-National Shopping; LIB-Limited International Bidding; IC-Individual Consulting; DC-Direct Contracting; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection Description Bid Number Procurement Method Estimated Vs. Actual Amount in US$ Bidding Documents Prior/ Post Review No Objection Bid Docs Call for Bids Bid Opening No Objection to Contract Award Contract Signature Elapsed weeks ICB 10 Prior 10 45 90 15 15 NCB 10 Prior 10 30 60 15 15 NCB2 0 Post 0 30 30 0 15 LIB 10 Prior 10 45 60 15 15 IS 0 Post 0 20 20 10 3 NS 0 Post 0 20 20 0 3 DC 10 Prior 10 30 30 10 3 Description Bid Number Procurement Method Estimated Vs. Actual Amount in US$ Bidding Documents Prior/ Post Review No Objection Bid Docs Call for Bids Bid Opening No Objection to Contract Award Contract Signature Estimated 55,209.98 20-Jan-05 POST 20-Jan-2005 20-Jan-2005 9-Feb-2005 1-Mar-2005 1-Mar-2005 Actual CTB Opening Estimated 128,823.29 17-Feb-05 POST 17-Feb-2005 17-Feb-2005 9-Mar-2005 29-Mar-2005 29-Mar-2005 Actual CTB Opening Estimated 736,133.09 22-Feb-05 PRIOR 4-Mar-2005 14-Mar-2005 13-Apr-2005 12-Jun-2005 27-Jun-2005 Actual CTB Opening Estimated 2-May-05 PRIOR 12-May-2005 22-May-2005 21-Jun-2005 20-Aug-2005 4-Sep-2005 Actual CTB Opening Estimated 11-Jul-05 POST 11-Jul-2005 11-Jul-2005 10-Aug-2005 9-Sep-2005 9-Sep-2005 Rehabilitation of the Choiseul Secondary School SL/WB-NCB- W-107/04 NCB2 Rehabilitation of the Entrepot Secondary School SL/WB-NCB- W-106/04 NS Rehabilitation of the Vide Bouteille Secondary School SL/WB-NCB- W-103/04 NS Rehabilitation of the St. Mary's College SL/WB-NCB- W-104/04 NCB Rehabilitation of the Clendon Mason Memorial Secondary School SL/WB-ICB- W-02/04 NCB ST. LUCIA OECS EDUCATION DEVELOPMENT PROJECT PROCUREMENT PLAN - WORKS (REVISED SEPTEMBER 27, 2004) January 2004 - June 2005 TABLE 5: WORKS -- Time Table of Procurement Activities Page 6 Actual CTB Opening Estimated 11-Jul-05 POST 11-Jul-2005 11-Jul-2005 10-Aug-2005 9-Sep-2005 9-Sep-2005 Actual CTB Opening Estimated 2-May-05 PRIOR 12-May-2005 22-May-2005 6-Jul-2005 4-Oct-2005 19-Oct-2005 Actual CTB Opening Estimated 19-Apr-05 PRIOR 19-Apr-2005 19-Apr-2005 9-May-2005 29-May-2005 29-May-2005 Actual CTB Opening Estimated 0.00 N/A #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! Actual CTB Opening Estimated 0.00 N/A #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! Actual CTB Opening Estimated 0.00 N/A #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! Actual CTB Opening Estimated 185,000.00 26-Mar-05 POST 26-Mar-2005 26-Mar-2005 15-Apr-2005 5-May-2005 15-May-2005 Actual CTB Opening Estimated 2,009,858.50 7-Mar-05 PRIOR 17-Mar-2005 27-Mar-2005 11-May-2005 9-Aug-2005 24-Aug-2005 Actual CTB Opening Estimated 2,009,858.50 7-Mar-05 PRIOR 17-Mar-2005 27-Mar-2005 11-May-2005 9-Aug-2005 24-Aug-2005 Actual CTB Opening TOTAL COMPONENTS $ 4,204,717.00 Major Rehabilitation and Upgrading of the Grande Riviere Senior Primary School (Dennery) SL/WB-ICB- W-03/04 ICB Rehabilitation of the Micoud Secondary School SL/WB-NCB- W-109/04 NCB2 Construction of a New Secondary School at Gros Islet SL/WB-ICB- W-01/04(a) ICB Construction of a New Secondary School at Marigot SL/WB-ICB- W-01/04(b) ICB Relocation and Construction of the Micoud District Office SL/WB-SHP- W-01/04 IS School W-107/04 Rehabilitation of the Vieux-Fort Comprehensive Secondary School- Campus B SL/WB-NCB- W-108/04 NCB2 Rehabilitation of the Bocage Secondary School SL/WB-NCB- W-105/04 NCB2 Rehabilitation of the Castries Comprehensive Secondary School SL/WB-NCB- W-101/04 NCB Rehabilitation of the Corinth Secondary School SL/WB-NCB- W-102/04 NS Page 7 ICB-International Competitive Bidding; NCB-National Competitive Bidding [NCB 2 is without prior review]; IS-International Shopping for Goods or Shopping for small works [<150,000US$]; NS-National Shopping; LIB-Limited International Bidding; IC-Individual Consulting; DC-Direct Contracting; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; Contract End (Delivery) Contract Duration Supplier or Contractor Name Contract End (Delivery) Contract Duration Supplier or Contractor Name 6-May-2005 63 28-Jun-2005 88 15-Nov-2005 126 17-Jan-2006 120 22-Jan-2006 120 Page 8 22-Jan-2006 120 3-Mar-2006 120 29-Sep-2005 120 #VALUE! 120 #VALUE! 120 #VALUE! 120 15-Sep-2005 120 29-Sep-2006 386 29-Sep-2006 386 Page 9 ICB-International Competitive Bidding; NCB-National Competitive Bidding [NCB 2 is without prior review]; IS-International Shopping for Goods or Shopping for small works [<150,000US$]; NS-National Shopping; LIB-Limited International Bidding; IC-Individual Consulting; DC-Direct Contracting; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; Description Bid Number Procurement Method Estimated Vs. Actual Amount in US$ Bidding Documents No Objection Bid Docs Call for Bids Bid Opening No Objection to Contract Award Contract Signature Contract End (Delivery) Contract Duration Elapsed weeks IS 0 0 20 20 15 3 NS 0 0 20 20 0 3 DC 10 10 30 30 10 3 Description Bid Number Procurement Method Estimated Vs. Actual Amount in US$ Bidding Documents No Objection Bid Docs Call for Bids Bid Opening No Objection to Contract Award Contract Signature Contract End (Delivery) Contract Duration Estimated 81,000.00 6-Jan-05 16-Jan-2005 26-Jan-2005 25-Feb-2005 27-Mar-2005 6-Apr-2005 16-Apr-2005 7 Actual Estimated 301,000.00 6-Jan-05 Actual Estimated 70,000.00 6-Jan-05 Actual QCBS I Estimated 125,000.00 6-Jan-05 Actual Estimated 8,000.00 6-Jan-05 Actual Estimated 22,000.00 6-Jan-05 Actual Estimated 65,000.00 18-Oct-04 Actual Training and Study Tours for Project Management Staff Literacy and Numeracy Workshops at School Level SL/WB-CON- F-404/03 Training for Lab. Technicians and Bursars New Teacher Training Programs, and Training in Instructional Supervision IS Local Workshops and Consultations on New Assessment Methods Local Training in Implementation of Compensatory Programme SL/WB-CON- F-602/04 DC Local Training in School Social Work/Guidance Counseling IS ST. LUCIA OECS EDUCATION DEVELOPMENT PROJECT PROCUREMENT PLAN - TRAINING (REVISED SEPTEMBER 27, 2004) January 2004 - June 2005 TABLE 6: TRAINING -- Time Table of Procurement Activities Page 10 Estimated 375,000.00 31-Oct-04 Actual TOTAL COMPONENTS $1,047,000.00 Training and Supplies for School Improvement Projects Page 11 ICB-International Competitive Bidding; NCB-National Competitive Bidding [NCB 2 is without prior review]; IS-International Shopping for Goods or Shopping for small works [<150,000US$]; NS-National Shopping; LIB-Limited International Bidding; IC-Individual Consulting; DC-Direct Contracting; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; Supplier or Contractor Name Supplier or Contractor Name 31-Dec-04 Percentage executed in 2004 Amount disbursed in 2004 Page 12 Page 13 ICB-International Competitive Bidding; NCB-National Competitive Bidding [NCB 2 is without prior review]; IS-International Shopping for Goods or Shopping for small works [<150,000US$]; NS-National Shopping; LIB-Limited International Bidding; IC-Individual Consulting; DC-Direct Contracting; QCBS-Quality Cost Based Selection (N= National, I= International); QBS-Quality Based Selection; LCS-Least Cost Selection Description Bid Number Procurement Method Estimated Vs. Actual Amount in US$ Bidding Documents Prior/ Post Review No Objection Bid Docs Call for Bids Bid Opening No Objection to Contract Award Contract Signature Contract End (Delivery) Elapsed weeks ICB 10 Prior 10 45 90 15 15 NCB 10 Prior 10 30 60 15 15 NCB2 0 Post 0 30 60 0 15 LIB 10 Prior 10 45 60 15 15 IS 0 None 0 20 20 15 3 NS 0 None 0 20 20 0 3 DC 10 Prior 10 30 30 10 3 Description Bid Number Procurement Method Estimated Vs. Actual Amount in US$ Bidding Documents Prior/ Post Review No Objection Bid Docs Call for Bids Bid Opening No Objection to Contract Award Contract Signature Contract End (Delivery) Non-Computer Equipment and Office Supplies for PMU SL/WB-NS- NS Estimated 9,100 1-Mar-04 POST 1-Mar-2004 1-Mar-2004 21-Mar-2004 10-Apr-2004 10-Apr-2004 13-May-2004 COMPLETED G-115/04 Actual 1-Mar-04 23-Mar-2004 30-Apr-2004 General Equipment for 8 District Offices and Examinations Unit SL/WB-NCB- NCB Estimated 72,000 20-Apr-04 PRIOR 30-Apr-2004 10-May-2004 9-Jun-2004 8-Aug-2004 23-Aug-2004 6-Nov-2004 (subsumed SL/WB-SHP-G-204/03) G-112/04 Actual 10-May-2004 CTB Opening 4-Aug-2004 30-Aug-2004 30-Nov-2004 EMIS Software Packages & Related Services for 22 Existing Schools SL/WB-NCB- LIB Estimated 162,300 5-Jul-04 PRIOR 15-Jul-2004 25-Jul-2004 8-Sep-2004 7-Nov-2004 22-Nov-2004 5-Feb-2005 & 2 New Schools(training included) G-205/04 Actual 14-Jul-04 23-Jul-2004 23-Jul-2004 15-Sep-2004 ST. LUCIA OECS EDUCATION DEVELOPMENT PROJECT PROCUREMENT PLAN - GOODS (REVISED SEPTEMBER 27, 2004) January 2004 - August 2005 TABLE 2: GOODS -- Time Table of Procurement Activities Page 14 Non-Computer Equipment and Office Supplies for PMU SL/WB-NS- NS Estimated 10,900 27-Aug-04 POST 27-Aug-2004 27-Aug-2004 16-Sep-2004 6-Oct-2004 6-Oct-2004 8-Nov-2004 G-119/04 Actual (1) Furniture for Student Support Services/Educational Administration SL/WB-NS- G-117/04 NS Estimated 20,000 21-Oct-04 POST 21-Oct-2004 21-Oct-2004 10-Nov-2004 30-Nov-2004 30-Nov-2004 1-Feb-2005 (modular ensemble & accessories) Actual DTB Meeting School Furniture for 11 Rehab. (tech. & admin.-Science & LRC) + : SL/WB-ICB- ICB Estimated 390,000 4-Oct-04 PRIOR 14-Oct-2004 24-Oct-2004 8-Dec-2004 8-Mar-2005 23-Mar-2005 6-Jul-2005 2 New Schools G-03/04 New Schools 4-Oct-04 1-Jul-2006 PHASED DELIVERY Actual CTB Opening General Equipment and Misc. Supplies for 11 Rehab. Schools SL/WB-NCB- NCB Estimated 118,000 21-Sep-04 PRIOR 1-Oct-2004 11-Oct-2004 10-Nov-2004 9-Jan-2005 24-Jan-2005 9-Apr-2005 (technical & admin. areas) G-113/04 Actual CTB Opening Electronic Document Management and Sharing Software Package SL/WB-NCB- LIB Estimated 96,000 15-Nov-04 PRIOR 25-Nov-2004 5-Dec-2004 19-Jan-2005 20-Mar-2005 4-Apr-2005 18-Jun-2005 G-115/04 Actual CTB Opening Computers and Software for Rehab. Schools SL/WB-ICB- ICB Estimated 204,000 15-Nov-04 PRIOR 25-Nov-2004 5-Dec-2004 19-Jan-2005 19-Apr-2005 4-May-2005 18-Jul-2005 and District Offices(tech. & admin) G-05/04 Actual CTB Opening Science Equipment for 20 Existing + SL/WB-ICB- ICB Estimated 357,000 15-Nov-04 PRIOR 25-Nov-2004 5-Dec-2004 19-Jan-2005 19-Apr-2005 4-May-2005 17-Aug-2005 2 New Schools: G-04/04 New Schools 1-Jul-2006 PHASED DELIVERY Actual CTB Opening Education Technology Equipment for 11 Rehab. SL/WB-ICB- ICB Estimated 300,000 15-Nov-04 PRIOR 25-Nov-2004 5-Dec-2004 19-Jan-2005 19-Apr-2005 4-May-2005 17-Aug-2005 + 2 New Schools G-07/04 New Schools 1-Jul-2006 PHASED DELIVERY Actual CTB Opening Page 15 Lot 1:Textbooks for Book Rental Scheme (20 Exist. + 2 New Schools) SL/WB-ICB- ICB Estimated 900,000 3-Jan-05 PRIOR 13-Jan-2005 23-Jan-2005 9-Mar-2005 7-Jun-2005 22-Jun-2005 4-Nov-2005 Lot 2: Reference Books for LRC (20 Exist. + 2 New Schools) G-06/04 Actual CTB Opening Educational Materials to Support New Curriculm SL/WB-NCB- NCB2 Estimated 43,000 8-Nov-04 POST 8-Nov-2004 8-Nov-2004 8-Dec-2004 6-Feb-2005 6-Feb-2005 22-May-2005 G-116/04 Actual CTB Opening Non-Computer Equipment and Office Supplies for PMU SL/WB-NS- NS Estimated 18,000 6-Jan-05 POST 6-Jan-2005 6-Jan-2005 26-Jan-2005 15-Feb-2005 15-Feb-2005 20-Mar-2005 G-118/05 Actual DTB Meeting Computers, Software, Printers & Peripherals for New Schools and SL/WB-ICB- G-08/05 ICB Estimated 270,000 8-Aug-05 PRIOR 18-Aug-2005 28-Aug-2005 12-Oct-2005 10-Jan-2006 25-Jan-2006 9-Jun-2006 (2) High End Scanner for Examinations (70,000 from unallocated funds) Actual Unconfirmed General Equipment and Misc. SL/WB-NCB- NCB2 Estimated 118,000 10-Sep-05 POST 10-Sep-2005 10-Sep-2005 10-Oct-2005 9-Dec-2005 9-Dec-2005 24-Mar-2006 Supplies for New Schools G-114/05 Actual Unconfirmed Computers, Accessories for PMU SL/WB-NS- G-201/03 NS Estimated 25,000 POST COMPLETED Actual Sports Equipment for 2 New Schools SL/WB-NCB- G-202/05 NCB2 Estimated 74,000 10-Sep-05 POST 10-Sep-2005 10-Sep-2005 10-Oct-2005 9-Dec-2005 9-Dec-2005 12-Jul-2006 PHASED DELIVERY Actual Unconfirmed TOTAL COMPONENTS $ 3,187,300.00 Page 16 Contract Duration Supplier or Contractor Name Contract Duration Supplier or Contractor Name 30 Various 60 60 Page 17 30 60 90 60 60 60 90 90 Page 18 120 90 30 120 90 200