Sixty-fifth Regional Committee for Europe: Vilnius, 14–17 September 2015: draft resolution: report of the Twenty-second Standing Committee of the Regional Committee for Europe

W ORL D H E A LT H O RG A N I Z AT IO N R EG I ON A L O F F I C E FO R EU R O P E UN City, Marmorvej 51, DK-2100 Copenhagen Ø, Denmark Telephone: +45 45 33 70 00 Fax: +45 45 33 70 01 Email: governance@euro.who.int Web: http://www.euro.who.int/en/who-we-are/governance Regional Committee for Europe EUR/RC65/Conf.Doc./2 Rev.1 65th session Vilnius, Lithuania, 14–17 September 2015 20 August 2015 150518 ORIGINAL: ENGLISH Draft resolution Report of the Twenty-second Standing Committee of the Regional Committee for Europe The Regional Committee, Having reviewed the report of the Twenty-second Standing Committee of the Regional Committee for Europe (documents EUR/RC65/4 Rev.1 and EUR/RC65/4 Rev.1 Add.1); 1. THANKS the Chairperson and the members of the Standing Committee for their work on behalf of the Regional Committee; 2. ADOPTS the amendments to Part 1 of the Rules of Procedure of the Regional Committee for Europe and of the Standing Committee of the Regional Committee for Europe contained in the Annex to this resolution; 3. INVITES the Standing Committee to pursue its work on the basis of the discussions held and resolutions adopted by the Regional Committee at its 65th session; 4. REQUESTS the Regional Director to take action, as appropriate, on the conclusions and proposals contained in the report of the Standing Committee, taking fully into account the proposals and suggestions made by the Regional Committee at its 65th session, as recorded in the report of the session. EUR/RC65/Conf.Doc./2 Rev.1 page 2 Annex. Proposed amendments to Part 1 of the Rules of Procedure of the Regional Committee for Europe and of the Standing Committee of the Regional Committee for Europe Part 1. Rules of Procedure of the Regional Committee for Europe …. Rule 14 …. 14.2.2 The rules set forth below shall apply for determining the membership of the Standing Committee. (a) Not less thatn eight months before the date fixed for the opening of the next annual session of the Regional Committee, the Regional Director shall inform each Member State of the Region that he or she will receive nominations for membership on the Standing Committee. Nominations shall be made by Member States notifying the Regional Director six months before the date fixed for the opening of the Regional Committee session of their interest in having a representative on the Standing Committee. Member States shall submit with their nominations (1) curricula vitae, in a standard format, of the representatives they intend to appoint if elected to the Standing Committee, and (2) a letter of intent explaining the relationship of the Member State with WHO, its commitment to WHO priorities at the global and regional levels, and the contribution that it would make as a member of the Standing Committee. The Regional Director shall notify all Member States of the Region prior to the start of the World Health Assembly of the nominations so received and shall send to all Member States the curricula vitae of the intended representatives and the letters of intent. …. Rule 47 …. 47.1 At its session preceding the one at which a person is due to be nominated as Regional Director, the Regional Committee shall appoint a Regional Evaluation Group composed of three six members chosen from delegations of the Members attending the Regional Committee, based on equitable geographical representation, to make a preliminary evaluation of candidates for nomination in the light of the criteria specified by the Regional Committee and to perform related functions as set out in this Rule. The Regional Committee shall also appoint three alternates to the Regional Evaluation Group. Four members shall constitute a quorum for the Regional Evaluation Group to conduct its business. 47.2 The rules set forth below shall apply for determining the composition of the Regional Evaluation Group. EUR/RC65/Conf.Doc./2 Rev.1 page 3 (a) The selection of the members and alternates of the Regional Evaluation Group shall be carried out, mutatis mutandis, in accordance with the procedure set forth in Rule 14.2.2. In view of the Standing Committee’s oversight role vis-à-vis the Regional Office, one two members of the Regional Evaluation Group should normally be a persons having either recently served on the Standing Committee or currently representing his or her their countryies on that Committee. In the event of an election being held pursuant to Rule 43, the allocation of seats for members and then alternates shall be made in accordance with the order in which members received the majority votes. (b) The members and alternates shall cease to serve on the Regional Evaluation Group if a candidate is presented by the Member on whose delegation they served at the Regional Committee when they were appointed. Alternates appointed to the Regional Evaluation Group shall replace members when the latter are unable to complete their term for any reason. 47.3 Not less than eleven months before the date fixed for the opening of a session of the Regional Committee at which a person is due to be nominated as Regional Director, the Director- General shall inform each Member of the Region that he or she will receive proposals of names of candidates for nomination by the Regional Committee as Regional Director. Copies shall be sent to the Regional Office’s list of official contacts, as well as to the Chairperson of the Regional Evaluation Group. 47.4 Any Member of the Region may propose the name or names of one or more persons, each of whom has indicated willingness to act as Regional Director, submitting with each proposal particulars of the person’s qualifications and experience. Member States shall be mindful of the Code of Conduct adopted by the Regional Committee and shall bring it to the attention of such persons. Such proposals shall be sent to the Director-General so as to reach him or her not less than seven months before the date fixed for the opening of the session. This time limit may be extended by the President of the Regional Committee on the proposal of the Regional Evaluation Group. Any such extension shall be communicated by the Chairperson of the Regional Evaluation Group to the Director-General, who shall promptly inform the Member States of the Region. 47.5 A person holding office as Regional Director for the Region shall, if he or she is eligible and has so requested within the time limit referred to in Rule 47.3, be a candidate for nomination without being proposed under the preceding paragraph. 47.6 [Deleted] 47.7 Not later than two weeks after the expiration of the time limit referred to in Rule 47.4, the Director-General shall transmit a list of names and all particulars of candidates received to the Chairperson of the Regional Evaluation Group. 47.8 The Regional Evaluation Group may, if it deems it desirable, shall, unless it exceptionally decides otherwise, make arrangements for all candidates to give a time- limited oral presentation at a meeting to which all Member States of the Region are invited. This arrangement shall, in the interest of due process and transparency, apply in all cases, even when there is only one candidate. In order to give all Member States EUR/RC65/Conf.Doc./2 Rev.1 page 4 an equal opportunity to attend such a meeting, it would normally be convened jointly with the Standing Committee during the latter’s session immediately prior to the opening of the World Health Assembly. 47.9 The Director-General shall, not less than six months before the date fixed for the opening of the session, cause copies of all proposals for nomination as Regional Director (with particulars of qualifications and experience) received by him or her within the period specified to be sent to each Member of the Region and shall indicate to each Member whether or not the person holding the office is a candidate for nomination. Copies shall be sent to the Regional Office’s list of official contacts, as well as to the Chairperson of the Regional Evaluation Group. 47.9 bis Prior to the release of the evaluation report by the Regional Evaluation Group on all candidates provided in Rule 47.10 below, the person(s) who have been proposed for the post of Regional Director and/or the person holding office as Regional Director for the Region who has requested to be a candidate for nomination, as provided by Rule 47.5 above, shall be invited to undergo a medical examination, and to have a completed WHO medical examination form brought to the attention of the Director, Health and Medical Services, at WHO headquarters. The Director, Health and Medical Services, shall inform the Chairperson of the Regional Evaluation Group as to whether the person(s) who have been proposed for the post of Regional Director and/or the person holding office as Regional Director for the Region who has requested to be a candidate for nomination as provided by Rule 47.5 enjoy the good physical condition required of all staff members of the Organization and satisfy the criterion stipulated in paragraph 2(f) of resolution EUR/RC47/R5. 47.10 Not less than ten weeks before the date fixed for the opening of a session, the Chairperson of the Regional Evaluation Group shall send, under confidential cover, the evaluation report of the Evaluation Group on all candidates, and an unranked short-list of not more than five candidates who in its opinion most closely meet the criteria laid down, to the President, the Executive President and the Deputy Executive President of the Committee, to each Member State of the Region according to the Regional Office’s list of official contacts, and to the Director-General. 47.11 In the event that the post of Regional Director unexpectedly falls vacant, the Director-General shall: (a) designate a person to act as Regional Director until the appointment of a new incumbent; (b) decide, in consultation with the President, whether a special session of the Regional Committee should be convened as set out in Rule 5. EUR/RC65/Conf.Doc./2 Rev.1 page 5 47.12 The nomination of Regional Director shall take place at a private meeting of the Regional Committee, which will be attended only by representatives, alternates and advisers of Members of the Regional Committee and by essential members of the Secretariat as established by the Director-General. The Regional Committee shall make a selection by secret ballot from among the persons who are candidates under this Rule, in the following manner: (a) at each ballot, each representative entitled to vote shall write on his or her ballot paper the name of a single candidate chosen from those who are candidates under this Rule; (b) if a candidate obtains at any ballot the majority required under Rule 39, he or she shall be declared nominated; (c) if at a ballot no candidate obtains the required majority and one candidate obtains a lesser number of votes than any other candidate, he or she shall be eliminated and a further election ballot held; (d) if at any ballot no candidate obtains the required majority and two or more candidates obtain the same lesser number of votes than other candidates, the Regional Committee shall decide by ballot as to which of the candidates obtaining such lesser number of votes shall be eliminated and, such candidate having been eliminated, a further election ballot shall be held. 47.13 If the number of candidates is reduced to two, and if there is a tie between those two candidates after three further ballots, the names of both those candidates shall be forwarded for selection to the Executive Board. 47.14 The name of the person or persons so nominated shall be announced at a public meeting of the Regional Committee and submitted to the Executive Board. 47.15 [Deleted] The Regional Committee may also inform the Executive Board of the name of another candidate considered suitable for the case where the person first nominated is not available. 47.16 The appointment of the Regional Director shall be for five years and he or she shall be eligible for reappointment once only. = = =