Community Directed Treatment with Ivermectin (CDTI) project in the South West II province of Cameroon (year8) (CMRSWIIP8)

te.--1 AFzuCAN PROGRAMME FOR ONCHOCERCIASIS CONTROL 01 P.O. BOX 549 - Tel. (226) 34 29 60- 34 29 s9- 34 29 s3 - Telex 5241 BF Fax (.226\ 34 28 75-34 36 47 Ouagadougou 0l- Burkina Faso LETTER OF AGREEMENT Registry File : 08/1 8 I /l 054/SW[/(viii)/O8 National Onchocerciasis Task Force (NOTF) Ministry of Health P.O. Box: 155 Yaoundd Cameroon Fax: (237) 222 69 10 Allotment No. : OU/ICP I A AC/ 50 4/AP/08/83 1 /08 US$ 16,808 aU/o 8loooagl COMMUNITY DIRECTED TREATMENT WITH IVERMECTIN (CDTI) PROJECT IN THE SOUTH WEST II PROVINCE OF N ffEAR8) Field: (CMRSWIIPS) For the purpose of developing and establishing sustainable Community Directed Treatment with Ivermectin (CDTD for the control of onchocerciasis in Cameroon, The World Health Organization's African Programme for Onchocerciasis Control, hereinafter referred to as "WHO/APOC" on the one hand, and The National Onchocerciasis Task Force, Ministry of Health, Cameroon, hereinafter referred to as "the Institution", on the other hand, HAVE AGREED AS FOLLOWS 1. Work tq be performed Further to the Memorandum for the African Programme for Onchocerciasis Control (APOC), for PHASElI (2002'2007) and the Phasing out Period (2008-2010) (the "Memorandum"), which was endorsed by the Govemment of Cameroon, this Agreement is concluded for the purpose of developing and establishing sustainable community directed ivermectin distribution Project in the South West II Province of Cameroon. The Project named "CMRSWIIPS" shall be carried out in accordance with the revised version of the budget proposal submitted by the NOTF of Cameroon in July 2007, reviewed and approved by WHO/ApOC. The Project shall be undertaken in the South West II Province (Ekondo Titi, Mundemba, Mamfe, Akwaya and Fotem health districts) of Cameroon. The plans of work and the time line as defined in the approved Project proposal may be modified by mutual agreement of the parties taking into account the operating experience and needs ofthe Programme by the use of "Implementation letters" issued by "WHO/APOC". PROPOSAL OF TECHNICAL SERVICES - LETTER OF AGREEMENT 2OO8 t2 2. Oblieations of WHO/APOC 2.1. TotalFinancialOblieation The total financial obligation of WHO/APOC, under this Agreement is US$ 16,808 (Sixteen Thousand Eight Hundred and Eight dollars US). The maximum obligation of APOC for any budget line item in this Agreement is the amount indicated in the approved budget line, and the total obligation may not exceed the sum of these budget lines. The amended and approved budget for the Eighth year - 2008, is attached herewith as Annex I 2.2. Capital equipment WHO/APOC will retain funds proposed for the purchase of Capital Equipment and make the purchases through its central purchasing system. The institution will be responsible for swift clearance of these goods on arrival. The equipment and supplies furnished by WHO under this agreement will be handed over to the Institution upon arrival at the port of entry in the country, against appropriate receipts. 2.3. Audit of accounts WHO will retain funds for financial audit of the Project and shall have the right to inspect the accounts at any time by way of its internal auditors, its external auditors or other auditors contracted for the purpose. The auditors shall have the right to inspect all transactions pertaining to the Projects between the Institution's bank account and actual payments for goods and services and to examine supporting documentation and relevant accounting entries in the Institution's books. In order to facilitate such reporting and audit, the Institution shall ensure that accurate and systematic accounts are kept in respect of the funded activities. 3. Contribution of the Institution For its part, the Institution, in agreement with its own Government, shall provide all the inputs required from the Govemment, the NGDO's and other partners, including all the staff necessary for the execution of the Project in accordance with this Agreement and as set forth in the Memorandum and in the approved project proposal. 4. Period covered this Agreement This Agreement covers a period of l2 months from l't January to 31 December 2008. 5. Financial arrangements 5.1. The total amount of expenditure estimated by this Agreement is US$ 16,808 (Sixteen Thousand Eight Hundred and Eight dollars US). From this amount of US$ 16,808 (Sixteen Thousand Eight Hundred and Eight dollars US), a first instalment of US$ 11,766 (Eleven thousand, seven hundred and sixty six dollars US) will be paid to the Institution as soon as possible after the signature of the Agreement by both parties, provided that all the other conditions precedent to disbursement have been met. 5'2. The subsequent instalment(s) will be paid on request from the Institution accompanied by a statement reconciling expenditure already made to the various budget lines. A request for further funding for a projeot should be made when 80% ofthe previous advances have been spent. tJ The payment of these replenishments will be subject to (a) The reception of the statement mentioned above; (b) The regular transmission at the end of each month of a copy of the bank statement, reconciled with a list of all cheques drawn on the account. Documents should be forwarded to the following address: The Programme Director/APOC Attention: Budget and Finance Officer (BFO/APOC) WHO/APOC 0l BP 549 Ouaeadougou 01 Burkina Faso (c) A progress report six months after the funds have been received, and another after l2 months indicating the activities carried out and the amount spent against each budget line. One or both of these reports will be formally reviewed as a basis for extension of this Agreement for a further period or the signing of a subsequent Agreement for further funding. The reports should be forwarded to the following address: The Programme Director Attention: The Coordinator of the office of the Director/APOC WHO/APOC 0l BP 549 Ouagadougou 0l Burkina Faso 5.3. The instalments shall be paid to the Institution, through the special National Onchocerciasis Task Force Bank Account, opened exclusively for WHO/APOC funds to be used on the project. 5.4. Any unliquidated balance at the end of the period covered by the current Agreement shall be paid back to WHO/APOC by the Institution or if specifically agreed, deducted later on from the amount of the sum WHO/APOC will pay in the framework of any possible subsequent Agreement. 6. Leqal arrangements It is understood that the work under this Agreement will be performed under the technical supervision of WHO/APOC but does not create any employer/employee relationship between WHO/APOC and the Institution. The Institution shall in that respect be solely responsible for the manner in which the work will be carried out. WHO/APOC shall not be responsible for any loss, accident, damage or injury suffered by the Institution or any person claiming under it, arising during or as a result of the execution of this work or in any manner whatsoever. Any dispute relating to the interpretation or execution of this Agreement shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of agreement, with the Uncitral Arbitration Rules. The parties shall accept the arbitral award as final. If your Institution accepts this proposal, we should be grateful if you would see to the signing of all the four copies of this Agreement by two persons authorized to sign on behalf of the Institution responsible for the execution of the work and return three copies to us. a4 I Dr L. Yamdogo Coordinator of the office {Q;ttne Director/APoc Sienatories WHO/APOC Signature Dr Uche V. Amazigo Programme Director/APOC Date z{lt 2iD v Signatories lnstitution Signature 2 Title Signature \ o4 tV{txf a'r .><\ \"1t\ Date 2 Name }ru..N.l:€P-..fu fv-A.tr pMLD Date 1-s/0wl € l. Name Dr "/7 .a:VS1....L.--Y Title \/,* l*, r{*^r AI. afr ..? 2 l4 r+ii-{' g!, ! wL E3 PEao3go8 oi 8 'tr'(r! .ero a o rEaB o a oDa ,D a C oN { 5 5 o &E kttr € U a tI (, oC € tr, lrJ ? z , ot IU =(, Fo uJ .| ot o. FoO6l{t =)BH EE =c)r- lll '/4,tr lll r- =hIGl!Fr 8Uta 8=FJ fri, =-urAo?i ,il =Hoo o. o Oo3 F ul(, ofo oluoz UJ = I 11 ; )l -lI o z ut = =o(, >(, o =U oT'o oc tl,(! E o 0) ,E' CL oE, oo .Eo @ L6 a, o Eo ooJd o IDoE o o o E oN oE oooEo =CL oc '= oo(L o 1'ooc C'E o u.l oE o.G zf o = o tu z= 3E =f<o ctCIe 1 Fz UJ =o, , a IU E o o ot o -9o o o o = o o z UI = =oo io .E o c o E o CL .E o oo E E o5 .E !, co tt oo 'd o- !,oEo o- CLlo oo(L o oo =ICLoF o o s;6E !f -cLEA E8oOEoE5Po EA _a*()E PsEgte 'E LJ aE -.EYoo!aoEE4 3EEEtp EE f olt o '-10)AL€xoc<o0)6-Q o=c 9;gtsE o'=E .CYEF.CLG U; c o E E oo o =o6 .(t .v.() o6 o aD(U oL o F-(o sf- l(,(Y, c{ o N (o F- @_ $ |r, No t(\t oo rf,(r, o c\t- F* t oo C\t c.a o o- N o(, z ct, rt r{) 6a(r)_ @ot-(o F-(('o(o oo(D- r{'cr, + I a G. o 6 * I o. o = (o(r, o) oN t\@ @ t*t- o) o, aO @G' $ oo @- olf,(l, c.i ooGI oi -G' rO (o C'oA El -uIF> =ogE I COo ot(D oo(o_ (r) I I I I ooo !o o u.l zE 3= ==<o * ot FT T I ct CDq- I Oa a. 1 luz UI oo =@ J tIJzz o ct)E ul(L q) t! =(LLf,o o =z tF J tu tF z otr o zl = =oo o]Uoz LrJ(L x UJ oz tr G, llJ(L o Fz ul =(L :) o IJJ J Fd o o UJoz IrJ(L x llJt lJJIFo o IJ I !soo I