WORLD HEALTH ORGANIZATION
ORGANISATION MONDIALE DE LA SANTE
REGIONAL OFFICE FOR THE WESTERN PACIFIC BUREAU REGIONAL DU PACIFIQUE OCCIDENTAL
REGIONAL COMMITTEE Sixty-first session Putrajaya, Malaysia 11-15 October 2010 Provisional agenda item 19
WPRJRC61114 24 August 2010 ORIGINAL: ENGLISH
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SPECIAL PROGRAMME OF RESEARCH, DEVELOPMENT AND RESEARCH TRAINING IN HUMAN REPRODUCTION: MEMBERSHIP OF THE POLICY AND COORDINATION COMMITTEE
The Policy and Coordination Committee is the governing body of the Special Programme of Research, Development and Research Training in Human Reproduction. It has a total of 32 members in four categories of membership. Category 2 membership is
composed of 14 Member States elected by the WHO regional committees for three-year terms. Under this category, the Western Pacific Region has been allocated three members; currently, the members are Mongolia, Japan and the Philippines. The term of Mongolia will expire on 31 December 2010. The Regional Committee is therefore requested to select one Member State to represent the Region under Category 2, for a three-year term, effective
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1 January 2011.
WPRlRC61/14
page 2
1. CURRENT SITUATION
The structure and functions of the Policy and Coordination Committee are defined in Annex 1. There are 32 members in four categories of membership, as follows: (l)
Category 1 is composed of 11 government representatives from the countries that were the
largest financial contributors to the Special Programme in the previous biennium. (2) Category 2 is composed of 14 government representatives from Member States elected by the
WHO regional committees for three-year terms, according to population distribution and regional needs. In electing members, the regional committees are asked to take into account a country's fmancial and/or technical support to the Special Programme and its interest in the fields of family planning, research and development in human reproduction and fertility regulation as demonstrated by national policies and programmes. The Western Pacific Region has been allocated three members. (3) Category 3 is composed of two members elected by the Policy and Coordination Committee
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for three-year terms from the remaining Cooperating Parties. (4) Category 4 is composed of the co-sponsors of the Special Programme and the International
Planned Parenthood Federation (IPPF), which are permanent members. Members of the Policy and Coordination Committee under Categories 2 and 3 may be reelected. In 2010, the status of Member States from the Western Pacific Region, elected by the Regional Committee under Category 2, is as follows: Member Year elected Term of office
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Mongolia Japan Philippines
2007 2008 2009
2008-2010 2009-2011 2010-2012
The terms of past and present Member States from the Western Pacific Region under Category 2, from 1986 onwards, are shown in Annex 2.
WPRlRC61114 page 3
2. ISSUES
It will be noted that the tenn of Mongolia will expire on 31 December 2010. In order to fill this vacancy under Category 2, it will be necessary for the Regional Committee to select, at its sixty-first session, one Member State from the Western Pacific Region for the three-year tenn, 1 January 2011 to 31 December 2013.
3. ACTIONS PROPOSED
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The Regional Committee is thus requested to select one Member State under Category 2, for a three-year tenn, effective 1 January 2011.
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WPR/RC61114 page4
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WPRlRC61114
pageS ANNEX 1 POLICY AND COORDINATION COMMITTEE!
The Policy and Coordination Committee (PCC) is the governing body of the Special Programme of Research, Development and Research Training in Human Reproduction. 2.1 Functions PCC shall, for the purpose of coordinating the interests and responsibilities of the parties cooperating in the Special Programme, have the following functions: • 2.1.1 To review and decide upon the planning and execution of the Special Programme. For this purpose it will keep itself informed of all aspects of the development of the Special Programme and consider reports and recommendations submitted to it by the Standing Committee, referred to in Section 3 of the Memorandum on the Administrative Structure of the Special Programme of Research, Development and Research Training in Human Reproduction (hereinafter called the Standing Committee), the Executing Agency and the Scientific and Technical Advisory Group, referred to in Section 4 of this Memorandum (hereinafter called STAG). 2.1.2 To review and approve the plan of action and budget for the coming financial period prepared by the Executing Agency and reviewed by STAG and the Standing Committee.
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2.1.3
To review the proposals of the Standing Committee and approve arrangements for the financing of the Special Programme.
2.1.4 2.1.5
To review proposed longer-term plans of action and their financial implications. To review the annual financial statements submitted by the Executing Agency, and the audit report thereon submitted by the External Auditor of the Executing Agency.
1 The following is an excerpt from the Memorandum on the Administrative Structure of the Special ProgranmIe of Research, Development and Research Training in Human Reproduction (Document HRP/1988/1).
WPRlRC61/14 page 6
Annex 1
2.16
To review periodic reports that will evaluate the progress of the Special Programme towards the achievement of its objectives.
2.17
To review and endorse the selection of members of STAG by the Executing Agency in consultation with the Standing Committee.
2.1.8
To consider such other matters relating to the Special Programme as may be referred to it by any Cooperating Party.
2.2
Membership PCC shall consist of 32 members from among the Cooperating Parties as follows: .
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2.2.1
Largest fInancial contributors: 11 government representatives from the countries that were the largest fInancial contributors to the Special Programme in the previous biennium.
2.2.2
Countries elected by the WHO regional committees: 14 government representatives from Member States elected by the WHO regional committees for three-year terms according to population distribution and regional needs, distributed as follows: Africa Americas South-East Asia Europe Eastern Mediterranean Western Pacific 4 2 3
1 1 3
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In these elections due account should be taken of a country's fInancial andlor technical support to the Special Programme as well as its interest in the fIelds of family planning, research and development in human reproduction and fertility regulation, as demonstrated by national policies and programmes.
WPRlRC61114 page 7 Annex 1
2.2.3
Other interested Cooperating Parties: two members elected by PCC for three-year terms from the remaining Cooperating Parties.
2.2.4
Permanent members: co-sponsors of the Special Programme and the International Planned Parenthood Federation. Members ofPCC in categories 2.2.2 and 2.2.3 may be re-elected.
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2.3
Observers
Other Cooperating Parties may be represented as observers with the approval of the Executing Agency, after consultation with the Standing Committee. Observers attend sessions of PCC at their own expense. 2.4 Operation
2.4.1
PCC shall meet at least once a year, and in extraordinary sessions if required, subject to the agreement of the majority of its members. The Executing Agency shall provide the Secretariat.
2.4.2
PCC shall elect each year from among its members, a Chairman, a Vice-chairman and a Rapporteur .
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2.4.3
The Chairman shall: - convene and preside over sessions ofPCC; and - undertake such additional duties as may be assigned by PCC.
2.4.4
Subject to any special arrangements as may be decided upon by PCC, members of PCC shall make their own arrangements to cover the expenses incurred in attending sessions of PCC.
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Annex 1
2.5 2.5.1
Procedures In its proceeding, PCC shall be guided mutatis mutandis by the Rules of Procedure of the
World Health Assembly. 2.5.2 In consultation with the Chainnan, the Secretariat shall prepare an annotated provisional
agenda for each session. 2.5.3 A report, prepared by the Rapporteur, with the assistance of the Secretariat, shall be circulated as soon as possible after the conclusion of the session for the subsequent approval of participants.
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WPR/RC61114
page 9 ANNEX 2
POLICY AND COORDINATION COMMITTEE, CATEGORY 2 MEMBERS, WESTERN PACIFIC REGION 1986-ONWARDS
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Cambodia China' Fiji Japan Lao People's Democratic Republic Malaysia Mongolia New Zealand Papua New Guinea Philippines Republic of Korea Singapore Tonga Viet Nam
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'Renounced Category 2 membership after 31 December 2000 in favour of Category 1 membership