Community Directed Treatment with Ivermectin (CDTI) project in Tunduru Focus inTanzania(TZTUN3)

Dna*' rix}f AFRTCAN PROGRAMME F'OR ONCHOCERCIASIS CONTROL 01 P'o' Box s4e TLI??;33.|3i9%;T'"'ff:l'.:,X Fax (226) 34 28 7s LETTER OF AGREEMENT Registry Frle: 08/ 1 81 19 19Qi1)107 Allotment No. : OU/ICP I CPCI 504/ AP 107 /R1 1 /o5 Field: US$ 38,104 ,,ilOTtttOOSg' Capital equip. US$ 3,200' a0/a7 {Loosqg Overheads : US$ 3,098 eu/o'f l4N6oq I 9 JAN. ?002 National Onchocerciasis TaskForce (NOTF) Federal Ministry of Health P.O. Box 9083 Dar-es-Salaam Illl?lrir 22213 oo os ! I jAIu l'*oi SAL TMENT IN TUNDIIRU F'OCUS IN TANZANIA (TZTIIN3) For the purpose of developing and establishing sustainable Community Directed Treatment with Ivermectrn (CDTI) for the control of onchocerciasis in Tanzania, The World Health Organization's African Programme for Onchocerciasis Contol, hereinafter referred to as "WHO/APOC" on the one hand, and The National Onchocerciasis Task Force, Minisrry of Health, Tanzama, hereinafter referred to as ',the Instrtutron", on the other hand, HAVE AGREED AS FOLLOWS 1. Work to be performed Further to the Memorandum for the African Programme for Onchocerciasis Control (ApOC), PHASE II(2002-2007) andthe Phasing out Period (2008-2010), the "Memorandum',, which was signed by the Government of Tanzania, this Agreement is concluded for the purpose of developing and establishrngiustainable communtty dtrected ivermectm drstribution Project in the Tunduru focus rn Tanzanra. The Proj ect named "TZTUN3 " shall be carried out in accordance with the revised proposal submitted by the NOTF of Tanzania in February 2006, reviewed by the Technical Consultative Committee(TCC) at tts22nd session of March 2006, and approved by the Management of ApOC. The Tunduru Focus CDTI Project shall be undertaken in the distnct of Tunduru in Ruwma Region in the southeastern part of Tanzania. The plans of work as defined in the approved proposal may be modrfied by mutual agreement of the parties taking into account the operating experience and needs of the Programme by the use of "Implementation letters" issued by "WHO/APOC". OF PR 2. Oblisations o WHO/APOC D,T 2 The total financial obligation of WHO/APOC, under thrs Agreement rs US$ 44,402 (Forty FourThousand f,'our hundred and Two US dollars). The maximum obligaiion of ApOC foranybudget line rtem rn any Project is the amount indrcated in the approved budget line, and the total obligation may not exceed the sum ofthese budget lines for any single project or group ofprojects. The amended and the approved budget for the third year of the project is attached herewith as Annex l. 2.2. Capital Equipment wHo/APoc will retain funds proposed for the purchase of Capital Equipment and make the purchasesthrough tts central purchaslng system. The Institution will be responsible for swift clearance of these goods onarrtval ' vehrcle deliveries to the port average 4 months after placement of orders with full specificahons of make, model, engine size, petrol or diesel, left hand drive or right iland drive, seating capacity and options required. The equipment and supplies furnished by WHO under this agreement will be handed over to theInstitutron upon arrival at the port of entry in the country, against appropriate receipts. 2.1. Total Finan Oblisation 2.3. Audrt of 3 ntrib of the In tion 4. Period covered by this Asreement wHo will retain funds for financial audit of the Project and shall have the right to mspect the accounts arany tirne by wby of its internal auditors, its extemal auditois or other audrtors contiacted for the purpose. Theauditors shall have the right to inspect all transactions pertaining to the Projects between the Institution,s bankaccount and actual payments for goods and services and to examine .upptrthg documentation and relevantaccounting enhies in the Institution's books. In order to facilitate such reiorting-and audit, the lnstitution shallensure that accurate and systematic accounts are kept in respect of the fu;deo itivities, For its part, the Institution, in agreement with its own Government, shall provide all the inputs requiredfrom the Government, the NGDo's and other partners, including all the ,turr.r"rlr*o.y for the execution of thePro;ect in accordance with this Agreement and as set forth in i'he Memorandum uni in the approved pro.Jectproposal. Thrs Agreement covers a period of 12 months from l"January 2007 to3l.t Decemb er 2007. 5. Financial arranqements 5'1' The total amount of expenditure estimated by this Agreement is uS$ 44,402 (Forty FourThousand Four hundred and rwo uS dollars). of the above, us$ 6,298 (Three Thousand rwo Hundred USdollars) wrll be retained and used by wHo/APoc for the purchase ofbrcycles needed for the performance oftheProlect actiuttes and for direct payment of the NGDo's overheads, according to the agreed standards of the JorntActron Forum. 5 '2' From the remaining amounts of US$ 38,104 (Thirty Eight Thousand one Hundred and Four USdollars), a first instalment of uS$ 19,052 (Nineteen Thousand and Fifty Two uS dollars) will be paid to theInstltution on signature of the Agreement by both parties, provided that all the conditrons precedent todrsbursement have been met. -J 5'3. The subsequent instalment(s) will be paid on request from the Institutron accompanied by a statement reconciltng expenditure already made to the various budget lines. A request for further funding for a Pro.lect should be made when 80o% of the previous advances have been spent. The payment of these replenishment will be subject to: (a) The reception of the statement mentioned above; (b) The regular transmission at the end of each month of a copy of the bank statement, reconcrled with a hst of all cheques drawn on the account. Documents should be forwarded to the following address : The Programme Director Attantion: The Budget and Finance Officer (BFO/APOC) WHO/APOC 01 BP 549 Ouaqadousou 01 Burkina Faso (c) A progress report six months after the funds have been received, and another after l2months indicatrng the actiuties carried out and the amount spent against each budget line. One or both of these reports will be formally reviewed as a basis for extension of this Agreement forl further period or the srgring of a subsequent Agreement for further funding. The reports should be forwarded to the following addresi: The Programme Director Attention: the Coordinator of the office of the DirectoriAPoc (COORD/ApOC) WHO/APOC 01 BP 549 Ouagadouqou 0 I Burkina Faso 5 '4' The instalments shall be paid to the Institution, through the special National Onchocerciasrs Task Force Bank Account, opened exclusively for WHO/APOC funds ti be usea on the project. 5'5' Any unliquidated balance at the end of the period covered by the current Agreement shall be paidback to wHo/APoC by the Instituticrn or if specifically agreed, deducted later on from the amount of the sumwHo/APoc wrll pay in the framework of any possible subsequent Agreement. 6. Lesal ngements It is understood that the work under this Agreement will be performed under the technical supervision of wHo/APoC but does not create any employer/employee relationship between wHo/ApoC and the Institution. The Instrtution shall in that respect be solely responsible for the manner in which the work will be carried out. WHO/APOC shall not be responsible for any loss, accident, damage or injury suffered by the hstrtuhon or any person claiming under it, arising during or as a result of the execution of tiri, work or in any manner whatsoever. Any dispute relating to the interpretation or execution of this Agreement shall, unless amicably senled, be sub.;ect to concrliation. In the event of failure of the latter, the dispute shall be settled by arbrtiatron. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the partres or, rn the absence of agreement, wtth the Uncitral Arbitration Rules. The parties shall accepi the arbitral award as final. 4If your Instrtution accepts this proposal, we should be grateful if you would see to the signing of all thefour copies of thrs Agreement by two persons authorized to sign on behalf of the Institution responsible for the execution of the work and return three original copies to us. indicating the national onchocercrasis Bank account number as well as the address of the Bank to which the payment should be made. Signatories WHO/APOC AD,/ 'D, L. yam6ogo Coordinator of the office of the Director/ApOC Si gnatories Institution Name .?R. .(.4.(ee* aP/./ae qil,a ritre . q.frP 1. NoTF 2?/,r'/@6 I 2 Date r z/t at/"u2ry Signature Dr Uche V. Amazigo Programme Director Signature %: Dut" il[tz{ot Date 2. 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