Conference of the Parties to the WHO Framework Convention on Tobacco Control Sixth session Moscow, Russian Federation,13–18 October 2014
18 October 2014
DECISION FCTC/COP6(27) Workplan and budget for the financial period 2016–2017
The Conference of the Parties, Reaffirming its decision FCTC/COP1(9) on the adoption of the Financial Rules of the Conference of the Parties to the WHO Framework Convention on Tobacco Control; Recalling its decision FCTC/COP5(19) on the workplan and budget for the financial period 2014–2015; Having considered the workplan and budget for the financial period 2016–2017 submitted by the Convention Secretariat contained in document FCTC/COP/6/24 Rev.1); DECIDES: (1) to adopt the budget for the financial period 2016–2017 as follows; US$ thousand 1 838 534 490 1 398 348 319 4 927
Part I – WHO FCTC: Activity costs: 1. 2. 3. 4. 5. 6. Conference of the Parties Protocols, guidelines and other possible instruments for the implementation of the Convention Reporting arrangements under the Convention Assistance to Parties in implementation of the Convention, with particular focus on developing country Parties and Parties with economies in transition Coordination with international and regional intergovernmental organizations and bodies Administration and management, and other arrangements and activities
Subtotal Part I
FCTC/COP6(27)
Part II: Protocol to Eliminate Illicit Trade in Tobacco Products: Activity costs 1. 2. 3. Preparing entry into force of the protocol Meeting of the Parties to the Protocol Administration and management, and other arrangements and activities 644 542 84 1 270 10 373 2 154 18 724
Subtotal Part II Staff costs Programme support costs (13%) Total
(2) to adopt the workplan for the financial period 2016–2017, as indicated in the Annex to this decision, taking into account the decisions taken by the Conference of the Parties at its sixth session; (3) to establish the total amount of voluntary assessed contributions of Parties for the financial period 2016–2017 at the level of US$ 9 100 000; (4) to request the Secretariat, in coordination with the Bureau, to communicate the scale of assessment of voluntary assessed contributions for 2016–2017 to Parties following adoption of the scale of assessment by the United Nations General Assembly in late 2015; 1 (5) to finance the travel and per diem of least developed countries from voluntary assessed contributions until and including the seventh session of the COP; (6) to finance, moreover, travel for low- and lower-middle income countries from voluntary assessed contributions and to cover the cost of corresponding per diem with resources available in the extrabudgetary funds until and including the seventh session of the COP; (7) to authorize the Secretariat to request the payment of voluntary assessed contributions, including from countries that may become a Party to the Convention between the sixth and seventh sessions of the Conference of the Parties, in line with the scale of assessment as indicated in paragraph 4 of this decision; (8) to request the Head of the Secretariat to implement the budget and workplan adopted by the Conference of the Parties, and to submit to the Conference of the Parties: (a) an interim performance report on the workplan and budget for the financial period 2016–2017, along with a final performance report on the workplan and budget for the financial period 2014–2015, at its seventh session; and (b) a final performance report on the workplan and budget for the financial period 2016–2017 at its eighth session; (9) to authorize the Secretariat to seek and receive voluntary extrabudgetary contributions for activities in line with the workplan;
Based on the corresponding WHO scale of assessment for 2016–2017 and taking into account the difference of membership of WHO and that of the Convention.
1
2
FCTC/COP6(27)
(10) to encourage Parties to the Convention to provide extrabudgetary contributions for meeting the objectives of the workplan; (11) to call on the Head of the Secretariat to keep the Bureau regularly updated on the status of budgets and workplans agreed by the Conference of the Parties.
3
FCTC/COP6(27)
4
ANNEX WORKPLAN AND BUDGET FOR THE FINANCIAL PERIOD 2016–2017 Part I: WHO FRAMEWORK CONVENTION ON TOBACCO CONTROL Area of work* Activity cost (in US$ thousand)** Covered by voluntary assessed contributions 1. 1.1 Conference of the Parties (COP) Covered by extrabudgetary funds Main components/activities Expected results and indicators
Conference of the Parties 1 1 523 153 (a) Prepare, convene and support the seventh session of the COP (COP7) COP7 prepared and convened on time Official documentation available to Parties in the six languages no later than 60 days before the opening of the session Decisions and official records made available to Parties no later than four months after closure of the session
(b) Prepare and disseminate official records, decisions and other documentation
(c) Review applications for observer status Reports submitted on time to the Bureau and and prepare reports for consideration by the to the COP Bureau and the COP (d) Conduct the review of accreditation of NGOs in consultation with the Bureau Reports on review of accreditation of NGOs submitted to the Bureau and to the COP Standardized, web-based reporting tool for NGOs developed and made available Report submitted to COP on the main findings Timely support provided as requested
(e) Provide support and advice to Parties
Annex
1
In line with Article 23 and Article 24.3(a), and relevant decisions of the COP.
Annex
Area of work*
Activity cost (in US$ thousand)** Covered by voluntary assessed contributions Covered by extrabudgetary funds
Main components/activities
Expected results and indicators
1.2
Bureau of the COP
162
(a) Prepare, convene and support the work Three intersessional meetings of the Bureau of the Bureau convened, including through video/teleconferences; Bureau meetings convened immediately before and during COP7 (b) Prepare documents for the meetings of the Bureau and make them available to the Parties (c) Provide regular updates to the Bureau on the status of implementation of the workplan and budget for the biennium as requested by the COP, and on ad hoc issues (d) Prepare summary records of the intersessional meetings of the Bureau (e) Support the Bureau of the COP in its review of the Rules of Procedure as requested by COP, in cooperation with WHO legal services Documents made available to the Bureau at least two weeks before the meetings and also made available on a protected website for the Parties Reports submitted to the Bureau at each intersessional meeting of the Bureau and timely information provided Summary records of the intersessional meetings of the Bureau made available to Parties Bureau’s proposals for possible amendments to the Rules of Procedure submitted to COP7
Subtotal for Area of work 1
1 685
153 FCTC/COP6(27)
5
6 Area of work* Activity cost (in US$ thousand)** Covered by voluntary assessed contributions 2. 2.1 Intergovernmental working groups Working group on Articles 9 and 10 Working group on sustainable measures to promote the implementation of the WHO FCTC Expert group on Article 19 70 One meeting of the working group, in combination with intersessional work of the Key Facilitators and the Convention Secretariat 25 Report of the working group submitted to COP7 Covered by extrabudgetary funds Main components/activities Expected results and indicators Protocols, 1 guidelines and other possible instruments for implementation of the Convention 2 65 One meeting of the working group, in Report of the working group submitted to combination with intersessional work of Key COP7 Facilitators and the Convention Secretariat 60 33 One meeting of the expert group, in Report of the working or expert group combination with intersessional work of Key submitted to COP7 Facilitators, experts and the Convention Secretariat 1 2
FCTC/COP6(27) Annex
The reference to protocols is of general nature; the Protocol to Eliminate Illicit Trade in Tobacco Products is addressed in Part II of this Annex. In line with Article 7, Article 23.5(f) and (h), Article 24.3(a) and (g) and Article 33, and relevant decisions of the COP.
Annex
Area of work*
Activity cost (in US$ thousand)** Covered by voluntary assessed contributions Covered by extrabudgetary funds 281
Main components/activities
Expected results and indicators
Expert group on impact assessment
Support the independent expert group to Report of the expert group submitted to COP7 conduct impact assessments, including an analysis considering gender, children and vulnerable socioeconomic groups, where relevant data are available, the impact of the WHO FCTC
Subtotal for Area of work2 3. 3.1 Support for Parties in fulfilling their reporting obligations and global progress reports on implementation of the Convention
195
339
Reporting and exchange of information 1 (a) Conduct the 2015–2016 reporting cycle Reports received, confirmed and feedback provided to Parties; Web-based database of reports maintained and updated 2016 global progress report published Three reports related to topical issues published Publication of a technical tool for data collection completed
50
40
(b) Analyse Parties’ Reports and identify trends, areas/articles of the Convention for further exploration (c) Analyse trends, practices and lessons learnt in Parties’ reporting; identify good practices in data collection and preparation/submission of reports (d) Expert group nominated by Parties to facilitate the review of Parties’ implementation reports by the COP
60
90
30
One meeting of the expert committee convened Report submitted to COP7
FCTC/COP6(27)
1
7
In line with Article 20.5, Article 21, Article 23.5 (a), (b) and (d), and Article 24.3(b) and (c), and relevant decisions of the COP.
8 Area of work* Activity cost (in US$ thousand)** Covered by voluntary assessed contributions Covered by extrabudgetary funds 130 (e) Strengthen capacity of Parties to report, use the web-based platform on reporting and exchange of information; and promote use of the indicators in the WHO FCTC Indicator Compendium Six regional reporting workshops held prior to the 2018 reporting period At least 80 officials responsible for reporting trained Advice and assistance to individual Parties provided as requested Use of the web-based platform and other tools (including an eLearning tool on reporting) promoted Platform maintained and upgraded, as necessary New content published, as appropriate Main components/activities Expected results and indicators 3.2 Exchange of information, including transfer of expertise and technology 30 60 (a) Promote, maintain and upgrade all components of the Information Platform, including knowledge hubs and the database of available resources, and update their content regularly (b) Strengthen information networks, including knowledge hubs 170 320 Six knowledge hubs covering all WHO regions fully operational and regularly updated by hosting entities (no cost) Subtotal for Area of work3
FCTC/COP6(27) Annex
Annex
Area of work*
Activity cost (in US$ thousand)** Covered by voluntary assessed contributions Covered by extrabudgetary funds
Main components/activities
Expected results and indicators
4. 4.1 Assistance to Parties
Assistance to Parties in implementing specific provisions of the Convention, with particular focus on developing country Parties and Parties with economies in transition 1 244 (a) Identify achievements, challenges and best practices to enhance cooperation, and provide assistance in implementation of the WHO FCTC within and between regions At least three regional WHO FCTC implementation workshops organized by the Secretariat Participation in at least three regional meetings organized by the WHO regional offices Portfolio of experts on WHO FCTC specific matters developed Individual assistance provided to Parties, as requested Stakeholder meeting convened with Parties that have carried out a needs assessment Report submitted to COP7
4.2
Needs assessments and promotion of access to available resources and mechanisms of assistance, with
58
(a) Review the process and impact of the needs assessments
303
(b) Carry out needs assessments, and other Up to 10 Parties identified upon request and forms of targeted assistance, to strengthen needs assessments, or other forms of technical implementation of the Convention support carried out Needs assessment toolkit for use by Parties published and promoted
FCTC/COP6(27)
1
9
In line with Article 22.2, Article 23.5(e), Article 24.3(c) and (g) and Article 26.5, and relevant decisions of the COP.
10 Area of work* Activity cost (in US$ thousand)** Covered by voluntary assessed contributions a view to promoting harmonization and alignment of tobacco-control policies at country level 4.3 Support for Parties engaged in legal action, including in line with Article 19, and trade, investment and other legal challenges to implementation of the Convention Covered by extrabudgetary funds 360 (c) Provide support to Parties in identified areas of need Up to 10 Parties assisted in implementation of the WHO FCTC, with emphasis on obligations under Articles 5.1, 5.2 and 5.3, and alignment of WHO FCTC implementation with national development and health strategies/policies and its inclusion in UNDAFs List of existing resources prepared and published on the WHO FCTC Information Platform Database of public institutions and legal and scientific experts, nominated by Parties, with experience in tobacco litigation related to liability in place Mechanism for the recommendation of experts, at the request of Parties, engaged in relevant actions established Main components/activities Expected results and indicators 78 (a) prepare, maintain and make available to Parties a comprehensive list of the existing resources that may assist Parties in dealing with civil and criminal liability and other legal challenges where necessary (b) develop a database of public institutions and legal and scientific experts, nominated by Parties, with experience in tobacco litigation related to liability (c) establish a mechanism for the recommendation of experts, at the request of Parties, engaged in relevant actions (d) Monitor trade and investment issues relevant to implementation of the Convention, and support Parties, where appropriate, in collaboration with the relevant knowledge hubs.
FCTC/COP6(27) Annex
Annex
Area of work*
Activity cost (in US$ thousand)** Covered by voluntary assessed contributions Covered by extrabudgetary funds 200
Main components/activities
Expected results and indicators
4.4
Supporting Parties to pursue economically sustainable alternatives to tobacco growing (in relation to Articles 17 and 18 of the WHO FCTC)
(a) support interested Parties in developing pilot projects and other initiatives that aim to implement these policy options and recommendations (b) organize an international database, within the WHO FCTC information platform, of good practices, instruments and measures to support the implementation of these policy options and recommendations (c) request WHO to support interested Parties to develop guidelines for surveillance, prevention and early diagnosis of occupational harms and risks specific to tobacco cultivation and manufacture, in particular those related to green tobacco sickness (a) develop and promote monitoring tools that would encourage voluntary and timely sharing of further information in order to enhance the monitoring of tobacco industry interference (b) develop, and make available on a continuous basis, the technical capacity required to carry out the relevant tasks (c) provide technical assistance to Parties upon their request
At least 4 countries supported to develop pilot projects International database organized. A progress report on the implementation, making use of experiences and case studies from before and after the sixth session of the COP, submitted to the seventh session of the COP
4.5
Support to Parties in implementing Article 5.3
100
Two tools developed Support provided to Parties
FCTC/COP6(27)
11
12 Area of work* Activity cost (in US$ thousand)** Covered by voluntary assessed contributions 4.6 Elaboration on Article 27 Covered by extrabudgetary funds 15 Prepare a report for consideration at the Report submitted to COP7 seventh session of the Conference of the Parties examining: • possible procedures for settling disputes concerning the interpretation or application of the Convention, through negotiations, diplomatic channels, or ad hoc arbitration in accordance with Article 27; • the kind of disputes that may be subject to arbitration under such procedures; • the interaction of such procedures with other disputes settlement mechanisms Prepare a report on the potential impact of new trade and investment provisions on WHO FCTC implementation in developing countries Report submitted to COP7 Main components/activities Expected results and indicators 4.7 Legal challenges in relation to implementation of the WHO FCTC 40 Subtotal for Area of work 4 1 398
FCTC/COP6(27) Annex
Annex
Area of work*
Activity cost (in US$ thousand)** Covered by voluntary assessed contributions Covered by extrabudgetary funds
Main components/activities
Expected results and indicators
5. 5.1 Promotion of South–South cooperation in the exchange of scientific, technical and legal expertise as relevant to the implementation of the Convention International cooperation and coordination
Coordination with international and regional intergovernmental organizations and other bodies 1 20 40 (a) Assist and facilitate interested partners in South–South and triangular collaboration Resources (including human, technical and financial) identified for the benefit of at least six Parties or subregions Progress report submitted to COP7
154
(b) Review experiences with demonstration At least three further projects identified and projects and identify needs for further projects implemented Demonstration project experiences published and scaled up
5.2
41
(a) Continue to implement multisectoral assistance activities to Parties in cooperation with members of the UN Interagency Task Force on the Prevention and Control of Noncommunicable Diseases (Task Force) (b) Request contributions from UN agencies to monitoring and evaluation of trends in WHO FCTC implementation, through analysis of data collected by these agencies (c) Cooperate with intergovernmental organizations and bodies with technical expertise, including UN treaty bodies, to strengthen implementation of the WHO FCTC
Participation in two meetings of the Task Force and contribution to the SecretaryGeneral’s report to ECOSOC Report submitted to COP7 At least three agreements for regular exchange of tobacco-related data concluded between the Convention Secretariat, WHO and other UN agencies and partners Three new cooperation arrangements concluded Exchange of information including on trade and investment issues regularly shared among relevant organizations
FCTC/COP6(27)
13
1
In line with Article 23.5(g), Article 24.3(e) and Article 25, and relevant decisions of the COP.
14 Area of work* Activity cost (in US$ thousand)** Covered by voluntary assessed contributions 5.3 Cooperation with civil society 20 Covered by extrabudgetary funds 73 Enhanced cooperation and communication with civil society organizations in relevant activities at national, regional and global levels Civil society invited to participate in relevant Convention Secretariat activities Informal briefing for civil society organizations accredited to the COP convened annually Convention Secretariat participation in at least six major global and regional tobacco-control meetings organized by civil society Main components/activities Expected results and indicators Subtotal for Area of work 5 6. 6.1 General administration and management 81 267 Administration and management, and other arrangements and activities 1 13 (a) General administration, staff and finance management Workplans and administrative arrangements customized within WHO’s global management system (GSM) Voluntary assessed contributions collected close to 100% by the end of the biennium 30-40% of extrabudgetary funds raised Portfolio of grant proposals prepared, incorporating a range of subjects, values and geographical distribution On average two meetings per year held with permanent missions of Parties in Geneva Publications disseminated to Parties and website regularly updated Awareness of the WHO FCTC and WHO FCTC work increased internationally (b) Resource mobilization 6.2 Advocacy, publications and website 90 158 Prepare and implement a communication plan 1
FCTC/COP6(27) Annex
In line with Article 24.3(d), (f) and (g), and relevant decisions of the COP.
Annex
Area of work*
Activity cost (in US$ thousand)** Covered by voluntary assessed contributions Covered by extrabudgetary funds
Main components/activities
Expected results and indicators
6.3
Rules of Procedure of the Conference of the Parties to the WHO FCTC Coordination with relevant departments and offices of WHO
20
Reissue the revised Rules of Procedure in Rules of Procedure available in all 6 the 6 languages of the COP in electronic and languages in electronic and print form. print form.
6.4
38
Review and promote cooperation with relevant departments of WHO
One annual retreat with all regional advisers and WHO/PND to identify mechanisms to support implementation of the WHO FCTC Cooperation with relevant WHO departments from at least four clusters, and all regional and country offices Regular technical coordination meetings and preparation of a side-by-side workplan with WHO PND and regional offices Regular communication maintained with focal points in WHO regional and country offices
Subtotal for Area of work 6 Total activity costs for all areas of work 1
161 2 292
158 2 635
FCTC/COP6(27)
* This includes associated tasks. ** Unless otherwise stated, the budget forecast for all meetings is calculated on the basis that they will be held in Geneva. Should the COP decide on a different location, figures will need to be revised.
15
1
Total costs for implementing the workplan for the WHO FCTC, which, in addition, include staff costs and programme support costs (13%, payable to WHO), are presented in the Appendix.
16
FCTC/COP6(27)
Part II: PROTOCOL TO ELIMINATE ILLICIT TRADE IN TOBACCO PRODUCTS Area of work* Activity cost (in US$ thousand) Covered by voluntary assessed contributions 1. 1.1 Promoting entry into force of the Protocol Covered by extrabudgetary funds Main components/activities Expected results and indicators
Preparing the entry into force of the Protocol 56 319 (a) Hold six multisectoral, subregional, Protocol-specific workshops (b) Monitor and evaluate the dedicated Protocol webpage and redesign accordingly (c) Engage the potential of relevant international organizations Entry into force of the Protocol Participation of at least 48 WHO FCTC Parties in subregional workshops Increased number of hits on the Protocol webpage Cooperation with international organizations with specific expertise in Protocol-related matters established and maintained Self-assessment checklist evaluated and its use promoted
(d) Promote the use of the self-assessment checklist 1.2 Technical assistance in preparation of entry into force 143
(a) Conduct and disseminate studies and best Up to five studies conducted and at least practices on Protocol-specific topics six best practices identified and disseminated (b) Provide technical assistance on Protocol- Assistance provided through meetings and specific topics online communication
20
Annex
Annex
Area of work*
Activity cost (in US$ thousand) Covered by voluntary assessed contributions 100 Covered by extrabudgetary funds 6
Main components/activities
Expected results and indicators
(c) Make available questions and answers regarding ratification and technical matters of the Protocol (d) Facilitate and support the work of the panel of experts in accordance with the decision of COP at its sixth session
Questions and answers prepared and made available to Parties
Technical and legal assistance, including on customs, tax administration and enforcement, provided and exchanges of information, experiences and challenges among Parties, including on existing good practices and opportunities in implementation of the provisions of the Protocol, facilitated in response to requests from the Parties
Subtotal for Area of work1 2. 2.1 First session of the Meeting of the Parties (MOP1)
156 Meeting of the Parties 300 1
488
242
(a) Prepare and convene MOP1 (immediately before or after COP7, pending entry into force 2) (b) Prepare and disseminate the official records of MOP1
MOP1 convened and official documentation made timely available to Parties in the six languages Official records made available to Parties in a timely manner
Subtotal for Area of work2
300
242 FCTC/COP6(27)
1
In line with Articles 33.1 and 34.2(a) of the Protocol. The Protocol will enter into force 90 days after ratification by 40 Parties to the WHO FCTC (Article 45 of the Protocol).
17
2
18 Area of work* Activity cost (in US$ thousand) Covered by voluntary assessed contributions 3. 3.1 General administration and management Advocacy, publications and website 20 64 Covered by extrabudgetary funds Main components/activities Expected results and indicators Administration and management, and other arrangements and activities Resource mobilization 60% of extrabudgetary funds raised 3.2 Prepare and implement a communication plan for promoting entry into force of the Protocol At least one meeting per year held with permanent missions of prospective Parties in Geneva Publications disseminated Presentations in at least six international meetings during the biennium Subtotal for Area of work3 Total activity costs for all areas of work 20 476 64 890
FCTC/COP6(27) Annex
FCTC/COP6(27)
APPENDIX TOTAL BUDGET (US$ THOUSAND)
Covered by voluntary assessed contributions 1. Activity costs WHO FCTC Protocol related 2. Staff costs 1
Covered by extrabudgetary funds 3 429 2 635 794 5 088 4 563 525 8 517 7 198 1 319 1 107 936 171
Total 6 197 4 927 1 270 10 373 9 848 525 16 570 14 775 1 795 2 154 1 921 233 18 724 16 696 2 028
2 768 2 292 476 5 285 5 285 0 8 053 7 577 476 1 047 985 62 9 100 8 562 538 2
WHO FCTC Protocol related 3. Total direct costs WHO FCTC Protocol related 4. Programme support costs (13%) WHO FCTC Protocol related 5. Grand total (3+4) WHO FCTC Protocol related
9 624 8 134 1 490
(Fifth plenary meeting, 18 October 2014)
Indicative costs for core Convention Secretariat staff based on WHO’s latest available standard salary costs for 2014–2015; possible changes in 2016–2017 will need to be reflected. As indicated above, current staff contracts are funded through voluntary assessed contributions; costs for additional proposed staff positions would be financed through extrabudgetary contributions. The fulfilment of the staff plan, and possible adjustments, will depend on the actual availability of funds and the evolving workload. The staff plan does not include possible short-term assignments and secondments that would be based on actual needs and resources available. 2 Including an additional contribution of US$ 300 000 as a one-time exception. This is to facilitate funding for projected expenditure through additional voluntary assessed contributions.
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19