Proposal of technical services - letter of agreement 2007 Community Directed Treatment with Ivermectin (CDTI) project in Akwa Ibom State Nigeria (NGAKIB4)

AFRICAN PROGRAMME FOR ONCHOCERCIASIS CONTROL 01 P.o.BOxs49 -Tel.(226)503429 53-50342959-342960 -Telex 524lBF-Fax(226)50342875 OUAGADOUGOU 01- Burkina Faso LETTER OF AGREEMENT Regrstry Frle: 08/l 8 I /9631 (iv)107 Al lotnrent N o. : OU/ICP I CP C I 5 04 I AP I 07 I 83 I I 02 Fietd: US$ 31,434 Olt/O,l /LO1OBg Overhead: US$ 2,358 OU/OI ltllr gS National Onchocerciasrs Task Force (NOrF) Attention: Mrs Patricia Ogbu Pearce Acting National Coordinator Ministry of Health Federal Secretariat Shehu Shagari Way, Maitama Abuja, Nigeria PROPOSAL OF TECHNICAL SERVICES - LETTER OF AGREEMENT 2OO7 COMMUNITY DIRECTED TREATMENT WTTH TVERMECTIN (CDTI) PROJECT IN TIIE AKWA IBOM STATE (MGERIA) NGAKIB4) For the pulpose of developing and establishrng sustainable Communrty Directed Treatment wrth Ivermectrn (CDTI) for the control of onchocerciasis in Nigena, The World Health Organization's African Programme for Onchocerciasis Control, hereinafterreferred to as "WHO/APOC" on the one hand, and The Natronal Onchocerciasis Task Force, Ministry of Health, Nigeria, hereinafter referred to as "rhe InstrtLrtron", on the other hand, HAVE AGREED AS FOLLOWS 1 0 DEC. 2006 1. Work to be performed Further to the Memorandum for the African Programme for Onchocercrasis Control (APOC), Phase II (2002-2007 ) and the Phasing out Period (2008-2010) (the "Memorandum"). which was endorsed by the Govetnment of Nigeria, this Agreement is concluded for the purpose of developing and establishing sustainable community directed ivermectin distribution Project in Alova-Ibom State CDTI Project of Nigeria. The Project named "NGAKIB4" shall be carried out in accordance with the proposal submitted by the NOTF of Nrgeria in September 2006, reviewed and approved by the Management of APOC. The Project shall be undertaken in two Local Govemment Areas (Inr and Ibiono Ibom) in the Akwa- Ibom State of Nrgeria. The plans of work and the time line as defined in the approved Project proposal may be modified by mutual agreement of the parties taking into account the operating experience and needs of the Programme by the use of "Implementation letters" issued by "WHO/APOC". 22 Oblieations of WHO/APOC 2.1. Total Financial Oblisation The total financial obligation of WHO/APOC, under this Agreement is US$ 33,792 (thirty three thousand, seven hundred and ninety two dollars US). The maximum obligation of APOC for any budget line rtern in any project is the amount indicated in the approved budget line, and the total obligation may not exceed the sum ofthese budget lines for any single Project or group ofProjects. The approved fourth year budget for 2007 (summary and details) is attached herewith as Annex I 2.2. Capital Equipment WHO/APOC will retain funds proposed for the purchase of Capital Equipment and make the purchases through its central purchasing system. The Institutior will be responsrble for swift clearance of these goods on arnval. The equrpment and supplies furnished by WHO under this agreement will be handed over to the Instrtutron upon arrival at the port of artry in the country, against appropriate receipts. 2.3. Audit of accounts WHO will retain funds for financial audit of the Project and shall have the right to inspect the accounts at any time by way of its internal auditors, its external auditors or other auditors contracted for the purpose. The auditors shall have the right to inspect all transactions pertaining to the Projects between the Institution's bank account and actual payments for goods and services and to examine supporting documentation and relevant accounting entries in the Institutior's books. In order to facilitate such reporting and audit, the Institution shall ensure that accurate and systematic accounts are kept in respect of the funded actlvltles. J Contnbution the Institution For tts part, the Institution, in agreement with its own Government, shall provide all the lnputs requtred fi'om the Government, the NGDO's and other partners, including all the staff necessary for the execution of the Project in accordance with this Agreement and as set forth in the Memorandum and rn the approved Pro.;ect proposal. 4. Penod covered bv this Agreement Thrs Agreement covers a period of 12 months from l" January 2007 to 3l" December 2007 5. Frnancial arrangements 5.1. The total amount of expenditure estimated by this Agreement is US$ 33,792 (thirty three thousand, seven hundred and ninety two dollars US). Ofthe above, US$ 2,358 (two thousand, three hundred and fifty eight dollars US) will be retained and used by WHO/APOC for the direct payment of the NGDO's overheads according to the agreed standards of the Joint Action Forum. 5.2. From the remaining amount of US$ 31,434 (thirty one thousand, four hundred and thrrry four dollars US), a first instalment of US$ 16,000 (sixteen thousand dollars US) will be paid to the Institution as soon as possible after the signature of the Agreement by both parties, provided that all the other conditrons precedent to disbursement have been met. J5.3. The subsequent instalment(s) will be paid on request from the Institution accompanied by a staten-lent reconcrhng expenditure already made to the various budget lines. A request for further funding for a Pro.;ect should be rnade when 80% of the previous advances have been spent. The pay.rnent of these replenishments will be subject to (a) The reception of the statement mentioned above; (b) The regular transmission at the end of each month of a copy of the bank statement, reconctled wrth a list of all cheques drawn on the account. Documents should be forwarded to the following address: The Programme Director Attention: The Budget and Finance Officer/APOC WHO/APOC 0l BP s49 Ouasadousou 0l Burkina Faso (c) The submtssion of a progress report six months after the funds have been recerved, and another after l2 months indicatrng the activities carried out and the amount spent against each budget lrne. One or both of these reports will be formally reviewed as a basrs for extension of thrs Agreement for a further perrod or the srgnrng of a subsequent Agreement for further funding. The reports should be forwarded to the followrng address: The Programme Director Attention: The Coordinator of the Office of the Director, APOC WHO/APOC 0l BP 549 Ouasadoueou 0l Burkina Faso 5.4. The rnstalment shall be paid to the Institution, through the special Natronal Onchocercrasrs Task Force Bank Account, opened exclusively for WHO/APOC funds to be used on the project. 5.5. Any unlrquidated balance at the end of the period covered by the current Agreement shall be pard back to WHO/APOC by the Institution or if specifically agreed, deducted later on from the amount of the sum wHo/APoc will pay in the framework of any possible subsequent Agreement. 6. Leqal arranqements It rs understood that the work under this Agreement will be performed under the technrcal supervisron of WHO/APOC but does not create any employer/employee relationship between WHO/APOC and the Institution. The Institution shall in that respect be solely responsible for the manner in which the work will be caried out. WHO/APOC shall not be responsible for any loss, accidan! damage or injury suffered by the Institutron or any person claiming under it, arising during or as a result of the execution of this work or in any manner whalsoever. Any drspute relating to the interpretation or execution of this Agreement shall, unless amicably settled, be sublect to concrliation. In the event of failure of the latter, the dispute shall be settled by arbitratron. The arbrtration shall be conducted in accordance with the modalities to be agreed upon by the parties or, rn the absence of agreement, with the Uncitral Arbitration Rules. The parties shall accept the arbitral award as final. 4If your Institutron accepts this proposal, we should be grateful if you would see to the signrng of all the four copres of this Agreement by two persons authorized to sign on behalf of the Institution responsible for the execLltlon of the work and return three copies to us. Srenatones WHO/APOC Si enatories Institution fr- 'Dr. L. Yamdogo Coordrnator of the Office of the Drrector, APOC w Srgnature Dr Uche V. Amazigo Programme Director, APOC l. Name Title Signature Date 2. Name Title Signature Date Date I 4r rr/r*ra 2 w Srgnature Date ,f(.(,rhd II I 4 .h U oq D o EE o o!. eAe L ott o o (, o o o. ooGs6. ? L G a e a b IT 0 E Z tr3 oo l-(JlI -| o atr AI' o ela o. 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A](WA IBOi'I STATE STATE AKryA !-gP^,, SFnTE ftqA P xflr'rrDc,\1 {;gpJeul - Y( A" Porruon Soum Annu.l 8.l.ryrB.n.ft * Unltl Tot l Co3t Erolrnruon R.tlon.l l) st tc coordhalor siroH 5 630 I 5 t3o l(xrra fmc rlloc.tad lor CDn Adiviiirs 2) State OnchoContrcl T€m (SOCT) siroH 5 2t0 2 10 660 t(x)rg timo .lloc.t d for CDn.divii6 3) PHC Diroctor st oH 10 too 0.1 r ttc t0t6 tim..lloc.tcd for COn rdirlbs 4) Accountant SirloH 224 1 2244 lO0% tim6 .lloc.t.d for COTI *liviti{s 5)Dmr Si,C'H 13m 2 2ilO lo(yl6 lkn. rllo6t.d for CDTI *livnies Stt Totl 6,t ?246i2 sf,oH 20 ailo (5t6 hcram.ntal RatG per ennum) Y..r a Ylr 5 s23 639 9a &21 APOC Potltlon Soum Annual ad.ry'B.n.ft I Unlt Tot l Co.t ErDl.n.tlodR.tlon.l l) St.t. Co-ordnator APOC 450 I 450 5(I,9 tim. for mamlrbleblme 2) Strt. Oncho TBm Memb.E APOC 300 z 600 6(}r tim. for memerbl aBlrno 3) PHC Di6cto, APOC I t00 0,1 1A) 5 te fimc for manag.rial ebtane 4l A6untrnt APOC 3oo I 3(x, SOra tha for mm.o.ral [ritlanct 5) DriEr APOC 90 1 90 50,6 tlm ,o, manro.rbl $rbt no APOCToI l 2g 6 ItQ6 rs AFoc I 320 (Yr 1-3; 2016 lductbn ,or Y,r 4&5) Yd.s1296; Yr5.3lGl6.t LGA 11 0it2 x (5% nmmrntrl ntc prr annum) l! 334 (YAti.l,O0O; Yt3s'1.4,700; Y,4tt5,.135; Y6.16,206) {a$Yrl.3 .a,00o; Yra'52t0, Yr5t0) 2(r( ardEtil ln yar 4 a,1d Drc aloeto lo. yrar 5 Positlon Sous Annurl S.lrryrB.n.flt l Unltt Tot l Coit Erpl.nrtlon R.tlonrl 1) Communily Drcted Ostf,butor (COl Comm. $1O/yr 1 0 P.rt tmc (2 to 3 monthr oer Ycar) Comunlty Tot l I 0 APOC 5&s The proJect ls appeallng to th€ APOC management to appror'e the amount requested for ln this budget because the success of any programme depends on ths commltmonts and outputs of lts persoflnel. Llke oth€r proj€cts ln th€ country, the state team members are expacted to en oy monthly top-ups . The facllltatlng NGDO - H€len Koller lntema$mal (HKl) should be asslsted wlth the payment of salarles of three of lts programmo staff lnvlew of the enormous flnanclal costs; to cnable the agency dlscharge lts o/orslght functlons of t€chnlcal, managerlal, loglsflcs and other forms of asslstiance to the proJect. Th€ agency on her part ls taklng care of the tlme belng put ln by other staff (at tis country and reglonal offces) ln the form of technlcal supports to the prorect. Po.lllon Soua Annual S.l.ryrB.n.tlt I Unltt Tot l Co.t Erpl.n.tlon/R.tlon.l 5) LGA Oncho L.ad6r LGA l6;N 0.5 2 310 5016lims alloet.d for COTI actflit6 7) t€l Oncho Control T.rm (LOCT) LGA 3.960/vr 2 79m 50ta tin. .lloot.d ,or CDTI.ctivltics lst6 tmc allocatcd for CDTI rctivit$a) LGA HOO H..rrh LGA 5,2@lyl 0,15 792 LGATot l 2,at 11oin Porltlon Sous Annual SatrryrB.n.fft a Unltr Tot l Co.t Erpl.n.Uon R.tlon.l ll HKI Oncho lhr. - Nry Yofi HKI 5@0 I 5m T..$. A.l.t. tm HKH{lrr Ydt{4.5* |rc, ni!) T.dr. l.tm fm HKI - RG. Oil.(i|.s* hc.BL)2) HKI Oncho - R.Oional OlrE HKI 5 000 I 5(D0 'alo* lkD .locLir lo. COTI .cM..(il 5* |rc. nt.l3) HKI Country Ohdor. JG, Nb.rb HKI 33 335 0,1 3 331 tl) D.outy Prcl. Omctor (J6. Nircri) APOC 6m0 0.3 I t00 '(30* llr .loc.Ld ior COTI .dvll16 5) Poor.m Orfior (AIm lbm) AP,OC 3 600 1 3 6(x) l(ln( tr .loc.Li, lor cDTl rdt fl-(Yrl-s) 16N lir .l@.i.d h. con .d!,il-(Ynl-516)Drirr(l tqAlmbm) AFOC 1N 0,5 12(x) NGOO Tot l lg lS/aI- CAIITAL EOI'FTENI . AIOVA IOI STATE Crp.n.d tarr^ctvly D.rcrhdil H c..t d biJf.$,ky tllrlb ritG6l EtDLnai.orirLnrl tlV.ffi lurDd) st',oH s 0oo I ffilffiO?l-Ivil63 sEblill ! oo0 ! 000 ap.n..3 Ddewiy O.sdhds Sorca t nk C6t.l f.n A.dvty I llrlr, TfrI C.d Er*h.ffibnrl DM tm 6 m Fd fffl*Y md{ortE o, CDTI Elrtdaa 2l OlfE! Eol5ffi LGA 740 I LG ?MI ,t tlo Io+l r APoc 3 IO+l.7a0r2LG&tl,t00 IPOC. aoo r 2 LOA.. l,200 Erpd3.. LGr^cfrky D6qbJ.n Llnlt Co.t ot h^ctldlv tlrlr Td cd &in.mh.l txr r0 000 I t0 000 Sr6'ltoai l aro.*ortio ol CDll adtu. ffi tm 7lAiffi, APOC 5m 2 t000 m *o NGOO t6t t22ao A'OC . tI(. o ...} 5c< t0 2a0 Et n... ffiAdrly D..dbdd hf,G..t ol f.hrAcdvltv , thlr TfrI Cort EDLma..rtr ldd I ) e&rd.. tHc./c r00 I 0 0 Th.p6i.dtrouehb.hotrsrJGth.ts hILmhffiy.ffbdfyh-rrEtllrr*ru,s-4Ebtutrmbcoorilr{t 3h.mqdpobbm Thltm ,[ Eq6.l td mtcydct t.w bGil motuy b glldc. bcir Go.r. b tx d.rr*le .aeDb po9d.t6 h tr .n. E Gtr[ Connulty Dirdd hffi r$ lilrDc]5 (COTI) dai lqff Mncld. #r 5. ffii.t -d ophbn L.d6 *rcf o rl b. dcqd.ly dsduDcd n lE trc or lEpf hd3tp .tp.claly h a cMuy Baim ltl.cu Uron rytmhrcthDl4 {-6r.#*Wd II *rR@lldGlirbl Eil.dlr*ffidl*tu lnlWkt#p*dil.-- lltr^ft.dlMffi EklHhwtHrAhffi ExpGns.s lt mrActlvlty D.scrlptlon SourcG Unlt Cost of It.mrActlylty I Unlts Totrl Cost E(plrn.tlon/Rrtlon.l I ) Pep.r/fi 16 foldeE/p.ncils SMOH s6,00 10 60 Rcporudocum.nt printing 2) Fil. foldeE SMOH 0,5 500 250 For fillino of documents 3) Pendls,/perB SMOH 0,5 50 25 Writino of draft documents a) F.stan rhunch€s SMOH 1 10 10 Org.niz8tion of lil6 5) Disk6ttes HKI 20/Set 1 8D Computer lile sbrrge 6) C.lculators HKI 5 10 50 Accountim/drte calculations 7) Not books SMOH 2,5 10 2s Note takim/draft documents 8)Wdti.ig trblsb SMOH 2,5 10 E G€nerd entsi.s o(field activities Ton€r APOC 7s/to.rer atea 10) Print€r inl/toner APOC 30/ton€r 5 150 "Printino ol comDuter work 1 1) St Dlers & 3t Dl€s SMOH 5 2 10 Stepling of docurn€nts/papGrs Sttt. Tot.l I 060 SUPPLIES . AI(WA IBOM STATE NGDOruN coutuNtw llOH.,O5 (10% increase for eech subsequ€nt Year)"' ApOC.W+,O (Yrs 1-3; Yr.l =.120: YrS = 336) HKl.130 (Yc 1- s) End.mlc MOH E 11414 LGA8.22t (10'l. increasc for each subsequent yesr) APoc. HKI ' 760,00 HKI= Yr z-s = same .mount oach y€.r 0,00 Exp.m.. lt.mrActlylty D.scdptlon Sou?ca Uhlt Cort ol It.mrAc'tlvlty il Unlts Tolrl Cost Explrnrtlon R.tlon.l I ) Prp.rflile rold.rs/Percils LGA $6.00/rEam I 21 For raoortddocrments comoilation 2) Frst6n rs/Fmchas LGA 1 10 10 For reoort birdim rnd lillino 3) Not books LGA ?,5 10 25 For ,ield r€poil wrrung/notr t king a) Writing tEblets LGA 2,5 t0 25 For reports writins & documents ,illino 5) P.ns/StlpLs LGA 6 5 30 For reoortwritim LGATotd 111 Exp.n..s hGmrAcilvlty D.scrlptlon Sourca Unlt Co3t ol h.mrAc{lvlty I Unlt Totrl Co.t Erplm.tlon/Rrtlon.l 1) Printgr inuton6r (bleck & nhite) HKI $30.q) o.Er 3 90 Prlntim ol docum.nts to lieldAPOC/tlOTF 2) DbkGt s HKI $20lsGt 3 60 To sbr! inbrmttion md dst 3) Photocopi.r to.Er Hl{ $75/toner 3 25 Docrf,n nts dugllcctlon 4) Paper/Fila foldcrs/ P.ncils HKI $6.00/rcam 10 60 Trrining/ raports wrltlm 5) P6ncils,/ Pans HKI $0.60/ pen 40 24 For oflic€ uso in dren reports writing 6) Oupliceting papors HKI $6.0C[ rcam 20 120 Rooorts oroductions and lield communications 7) StableY Clips HKI $10.00/s.t 10 100 To fasten documents and papers 8) Print€r lnuTon6, (Colour) HKI 3ononer 3 90 Printing o[ documents NGDO Totrl 760,00 Exp.n5.. lt.mrActlvlty Or.cdptlon Sourca Unll Coit ot h.mrAcdlvlty I Unlts Totrl Cost Expl.n.llonn.tlonrl 1) Reection ot dnrg !€erly LGA $s 1 5 Tr6at nent of mild roastions Communlty Tot.l are essential lor Krutine office functions. are rePort writing, documentation etc. Being a new project lot of information will go forth between the project and her Partners and o$rers, therefore, material consumPtion will be high. The prcject has made his modest budget for consideration by APOC management and hoped that it will be given the desired l+ .E Exp.n.e. h.mrActlvlty Oe.crlpton Sourca Unlt Co.t of ltemr^c{vlty * Unlts Tot l Co3t Expl.n.flon Rrtlon.l 1) SOCT Tralnlng/Wkshop (CDTI Odenl APOC $25$par0<3day 1 s75 Facty./.llw. for SOCTTrrln. (Yr5t-2;1 f.ln. iorYE3€) 2) LOCT/PHC u/rkrrs lElnlng (100 partr APOC $25x,l Sx3dara 1 1 125 'Feclltty/ellow. br LOCT/PHC wrkers lralning 3) SOCTs Co.nputer Tralnino, (sparts.) APOC $25l6x7dara 1 O €+s Tralnlngcct furcompuler appreclatlon (Yrs1 -2) Strte Totel 2 375 TRANINC . AKTA'A IBOIII STATE STATE APOC - I 5OO 2 375 (Yrs 1-4 = same amount Yr 5 =0 ) LGA End.mlc APOCrl,?50x2. 3,500 (Yrl4i 60% reduction for YrS = 260) NGDqUN {CfTYrs 1-3) 200 (Yrs 1-3) Year4&5=0 COMMUNITY Training is the backbone of prc{ect implenentation. All cadres of staff in the programme from the state, through the LGAs and Health facilities to the cornmunity levels will be trained to aquint thenr with the proccedures for community education, programme planning, development and implementatim, training, data geneation and reporting. mangement is hereby requested to give this s€gment of the budget the attention it deserves by approving the amornt put APOC. g HKI - Exp.nse. lt mrActlvlty D.scrlptlon Source Unlt Co3t of h.mrAcdvlty * Unlt Totrl Coil Explanatlon R.Uon.l 1) CDD trelnlng/Wkshop (CDTI OrtGnt) 350 partlclpants AFOC $7.fl) llat mte x25O I aSOlfaclltty/Trelnlngmaterlalsandallotrranc€s LGA Totrl 1 750 Exp.n.er ltemrAcuvlty Descrlpoon Sourca Unlt Co.t of h.m/Acuvlty * Unlts Tot l Co.t Expl.n.fon/R.don.l 1) Tralnlng Cuniculum Guldc ) SOCT/LOCT Ficld Guldes ) HKI 10 20 200 Cunlculum gulde ,or lralnlng (Yrs 'l -3) 2) CDD Fleld Guldes APOC 2 100 200 Flcld reference gulde br CDDs (Yrs 1-3) NGDOToI l tlo0 Exp.n... ltom/Actlvlg D.scrlpdon Sourca Unlt Co.t of It mrAEtlvlty # Unltr Tot l Co!t Expl.n.tlon/Rrtlonrl 1) Cornmunlty lralnlng lrensport allou/. 0s 0 Communlty lransporl supporl for CBD Communlty Totrl 0 TRAVEL - AKWA IBOII STATE STATE LGA COMMUNITY HOH. APOC ' .* 55eb 5fl1 (YZ & 3 =550; YE4&5 E 660) End.mlc lfOHr]t0x2.1700 APOC r 920 x2 r +t1T I it-r iLryq'"^ (Yrs 1-3 = 1700; Yrs 4&5 = 2,010) (Yrsl-3; Yr4 &5 = 1,,172) IPOC = f ggQffee-(YrslEz Yr3=1,950;HKl, 1 C00 (Yrs1-5) Exp.ns.s lt mrAcllvlty D..crlptlon Sourca Unlt Cosl o, It mrActlvlty * Unlts Totrl Cost Eolrnrtlon R.tlond 2) V.hicl€ M.intenance (N€w) APOC 1000 I eOo<+ec ScNiclngnyr!./D9.lrs (Yr I 6) 3) Vehicle Fuolino APOC 656,25 1 656 'Thrrc 70 llu! tsnks/wcaU @ 0.25ft60wks 5) Public trsnsDort SMOH t1O/Eio 50 dJro €90 f.dr/er hlrus/bwrs (Ys l€) 7) P€r Oiem APOC 2Udayx7 10 r1loo+@ "TErGl (pcrdlcm ellow.nca) 8l Trev€l allowance APOC lUdawl 't0 700 "TrrrGl rllowanG I Vehicle lnsuance APOC 2 s00 1 lBooe€oo ComgrlhanslE trhlclc lnsuran@ IYE l6) StrtG Tot.l I25(t Exp.ns.3 lt.mrActlYlly D.3crlptlon Sourca Unlt Co3t of It.mrActlvlly I Unlt3 Totrl Co3t Eelrn.tlon/R.llonrl I ) Motorcvcla liaintenance LGA 250lyt 1 ?fi SrNicim/tiresi/rep.ir per mobrcycle (Yrs1-5) 2) Motorclrcle F(Eling AFOC lmlyr 1 12ti rThr.r I like tsnl$lwk @ 0.2U1 x 40 wks 3) Prtlic tr.nsport LGA lo/t ip 20 M Trxis/c.. hirc/bus (Yrs 1-5) 'l) Accommodations LGA S5.o0d.wl 20 1m Travcl lodgim (dom6stic) (Yrs 1-5) 5) Per diem/t .vel allowence APOC $10/dala4 20 616 an "DomBtic l6.dim/incident l 6) Rcaistrationfl nsuranca ot motorcwle LGA $300/yr 1 3m ComprGhcnsivo hsurance LGATot l 1n0 Exp.nr.s lt.mrActlvlty D.3cdpllon Sourca Unlt Co3{ of licm/Ac{lYlty * Unlts Tohl Co3t Explmrtlon Rdlon.l t) V.hicle lvLint nsnce Hl( $1srymo 12 I 800 S.rvicim/tir.s/r€p.ir (Yrs 1-5)(mt+eo2) V.hicle Fuoling APOC $to0mo 12 Thrcs 30 litr. trnlGtur.U @ 02Ut60 wks 3) Air Travol (domestic) AFOC $1soitrip 3 16'0 e NlEcrien domcstic rirfar€s 4) Accommodrtions (P€r diem) APOC S25.flYdrv 30 t EO -lff, (TnvGl lodolm (dom$tic) 5) Tr.vel ellowenc. APOC t20.OOdev 30 ?'oD*po (Oom.stic f€odingrincid.ntC NGDO Totel .l t(xl 1.000 Exp.n3G. ll.mrAc'tlvlty Dcscdptlon SourEa Unlt Cosl ot It.mrActlvlty * Unllr Tot.l Cost Explrnatlon/Rrtlon.l ) Public trsnsportauon I tlI^EE' $s,00 0 Community t ansort for CDD Comm Communlty Tot.l 0 areas are satellite in nature (small scattered settlements roofil tenains compounded the perenial scarcity of fuel in he entire state, hence the usual high costs of fuel. lot of travels will be required for tre establishment of CDTI in tre communities for sustainable mectizan delivery to the deserving populations. This translate to high malntenance and fueling costs for r,ehlcles and motor cycles with the antecedent implications for travel allowances and per diem budget line itenrs.The relativdy high budget of this line item is an attestiation to the vital role it plays in project implementation. Like APOC all partners will make substantial contributions to the particular budget line itern. COMMUNICATION . AKWA IBOM STATE STATE LGA NGDO 2 mmunications IPQQ = MOH = Endemlc MOH=960x2LGAs-1,920 APOC O Keller HKI 0O/month 12 1&2; Yr 3-5 = $600) 120 (Yr 1&2;Yr 3-5 = $420) '(Yrs 1-2; &5 yrs MOH to be responsible) Part bution for comm. {r€€e(Yr 1-3 = 1200; Yrs4&5 = 1000) (Yr 1-3 = 720; Yrs4&5 = 1000) APoc = 75o HKI = 720 COMMUNITY This is essential in programme planning and implementation. There is always the need to share information among partners. Consequently all project partners share responsibilities in communications. lt is envisaged that as the project becomes sustainable, less travels are made and communications become more frequent. This covers vital expenses in the areas of postage, courier services, telephone/fax. The budget request is mainly to cover courier services and telephone/fax. Expenses ltem/Actlvhy Descrlptlon Source Unh Cost of Item/Actlvlty # UntG Total Cost Explanatlon/Ratlonal 1) Tdephme/Fax lines charges APOC $25.00/mo 12 300 Communication to Zones/State/NGDO 2) Courier Pouch charges APOC $25.00/mo 6 1s0 *Urgent documents to field 3) RegularMail SMOH $1O/mo 12 120 Not urgent documents to field State Total 480 Expenses ltem/Actlvhy Descrlptlon Source Unlt Cost of Item/Ac'tlvlty # Unlts Tota! Cost Explanation/Ratlonal 'l) TdephmdFax lines charges LGA $35.00/mo 12 420 Cornmunication to Zones/State/NGDO 2) Courier Pqrch charges LGA $25.00/mo 't2 420 Urgent documents to fidd 3) Regular Mail LGA $1O/mo 12 120 Not ungent documents to field LGA Total 960 Expenses ltem/Actlvlty Descrlptlon Source Unh Cost of Item/Actlvlty # Unlts Total Cost Explanatlon/Ratlonal Courier Pouch 1 lines APOC APOC $40.00/mo $60. $50.00/mo 't2 12 23o '<e,o SCto 720 5bo {ee to Zones/State./other N GD Os documents to fidd & NOCP 1 NGDO Total I 800 Expenses ltem/Ac{lvlty Descrlptlon Source Unlt Cost of Item/Activlty # Unlts Total Cost Explanation/Ratlonal 1) Messengers to LG Centre Comm $5.00/yr 1 Cmrmunication to Zones/StatdNGDO 2) Town crier/drummer Comm $5.00/yr 1 lnformation to Community members Communlty Total COI{SULTANTS . AKWA IBOM STATE STATE LGA NGDO/UN COMMUNlTY APOC O 50O (Yrs 1-4 = $1,000) Yr 5 = 0 Endemlc SMOH. tl{10 x 2LGAs - E00 APOC - 0 aPQQ E 0 Expenses ltem/Acffvlty Descrlp0on Source Unlt Cost of Item/Ac0vlty * Unlts Total Cost Explanatlon/Ratlonal 1 ) Cornputer Consultrants APOC s00 1 500 Computer maintenance (Yrs 1-5) State Total 500 Expenscs lt mrAcdylty Dercription Source Unlt Gost of ltem/Actlvl$ * Untts Tot l Cost Explanatlon/Ratlonal 1) Evaluatim Team LGA 200 1 2W lntsnal eyaluation !)Health Edq.4tiq Cmsultants SMOH 200 1 2W Frcm theState MOFUNGDO to prov. Tech. assist. LGATot l .l{,0 Expenses ltem/Actlvlty Descrlpton Source Unlt Cost of Iterr/Ac{iylty # Unlts Totel Cost Explanatlon/R:Uonal No request made NGDO Total 0 Expenses ltem/Actvlg Descrlpton Source Unlt Cost of ftem/Actlvtty # Untts Total Cost Explenation/Ratlonal 1) Ev'aluation Tem Comm Nme anticipated presently 2J Cornputer Consultants Cqnm 3) Health Education Consultants Cornm Communtty Totrl Consultants will be needed for basic computer aqu isltion skills and health educationi St to assist ln community education therefore, budgetary requests are tallored toward these areas. Other partners like the Ministry of heal th and H KI have their fare share of contributions. ffi @ EDUCATION Ar.lD ttlOBlLlZATlON - AI(WA IBOM STATE STATE LGA Endemlc MOH I,100 x 2 LGAs .2,2OO APOC600x2LGAs -1200y' APOC MOH APOC 2#tt@o 350 *5eF t500 14/,0 NGDO'UN COMMUNITY HKt Expenscs ltemrAc'tlvlty Descrlpdon Source Unlt Cost of ltemrActlYlty # Unlts Total Cost Explanetion/Ratonal 1) State awaren€ss sientatlon SMOH $100,00 1 100 Facility/refreshments for workshop 2) 50 participants fur leadership w/shop APOC $20lperson/'1 day 1 1 000 Press coverage, presentation materials 3) Oncho clay activities SMOH $250 1 250 Media cwerage support 4) Prcductim of HE materials APOC $3,20 100 6oo -:ae For health facilitic and comm. Mobili. (Yrs 1-3) 5, Sticker/Brochure APOC $2,00 500 4& 1.*0 Dissernination of infurmation on CDTI ffrs 1-5) State Total 2 910 Expcnses ltem/Activlg Descrlptlon Source Unlt Cost of Item/Acdvlty # Unlts Total Cost Explanatlon/Ratlonal 1) LGA awareness orientatim LCrA $s00,00 1 500 Facility/refieshment for workshop 2) 30 particlpants for leadership W/shor APOC $20lperson/1 day 30 600 Press correr., prc€ntatiofl materials Nrsl-5) 1) Oncho day activiti€s LGA $500,00 1 500 Media coveraqe support 2) Oncho day awards LGA $100 ,| 100 Moti\ration for output by the CDDs LGA Totat I 700 Expenses ltem/Actlvtty Descrlptlon Source Unlt Goet of ltem/Actlvlty # Untts Total Cost Explanatlon/Retlonal 1) Materials Devel. Workshop HKI $200,00 1 2@ Facility/refeshments for workshop (Yrs 1-3) 2) 10 Padicipants for mat. Dev. Worksh HKI 20lperson Sdays 10 1(n0 IEC matgial development (Yrs 1-3) 3) Productim d IEC Materials APOC $2,s0 500 5Oo -rs IEC Prod. to be diftrsed at all levels (Yrs 1-3) 4) Prcduction of llyers HKI $0,03 8 000 240 Flye6 to be dlffused at all lar€ls (Yrs 1-3) 5) Radio spots APOC $200,00 6 f666 {*E Mmthly TV spots at state levd (Yrs 1-5) 6) Productim of T.Shirts APOC $2,s0 300 O +5e For distribution at all levels (Yrs 1-3) NGDO Total 4 6.t0 Expenses ltem/Ac{lvlty Drscrlptlon Source Unlt Cost of Item/Ac'tlvlty * Unlts Total Cost Explanation/Ratlonal 1) Descriptim of IEC Material Cqnm Communlty Totel Coomunity education, sensitization, and mobilization is essential for programme ownership by the community members. A lot of communltity education and advocacy activities need to be carried out especially at the preliminary stage of programme implementation. Sound communlty awareness and participation is an lndicator for possible programme sustainanbillty which is the mainstay of the CDTI approach. Those targeted to be adequately sensitized and mobilized are the tradltlonal institutions, the opinion leaders and policy makers. Therefore, there is need for education and mobilization materials to be adequately made available wtrich can be produced and circulated under this budget line item. STATE Expcnsrs ltrm/Actlvlty Drscrlptlon Source Unlt Cost of Itrm/Ac{lvlty * Unhs Total Cort Explanatlon/Ratlonel 'l) Stats Accountant SMOH $30/day 5 1s0 State Member of audit team Steto Totat ls0 EXTERNAT. AI'D]T .AKWAIBOM STATE MOH APOC 150 LGA Endemlc MOH APOC HKI I 000 (Yrs 1-s) IMMUN!TY Expcntrr No amount is requested for from APOC management, it therefore means that the partners will shoulder this budget line item. Auditing will be by the parhers to asceftain that funds are utilized the way and manner required of the project. Expentcs ltcm/Actlvlg D.scdptlon Sourcr Unlt Gost ol Itcm/Ac{lvlty * Unltr Total Cost Explanatlon/Rrtlonal None Anticipated LGATotal Expenscr ltrm/Actlvlty D.scdptlon Sourco Unh Gost of hrm/Actlvlty * Unlts Total Gost Expl.natlonrRatlonal 1) NGDO Account HKI 1 000 1 1 000 Cross - checking of HKI Account NGDO Totel I 000 Sourcr Unlt Co.t of Itom/Ac{lvlty * Unltr Tot l Cost Explenrtlon/Retlonel 1) No member anticlpated Comm. None anticipated Communlty Totel ) OTHER EXPENSES . AT(WA IBOM STATE STATE LGA NGDO'UN COMMUNITY MOllrl00x2LGAS-200 APOC.2tl0x2LGAs.1lt0 Endemlc MOH. AP(rc APOC- , HKI - tO{FO 500 c+ccr-er3B0O rsoLl2.oo Expenses ltem/Actlvlty Descrlpton Source Unft Gost of ltem/Ac'tlvlty * Unlts Total Cost Explanatlon/Ratlonal 1) Zmd Task Force Meatinqs APOC S40:6:6days 4 BoO .#o Participatim in Zmal re\r. meeting (Ys1-5) 2) Management lnformation Systern APOC 500 1 o 50e DevelopmenUmaint. of MIS&GIS (Yrs 1-3) 3) ffice Utilities SMOH 500 1 500 ElectricityMater ffice upke€p 4) Managq4ent of pati€nts with SAES APOC 3000 Flat rat tlooo €r€oo For manaqement of SAEs. 5) Bank Charges APOC 500 1 4oo €ee Payment for Bank transactions (Yrs1-5) 6) Equipment maintenance APOC 500 1 ltoo €ee G€neral maintenance of prcyecl equipmenl(Yrs 1-5) 7) State/LGA reporting forms APOC 0.06lform 750 O16 Gompilation of repsts (Yrs1-3) 8) Community Summary forms APOC 0.06/form 1 000 O€o Cornpilation of reports (Yrs1-3) 9) Lov literate summary forms APOC 0.06/tom 1m0 O& Standard literate reports summary (Yrs1-3) 1'l) Communig log bmk APOC 5.00/loq book 50 ., oo 350 H.cover logbok for Csnm. Reg.(Yrs1-3) Stats Total 6 855 Expenses ltem/Acffvlty Descrlptlon Source Unlt Cost of Item/Actlvlty * Unlts Total Cost Explanatlon/Ratlonal 1) State task force meeting APOC $30/dyxlps6,e6y 2 240 LOCTs to attend 6 moflthly SOTF Meetings 2) Ofice Utilities MOH 100.00/yr 1 100 Electricity/water & offce upkeep LGA Total 3.f{l Expenses ltem/Ac-tlylty Descrlptlon Source Unlt Coet of ltem/Actlvlty * Unlts Total Cost Explenetion/Retlonel 1) NOTF Meeting APOC 250 2 4oo $5oo,oo Attend by HKI P. Drector/ Deputy (Yrs1-5) 2lZmal Task Force Meetings APOC 250 4 8oo t ooo Attend.NGDO.Oncto Co-nator.or.P. Mors(Yrs1.5) 3) Management lnfomation S\6tefn APOC 1 000,00 1 o 1o0o DpvelopmenUmaintenance of MlSffrsl -2) 4) Other mmitsing furms at all lw€ls HKI 0.1/form 1 050 o€c \ilmltoring forms (Yrs1 -3) NGDO Total $2 605,00 Expenses ltem/Actlvlty Descrlptlon Source Unlt Coct of ftem/Actlvlty # Unlts Total Cost Explanation/Ratlonal Cornm None anticipated Commqnlty Total Provision I made for the printing of manag ement nformation system s forms SU ch AS Commun itv Summary D strict Sum rnary, LGAs nd State Summa ry forms for record keeping and report ng Other essential ctivities have bee n isted n the body of the budge t.