Preliminary Journal, 27 October 2021

Preliminary Journal • Wednesday 27 October 2021 • Page 1 Conference of the Parties to the WHO Framework Convention on Tobacco Control Ninth session, Geneva, Switzerland, 8–13 November 2021 JOURNAL Preliminary Journal – 27 October 2021 This Journal does not constitute an official record of the Conference of the Parties. This preliminary issue is intended to give participants advance indications of the Conference arrangements and programme of work. Additional information can be found in the Guide for participants (document FCTC/COP/9/DIV/2/Rev.1). The Journal does not constitute an official record of the Conference of the Parties. It is published in Arabic, Chinese, English, French, Russian and Spanish on every working day during the Conference. Content Date and place ............................................................................................................................................... 2 Working schedule ......................................................................................................................................... 2 Programme of work ..................................................................................................................................... 2 Meetings of the Bureau ................................................................................................................................ 3 Informal regional meetings and the EU coordination meetings ............................................................... 3 COP9 WHO FCTC App .............................................................................................................................. 3 Social Media Accounts ................................................................................................................................. 4 Contact information ..................................................................................................................................... 4 Procedural issues .......................................................................................................................................... 4 Announcements............................................................................................................................................. 4 Interpretation and statements Interpretation will be provided in the six official languages of the United Nations (Arabic, Chinese, English, French, Russian and Spanish). Delegates are requested to send a copy of their statement to statementsinterpret@who.int at least 30 minutes in advance. This does not prevent delegates from making changes upon delivery, but it will facilitate clarity and accuracy in all languages. When submitting a statement by email please specify, both in the subject line of the email and at the top of the attached statement, the name of the country/group, the meeting (for example, Plenary, Committee A or Committee B) and the number of the relevant agenda item. Delegates are requested to deliver statements at a normal speaking pace. Rapid delivery risks impeding clarity and accuracy in interpretation. Statements provided in advance are treated as confidential and checked against delivery for the purpose of the official record. Registration and credentials Online registration is required for the COP9 session. Instructions for online registration will be available on the COP9 dedicated webpage. Queries concerning the system can be addressed by email to: fctcgovernance@who.int. Conference of the Parties to the WHO Framework Convention on Tobacco Control • Ninth session • 8–13 November 2021 Preliminary Journal • Wednesday 27 October 2021 • Page 2 Date and place The Ninth Session of the Conference of the Parties (COP9) to the WHO Framework Convention on Tobacco Control (WHO FCTC) will be held virtually due to the COVID-19 pandemic. The first plenary meeting will open at 10:00 (CET) on Monday, 8 November 2021, and the session is expected to close no later than 13:00 on Saturday, 13 November 2021. The working hours of the Conference of the Parties are from 10:00 to 13:00 and 14:00 to 17:00 (CET). Working schedule Monday, 8 November 2021 10:00–13:00 Opening ceremony and first plenary meeting 14:00–17:00 Committee meetings Tuesday, 9 November to Friday, 12 November 2021 10:00–13:00 Plenary or committee meetings 14:00–17:00 Plenary or committee meetings Saturday, 13 November 2021 10:00–13:00 Plenary or committee meetings and closure of COP9 Programme of work The provisional agenda and the proposed organization of work for the session are contained in documents FCTC/COP/9/1 and FCTC/COP/9/1 (annotated). The programme and timetable of meetings will appear in the Journal of the Conference, which will be issued on a daily basis. The virtual meeting rooms will become available one hour prior to the beginning of the programme of work for the day. Subject to the decision of the Conference, the following working schedule is tentatively envisaged on the first day of the session: First plenary meeting 10:00 Item 1 Opening of the session Item 1.1 Adoption of the agenda and organization of work Documents FCTC/COP/9/1 and FCTC/COP/9/1 (annotated) Item 1.2 Credentials of participants Document FCTC/COP/9/2 Item 1.3 Special procedures for the conduct of the Ninth Session of the Conference of the Parties to the WHO FCTC Document FCTC/COP/9/3 Item 2 Applications for the status of observer to the Conference of the Parties Document FCTC/COP/9/4 Item 3 Global progress in implementation of the WHO FCTC Conference of the Parties to the WHO Framework Convention on Tobacco Control • Ninth session • 8–13 November 2021 Preliminary Journal • Wednesday 27 October 2021 • Page 3 Document FCTC/COP/9/5 First meeting of Committee A 14:00 Item 4 Treaty instruments and technical matters Item 4.1 Implementation of Articles 9 and 10 of the WHO FCTC (Regulation of contents and disclosure of tobacco products: reports by the expert group, and by WHO and the Convention Secretariat) Documents FCTC/COP/9/6, FCTC/COP/9/7 and FCTC/COP/9/8 Item 4.2 Novel and emerging tobacco products Documents FCTC/COP/9/9 and FCTC/COP/9/10 First meeting of Committee B 14:00 Item 6 Budgetary and institutional matters Item 6.1 Performance and progress reports Document FCTC/COP/9/12 (a) Performance report for the 2018–2019 Workplan and Budget (b) Interim performance report for the 2020–2021 Workplan and Budget Item 6.2 Proposed Workplan and Budget for the financial period 2022–2023 Documents FCTC/COP/9/13 and FCTC/COP/9/INF.DOC./1 Meetings of the Bureau The Bureau of the COP will meet on Sunday, 7 November 2021 from 12:00–15:00 and will meet thereafter daily from Monday, 8 November to Friday, 12 November 2021 from 17:15–18:00. Informal regional meetings and the EU coordination meetings The regional groups for the African Region, the Eastern Mediterranean Region, the South-East Asia Region and the Western Pacific Region will hold informal meetings: – from Monday, 8 November until Saturday, 13 November 08:30−09:30 The European Region informal meetings will be held at the following times: – from Monday, 8 November until Saturday, 13 November 09:00−09:45 The Region of the Americas informal meetings will be held at the following times: – from Monday, 8 November until Friday, 12 November 18:00−20:00 The European Union coordination meetings will be held at the following times: – from Monday, 8 November until Saturday, 13 November 08:00−09:00 – from Monday, 8 November until Friday, 12 November 13:00−14:00 and 17:00−18:00 COP9 WHO FCTC App The WHO Events App for the WHO FCTC COP9 for smart phones and computer is now available. The App provides secure access to the official documents, basic documents and all the practical information that Conference of the Parties to the WHO Framework Convention on Tobacco Control • Ninth session • 8–13 November 2021 Preliminary Journal • Wednesday 27 October 2021 • Page 4 participants need for taking part in COP9. For more information, check the App Quick Start Guide, or contact fctcappsupport@who.int if you require any assistance regarding the app. Social Media Accounts Delegates are encouraged to raise awareness about COP9 as well as the WHO FCTC including the importance of its implementation through social media. Official hashtags: #COP9FCTC is recommended to be used on Twitter, Facebook or other channels for this purpose. Contact information Plenary: fctcgovernance@who.int Committee A: fctcComA@who.int Committee B: fctcComB@who.int Procedural issues To raise a point of order, request a right of reply or make a procedural motion, a delegation member should send a message to +41 79 942 4378 by SMS text or by WhatsApp. This number is staffed during meeting times and may only be used for points of order, requests for rights of reply or other procedural motions and not for any other matter. Any messages will be promptly relayed to the presiding officer. Announcements Interventions Parties and observers are invited to submit video statements which shall be broadcast in lieu of a live intervention, excepted the video statements under agenda item 3: Global Progress Report which will be posted on the COP9 website without broadcasting. When submitting please specify, both in the subject line of the email and at the top of the attached statement, the name of the country/group, the meeting (for example, Plenary, Committee A or Committee B) and the number of the relevant agenda item. Technical specificities and comprehensive guidelines for the pre-recorded video statements and how those shall be submitted are available on the COP9 webpage. Due to logistical reasons, the deadline for sending a pre- recorded video statements to the Convention Secretariat is 30 October 2021. Delegations wishing to make their intervention via video statement in lieu of a live intervention must request the floor by raising their hand within the platform. Please e-mail the text of your intervention to fctcrecords@who.int Distribution of documents The documents for the session can be downloaded at: COP9 main documents. Restricted documents can be accessed at: COP9 in session restricted documents. Password will be provided to delegates. Virtual platform COP9 will be held virtually using an online meeting platform. Attendance will be enabled through secured access to a videoconference that will allow representatives to hear other participants and to address, as appropriate, the meeting remotely. Following online registration, participants will receive a communication with personal links to connect to the virtual meetings of the plenary session and committees. The personal links must not be shared with anyone else. The message will also include information on test sessions and support. Conference of the Parties to the WHO Framework Convention on Tobacco Control • Ninth session • 8–13 November 2021 Preliminary Journal • Wednesday 27 October 2021 • Page 5 The requirements for connecting to the virtual meetings include a personal computer with the latest version of the virtual meeting software and a good Internet connection. A high-quality headset with echo-cancelling microphones and a webcam are required in order to make interventions during the meetings. It is recommended to use a quiet, soundproof room for participation in the virtual meetings. Test sessions will be available prior to the actual sessions of the COP. The timing of test sessions will be included in the communication sent to participants following their registration. Participants are requested to conduct a test during one of the available test sessions prior to the beginning of the sessions. For the test, please use the equipment and the location to be used during the virtual meetings of COP9. List of participants A provisional list of participants will be available and posted on the WHO FCTC website at the opening of the session. This list will be issued on the basis of valid credentials received by the Convention Secretariat up to 12:00 on Sunday, 31 October 2021. A revised list will be issued at a later date. IT Support If you face any issue during the test sessions or live meetings, please contact the support team by email at: FCTC-IT-Support@who.int or phone +41 22 791 2111 (the call centre staff will help connect participants to the support team). = = =