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Information for Participants

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Information for Participants SIXTY-EIGTH SESSION OF THE WHO REGIONAL COMMITTEE FOR SOUTH-EAST ASIA Dili, Timor-Leste 7–11 September 2015

Updated Version: 06 August 2015

INFORMATION FOR

PARTICIPANTS

SIXTY- EIGHTH SESSION OF THE WHO REGIONAL COMMITTEE FOR SOUTH-EAST ASIA

7 – 11 SEPTEMBER 2015

DILI , DEMOCRATIC REPUBLIC OF TIMOR- LESTE

Content: SL.No 1. 2. 3. 4. 5. 5.1 5.2 5.3 5.4 5.5 5.6 5.7 6. Date and place Credentials Registration Documentation/summary reports Travel and transportation arrangements General How to reach Dili Visas and customs clearance Arrival in Dili/transportation Airport Tax Travellers cheques/credit cards Transport services General,practical, information about Timor-Leste 6.1 6.2 6.3 6.4 6.5 6.6 6.7 6.8 6.9 7. Capital Dili Climate Archaeological Sites Tourist Attraction Postal and fax services Electricity Banking services Currency /Foreign exchange Security

Content

Page No 1 1 2 2 2

2 2 3 4 4 4 4 5

5 5 5 6 6 6 6 6 7

Medical arrangements 7.1 7.2 General Vaccination requirement for travel to Timor-Leste

7 8 8

Hotel arrangements 8.1 8.2 During Transit Denpasar/Bali, Indonesia Dili, Timor-Leste

8 8 9

9. 10. 11.

Social events Accompanying spouses List of participants and the WHO Secretariat 11.1 List of participants 11.2 WHO-SEARO Secretariat WHO Liaison Officers Organizing Committees WHO Regional Office for South East Asia, New Delhi, India Office of the WHO Representative to Timor- Leste WHO publications

12. 13. 14 15. 16.

9 10 10 10 10 10 10 10 11

Annexure 1. 2. 3. 4. 5. 6 7. 8. 9. 10. 11. 12. Provisional Agenda of the Sixty-EightSession of the Regional Committee Tentative Programme of the Sixty-Eight Session of the Regional Committee Credentials Registration Form Travel to Dili Visa requirements for countries in the WHO South-East Asia Region for travel to Timor- Leste Certificate to facilitate travel/customs clearance WHO Secretariat WHO Liaison Officers Organizing Committees Extract from “Convention on the Privileges and Immunities of the Specialized Agencies” of the United Nations Emergency contact list by UNDSS 12 15 17 18 19-24 25-26 27 28 29 30-31 32 33

Date and place

The Sixty-Eighth Session of the WHO Regional Committee for South-East Asia will be held in Dili, Timor-Leste from 7 to 11 September 2015.The inaugural ceremony of the Regional Committee will be held on Monday 7 September 2015. Meeting Date and Time Venue Centro De Convencoes De Dili (Dili Convention Center) Rua Bispo de Medeiros, ex-Mercado Lama, Caicoli, Dili Tel: +670-3310358 +670-3310358 Conference Hall (Sala Nobre) Ministry of Foreign Affairs & Cooperation, Ave De Portugal, Praia Dos Coqueiros, PO Box 6, Dili Bilateral Meeting Room Sala de Encontro Bilateral Ministry of Foreign Affairs & Cooperation, Ave De Portugal, Praia Dos Coqueiros, PO Box 6, Dili Bilateral Meeting Room Sala de Encontro Bilateral Ministry of Foreign Affairs & Cooperation, Ave De Portugal, Praia Dos Coqueiros, PO Box 6, Dili

7 September 2015 Inaugural Ceremony of the 0900 – 1200 hrs. Sixty-Eighth Session of the WHO Regional Committee for South-East Asia

Sixty-Eighth Session of the WHO Regional Committee for SouthEast Asia

7 – 11 September 2015 1400-1700 hrs. 7 Sep 0900-1700 hrs 8-11 Sep 7 September 2015

Subcommittee on Credentials

Meeting of the Drafting Committee on Resolutions

7 - 11 September 2015 (daily at 1700 hrs.)

The Provisional Agenda and Tentative Programme for Regional Committee Sessions are found in Annexes 1 & 2.

Credentials

The Letters of Credentials, as per the attached format (Annex 3), of Representatives, Alternates and Advisers, signed by the Minister of Health or the Minister of Foreign Affairs, should be sent to the Regional Office in advance; otherwise, they must be hand-delivered by the Representatives directly to the Director, Administration and Finance, WHO/SEARO, immediately upon arrival at the conference venue. The WHO Secretariat takes this opportunity to emphasize the importance of properly completed credentials, especially the correct designation of participants, and recommends consultation with the respective WHO Representative or the Regional Office in case any clarification is needed.

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Registration

Representatives are requested to complete the attached “Registration Form” (Annex 4) and fax it to +91 11 23370197/233709395/23379507 preferably by 14 August 2015, in order to ensure reservation of rooms. Alternatively, participants may also register online. Online registrations are highly encouraged. The links to access the online registration form are:   WHO/SEARO Internet & Intranet - http://www.searo.who.int/mediacentre/events/governance/rc/68/en/ e-mail – searcm@who.int

Documentation/summary reports

The Provisional Agenda and related documents will be distributed in advance of the session. Documents issued subsequently will be distributed in the meeting hall. As only a limited supply of documents is available, participants are requested to retain the complete set of documents in their folders and bring them to all meetings. A Documents Desk will be located in the conference hall. A draft summary report covering the proceedings of the day will be issued in the afternoon of the following day. Any correction to the draft summary report should be submitted in writing to the Reports and Documents Officer within 24 hours of the issuance of the report. The final draft report of the Sixty-Eighth Session will be distributed in the afternoon of the concluding day for consideration of the Regional Committee. Participants are encouraged to hand over copies of their written statements to the Reports and Documents Officer, to facilitate accurate reporting of their viewpoints.

Daily Session Journal - An information bulletin, “Daily Session Journal”, will be issued every day from 7 September 2015 onwards. It will contain the programme for the next day and other general information of interest to participants.

5. 5.1

Travel and transportation arrangements General

Participants who require any travel-related assistance may contact the Travel Desk/Help Desk at the conference venue. 5.2 How to reach Dili

Dili is the capital of the Democratic Republic of Timor-Leste and it is located at the northern coast of the country. It is easily accessible via Singapore, Australia and Indonesia. The most preferred route to Dili is by air.  By air –Presidente Nicolau Lobato International Airport (formerly Comoro Airport) is located 6km west of Dili. Apart from Air Timor, the national flag carrier, Garuda/CitiLink, Sriwijaya Airlines, Silk Air and Air North also fly to Dili. By boat-There are no regular international passenger ferries servicing Timor-Leste. There are regular barge services from Darwin/Australia, Surabaya and Bali/Indonesia for vehicles and goods. Recreational vessels often stop into Dili harbor. By road –Dili is well linked by road from the Indonesian border at Mota'ain, near Batugade, which lies about 115km west. There is a direct bus service daily between Dili and Kupang in West Timor, Indonesia. There are many land travel minibus services.



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Please see Annex 5 for an overview of flight schedules from the capital cities of Member States of the WHO South East Asia Region to Dili and back. As the inaugural Ceremony of the Sixty-Eighth Session of the Regional Committee (RC) is scheduled to start in the morning of 7 September 2015; participants are advised to arrive in Dili on or before 7 September 2015.

5.3

Visas and customs clearance:

Transit visa via Denpasar, Indonesia Currently there are 64 countries approved to get visa on arrival (Annex-6). The cost is US$ 35 per entry ; however, given the Ebola situation in the African continent, all participants coming from, and/or traveling with, African passports will be required to obtain visa, prior to their arrival in Indonesia. Timorese Visa: Participants are required to carry valid passports or applicable travel documents. Travelers can obtain visa on arrival but they are advised to secure corresponding transit visa in other countries, as applicable, in advance before undertaking travel for the entire duration of their stay in Timor-Leste. It may be noted that a Timorese visa will be granted only if the passport remains valid for a minimum period of six months. Cost of visa on arrival is US$30. Special arrangement for gratis visa: The Ministry of Health, Democratic Republic of Timor-Leste, has agreed to arrange gratis visa for all those participants who submit the following documents two weeks in advance of their arrival:  Copy of the passport (with minimum six months validity)  Travel itinerary  Meeting details, i.e. to participate in the Sixty-eighth Session of the WHO Regional Committee for South-East Asia scheduled to be held in Dili during 7-11 September 2015. If participants require assistance from WHO in obtaining visa for Timor-Leste, they are requested to contact the office of the WHO Representative in the corresponding country well in advance of travel. Details of visa requirements for Member States in the SEA Region are given in Annex-6. Any difficulties in obtaining visas should be communicated to Sl:No Name 1 Ms. Charu Mehta 2 Ms. Julia Branco Designation Administrative Officer ( WHO Country Office for Timor-Leste)

Number (+670) 78258779 (+670) 77356287

email mehtac@who.int

Admin & Finance Assistant ( WHO Country Office for Timor-Leste)

brancoj@who.int

Customs Clearance/exemptions from import duty. – To facilitate participants’ travel and customs clearance for the meeting, a certificate (Annex-7) will be issued to them by the WHO Representative in each of the Member States.

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The following goods are exempt from import duty:  goods up to a value of US $300 of a non-commercial nature that are exclusively for the personal use or enjoyment of travellers or goods intended as gifts, when the nature and quantity of the goods indicate that they are not imported for, or intended to be imported for, commercial purposes. goods of a non-commercial nature, other than jewellery, that are exclusively for the personal use or enjoyment of travellers and that are brought into Timor-Leste by travellers in accompanying luggage or carried on or about the travellers’ bodies. two hundred (200) cigarettes and two and one half (2.5) liters of excisable beverages per person.



5.4

Arrival in Dili/transportation:

Participants will be received at the Presidente Nicolau Labato International Airport, Dili, by the Protocol personnel of the Ministry of Health, Democratic Republic of Timor-Leste. In addition, WHO staff will be there to assist in protocol, immigration and customs clearance activities. Transport will be provided to the delegations of each Member State from the time of arrival of delegation in Dili until departure. Transport arrangements will be coordinated by the following officials under the supervision of Ms. Charu Mehta, WHO Administrative Officer (Mob: +670 - 78258779); e-mail: mehtac@who.int Sl:No Name 1 Mr. Herminio Lelan WHO Representative Office, Dili 2 Mr. Tito De Aquino WHO Representative Office, Dili Mobile Number +670-77258853

email lelanhe@who.int deaquinot@who.int

+670-77280011

To facilitate identification of baggage on arrival at the Dili Airport, participants are requested to use the RC luggage tags that are available from the WHO Representative Offices in all countries of the South-East Asia Region, and at WHO Headquarters. Transport arrangements will be made for all official functions and meetings scheduled during the Regional Committee Sessions.

5.5

Airport Tax:  The departure airport tax from Timor-Leste is US$10;  As of March 2015, the cost of exit tax in Denpasar Bali is included in the cost of the ticket.

5.6

Travellers cheques/credit cards: Travellers cheques are not preferred. However, US dollars and other convertible currency can be exchanged at most banks and from authorized “money changers”. Major international credit cards, such as American Express, VISA and Master Card, are accepted by most banks, five star hotels and in the shopping malls. Please note that for cash payments, only US dollars issued from the year 2006 onwards are accepted. 5.7 Transport services

Taxis, small buses and mini-vans provide public transport in Dili and elsewhere. From United Nations Department for Security Services (UNDSS) point of view, it is advisable to hire a taxi but you need to bargain before entering the taxi. From airport they normally charge the foreigners US$ 10. If your trip is less than 5 km they will

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charge US$2 and for 5 km, the charges can be anything between US$ 4-6. Night taxi will cost you US$5 minimum even for a short distance and the availability is minimal. Mini Bus and Bus are not recommended. During Transit in Denpasar, Indonesia There are many companies operating taxi services in Bali, a trustable one is Bali Taxi also known as Blue Bird. Taxies in Denpasar, Bali, are metered. The minimum charge is Rp. 30,000 (US$ 2.50), first additional km is Rp 7,000 (US$ 0.60) and every additional km thereafter is Rp 6,500 (US$ 0.55).

6. 6.1

General,practical, information about Timor-Leste Capital Dili

Dili is classified as urban where an estimated 0.23 million people live in 48.268 square kilometers or 18.36 square miles in whole district including rural areas. Area Geographic Location Languages Religion 48.268 Km2 Dili is located 8°34’S 125°34’E Tetum and Portuguese Christianity is the major religion. Other religions include Protestantism and Islam

6.2 Climate In Timor-Leste the dry season lasts for about 6 months during May to October, with temperatures averaging 20°-30° C the year round with bright sunlight during the days. The travellers are advised to carry light cotton clothes; use of sun block cream and mosquito repellent is strongly recommended. 6.3 Archaeological Sites: The noted archaeological sites in Timor-Leste are Lospalos, Baucau and Baguia. Fresh explorations are likely to add substantially to the knowledge of the history and chronology of ancient Timor-Leste and various aspects of her life and culture. The majority of Timorese citizens are observant Catholics; however, there is a very long tradition of Animism which remains highly influential. The first inhabitants are thought to be descendant of Australoid and Melanesian peoples. The inhabitants of Timor are descended from three waves of migrants. The first to settle the island, Vedo-Australoid people related to Sri Lankans, arrived between 40,000 and 20,000 B.C. A second wave of Melanesian people around 3,000 B.C. drove the original inhabitants, called Atoni, up into the interior of Timor-Leste. The Melanesians were followed by Malay and Hakka people from southern China

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6.4 Tourist Attractions: Aside from the above mentioned archeological sites, Dili has a waterfront with a distinctive Timorese personality. It stretches for kilometers in a quasi-boomerang shape, with a farol lighthouse beaming at one end, and Lita Supermarket at the other. Further west is an esplanade dotted with gigantic ‘look at me’ embassies, and vibrant evening fish and chicken stalls. Around 7km east of town, on Cape Fatucama, is the hard-to-miss Kristo Rei Statue, from the cape, the views of turquoise bays and green-covered mountains are stunning. In Dili city, a number of tourist sites can be visited by the guests, including: Dive Timor Lorosae, The Archives & Museum of East Timorese Resistance, Cemetery of Santa Cruz, Tais Market, Comarca, Palacio do Governo (housing Timor-Leste Parliament), Tasitolu, Arte Moris, Compas Charter and Ocean Adventure, Areia Branca (White Sands). 6.5 Postal and fax services Arrangements have been made to distribute incoming mail to participants during the day at the Conference venue. For private telephone calls or fax messages, services of the hotel can be obtained at participants’ own expense. Postal services will be available at hotel receptions. Participants are advised to contact the Information/Help Desk located in the Conference Hall lobby, for any assistance. 6.6 Electricity Voltage is 220–240 volts AC at 50-60 cycles per second (50/60 Hz). Standard two round pin plugs and sockets are used. 6.7 Banking services ATM services are available at the Hotel Timor and Beach Garden Hotel. Other banking services are provided by the ANZ bank at the 2nd floor of Timor Plaza Mall from 9:00 to 16:00 hours. The Bank also offers ATM service at the same floor of the Timor Plaza Mall to meet the needs of local currency (US$) round the clock. 6.8 Currency / foreign exchange

The monetary unit of Timor-Leste currency is United States Dollar (US$) issued from the year 2006 onwards. Currency notes in circulation are in denominations of US$1, US$5, US$10, US$20, US$50 and US$100, whereas coins in local denomination of 1 cent, 5 cent, 10 cent, 25 cent, 50 cent and 1 dollar. Foreign currencies must be exchanged only through banks or authorized foreign exchange dealers. The receipts for such transactions should be obtained and retained. Visitors can also exchange foreign currency at the Foreign Exchange counter at the airport upon arrival. Please note that Timorese only accept US$ notes dated from 2006 onwards. No US$ coins are accepted . During Transit - Denpasar, Indonesia Participants can change in any money changer which has PVA sign on it. There are many legal money changers in the city.

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6.9

Security

For the purpose of identification and security, participants are requested to wear their name badges while attending the meetings and receptions. Badges will be issued by the Secretariat at the time of registration or upon arrival at the hotel. Participants may contact the UN Mission or UN Police in Dili at cell number + 670 – 77230725 operating 24/7 for any security related information. They can also contact WHO Deputy Security Focal Point Mr. Jose Barreto at his mobile, + 670- 77310165 or email: barretoj@who.int for advice on security-related issues at any time.

7. 7.1

Medical arrangements General

The Ministry of Health, Government of the Democratic Republic of Timor-Leste, will provide medical services through medical room/mobile clinic at the hotel, inaugural venue as well as conference venue in the premises of Ministry of Foreign Affairs and Cooperation. In case of any medical emergency, participants may seek the guidance of the following: S/No 1 Name & Designation First point of contact: Medical Room/Mobile Clinic Mr Ivo Ireneu da C. Freitas, National Director for Policy, Planning and Coordination, Dr Joao Pedro da Costa Xavier,6 Clinical Director Address Inaugural Venue Conference Venue Hotel Timor Beach Garden Hotel 2 Ministry of Health, Dili, Timor-Leste Contact details Protocol Officer Liaison Officer Information/Help Desk Hotel Reception Mobile: 00-670-77230143 E-mail: Coniz_2005@yahoo.co m Mobile: 00-670-73393402 E-mail: joaopedro_x@yahoo.c om Mobile :00-670-79993400 E-mail: zetoguterres@yahoo.c om Phone No.: 00-6703310141/3311209 Mobile No: 00-91-9818737334 WHO Regional Staff Physician Mr Ivo will coordinate for any specialized medical attention Remarks Contact any Conference Secretariat member

Guido Valadares National Hospital Bidau, Dili

For specialized medical attention requiring hospitalization

Alternate: Dr Jose Antonio Gusamo Guterres Executive Director

Guido Valadares National Hospital Bidau, Dili

For specialized medical attention requiring hospitalization

Dr Elisabete Rosa Santoi Gil UN Examining Physician Dr Rohit Sobti WHO Regional Medical Services

Stamford Medical Lda. Rua Mártires da Pátria, M andarim, Timor-Leste Hotel Timor Ministry of Foreign Affairs

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N.B. The host government has indicated that they will make every effort to provide emergency medical care to participants, but very limited facilities are available in super-specialty areas. The participants are advised to carry with them sufficient quantity of medicines/injectable that they have to take on regular basis for the duration of their stay in Dili. Participants are strongly advised to have adequate personal accident/medical insurance coverage before commencing their travel for Dili. 7.2 Vaccination requirement for travel to Timor-Leste:

Under the International Health Regulations, yellow fever vaccination certificate is required if someone travels to Timor-Leste from an area with risk of yellow fever transmission, especially from endemic Africa.

8. 8.1

Hotel arrangements

During Transit Denpasar/Bali, Indonesia: Denpasar/Bali, Indonesia has a large selection of hotels for lodging during overnight stopover. Following are suggested hotels at negotiated rates: Ramada Bintang Bali Resort ($165 std rm) Outside WHO lodging portion of the per diem

Discovery Kartika Plaza Hotel ($165 std rm) Outside WHO lodging portion of the per diem Sun Island Hotel Kuta ($95 std rm) The Ramayana Hotel ($95 std rm) Bali Rani Hotel ($95 std rm) The Vira Bali Hotel ($95 std rm) The Rani Hotel & Spa ($90 std rm) The Harris Hotel, Tuban, Bali ($50 std rm) New, modern, well set up. Recommended: Balinese style. Balinese style. Balinese style New, modern, well set up. Best value for money, clean, newly renovated.

The above rates were negotiated by the Bali Travel Agency recommended by the WHO Representative Office in Timor-Leste whose contact details are provided below. Each option includes breakfast and transportation to/from the airport and rooms can be shared. All hotels listed above are located in close proximity to the airport (10 min drive) in Kuta, Bali. The Harris Hotel is next door to the airport, so it is a 15 minute walk to the beach and other amenities. Upon request, the SEARO Travel Office can reserve rooms for meeting participants in Bali, Indonesia from the list above. The designated WHO Travel Agent in Bali Indonesia for RC 68 is: Mr Danny Kristanto Alden Bali Express Tour & Travel Jl. Uluwatu II 62 X - Jimbaran Bali Ph. +62 361 743 1680 Fax. +62 361 847 1834 Mob. +62 812 392 0810 Email Id: danny_kristanto@yahoo.com 8.2 Dilli, Timor Leste

To facilitate logistic arrangements for participants, block reservations have been made at the following hotels in Dili. Since transportation facilities are being provided from these hotels to the venues for inaugural

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ceremony as well as Regional Committee sessions, the participants are strongly advised to stay at these hotels in Dili for the duration of their visit to Dili. Sl. No Name of the Hotel / Contact Details Special room rates (US$) (per room, per night) Room Type Single Room Double Room Facilities (included in tariff)

Hotel Timor Rua Mártires da Pátria, Apartado 334;Dili General phone: +670 332 4502 General fax: +670 332 4505 Reservations: +670 332 4502 Email: hoteltimor@foriente.minihub.org Website: www.timortur.com Beach Garden Hotel Avenida Portugal S/N Praia Coqueiros Dili, Timor-Leste Phone No. +670 77608333, +670 73338508 E-mail: admin@beachgardenhotelgroup.com Website : www.beachgardenhotelgroup.co m

Twin Rooms Deluxe Executive

85 90

85 90 200

Breakfast, fruit basket, tea/coffee in the room, swimming pool, airport pickup/drop off if required Breakfast, Swimming pool, airport pickup/drop off if required

Twin Room Standard Room

116 89

Villa (Apartment) Upto 4 pax

200

The Ministry of Health, Democratic Republic of Timor-Leste, will provide complimentary accommodation to each Honourable Minister or assigned Head of Delegation at Hotel Timor. They will also provide a separate vehicle with driver and security escort.

9. Social Events 7 September 2015 1900 hrs Reception-cum-Dinner by the Honorable Minister of Health, Government of the Democratic Republic of Timor-Leste Reception-cum-Dinner by the Regional Director, WHO South-East Asia Region Please see invitation for exact time/venue

8 September 2015

1900 hrs

Please see invitation for exact time/venue

Other official/ social function(s), if any, will be announced during Regional Committee meeting through the Daily Session Journal.

10.

Accompanying spouses

Participants intending to bring their spouses to Dili are advised to arrange appropriate visas, make their own travel arrangements, and any difficulties in obtaining visa should be communicated to Ms. Charu Mehta, WHO Administrative Officer (email: mehtac@who.int ) or to Mr. Mateus Cunha email: cunham@who.int WHO Representative’s Office, Dili, Timor-Leste. Programme for Spouses – For arranging sightseeing trips in and around Dili, interested spouses may kindly contact the Information Desk at the hotel.

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11. List of participants and the WHO Secretariat 11.1 List of participants A provisional list of participants will be circulated at the time of the meeting. Participants should bring to the attention of the Reports and Documents Officer any addition, deletion or changes so that the final List of Participants could be issued as early as possible. 11.2 WHO-SEARO Secretariat The list of staff comprising the WHO Secretariat is available at Annex 8.

12.

WHO Liaison Officers

The WHO Liaison Officers (Annex 9) will be available at the venue of the meeting to facilitate the participation of country delegates, act as channels of communication between country participants and the WHO Secretariat, report any issues of concern to the Steering Committee and facilitate attendance of respective representatives at meetings of the Drafting Group or other subcommittees.

13. Organizing Committees The list of members of the Organizing Committees is available in Annex 10.

14. WHO Regional Office for South-East Asia, New Delhi, India WHO Regional Office for South-East Asia World Health House, Indraprastha Estate New Delhi – 110002, India E-mail: araujoc@who.int; with a copy to magoj@who.int Tel.: +91-11-23370804, 23379507 Fax: +91-11-23370197, 23379395 and 23379507 Working hours: Monday through Friday – 0800–1630 hours

15. Office of the WHO Representative to Timor-Leste United Nations House Caicoli Street, Dili, Timor-Leste Email: mehtac@who.int Phone +670-3310968 Working hours: 0800 – 1730 hours.

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16.

WHO publications:

A catalogue of WHO publications will be on display on the document desk at conference hall. If participants wish to obtain copy (ies) of any of the publication(s) available, they will be requested to provide their contact details. The Secretariat will arrange to send the requested publications to them in due course.

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Annex 1

REGIONAL COMMITTEE Sixty-eighth Session Dili, Timor-Leste 7–11 September 2015 SEA/RC68/1 26 July 2015

Provisional Agenda 1. 2. Opening of the Session Subcommittee on Credentials 2.1 Appointment of the Subcommittee on Credentials 2.2 Approval of the report of the Subcommittee on Credentials 3. 4. 5. Election of office-bearers Adoption of the Agenda Key addresses and report on the Work of WHO 5.1 Introduction to the Regional Director’s Annual Report on the Work of WHO in the South-East Asia Region covering the period 1 January–31 December 2014 5.2 Address by the Director-General 6. Programme Budget Matters: 6.1 Budget 2014–2015 – Implementation and mid-term review 6.2 Programme Budget 2016–2017 SEA/RC68/3 SEA/RC68/4, Inf. Doc.1, Inf. Doc.2 and Inf. Doc.3 SEA/RC68/5 SEA/RC68/2 SEA/RC68/1

6.3 Strategic budget space allocation 7. WHO reform 7.1 Programmatic reform – focus on results 7.2 Management reform – internal control framework 7.3 Governance reform 7.4 Framework of engagement with non-State actors

SEA/RC68/6 SEA/RC68/7 SEA/RC68/8 SEA/RC68/9

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Policy and technical topics 8.1 Response to emergencies and outbreaks 8.2 Antimicrobial resistance 8.3 Selected neglected tropical diseases targeted for elimination: kalaazar, leprosy, yaws, filariasis and schistosomiasis 8.4 Adapting and implementing the End TB Strategy in WHO South-East Asia Region 8.5 Patient safety contributing to sustainable universal health coverage 8.6 Prevention and control of cancer – way forward SEA/RC68/10 SEA/RC68/11 SEA/RC68/12 SEA/RC68/13 SEA/RC68/14 SEA/RC68/15 SEA/RC68/16 and Add.1

Progress reports on selected Regional Committee resolutions: 9.1 Measles elimination and rubella/CRS control in SEAR by 2020 (SEA/RC66/R5) 9.2 Challenges in polio eradication (SEA/RC60/R8) 9.3 Health intervention and technology assessment in support of universal health coverage (SEA/RC66/R4) 9.4 South-East Asia Regional Health Emergency Fund (SEARHEF) (SEA/RC60/R7) 9.5 Effective management of medicines (SEA/RC66/R7) 9.6 Regional strategy on health information system (SEA/RC63/R7)

10.

Technical Discussions 10.1 Consideration of the recommendations on strengthening community-based health-care services 10.2 Selection of a subject for the Technical Discussions to be held prior to the Sixty-ninth session of the Regional Committee SEA/RC68/17 and Inf. Doc.1 SEA/RC68/18

11.

Governing body matters 11.1 Key issues arising out of the Sixty-eighth World Health Assembly and the 136th and 137th sessions of the WHO Executive Board SEA/RC68/19 and Add.1

11.2 Review of the Draft Provisional Agenda of the 138th session of the WHO Executive Board 11.3 Review of Regional Committee resolutions

SEA/RC68/20 SEA/RC68/21

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11.4 Elective posts for governing body meetings (WHA, EB and PBAC) 12. Management and governance matters 12.1 Status of SEA Regional Office building 13. Special Programmes 13.1 UNICEF/UNDP/World Bank/WHO Special Programme for Research and Training in Tropical Diseases: Joint Coordinating Board (JCB) – Report on attendance at JCB in 2015 13.2 UNDP/UNFPA/UNICEF/WHO/World Bank Special Programme of Research, Development and Research Training in Human Reproduction (HRP): Policy and Coordination Committee (PCC) – Report on attendance at PCC in 2015 and nomination of a member in place of Maldives whose term expires on 31 December 2015 14. Ministerial Round Table 14.1 Strengthening health workforce in South-East Asia in order to expand delivery of effective services 14.2 Health in the post-2015 development agenda 14.3 Accelerating implementation of WHO FCTC in SEAR 15. Time and place of future sessions of the Regional Committee Adoption of resolutions Adoption of the report of the Sixty-eighth session of the Regional Committee Closing Side events: GAVI session

SEA/RC68/22

SEA/RC68/23

SEA/RC68/24

SEA/RC68/25

SEA/RC68/26 SEA/RC68/27 SEA/RC68/28 SEA/RC68/29

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Annex 2

_________________________________________________ Tentative Programme of the Sixty-Eight Session of the Regional Committee WHO/SEARO, Dili, Timor-Leste, 9–11 September 2015 (This is a tentative programme for the entire session. The final programme for each day will be included in the Daily Session Journal) 21 July 2015

Date Monday 07 Sep 2015

Morning

Afternoon

9:00 am—12:30 pm Inauguration of the Sixty-eighth Session of the Regional Committee

2:00 pm–5:00 pm (Plenary) Opening of the Session (Item 1) Subcommittee on Credentials (Item 2)

Group photograph followed by tea/coffee

  

Appointment of the Subcommittee on Credentials

(Item 2.1)

Election of office-bearers (Item 3) Adoption of the Agenda (Item 4)

Key addresses and report on the work of WHO

(Item 5)



Introduction to the Regional Director’s Annual Report on the Work of WHO in the South-East Asia Region covering the period 1 January —31 December 2014 (Item 5.1) Approval of the report of the Subcommittee on Credentials (Item 2.2) Address by the Director-General – to be read by Dr Anarfi Asamoa-Baah, DDG (Item 5.2)

  Tuesday 08 Sep 2015

9:00 am–12:30 pm (Plenary) Programme Budget Matters: (Item 6)

01:15 pm–2:15 pm Ministerial Round Table

    

Budget 2014—2015 – Implementation and mid-term review



(Item 6.1)

Programme Budget 2016—2017 (Item 6.2) Strategic budget space allocation (Item 6.3) Programmatic reform – focus on results (Item 7.1) Management reform – internal control framework (Item 7.2)

Strengthening health workforce in South-East Asia in order to expand delivery of effective services (Item 14.1)

2:15 pm-5:00 pm (Plenary) WHO reform (Item 7) …Contd

WHO reform (Item 7)

 

Governance reform (Item 7.3) Framework of engagement with non-State actors (Item 7.4) Response to emergencies and outbreaks (Item

Policy and technical topics (Item 8)

  

8.1)

Antimicrobial resistance (Item 8.2) Selected neglected tropical diseases targeted for elimination (kala-azar, leprosy, yaws, filariasis, schistosomiasis) (Item 8.3)

Page | 15

Date Wednesday 09 Sep 2015

Morning

Afternoon

9:00 am–12:30 pm (Plenary) Policy and technical topics (Item 8) (contd..)

01:15 pm–2.15 pm Ministerial Round Table Health in the post-2015 development agenda (Item

  

Adapting and implementing the End TB Strategy in WHO SouthEast Asia Region (Item 8.4) Patient safety contributing to sustainable universal health coverage (Item 8.5) Prevention and control of cancer – way forward (Item 8.6)

14.2) 2:15 pm-5:00 pm (Plenary) Technical Discussions (Item 10)

Progress reports on selected Regional Committee resolutions:

 

(Item 9)

Consideration of the recommendations on strengthening community-based health-care services (Item 10.1) Selection of a subject for the Technical Discussions to be held prior to the Sixty-ninth session of the Regional Committee (Item 10.2) Key issues arising out of the Sixty-eighth World Health Assembly and the 136th and 137th sessions of the WHO Executive Board (Item 11.1)

      Thursday 10 Sep 2015

Measles elimination and rubella/CRS control in SEAR by 2020 (SEA/RC66/R5) (Item 9.1) Challenges in polio eradication (SEA/RC60/R8) (Item 9.2) Health intervention and technology assessment in support of universal health coverage (SEA/RC66/R4) (Item 9.3) South-East Asia Regional Health Emergency Fund (SEARHEF) (SEA/RC60/R7) (Item 9.4) Effective management of medicines (SEA/RC66/R7) (Item 9.5) Regional strategy on health information system (SEA/RC63/R7)

Governing body matters (Item 11)



(Item 9.6)

9:00 am–12:30 pm (Plenary) Governing body matters (Item 11) (Contd…)    Review of the Draft Provisional Agenda of the 138th session of the WHO Executive Board (Item 11.2) Review of Regional Committee resolutions (Item 11.3) Elective posts for governing body meetings (WHA, EB and PBAC)

01:15 pm–2.15 pm Ministerial Round Table Accelerating implementation of WHO FCTC in SEAR (Item 14.3)

2:15 pm–5:00 pm (Plenary) Special Programmes (Item 13)  UNICEF/UNDP/World Bank/WHO Special Programme for Research and Training in Tropical Diseases: Joint Coordinating Board (JCB) – Report on attendance at JCB in 2015 (Item 13.1) UNDP/UNFPA/UNICEF/WHO/World Bank Special Programme of Research, Development and Research Training in Human Reproduction (HRP): Policy and Coordination Committee (PCC) – Report on attendance at PCC in 2015 and nomination of a member in place of Maldives whose term expires on 31 December 2015 (Item 13.2) Time and place of future sessions of the Regional Committee (item 15)

(Item 11.4)

Management and governance matters (Item 12) Status of SEA Regional Office building (Item 12.1)



 Friday 11 Sep 2015

9:00 am–12:30 pm (Plenary)

  

Adoption of resolutions Adoption of the report of the Sixty-eighth Session of the Regional Committee Closing

Side event*: GAVI Session NOTE:

Lunch interval: 12:30–2:00 pm. Tea/Coffee breaks will be from 10.30 to 11.00 a.m. and from 3.30 to 4.00 p.m. daily. Side event*: A Side event (parallel session) on GAVI will be held during lunch time (12:30 -2:00 pm) on Friday, 11 September 2015

Page | 16

Annex 3 Credentials Date: ____________

I have the honour to inform you of the composition of the delegation of the _____________________ (Name of government) _______________________ to the Sixty-Eighth Session of the Regional Committee for South-East Asia scheduled to be held in Dili, Timor-Leste, from 7 to 11 September 2015. Name (Name of participant) Designation (Official designation) Capacity* Representative/ Alternate/Adviser)

The delegation is vested with full powers and authority to carry out all the functions connected with the business of the Regional Committee.

Signature with seal Minister of Health or Minister of Foreign Affairs Notes: (1) *Please note that the designation or capacity is very important and carries the responsibilities as noted in the Rules of Procedures. Please discuss with the World Health Organization Representative (WR) or the Director, Administration and Finance (DAF) if capacity is not clear. Credentials should be submitted in original, duly signed by the Minister of Health or Minister of Foreign Affairs and affixed with government seal. Credentials should be submitted in English; if they are written in the national language, an accurate translation in English should be submitted along with it. Credentials should include the following information for each participant: family name (in capital letters); middle name; title; official designation; institution; city; gender. Credentials, as outlined above, should be sent to the Director, Administration and Finance (DAF), WHO/SEARO, New Delhi, in advance. Alternatively, they may be handed over in person to DAF before the commencement of the Session of the Regional Committee.

(2) (3) (4) (5)

Page | 17

Annex 4 Registration Form (Available in internet/intranet) Sixty-Eighth Session of WHO Regional Committee for South-East Asia; 7-11 September 2015 at Conference Hall, Ministry of Foreign Affairs & Cooperation, Ave de Portugal, Praia Dos Coqueiros, Dili, Timor Leste Date of birth: ___________________ ___

Prof.

Mrs

Other Nationality: ___________________ ___ Passport number: ___________________ ___ Date and Place of Issue: ___________________ ___ Date of Expiry: ___________________ ___

Family Name: Other Name: Gender:

_____________________________________________________________ _____________________________________________________________ Male Female

Title/Designation (e.g. Minister of Health)_____________________________________________ (Please print how you wish your name to appear on the name badge) Address: (Please indicate complete address that should be included in the corresponding meeting List of Participants) ______________________________________________________________________________ Representative of Telephone Government UN Agencies Fax NGO/IGO Observer

___________________________

__________________________

E-mail

___________________

I shall be accompanied by:

Expected Arrival in Dili Date:_____________________________________________ Flight No. _________________________________________ Time: ____________________________________________

Expected Departure from Dili Date:__________________________________________________ Flight No, ______________________________________________ Name: Time:__________________________________________________ ___ Relationship Hotel (Options) Special Room Rates (in US$) (per room, per night) Room Type Single Room Double Room

(Spouse / Friend / Others)

___________________

Hotel Options:

___________________ ___ Date of birth: Facilities

Hotel Timor  Buffet Breakfast___________________ 85 Standard 85 (3 kms from Ministry of Foreign Affairs) ___  Airport Transfer 90 Address: Rua Martires da Patria, Dili, Timor Leste Deluxe 90  Wi-fi Telephone.: +(670) 3324502  Fruit Basket 200 Executive 200 Nationality: Mobile: (670) 78011135  In-room tea/coffee making facilities. ___________________ Fax: +(670) 3324505  Access to swimming pool E-mail: hoteltimor@foriente.minihub.org ___ E-mail: alberto@foriente.minihub.org Website: www.timortur.com Passport Number: Beach Garden Hotel  Breakfast Twin Room 116 ___________________ (100 meters from Ministry of Foreign Affairs)  Wi-fi Address: Avenida Portugal S/N Praia dos Coqueiros, Dili, Timor 89 Standard ___  Swimming Pool Leste  Vilas are apartment type accommodations Villa 200 Telephone.: +(670) 33225999/3315888 for a Issue: maximum of four guests in twin rooms. (Apartment) Date/Place of Mobile: (670) 77608333/77436999 ___________________ E-mail: admin@beachgardenhotelgroup.com Website: www.beachgardenhotelgroup.com ___ Since transportation facilities are being provided from Hotel Timor and Beach Garden Hotel by the Ministry to the venues for inaugural ceremony and RC sessions, the participants are strongly advised to stay at these hotels in Dili for the duration of their visit. Other recommended hotels in Dili are Timor Plaza Hotel & Apartments and Novo Turismo Resort & Spa.

Date of Expiry:

Important note: 1. 2.

_________________ __

Please return this form, duly completed, to WHO South-East Asia Regional Office, at email address searcm@who.int preferably by 15 August 2015. You can also register at WHO websites: http://www.searo.who.int/mediacentre/events/governance/rc/68; The host government has indicated that they will make every effort to provide emergency medical care to participants, but very limited facilities are available in super-specialty areas. The participants are advised to carry with them sufficient quantity of medicines/injectable that they have to take on regular basis for the duration of their stay in Dili. Participants are strongly advised to have adequate personal accident/medical insurance coverage before commencing their travel to Dili, Timor Leste.

Page | 18

Annex 5 Travel to DILI- East Timor Flight schedules from the capital cities of Member States of the SEA Region and Geneva, to DILI, East Timor (as of July), subject to change. From Country: Bangladesh Dhaka/DILI Dhaka KUL Denpasar DILI/DHAKA DILI Denpasar Kualalumpur Dhaka/DILI Dhaka Singapore DILI/Dhaka DILI Singapore Country: Bhutan Paro/Dili Paro Singapore Paro Paro Paro Paro Paro Paro Paro Paro Paro Bangkok Singapore Dili Bangkok Bangkok Bangkok Bangkok Bangkok Bangkok Bangkok Bangkok Bangkok Denpasar Wed/Sat/Mon Tues/Thurs/Sat Tues wed Thurs Thurs Fri Saturday Sunday Sunday Monday Daily 720 925 1125 1145 730 1130 1100 1100 730 1145 1115 920 1535 1420 1630 1715 1250 1520 1605 1605 1250 1715 1620 1440 KB 500 MI 296 KB 130 KB 140 KB 160 KB 150 KB 158 KB 130 KB 160 KB 140 KB 130 TG 431 Singapore Dhaka Tues/Thurs/Sat Daily 1525 2035 1810 2240 MI 295 SQ446 Singapore Dili Daily Tues/Thurs/Sat 2355 925 0600(Next day) 1420 SQ 447 MI296 Denpasar Kualalumpur Dhaka Daily Daily Daily 1320 1250 1820 1410 1550 2010 GA7310 MH714 MH112 KUL Denpasar DILI Daily Daily Daily 120 850 930 715 1150 1220 MH197 MH715 GA7300 To Departure Date Time Date Arrival Time Flight

Page | 19

Denpasar Dili/Paro Dili Singapore Dili Denpasar Bangkok Bangkok Bangkok Bangkok Bangkok Bangkok Bangkok

Dili

Daily

930

1220

GA 7300

Singapore Paro Denpasar Bangkok Paro Paro Paro Paro Paro Paro Paro

Tues/Thurs/Sat

1525

1810 1015 1410 1915 1000 hrs 1030 1040 1550 1015 1015 1015 1030

MI 295 KB 501 GA 7310 TG 432 KB 131 KB 131 KB 141 KB 161 KB 151 KB 159 KB 131 KB 141

Tues/Thurs/Sun 600 Daily Daily Tues Wed Thurs Thurs Fri Sat Sun Mon 1320 1605 650 705 650 1350 650 650 650 650

Bangkok Paro Country: DPR Korea Pyongyang/DILI Pyongyang Pyongyang Pyongyang Pyongyang Beijing Beijing Singapore Via Bali Beijing Kuala Lumpur Denpasar DILI/Pyongyang DILI Denpasar Bali Kuala Lumpur DILI Singapore Singapore Beijing Beijing Denpasar Kuala lumpur Beijing Singapore Beijing Beijing Pyongyang Pyongyang Beijing Beijing Beijing Beijing Singapore Singapore Dili Kuala lumpur Denpasar DILI

Mon, Wed, Fri Tue, Sat Thu Mon/Fri Daily Daily Tues/Thurs/Sat Daily Daily Daily Daily Daily Daily Tues/Thurs/Sat Daily Daily Mon/Wed/Fri Daily

1720 850 1030 900 0005 0005 925 1230 925 930 1320 1250 1800 1525 110 0015 1320 1200

1815 950 1130 1000 625 625 1420 740 1020 1220 1410 1550 0020(next day) 1810 720 610 1620 1500

CA 122 JS 151 JS 251 JS 151 SQ 801 CA 975 MI296 MH361 MH611 GA7300 GA7310 MH714 MH360 MI 295 SQ 800 CA 970 CA 121 JS 152

Page | 20

Beijing Beijing Country:India Delhi/Dili Delhi Singapore Delhi Kualalumpur Denpasar Delhi Bangkok Denpasar Dili/Delhi Dili Singapore Dili Denpasar Kualalumpur Dili Denpasar Bangkok Country: Indonesia Jakarta//DILI Jakarta Denpasar Bali DILI/Jakarta DILI Denpasar Bali/Dili Denpasar Bali Dili

Pyongyang Pyongyang

Mon/Fri Thu

1305 1400

1605 1700

JS 152 JS 252

Singapore Dili Kualalumpur Denpasar Dili Bangkok Denpasar Dili Singapore Delhi Denpasar Kualalumpur Delhi Denpasar Bangkok Delhi

Daily Tues/Thurs/Sat Or Daily Daily Daily Or Daily Daily Daily Tues/Thurs/Sat Daily Daily Daily Daily Daily Daily Daily

2155 925 2300 850 930 2330 920 930 1525 235 1320 1250 1825 1320 1605 2315

0610+1 1420 0655+1 1150 1220 0525+1 1440 1220 1810 535 1410 1550 2125 1410 1915 0215+1

SQ 403 MI296 MH 191 MH 715 GA 7300 TG 316 TG 431 GA 7300 MI 295 SQ 402 GA 7310 MH 714 MH 190 GA 7310 TG 432 TG331

Denpasar Dili

Daily Daily OR

540 930

840 1220

GA 400 GA7300 GA 7310 GA 432 GA 7300 GA 7310

Denpasar Jakarta

Daily Daily

1320 2000

1410 2100

Dili Denpasar

Daily Daily

930 1320

1220 1410

Page | 21

Country: Maldives Male/Dili Male Singapore DILI/MALE DILI Singapore Male/Dili Male Singapore Denpasar Dili/Male DILI Denpasar Singapore Country: Myanmar Yangon/Dili Yangon Singapore Dili/Yangon DILI Singapore Country: Nepal Kathmandu/Dili Kathmandu Singapore Dili/Kathmandu DILI Singapore Kathmandu/Dili Kathmandu Kuala Lumpur Daily 2330 0625(next day) MH 115 Singapore Dili Singapore Kathmandu Daily Tues/Thurs/Sat Tues/Thurs/Sat Daily 1305 925 1525 910 2015 1420 1810 1205 SQ 5311 MI296 MI 295 MI 412 Singapore Yangon Tues/Thurs/Sat Daily 1525 755 1810 920 MI 295 SQ 998 Singapore Dili Daily Tues/Thurs/Sat 1640 925 2115 1420 MI 419 MI296 Denpasar Singapore Male Daily Daily Daily 1320 1305 2045 1410 1540 2210 GA7310 SQ 943 Sq 452 Singapore Denpasar DILI Daily Daily Daily 2325 820 930 0710(next day) 1100 1220 SQ 451 SQ 938 GA7300 Singapore Male Tues/Thurs/Sat Daily 1525 1010 1810 1135 MI 295 SQ 462 Singapore Dili Daily Tues/Thurs/Sat 2325 925 710 1420 SQ 451 MI296

Page | 22

Kuala Lumpur Denpasar Dili/Kathamandu Dili Denpasar Kualalumpar Country: Sri Lanka Colombo/Dili Colombo Singapore Dili/Colombo DILI Singapore Colombo/Dili Colombo Kualalumpur Denpasar Dili/Colombo Dili Denpsasar Kuala Lumpur Country: Thailand Bangkok/Dili Bangkok Bali DILI/Bangkok Dili Denpasar Bangkok/Dili Bangkok Singapore DILI/Bangkok Dili Singapore

Denpasar DILI

Daily Daily

850 930

1150 1220

MH 715 GA7300

Denpaar kualalumpur Kathmandu

Daily Daily Daily

1320 1605 2005

1410 1905 2230

GA 432 MH 850 MH 114

Singapore Dili Singapore Colombo

Daily Tues/Thurs/Sat Tues/Thurs/Sat Daily

120 925 1525 2255

740 1420 1810 2355

SQ 469 MI296 MI 295 SQ 468

Kualalumpur Denpasar Dili

Daily Daily Daily

"0055 850 930

705 1150 1220

MH 178 MH 715 GA 7300

Denpasar Kualalumpur Colombo

Daily Daily Daily

1320 1605 2305

1410 1905 2355

GA 7310 MH 850 MH 179

Bali Dili

Daily Daily

920 930

1440 1220

TG 431 GA 7300 GA 7310 TG 432 TG 401 MI 296 MI 295 TG 410

Denpasar Bangkok Singapore Dili Singapore Bangkok

Daily Daily Daily Tues,Thurs,Sat Tues,Thurs,Sat Daily

1320 1605 1940 925 1525 2050

1410 1915 2255 1420 1810 2210

Page | 23

Country: Switzerland (HQ) - The schedules are tentative and may change any time. Geneva/Dili Geneva Paris Singapore Geneva Amsterdam Singapore Geneva Frankfurt Singapore Geneva Amsterdam Denpasar Dili/Geneva Dili Singapore Paris Dili Singapore Amsterdam Dili Singapore Frankfurt Singapore Paris Geneva Singapore Amsterdam Geneva Singapore Frankfurt Geneva Tues,Thurs,Sat Daily Daily OR Tues,Thurs,Sat Daily Daily OR Tues,Thurs,Sat Daily Daily OR Dili Denpasar Amsterdam Denpasar Amsterdam Geneva Daily Daily Daily 1320 2035 940 1410 0730+1 1110 GA 7310 KL 836 KL 1927 1525 2355 740 1810 0640+1 845 MI 295 LH 9763 LH 1212 1525 0035 940 1810 730 1110 MI 295 KL 836 KL 1927 1525 "0025 1000 1810 740 1110 MI 295 AF 259 AF 1842 Paris Singapore Dili Amsterdam Singapore Dili Frankfurt Singapore Dili Amsterdam Denpasar Dili Daily Daily Tues,Thurs,Sat Or Daily Daily Tues,Thurs,Sat OR Daily Daily Tues,Thurs,Sat OR Daily Daily Daily 1720 2055 930 1855 1920+1 1220 KL1932 KL 835 GA 7300 1935 2145 925 2055 1610+1 1420 LH1227 LH 760 MI 296 1720 2055 925 1855 1530+1 1420 KL1932 KL835 MI 296 1700 1925 925 1855 1415+1 1420 AF1143 AF 254 MI 296

Page | 24

Annex 6 Visa requirements for countries in the South-East Asia Region for travel to Dili, Timor-Leste. Meeting participants who provide the information listed on page 3 will obtain Gratis visa on arrival Bangladesh: 01. 02. 03. 04. Bhutan: 01. 02 03 04. Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa.

Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa.

Democratic People’s Republic of Korea: 01. 02. 03. 04. India: 01. 02. 03. 04. Indonesia: 01. 02. 03. 04. Maldives: 01. 02. 03. 04. Myanmar: 01. 02. 03. 04. Passport and visa required. Visa is available on arrival. Invite and air tickets required. Six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa. Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa. Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa. Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa.

Passport and visa required. Visa is available on arrival. Invite and confirmed return air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa.

Page | 25

Nepal: 01. 02. 03. 04. Sri Lanka 01. 02. 03. 04. Thailand 01. 02. 03. 04. Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa. Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa.

Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa.

Passengers allowed to obtaining visa on arrival in Denpasar Bali, Indonesia Countries Algeria Argentina Australia Austria Bahrain Belgium Brazil Bulgaria Cambodia Canada China Cyprus Czech Denmark Egypt Estonia F Countries Fiji Finland France Germany Greece Hungary Iceland India Ireland Italy Japan Kuwait Laos Latvia Libya Liechtenstein Lithuania Luxembourg M Countries Maldives Malta Mexico Monaco Netherlands New Zealand Norway Oman Panama Poland Portugal Qatar Romania Russia Countries S Saudi Arabia Slovakia Slovenia South Africa South Korea Spain Suriname Sweden Switzerland Taiwan Territory Tunisia Turkey Timor-Leste United Arab Emirates United Kingdom United States of America

A B

G H I

N O P

J K L

Q R

D E

Passengers from all other countries will have to apply for visa in advance before entering Indonesia

Page | 26

Annex 7

Certificate to facilitate travel/customs clearance (To be issued by WHO Representative)

Date _____________ TO WHOM IT MAY CONCERN

This is to certify that Dr/Mr /Ms/Prof ……………………………………………………. is travelling to Dili, Timor-Leste, as a representative of …………………………………..…….(country), to attend the Sixty-Eight Session of the WHO Regional Committee for the South-East Asia, to be held in Dili, Timor-Leste from 7-11 September 2015.

In accordance with the Section 13 of Article V and Section 29 of Article VIII (the text of both the Section is enclosed), of the “Convention on the Privileges and Immunities of the Specialized Agencies” of the United Nations, you are requested to extend to the above-mentioned representatives the courtesies, facilities, privileges and immunities, which pertain to his/her office, and to facilitate by all suitable means his/her journey to Dili, Timor-Leste.

Encls: as stated.

WHO Seal

Page | 27

Annex 8 WHO Secretariat The following staff members of the Regional Office and Headquarters will form the WHO Secretariat for the Sixty-Eighth Session: Sl. No. Name Designation

Senior SEARO Management:

WHO Headquarters:

SEAR Technical and Senior Advisor Staff:

Page | 28

Annex 9 WHO Liaison Officers LIST OF LIAISON OFFICERS/LOCAL AIDES FOR RC68 The following staff members are proposed as WHO Liaison Officers and Local Aides for the country delegations: 28Jul2015

Member States Bangladesh

Liaison Officers Mr P.P. Singh, BFO

Local Aide Dr Sudath Peiris, TO-Immunization (TIP)

Bhutan DPR Korea India

Dr Pem Namgyal, EO-RD Dr Roderico Ofrin, HSE Dr P.D. Nayar, PMO

Dr Lungten Wangchuk, MO-TUB (TIP) Mr Luis Dos Reis, NPO-Planning Mr Mateus Cunha, TNP-Health Systems Dr Gunawan Setiadi, on duty travel status from SEARO Mr Luis Dos Reis, NPO-Planning Dr Gunawan Setiadi, on duty travel status from SEARO Dr Lungten Wangchuk, MO-TUB (TIP) Dr Sudath Peiris, TO-Immunization (TIP) Mr Mateus Cunha, TNP-Health Systems Ms Charu Mehta, AO

Indonesia

Dr Rui Paulo Jesus, CSC

Maldives Myanmar

Dr Phyllida Travis, HSD Dr Francisco Katayama, PIR

Nepal Sri Lanka

Dr Arun Thapa, FGL Dr Jacob Kumaresan, WR Sri Lanka Dr Thaksaphon Thamarangsi, NDE

Thailand

Timor-Leste

Dr Rajesh Pandav, WR Timor-Leste

NGO/IGOs/Observers Dr Francisco Katayama, PIR LO to DDG: Dr Rajesh Bhatia, CDS

Page | 29

Annex 10 Organizing Committees I. Ministry of Health, Government of Timor-Leste: Sl. No. Name and Designation Dr Anna Isabel Soares Vice Minister (chairman) 1. Mr Ivo Freitas Director, Programming, Policy and Coordination (Coordinator) Mr Francisco Borges Head of Logistics Department Mr Eka M.M Dare Transport Officer Ms Misliza Vital Head of Protocol Officer Ms Gertrudes dos Santos Maia Protocol Officer Ms Mindo Rajagukguk Protocol Adviser Ministry of Health Ministry of Health trudis74@yahoo.com (+670) 77276357 minplus74@gmail.com

Address Ministry of Health

Telephone/ email

Remarks

Ministry of Health

(+670) 78154656 francisco.borges739@gmail.com

Logistic c Admn.

Ministry of Health

(+670) 77821546; 78179126 mis_vital29@yahoo.com

SEARO – Regional Office

Sl. No.

Page | 30

Protocol

4. 5.

Mr U S Baweja Admin Adviser

Ministry of Health

(+670) 77179384 bawejaus@gmail.com

II. World Health Organization

Name and Designation Dr Tawhid Nawaz Director Programme Management Mr Carlos Araujo Admn. Services Officer Mr Henning Brenoe Regional Technical Officer Mr Jitinder Mago Executive Associate - Travel Unit Ms Vismita Gupta-Smith Public Information

Address SEARO SEARO SEARO SEARO SEARO

Telephone/email nawat@who.int (+91) 9858994666 arajoc@who.int (+91) 981857319 brenoeh@who.int (+91) 9810071135 magoj@who.int (+91) 9871329861 guptasmith@who.int Guptad@who.int

Remarks Steering Committee Logistics IT Travel Media

WCO- Timor -Leste

Sl. No.

Name and Designation 1 Dr Rajesh Pandav WR Timor-Leste Mrs Charu Mehta Administrative & Finance Officer Ms Lucia Cardoso Executive Assistant to WR Mr Jose Barreto HR & Library Ms Julia Branco Admin & Finance Mr Mateus Cunha National Professional Officer, GAVI Dr Sudath Peiris Technical Officer for Immunizations Dr Lungten Wangchuk Technical Adviser for TBC Mr Leoneto Pinto Assistant for NCD Programs Mr Luis dos Reis National Planning Officer

Address WCO WCO WCO WCO WCO WCO WCO WCO WCO WCO

Telephone/email (+670) 78385065 pandavr@who.int (+670) 78258779 mehtac@who.int (+670) 77314564 cardosol@who.int (+670) 77310165 barretoj@who.int (+670) 77356287 brancoj@who.int (+670) 77269219 cunhac@who.int (+670) 78266726 peirist@who.int (+670) 77021453 wangchukl@who.int (+670) 77874198 pintole@who.int (+670) 77247894 reisl@who.int

Remarks

Page | 31

Annex 11 Extract from “Convention on the Privileges and Immunities of the Specialized Agencies” of the United Nations Article V – Representatives of Members Section 13 Representatives of members at meetings convened by a specialized agency shall, while exercising their functions and during their journeys to and from the place of meeting, enjoy the following privileges and immunities: (a) Immunity from personal arrest or detention and from seizure of their personal baggage, and in respect of words spoken or written and all acts done by them in their official capacity, immunity from legal process of every kind; Inviolability for all papers and documents; The right to use codes and to receive papers or correspondence by courier or in sealed bags; Exemption in respect of themselves and their spouses from immigration restrictions, aliens registration or national service obligations in the State which they are visiting or through which they are passing in the exercise of their functions; The same facilities in respect of currency or exchange restrictions as are accorded to representatives of foreign governments on temporary official missions; and The same immunities and facilities in respect of their personal baggage as are accorded to members of comparable rank of diplomatic missions.

(b) (c) (d)

(e) (f)

Article VIII – Laissez-passer Section 29 Similar facilities to those specified in Section 28 shall be accorded to experts and other persons who, though not holders of United Nations laissez-passer, have a certificate that they are travelling on the business of a specialized agency.

Page | 32

Annex 12

EMERGENCY CONTACT LIST If you need assistance in case of a minor security incident, traffic accident or health issues, please contact:

UN Security Operations Unit (SOU) Security Operations Unit (mobile) Security Operations Unit (phone) Security Operations Unit (VSAT) Security Operations Unit (fax) +670 77230635 +670 3312481 +47 2413 5370 +670 331 1350

The UN Security Office in Dili has a 24/7 Security Operations Unit (SOU) which is the very first response to any safety or security incident for UN staff.

Timor- Leste Emergency Numbers National Police (phone) National Police Emergency Fire Brigade (Bombeiros) Fire Brigade (Ambulance) National Hospital Guido Valadares National Hospital (Ambulance) +670 3331283 112 +670 3310340 115 +670 3310541 +670 77230100

Commercial Services Stamford Private Clinic (Office Line) Stamford Private Clinic (Hotline 24/7) Mission Aviation Fellowship (MAF) Compass Maritime Rescue (24/7) +670 3310141 +670 77721111 +670 77327771 +670 77230965/6

Page | 33

World Health House Indraprastha Estate, Mahatma Gandhi Marg, New Delhi-110002, India www.searo.who.int Tel: 91-11-23370804 Fax: 91-11-23370197

Regional Committee-68

WORLD HEALTH ORGANIZATION

REGIONAL OFFICE FOR SOUTH-EAST ASIA 21 August 2015

Information for participants SIXTY-EIGHTH SESSION OF THE WHO REGIONAL COMMITTEE FOR SOUTH-EAST ASIA 7-11 September 2015 Dili, Democratic Republic of Timor-Leste

Contents Page 1. 2. 3. 4. 5. Date and place ......................................................................................................... 1 Credentials ............................................................................................................... 2 Registration .............................................................................................................. 2 Documentation/summary reports .............................................................................. 2 Travel and transportation arrangements..................................................................... 3 5.1 5.2 5.3 5.4 5.5 5.6 5.7 6. General ........................................................................................................... 3 How to reach Dili ............................................................................................ 3 Visas and Customs clearance ........................................................................... 4 Arrival in Dili/transportation ............................................................................. 5 Airport tax ....................................................................................................... 6 Travellers cheques/credit cards ........................................................................ 6 Transport services ............................................................................................ 6

General and practical information ............................................................................. 7 6.1 6.2 6.3 6.4 6.5 6.6 6.7 6.8 6.9 Capital Dili ...................................................................................................... 7 Climate ........................................................................................................... 7 Archaeological sites ......................................................................................... 8 Tourist attractions ............................................................................................ 8 Postal and fax services ..................................................................................... 8 Electricity ........................................................................................................ 9 Banking services .............................................................................................. 9 Currency / foreign exchange ............................................................................ 9 Security ........................................................................................................... 9

Medical arrangements ............................................................................................ 10 7.1 7.2 General ......................................................................................................... 10 Vaccination requirement for travel to Timor-Leste .......................................... 11

Hotel arrangements ................................................................................................ 11 8.1 8.2 During Transit Denpasar/Bali, Indonesia......................................................... 11 Dilli, Timor-Leste ........................................................................................... 12

iii

9. 10. 11.

Social events .......................................................................................................... 13 Accompanying spouses .......................................................................................... 13 List of participants and the WHO Secretariat .......................................................... 13 11.1 List of participants ......................................................................................... 13 11.2 WHO-SEARO Secretariat .............................................................................. 14

12. 13. 14. 15. 16.

WHO Liaison Officers ............................................................................................ 14 Organizing Committees .......................................................................................... 14 WHO Regional Office for South-East Asia, New Delhi, India ................................... 14 Office of the WHO Representative to Timor-Leste .................................................. 14 WHO publications: ................................................................................................ 14

Annexes 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Provisional Agenda for the Sixty-Eighth Session of the Regional Committee ............. 15 Tentative Programme of the Sixty-Eighth Session of the Regional Committee ........... 19 Credentials............................................................................................................. 23 Registration Form ................................................................................................... 25 Travel to DILI- East Timor ....................................................................................... 27 Visa requirements for countries in the South-East Asia Region for travel to Dili, Timor-Leste. ................................................................................................... 34 Certificate to facilitate travel/customs clearance (To be issued by WHO Representative) .................................................................. 37 WHO Secretariat ................................................................................................... 38 WHO Liaison Officers ............................................................................................ 39 Organizing Committees .......................................................................................... 40 Extract from “Convention on the Privileges and Immunities of the Specialized Agencies” of the United Nations........................................................... 42 Emergency contact list ............................................................................................ 43 Timor-Leste Missions in South-East Asia Region and Geneva ................................... 44

Date and place

The Sixty-Eighth Session of the WHO Regional Committee for South-East Asia will be held in Dili, Timor-Leste from 7 to 11 September 2015. The inaugural ceremony of the Regional Committee will be held on Monday 7 September 2015. Meeting Inaugural Ceremony of the Sixty-Eighth Session of the WHO Regional Committee for South-East Asia Date and Time 7 September 2015 0900 – 1200 hrs *Please see invitation card for complete programme (TBD) Venue Centro De Convencoes De Dili (Dili Convention Center) Rua Bispo de Medeiros, ex-Mercado Lama, Caicoli, Dili Tel: +670-3310358 +670-3310358 Conference Hall (Sala Nobre) Ministry of Foreign Affairs & Cooperation, Ave De Portugal, Praia Dos Coqueiros, PO Box 6, Dili Room Adjacent to Conference Hall Ministry of Foreign Affairs & Cooperation, Ave De Portugal, Praia Dos Coqueiros, PO Box 6, Dili Room Adjacent to Conference Hall Ministry of Foreign Affairs & Cooperation, Ave De Portugal, Praia Dos Coqueiros, PO Box 6, Dili

Sixty-Eighth Session of the WHO Regional Committee for South-East Asia

7 – 11 September 2015 1400 – 1700 hrs 7 Sep 0900 – 1700 hrs 8 – 11 September 0900 – 1700 hrs (TBD)

Subcommittee on Credentials

7 – 8 September 2015

Meeting of the Drafting Committee on Resolutions

7 – 11 September 2015 (daily at 1700 hrs)/TBD

The Provisional Agenda and Tentative Programme for Regional Committee Sessions are found in Annexes 1 & 2.

Credentials

Registration

Representatives are requested to complete the attached “Registration Form” (Annex 4) and fax it to +91 11 23370197/233709395/23379507 preferably by 14 August 2015, in order to ensure reservation of rooms. Alternatively, participants may also register online. Online registrations are highly encouraged. The links to access the online registration form are:   WHO/SEARO Internet & Intranet http://www.searo.who.int/mediacentre/events/governance/rc/68/en/ e-mail - searcm@who.int

Documentation/summary reports

In line with WHO environmental management policies, the WHO Regional Office has instituted less use of paper during its internal meetings. In order to move towards more environmentally-friendly governing body meetings in the South-East Asia Region, steps have also been taken to use less paper as far as possible. In that light, during the Sixty-eighth Session of the WHO Regional Committee for South-East Asia, document folders will not be distributed. Instead, all participants will be requested to access documents through electronic media (pen drives, websites, etc.) provided by WHO. Hence all participants are strongly encouraged to bring their own laptops or tablets with them to the Regional Committee meeting. A Documents Desk will be located inside the conference hall. A draft summary report covering the proceedings of the day will be issued in the afternoon of the following day. Any correction to the draft summary report should be submitted in writing to the Reports and Documents Officer within 24 hours of the 2

issuance of the report. The final draft report of the Sixty-Eighth Session will be distributed in the afternoon of the concluding day for consideration of the Regional Committee. Participants are encouraged to hand over copies of their written statements to the Reports and Documents Officer, to facilitate accurate reporting of their viewpoints. Daily Session Journal – An information bulletin, “Daily Session Journal”, will be issued every day from 7 September 2015 onwards. It will contain the programme for the next day and other general information of interest to participants.

Travel and transportation arrangements

5.1 General Participants who require any travel-related assistance may contact the Travel Desk/Help Desk at the conference venue. 5.2 How to reach Dili Dili is the capital of the Democratic Republic of Timor-Leste and it is located at the northern coast of the country. It is easily accessible via Singapore, Australia and Indonesia. The most preferred route to Dili is by air.  By air - Presidente Nicolau Lobato International Airport (formerly Comoro Airport) (DIL) is located 6 km west of Dili and serves regional and international flights. Apart from national flag carrier Air Timor (Garuda and Silk Air), Sriwijaya Airlines, Merpati Nusantara Air, Quantas, Silk Air and Darwin flight to and from Dili, also fly to Dili.  By boat - There are no regular international passenger ferries servicing Timor-Leste. There are regular barge services from Darwin/Australia, Surabaya and Bali/Indonesia for vehicles and goods. Recreational vessels often stop into Dili harbor. By road - Dili is well linked by road from the Indonesian border at Mota'ain, near Batugade, which lies about 115km west. There is a direct bus service daily between Dili and Kupang in West Timor, Indonesia. There are many land travel minibus services.



Please see Annex 5 for an overview of flight schedules from the capital cities of Member States of the WHO South-East Asia Region to Dili and back. 3

As the inaugural Ceremony of the Sixty-Eighth Session of the Regional Committee (RC) is scheduled to start in the morning of 7 September 2015, participants are advised to arrive in Dili on or before 7 September 2015. 5.3 Visas and Customs clearance Transit visa via Denpasar, Indonesia Currently there are 64 countries approved to get visa on arrival (Annex-6). The cost is US$ 35 per entry ; however, given the Ebola situation in the African continent, all participants coming from, and/or traveling with, African passports will be required to obtain a visa prior to their arrival in Indonesia. Timorese Visa Participants are required to carry valid passports or applicable travel documents. Travelers can obtain visa on arrival but they are advised to secure corresponding transit visa in other countries, as applicable, in advance before undertaking travel for the entire duration of their stay in Timor-Leste. It may be noted that a Timorese visa will be granted only if the passport remains valid for a minimum period of six months. Cost of visa on arrival is US$ 30. Special arrangement for gratis visa Ministry of Health, Democratic Republic of Timor-Leste, has agreed to arrange gratis visa for all those participants who submit the following documents four weeks in advance of their arrival: (1) (2) (3) Copy of the passport (with minimum six months validity) Travel itinerary Meeting details, i.e. to participate in the Sixty-eighth Session of the WHO Regional Committee for South-East Asia scheduled to be held in Dili during 7–11 September 2015.

If participants require assistance from WHO in obtaining visa for Timor-Leste, they are requested to contact the office of the WHO Representative in the corresponding country well in advance of travel. Details of visa requirements for Member States in the SEA Region are given in Annex 6.

Any difficulties in obtaining visas should be communicated to Sl:No 1 Name Ms. Charu Mehta Ms. Julia Branco Designation Administrative Officer (WHO Country Office for Timor-Leste) Admin & Finance Assistant (WHO Country Office for Timor-Leste) Number (+670) 78258779 (+670) 77356287 email mehtac@who.int

brancoj@who.int

Customs clearance/exemptions from import duty.  To facilitate participants’ travel and customs clearance for the meeting, a certificate (Annex 7) will be issued to them by the WHO Representative in each of the Member States.

The following goods are exempt from import duty   Two hundred (200) cigarettes and two and one half (2.5 litres of excisable beverages per person goods up to a value of US$ 300 of a non-commercial nature that are exclusively for the personal use or enjoyment of travellers or goods intended as gifts, when the nature and quantity of the goods indicate that they are not imported for, or intended to be imported for, commercial purposes. goods of a non-commercial nature, other than jewellery, that are exclusively for the personal use or enjoyment of travellers and that are brought into Timor-Leste by travellers in accompanying luggage or carried on or about the travellers’ bodies.



5.4 Arrival in Dili/transportation Participants will be received at the Presidente Nicolau Labato International Airport, Dili, by the Protocol personnel of the Ministry of Health, Democratic Republic of Timor-Leste. In addition, WHO staff will be there to assist in protocol, immigration and customs clearance activities. Transport will be provided to the delegations of each Member State from the time of arrival of delegation in Dili until departure.

Transport arrangements will be coordinated by the following officials under the supervision of Ms. Charu Mehta, WHO Administrative Officer (Mob: +670 78258779); e-mail: mehtac@who.int Sl. No 1 2 Name Mr. Herminio Lelan WHO Representative Office, Dili Mr. Tito De Aquino WHO Representative Office, Dili Mobile Number +670-77258853 +670-77280011 email lelanhe@who.int deaquinot@who.int

To facilitate identification of baggage on arrival at Dili Airport, participants are requested to use the RC luggage tags that are available from the WHO Representative Offices in all countries of the South-East Asia Region, and at WHO headquarters. Transport arrangements will be made for all official functions and meetings scheduled during the Regional Committee Sessions. 5.5 Airport tax    The departure airport tax from Timor-Leste is US$ 10; Airport tax for those transiting through Denpasar, Indonesia is R200 000 or US$ 21; As of March 2015, the cost of exit tax in Denpasar Bali is included in the cost of the ticket.

5.6 Travellers cheques/credit cards Travellers cheques are not preferred. However, US dollars and other convertible currency can be exchanged at most banks and from authorized “money changers”. Major international credit cards, such as American Express, VISA and Master Card, are accepted by most banks, five star hotels and in the shopping malls. Please note that for cash payments, only US dollars issued from the year 2006 onwards are accepted. 5.7 Transport services Taxis, small buses and mini-vans provide public transport in Dili and elsewhere. From United Nations Department for Security Services (UNDSS) point of view, it is advisable to hire a taxi but bargaining is advised before entering the taxi. From airport the charge to foreigners is US$ 10. If the trip is less than 5 km the charge is US$ 2 and for 5 km, charges can be anything between US$ 4 and US$ 6. 6

Night taxi costs US$ 5 minimum even for a short distance and the availability is minimal. Mini bus and bus are not recommended. N.B. Participants are strongly advised to have adequate personal insurance coverage before commensing their travel to Dili. During transit in Denpasar, Indonesia There are many companies operating taxi services in Bali; a trustable one is Bali Taxi also known as Blue Bird. Taxies in Denpasar, Bali, are metred. The minimum charge is Rp. 30 000 (US$ 2.50); first additional km is Rp 7 000 (US$ 0.60) and every additional km thereafter is Rp 6 500 (US$ 0.55).

General and practical information

6.1 Capital Dili Dili is classified as urban, where an estimated 0.23 million people live in 48 268 square kilometres or 18.36 square miles in whole district including rural areas. Area Geographic Location Languages Religion 48 268 km2 Dili is located 8°34’S 125°34’E Tetum and Portuguese Christianity is the major religion. Other religions include Protestantism and Islam

6.3 Archaeological sites The noted archaeological sites in Timor-Leste are Lospalos, Baucau and Baguia. Fresh explorations are likely to add substantially to the knowledge of the history and chronology of ancient Timor-Leste and various aspects of life and culture. The majority of Timorese citizens are observant Catholics; however, there is a very long tradition of Animisms which remains highly influential. The first inhabitants are thought to be descendant of Australoid and Melanesian peoples. The inhabitants of Timor-Leste are descended from three waves of migrants. The first to settle the island, Vedo-Australoid people related to Sri Lankans, arrived between 40 000 and 20 000 B.C. A second wave of Melanesian people around 3 000 B.C. drove the original inhabitants, called Atoni, up into the interior of Timor-Leste. The Melanesians were followed by Malay and Hakka people from southern China. 6.4 Tourist attractions Aside from the above-mentioned archaeological sites, Dili has a waterfront with a distinctive Timorese personality. It stretches for kilometres in a quasiboomerang shape, with a farol lighthouse beaming at one end, and Lita Supermarket at the other. Further west is an esplanade dotted with gigantic ‘look at me’ embassies, and vibrant evening fish and chicken stalls. Around 7km east of town, on Cape Fatucama, is the hard-to-miss Kristo Rei Statue, from the cape; the views of turquoise bays and green-covered mountains are stunning. In Dili city, a number of tourist sites can be visited by guests, including: Dive Timor Lorosae, The Archives & Museum of East Timorese Resistance, Cemetery of Santa Cruz, Tais Market, Comarca, Palacio do Governo (housing Timor-Leste Parliament), Tasitolu, Arte Moris, Compas Charter and Ocean Adventure, Areia Branca (White Sands). 6.5 Postal and fax services Arrangements have been made to distribute incoming mail to participants during the day at the Conference venue. For private telephone calls or fax messages, services of the hotel can be obtained at participants’ own expense. Postal services will be available at hotel receptions. Participants are advised to contact the Information/Help Desk located in the Conference Hall lobby for any assistance.

6.6 Electricity Voltage is 220–240 volts AC at 50-60 cycles per second (50/60 Hz). Standard two round pin plugs and sockets are used. 6.7 Banking services ATM services are available at Hotel Timor and Beach Garden Hotel. Other banking services are provided by the ANZ bank on the 2nd floor of Timor Plaza Mall from 9:00 to 16:00 hours. The Bank also offers ATM service on the same floor of Timor Plaza Mall to meet the needs of local currency (US$) round the clock. 6.8 Currency / foreign exchange The monetary unit of Timor-Leste currency is the United States Dollar (US$) issued from the year 2006 onwards. Currency notes in circulation are in denominations of US$ 1, US$ 5, US$ 10, US$ 20, US$ 50 and US$ 100, whereas coins in local denomination of 1 cent, 5 cents, 10 cents, 25 cents, 50 cents and US$ 1. Foreign currencies must be exchanged only through banks or authorized foreign exchange dealers. The receipts for such transactions should be obtained and retained. Visitors can also exchange foreign currency at the Foreign Exchange counter at the airport upon arrival. Please note that Timorese only accept US$ notes dated from 2006 onwards. No US$ coins are accepted. During transit - Denpasar, Indonesia Participants can change in any money changer which has PVA sign on it. There are many legal money changers in the city.

6.9 Security For the purpose of identification and security, participants are requested to wear their name badges while attending the meetings and receptions. Badges will be issued by the Secretariat at the time of registration or upon arrival at the hotel.

Participants may contact the UN Mission or UN Police in Dili at cell number + 670 – 77230725 operating 24/7 for any security related information. They can also contact WHO Deputy Security Focal Point Mr. Jose Barreto at his mobile, + 670- 77310165 or email: barretoj@who.int for advice on security-related issues at any time.

Medical arrangements

7.1 General The Ministry of Health, Government of the Democratic Republic of TimorLeste, will provide medical services through medical room/mobile clinic at the hotel, inaugural venue as well as conference venue in the premises of Ministry of Foreign Affairs and Cooperation. In case of any medical emergency, participants may seek the guidance of the following: S. No 1 Name & Designation First point of contact: Medical Room/Mobile Clinic Mr Jose dos Reis Magno, Director General Address Inaugural Venue Conference Venue Hotel Timor Beach Garden Hotel Ministry of Health Dili Contact details Protocol Officer Liaison Officer Information/Help Desk Hotel Reception Mobile: 00-670-77230090 E-mail: josemagno040860@ yahoo.com Mobile: 00-670-77326709 E-mail: horaciosarmento@ Yahoo.com Ministry of Health, Dili, Timor-Leste Mobile: 00-670-77230143 E-mail: Coniz_2005@yahoo.com Mobile: 00-670-73393402 E-mail: joaopedro_x@yahoo.com Mobile :00-670-79993400 E-mail: zetoguterres@yahoo.com Remarks Contact any Conference Secretariat member For any specialized medical attention For any specialized medical attention Mr Ivo will coordinate for any specialized medical attention For specialized medical attention requiring hospitalization For specialized medical attention requiring hospitalization

Dr Horacio Sarmento da Costa, National Director for Hospital Services Mr Ivo Ireneu da C. Freitas, National Director for Policy, Planning and Coordination, Dr Joao Pedro da Costa Xavier, Clinical Director

-do-

Guido Valadares National Hospita l Bidau, Dili

Alternate: Dr Jose Antonio Gusamo Guterres Executive Director

Guido Valadares National Hospital Bidau, Dili

S. No 7

Name & Designation Dr Elisabete Rosa Santoi Gil UN Examining Physician Dr Rohit Sobti WHO Regional Medical Services

Address Stamford Medical Lda. Rua Mártires da Pátria, Mandarim, Timor-Leste Hotel Timor Ministry of Foreign Affairs

Contact details Phone No.: 00-670-3310141/3311209

Remarks

Mobile No: 00-91-9818737334

WHO Regional Staff Physician

N.B. The host government has indicated that they will make every effort to provide emergency medical care to participants, but there are very limited facilities available in super-specialty areas. Also, the participants are advised to carry with them sufficient quantity of medicines/injectable that they have to take on regular basis for the duration of their stay in Dili.

7.2 Vaccination requirement for travel to Timor-Leste Under the International Health Regulations, yellow fever vaccination certificate is required if someone travels to Timor-Leste from an area with risk of yellow fever transmission, especially from endemic Africa.

Hotel arrangements

8.1 During Transit Denpasar/Bali, Indonesia Denpasar/Bali, Indonesia has a large selection of hotels for lodging during overnight stopover. Following are suggested hotels at negotiated rates: Ramada Bintang Bali Resort ($165 std rm) Discovery Kartika Plaza Hotel ($165 std rm) Sun Island Hotel Kuta ($95 std rm) The Ramayana Hotel ($95 std rm) Bali Rani Hotel ($95 std rm) The Vira Bali Hotel ($95 std rm) The Rani Hotel & Spa ($90 std rm) The Harris Hotel, Tuban, Bali ($50 std rm) Otside WHO lodging portion of the per diem . Outside WHO lodging portion of the per diem. New, modern, well set up. Recommended: Balinese style. Balinese style. Balinese style New, modern, well set up. Best value for money, clean, newly renovated.

rooms can be shared. All hotels listed above are located in close proximity to the airport (10 min drive) in Kuta, Bali. The Harris Hotel is next door to the airport, so it is a 15 minute walk to the beach and other amenities. Upon request, the SEARO Travel Office can reserve rooms for meeting participants in Bali, Indonesia from the list above. The designated WHO Travel Agent in Bali Indonesia for RC 68 is: Mr Danny Kristanto Alden Bali Express Tour & Travel Jl. Uluwatu II 62 X - Jimbaran Bali Ph. +62 361 743 1680 Fax. +62 361 847 1834 Mob. +62 812 392 0810 Email Id: danny_kristanto@yahoo.com 8.2 Dilli, Timor-Leste To facilitate logistic arrangements for participants, block reservations have been made at the following hotels in Dili. Since transportation facilities are being provided from these hotels to the venues for inaugural ceremony as well as Regional Committee sessions, the participants are strongly advised to stay at these hotels in Dili for the duration of their visit to Dili. Special room rates (US$) Sl. No 1 Name of the Hotel / Contact Details (per room, per night) Room Type Hotel Timor Rua Mártires da Pátria Apartado 334;Dili General phone: +670 332 4502 General fax: +670 332 4505 Reservations: +670 332 4502 Email: hoteltimor@foriente.minihub.org Website: www.timortur.com 2 Beach Garden Hotel Avenida Portugal S/N Praia Coqueiros Dili, Timor-Leste Phone No. +670 77608333, +670 73338508 E-mail: admin@beachgardenhotelgroup.com Website : www.beachgardenhotelgro up.com Twin Rooms Deluxe Executive Single Room 85 90 Double Room 85 90 200 Facilities (included in tariff) Breakfast, fruit basket, tea/coffee in the room, swimming pool, airport pickup/drop off if required Breakfast, Swimming pool, airport pickup/drop off if required

Twin Room Standard Room 89

116

Villa (Apartment) Upto 4 pax

200

Social events 1900 hrs Reception-cum-Dinner by the Honorable Minister of Health, Government of the Democratic Republic of Timor-Leste Reception-cum-Dinner by the Regional Director, WHO South-East Asia Region Please see invitation for exact time/venue

7 September 2015

8 September 2015

1900 hrs

Please see invitation for exact time/venue

Other official/ social function(s), if any, will be announced during Regional Committee meeting through the Daily Session Journal.

10. Accompanying spouses Participants intending to bring their spouses to Dili are advised to arrange appropriate visas, make their own travel arrangements, and any difficulties in obtaining visa should be communicated to Ms. Charu Mehta, WHO Administrative Officer (email: mehtac@who.int ) or to Mr. Mateus Cunha email: cunham@who.int WHO Representative’s Office, Dili, Timor-Leste. Programme for spouses – For arranging sightseeing trips in and around Dili, interested spouses may kindly contact the Information Desk at the hotel.

11.2 WHO-SEARO Secretariat The list of staff comprising the WHO Secretariat is available at Annex 8.

12. WHO Liaison Officers The WHO Liaison Officers (Annex 9) will be available at the venue of the meeting to facilitate the participation of country delegates, act as channels of communication between country participants and the WHO Secretariat, report any issues of concern to the Steering Committee and facilitate attendance of respective representatives at meetings of the Drafting Group or other subcommittees.

13. Organizing Committees The list of members of the Organizing Committees is available in Annex 10.

15. Office of the WHO Representative to Timor-Leste United Nations House Caicoli Street, Dili, Timor-Leste Email: mehtac@who.int Phone +670-3310968 Working hours: 0800 – 1730 hours.

16. WHO publications: A catalogue of WHO publications will be on display on the document desk at conference hall. If participants wish to obtain copy (ies) of any of the publication(s) available, they will be requested to provide their contact details. The Secretariat will arrange to send the requested publications to them in due course. 14

Annex 1

Provisional Agenda for the Sixty-Eighth Session of the Regional Committee Sixty-Eighth Session, Dili, Timor-Leste, 7–11 September 2015 1. 2. Opening of the Session Subcommittee on Credentials 2.1 Appointment of the Subcommittee on Credentials 2.2 Approval of the report of the Subcommittee on Credentials 3. 4. 5. Election of office-bearers Adoption of the Agenda Key addresses and report on the Work of WHO 5.1 Introduction to the Regional Director’s Annual Report on the Work of WHO in the South-East Asia Region covering the period 1 January –31 December 2014 5.2 6. Address by the Director-General SEA/RC68/2 SEA/RC68/1

Programme Budget Matters: 6.1 Programme Budget 2014–2015 – Implementation and mid-term review 6.2 Programme Budget 2016–2017 SEA/RC68/3 SEA/RC68/4, Inf. Doc.1, Inf. Doc.2 and Inf. Doc.3 SEA/RC68/5

6.3 Strategic budget space allocation 7. WHO reform 7.1 Programmatic reform – focus on results 7.2 Management reform – internal control framework 7.3 Governance reform

SEA/RC68/6 SEA/RC68/7 SEA/RC68/8

7.4 Framework of engagement with non-State actors 8. Policy and technical topics 8.1 Response to emergencies and outbreaks 8.2 Antimicrobial resistance 8.3 Selected neglected tropical diseases targeted for elimination: kala-azar, leprosy, yaws, filariasis and schistosomiasis 8.4 Adapting and implementing the End TB Strategy in WHO South-East Asia Region 8.5 Patient safety contributing to sustainable universal health coverage 8.6 Prevention and control of cancer – way forward 9. Progress reports on selected Regional Committee resolutions: 9.1 Measles elimination and rubella/CRS control in SEAR by 2020 (SEA/RC66/R5) 9.2 Challenges in polio eradication (SEA/RC60/R8) 9.3 Health intervention and technology assessment in support of universal health coverage (SEA/RC66/R4) 9.4 South-East Asia Regional Health Emergency Fund (SEARHEF) (SEA/RC60/R7) 9.5 Effective management of medicines (SEA/RC66/R7) 9.6 Regional strategy on health information system (SEA/RC63/R7) 10. Technical Discussions 10.1 Consideration of the recommendations on strengthening community-based health-care services

SEA/RC68/9

SEA/RC68/10 SEA/RC68/11 SEA/RC68/12

SEA/RC68/13 SEA/RC68/14 Rev.1 SEA/RC68/15 SEA/RC68/16 and Add.1

SEA/RC68/17 and Inf. Doc.1

10.2 Selection of a subject for the Technical Discussions to be held prior to the Sixty-ninth session of the Regional Committee 11. Governing body matters 11.1 Key issues arising out of the Sixty-eighth World Health Assembly and the 136th and 137th sessions of the WHO Executive Board 11.2 Review of the Draft Provisional Agenda of the 138th session of the WHO Executive Board 11.3 Review of Regional Committee resolutions 11.4 Elective posts for governing body meetings (WHA, EB and PBAC) 12. Management and governance matters 12.1 Status of SEA Regional Office building 13. Special Programmes 13.1 UNICEF/UNDP/World Bank/WHO Special Programme for Research and Training in Tropical Diseases: Joint Coordinating Board (JCB) – Report on attendance at JCB in 2015 13.2 UNDP/UNFPA/UNICEF/WHO/World Bank Special Programme of Research, Development and Research Training in Human Reproduction (HRP): Policy and Coordination Committee (PCC) – Report on attendance at PCC in 2015 and nomination of a member in place of Maldives whose term expires on 31 December 2015 14. Ministerial Round Table 14.1 Strengthening health workforce in South-East Asia in order to expand delivery of effective services 14.2 Health in the post-2015 development agenda 14.3 Accelerating implementation of WHO FCTC in SEAR

SEA/RC68/18

SEA/RC68/19 and Add.1 SEA/RC68/20 SEA/RC68/21 SEA/RC68/22

SEA/RC68/23

SEA/RC68/24

SEA/RC68/25

SEA/RC68/26 SEA/RC68/27 SEA/RC68/28

15. 16. 17. 18.

Time and place of future sessions of the Regional Committee Adoption of resolutions Adoption of the report of the Sixty-eighth session of the Regional Committee Closing

SEA/RC68/29

Annex 2

Tentative Programme of the Sixty-Eighth Session of the Regional Committee WHO/SEARO, Dili, Timor-Leste, 7–11 September 2015 (This is a tentative programme for the entire session. The final programme for each day will be included in the Daily Session Journal) Date 24B

Morning 9:00 am–12:30 pm 4B 6B

Afternoon 01:15 pm–2.15 pm Ministerial Round Table Accelerating implementation of WHO FCTC in SEAR (Item 14.3) 7B

Monday 07 Sep 2015 5B

Inauguration of the Sixty-eighth Session of the Regional Committee Group photograph followed by tea/coffee 25B 8B

2:15 pm–5:00 pm (Plenary) Opening of the Session (Item 1) 0B

Subcommittee on Credentials (Item 2) 1B

   2B

Appointment of the Subcommittee on Credentials (Item 2.1) Election of office-bearers (Item 3) Adoption of the Agenda (Item 4)

Key addresses and report on the work of WHO (Item 5)



Introduction to the Regional Director’s Annual Report on the Work of WHO in the South-East Asia Region covering the period 1 January–31 December 2014 (Item 5.1) Address by the Director-General – to be read by Dr Anarfi Asamoa-Baah, DDG (Item 5.2)



Date 24B

Morning 9:00 am–12:30 pm (Plenary) 3B 9B

Afternoon 01:15 pm–2:15 pm Ministerial Round Table Strengthening health workforce in South-East Asia in order to expand delivery of effective services (Item 14.1) 2:15 pm–5:00 pm (Plenary) 10B

Tuesday 08 Sep 2015



Approval of the report of the Subcommittee on Credentials (Item 2.2)

Programme Budget Matters: (Item 6)



Programme Budget 2014–2015 – Implementation and mid-term review (Item 6.1) Programme Budget 2016–2017 (Item 6.2) Strategic budget space allocation (Item 6.3)

WHO reform (Item 7) …Contd

 

Governance reform (Item 7.3) Framework of engagement with non-State actors (Item 7.4)

WHO reform (Item 7)

Policy and technical topics (Item 8)

 

Programmatic reform – focus on results (Item 7.1) Management reform – internal control framework (Item 7.2)

  

Response to emergencies and outbreaks (Item 8.1) Antimicrobial resistance (Item 8.2) Selected neglected tropical diseases targeted for elimination (kala-azar, leprosy, yaws, filariasis, schistosomiasis) (Item 8.3)

Date 24B

Morning 9:00 am–12:30 pm (Plenary) 1B 12B

Afternoon 01:15 pm–2.15 pm Ministerial Round Table Health in the post-2015 development agenda (Item 14.2) 13B

Wednesday 09 Sep 2015

Policy and technical topics (Item 8) (contd..)



Adapting and implementing the End TB Strategy in WHO South-East Asia Region (Item 8.4) 14B

2:15 pm–5:00 pm (Plenary) Technical Discussions (Item 10) 15B

 

Patient safety contributing to sustainable universal health coverage (Item 8.5) Prevention and control of cancer – way forward (Item 8.6)



Consideration of the recommendations on strengthening community-based healthcare services (Item 10.1) Selection of a subject for the Technical Discussions to be held prior to the Sixtyninth session of the Regional Committee (Item 10.2)

Progress reports on selected Regional Committee resolutions: (Item 9)



Measles elimination and rubella/CRS control in SEAR by 2020 (SEA/RC66/R5) (Item 9.1) 16B

Governing body matters (Item 11)

 

Challenges in polio eradication (SEA/RC60/R8) (Item 9.2) Health intervention and technology assessment in support of universal health coverage (SEA/RC66/R4) (Item 9.3) South-East Asia Regional Health Emergency Fund (SEARHEF) (SEA/RC60/R7) (Item 9.4) Effective management of medicines (SEA/RC66/R7) (Item 9.5) Regional strategy on health information system (SEA/RC63/R7) (Item 9.6)



Key issues arising out of the Sixty-eighth World Health Assembly and the 136th and 137th sessions of the WHO Executive Board (Item 11.1)



 

Date 24B

Morning 9:00 am–12:30 pm (Plenary) 17B 20B

Afternoon 2:00 pm–5:00 pm (Plenary) Special Programmes (Item 13)  21B

Thursday 10 Sep 2015 18B

Governing body matters (Item 11) (Contd…)  Review of the Draft Provisional Agenda of the 138th session of the WHO Executive Board (Item 11.2) Review of Regional Committee resolutions (Item 11.3) Elective posts for governing body meetings (WHA, EB and PBAC) (Item 11.4) and governance matters

 

UNICEF/UNDP/World Bank/WHO Special Programme for Research and Training in Tropical Diseases: Joint Coordinating Board (JCB) – Report on attendance at JCB in 2015 (Item 13.1) UNDP/UNFPA/UNICEF/WHO/World Bank Special Programme of Research, Development and Research Training in Human Reproduction (HRP): Policy and Coordination Committee (PCC) – Report on attendance at PCC in 2015 and nomination of a member in place of Maldives whose term expires on 31 December 2015 (Item 13.2) 2B



Management (Item 12) 19B

Status of SEA Regional Office building (Item 12.1)



Time and place of future sessions of the Regional Committee (item 15)

Side event*: GAVI Session Friday 23B

9:00 am–12:30 pm (Plenary)

11 Sep 2015

 

Adoption of resolutions (Item 16) Adoption of the report of the Sixty-eighth Session of the Regional Committee (Item 17) Closing (Item 18)



NOTE: Lunch interval: 12:30–2:00 pm. Tea/Coffee breaks will be from 10.30 to 11.00 a.m. and from 3.30 to 4.00 p.m. daily. Side event*: A Side event (parallel session) on GAVI will be held during lunch time (12:30 -2:00 pm) on Thursday, 10 September 2015

Annex 3

Credentials Date: ____________ I have the honour to inform you of the composition of the delegation of the _____________________ (Name of government) _______________________ to the Sixty-Eighth Session of the Regional Committee for South-East Asia scheduled to be held in Dili, Timor-Leste, from 7 to 11 September 2015. Name (Name of participant) Designation (Official designation) Capacity* (Representative/ Alternate/Adviser)

The delegation is vested with full powers and authority to carry out all the functions connected with the business of the Regional Committee.

(2) (3) (4) (5)

Prof.

Mrs

Other

Family Name: Other Name: Gender:

Date of Expiry: _____________________________________________________________

_____________________________________________________________ (Spouse / Friend / Others) Male Female Name: Relationship Nationality: Passport Number: Date/Place of Issue: Date of Expiry:

I shall be accompanied by: ________________ ________________ ________________ ________________ ________________ ________________ _______________

Title/Designation (e.g. Minister of Health)_____________________________________________ Date of birth: (Please print how you wish your name to appear on the name badge) Address: (Please indicate complete address that should be included in the corresponding meeting List of Participants)

______________________________________________________________________________ Representative of Telephone Government UN Agencies Fax NGO/IGO Observer ___________________

____________________

_________________ E-mail

Expected Arrival in Dili Date:_______________________________________ Flight No. ___________________________________ Time: ______________________________________

Expected Departure from Dili Date:____________________________________________ Flight No. ________________________________________ Time:____________________________________________

Hotel Options: Special Room Rates (in US$) (per room, per night) Facilities Room Type Standard Deluxe Executive Single Room 85 90 200 Double Room 85 90 200           Buffet Breakfast Airport Transfer Wi-fi Fruit Basket In-room tea/coffee making facilities. Access to swimming pool Breakfast Wi-fi Swimming Pool Vilas are apartment type accommodations for a maximum of four guests in twin rooms.

Hotel (Options)

Hotel Timor (3 kms from Ministry of Foreign Affairs) Address: Rua Martires da Patria, Dili, Timor Leste Telephone.: +(670) 3324502 Mobile: (670) 78011135 Fax: +(670) 3324505 E-mail: hoteltimor@foriente.minihub.org E-mail: alberto@foriente.minihub.org Website: www.timortur.com Beach Garden Hotel (100 meters from Ministry of Foreign Affairs) Address: Avenida Portugal S/N Praia dos Coqueiros, Dili, Timor Leste Telephone.: +(670) 33225999/3315888 Mobile: (670) 77608333/77436999 E-mail: admin@beachgardenhotelgroup.com Website: www.beachgardenhotelgroup.com

Twin Room Standard Villa (Apartment)

116 89 200

Since transportation facilities are being provided from Hotel Timor and Beach Garden Hotel by the Ministry to the venues for inaugural ceremony and RC sessions, the participants are strongly advised to stay at these hotels in Dili for the duration of their visit. Other recommended hotels in Dili are Timor Plaza Hotel & Apartments and Novo Turismo Resort & Spa.

Important note: 1. Please return this form, duly completed, to WHO South-East Asia Regional Office, at email address searcm@who.int preferably by 15 August 2015. You can also register at WHO websites: http://www.searo.who.int/mediacentre/events/governance/rc/68; The host government has indicated that they will make every effort to provide emergency medical care to participants, but very limited facilities are available in super-specialty areas. The participants are advised to carry with them sufficient quantity of medicines/injectable that they have to take on regular basis for the duration of their stay in Dili. Participants are strongly advised to have adequate personal accident/medical insurance coverage before commencing their travel to Dili, Timor Leste.

Annex 5

Travel to DILI- East Timor Flight schedules from the capital cities of Member States of the SEA Region and Geneva, to DILI, East Timor (as of July), subject to change.

From

To Date

Departure Time Date

Arrival Time

Flight

Country: Bangladesh Dhaka/DILI Dhaka KUL Denpasar KUL Denpasar DILI Daily Daily Daily 120 850 930 715 1150 1220 MH197 MH715 GA7300

DILI/DHAKA DILI Denpasar Kualalumpur Denpasar Kualalumpur Dhaka Daily Daily Daily 1320 1250 1820 1410 1550 2010 GA7310 MH714 MH112

Dhaka/DILI Dhaka Singapore Singapore Dili Daily Tues/Thurs/Sat 2355 925 0600(Next day) 1420 SQ 447 MI296

DILI/Dhaka DILI Singapore Singapore Dhaka Tues/Thurs/Sat Daily 1525 2035 1810 2240 MI 295 SQ446

Country: Bhutan Paro/Dili Paro Singapore Paro Paro Singapore Dili Bangkok Bangkok Wed/Sat/Mon Tues/Thurs/Sat Tues wed 720 925 1125 1145 1535 1420 1630 1715 KB 500 MI 296 KB 130 KB 140

Paro Paro Paro Paro Paro Paro Paro Bangkok Denpasar

Bangkok Bangkok Bangkok Bangkok Bangkok Bangkok Bangkok Denpasar Dili

Thurs Thurs Fri Saturday Sunday Sunday Monday Daily Daily

730 1130 1100 1100 730 1145 1115 920 930

1250 1520 1605 1605 1250 1715 1620 1440 1220

KB 160 KB 150 KB 158 KB 130 KB 160 KB 140 KB 130 TG 431 GA 7300

Dili/Paro Dili Singapore Dili Denpasar Bangkok Bangkok Bangkok Bangkok Bangkok Bangkok Singapore Paro Denpasar Bangkok Paro Paro Paro Paro Paro Paro Tues/Thurs/Sat Tues/Thurs/Sun Daily Daily Tues Wed Thurs Thurs Fri Sat 1525 600 1320 1605 650 705 650 1350 650 650 1810 1015 1410 1915 1000 hrs 1030 1040 1550 1015 1015 MI 295 KB 501 GA 7310 TG 432 KB 131 KB 131 KB 141 KB 161 KB 151 KB 159

Bangkok Bangkok Country: DPR Korea Pyongyang/DILI Pyongyang Pyongyang Pyongyang Pyongyang Beijing Beijing Singapore

Paro Paro

Sun Mon

650 650

1015 1030

KB 131 KB 141

Beijing Beijing Beijing Beijing Singapore Singapore Dili

Mon, Wed, Fri Tue, Sat Thu Mon/Fri Daily Daily Tues/Thurs/Sat

1720 850 1030 900 0005 0005 925

1815 950 1130 1000 625 625 1420

CA 122 JS 151 JS 251 JS 151 SQ 801 CA 975 MI296

Via Bali Beijing Kuala Lumpur Denpasar DILI/Pyongyang DILI Denpasar Bali Kuala Lumpur DILI Singapore Singapore Beijing Beijing Beijing Beijing Denpasar Kuala lumpur Beijing Singapore Beijing Beijing Pyongyang Pyongyang Pyongyang Pyongyang Daily Daily Daily Tues/Thurs/Sat Daily Daily Mon/Wed/Fri Daily Mon/Fri Thu 1320 1250 1800 1525 110 0015 1320 1200 1305 1400 1410 1550 0020(next day) 1810 720 610 1620 1500 1605 1700 GA7310 MH714 MH360 MI 295 SQ 800 CA 970 CA 121 JS 152 JS 152 JS 252 Kuala lumpur Denpasar DILI Daily Daily Daily 1230 925 930 740 1020 1220 MH361 MH611 GA7300

Country:India Delhi/Dili Delhi Singapore Singapore Dili Daily Tues/Thurs/Sat Or Delhi Kualalumpur Denpasar Kualalumpur Denpasar Dili Daily Daily Daily Or Delhi Bangkok Denpasar Dili/Delhi Dili Singapore Dili Denpasar Singapore Delhi Denpasar Kualalumpur Tues/Thurs/Sat Daily Daily Daily 1525 235 1320 1250 1810 535 1410 1550 MI 295 SQ 402 GA 7310 MH 714 Bangkok Denpasar Dili Daily Daily Daily 2330 920 930 0525+1 1440 1220 TG 316 TG 431 GA 7300 2300 850 930 0655+1 1150 1220 MH 191 MH 715 GA 7300 2155 925 0610+1 1420 SQ 403 MI296

Kualalumpur Dili Denpasar Bangkok

Delhi Denpasar Bangkok Delhi

Daily Daily Daily Daily

1825 1320 1605 2315

2125 1410 1915 0215+1

MH 190 GA 7310 TG 432 TG331

Country: Indonesia Jakarta//DILI Jakarta Denpasar Bali DILI/Jakarta DILI Denpasar Bali/Dili Denpasar Bali Dili Country: Maldives Male/Dili Male Singapore DILI/MALE DILI Singapore Singapore Male Tues/Thurs/Sat Daily 1525 1010 1810 1135 MI 295 SQ 462 Singapore Dili Daily Tues/Thurs/Sat 2325 925 710 1420 SQ 451 MI296 Dili Denpasar Daily Daily 930 1320 1220 1410 GA 7300 GA 7310 Denpasar Jakarta Denpasar Dili Daily Daily OR Daily Daily 1320 2000 1410 2100 GA 7310 GA 432 540 930 840 1220 GA 400 GA7300

Male/Dili Male Singapore Denpasar Singapore Denpasar DILI Daily Daily Daily 2325 820 930 0710(next day) 1100 1220 SQ 451 SQ 938 GA7300

Dili/Male DILI Denpasar Singapore Denpasar Singapore Male Daily Daily Daily 1320 1305 2045 1410 1540 2210 GA7310 SQ 943 Sq 452

Country: Myanmar Yangon/Dili Yangon Singapore Singapore Dili Daily Tues/Thurs/Sat 1640 925 2115 1420 MI 419 MI296

Dili/Yangon DILI Singapore Singapore Yangon Tues/Thurs/Sat Daily 1525 755 1810 920 MI 295 SQ 998

Country: Nepal Kathmandu/Dili Kathmandu Singapore Dili/Kathmandu DILI Singapore Singapore Kathmandu Tues/Thurs/Sat Daily 1525 910 1810 1205 MI 295 MI 412 Singapore Dili Daily Tues/Thurs/Sat 1305 925 2015 1420 SQ 5311 MI296

Kathmandu/Dili Kathmandu Kuala Lumpur Denpasar Kuala Lumpur Denpasar DILI Daily Daily Daily 2330 850 930 0625(next day) 1150 1220 MH 115 MH 715 GA7300

Dili/Kathamandu Dili Denpasar Kualalumpar Denpaar kualalumpur Kathmandu Daily Daily Daily 1320 1605 2005 1410 1905 2230 GA 432 MH 850 MH 114

Country: Sri Lanka Colombo/Dili Colombo Singapore Singapore Dili Daily Tues/Thurs/Sat 120 925 740 1420 SQ 469 MI296

Dili/Colombo DILI Singapore Singapore Colombo Tues/Thurs/Sat Daily 1525 2255 1810 2355 MI 295 SQ 468

Colombo/Dili Colombo Kualalumpur Denpasar Kualalumpur Denpasar Dili Daily Daily Daily "0055 850 930 705 1150 1220 MH 178 MH 715 GA 7300

Dili/Colombo Dili Denpsasar Kuala Lumpur Country: Thailand Bangkok/Dili Bangkok Bali DILI/Bangkok Dili Denpasar Bangkok/Dili Bangkok Singapore DILI/Bangkok Dili Singapore Singapore Bangkok Tues,Thurs,Sat Daily 1525 2050 1810 2210 MI 295 TG 410 Singapore Dili Daily Tues,Thurs,Sat 1940 925 2255 1420 TG 401 MI 296 Denpasar Bangkok Daily Daily 1320 1605 1410 1915 GA 7310 TG 432 Bali Dili Daily Daily 920 930 1440 1220 TG 431 GA 7300 Denpasar Kualalumpur Colombo Daily Daily Daily 1320 1605 2305 1410 1905 2355 GA 7310 MH 850 MH 179

Country: Switzerland (HQ) - The schedules are tentative and may change any time. Geneva/Dili Geneva Paris Singapore Paris Singapore Dili Daily Daily Tues,Thurs,Sat Or Geneva Amsterdam Amsterdam Singapore Daily Daily 1720 2055 1855 1530+1 KL1932 KL835 1700 1925 925 1855 1415+1 1420 AF1143 AF 254 MI 296

Singapore

Dili

Tues,Thurs,Sat OR

925

1420

MI 296

Geneva Frankfurt Singapore

Frankfurt Singapore Dili

Daily Daily Tues,Thurs,Sat OR

1935 2145 925

2055 1610+1 1420

LH1227 LH 760 MI 296

Geneva Amsterdam Denpasar

Amsterdam Denpasar Dili

Daily Daily Daily

1720 2055 930

1855 1920+1 1220

KL1932 KL 835 GA 7300

Dili/Geneva Dili Singapore Paris Singapore Paris Geneva Tues,Thurs,Sat Daily Daily OR Dili Singapore Amsterdam Singapore Amsterdam Geneva Tues,Thurs,Sat Daily Daily OR Dili Singapore Frankfurt Singapore Frankfurt Geneva Tues,Thurs,Sat Daily Daily OR Dili Denpasar Amsterdam Denpasar Amsterdam Geneva Daily Daily Daily 1320 2035 940 1410 0730+1 1110 GA 7310 KL 836 KL 1927 1525 2355 740 1810 0640+1 845 MI 295 LH 9763 LH 1212 1525 0035 940 1810 730 1110 MI 295 KL 836 KL 1927 1525 "0025 1000 1810 740 1110 MI 295 AF 259 AF 1842

Annex 6

Visa requirements for countries in the South-East Asia Region for travel to Dili, Timor-Leste. Meeting participants who provide the information listed on page 3 will obtain gratis visa on arrival Bangladesh

(1) (2) (3) (4) Bhutan

Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa.

(1) (2) (3) (4)

Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa.

Democratic People’s Republic of Korea:

(1) (2) (3) (4) India:

Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa.

(1) (2) (3) (4)

Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa.

Indonesia:

(1) (2) (3) (4) Maldives:

(1) (2) (3) (4) Myanmar:

Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa.

(1) (2) (3) (4) Nepal:

Passport and visa required. Visa is available on arrival. Invite and air tickets required. Six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa.

(1) (2) (3) (4) Sri Lanka

Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa.

(1) (2) (3) (4)

Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa.

Thailand

(1) (2) (3) (4)

Passport and visa required. Visa is available on arrival. Invite and air tickets required. Need six months validity of passport. Diplomatic and Official UNLP Passport holders do not require visa. Countries Countries F Fiji Finland France G H I Germany Greece Hungary Iceland India Ireland Italy J K L Japan Kuwait Laos Latvia Libya Liechtenstein Lithuania Luxembourg Q R N O P M Countries Maldives Malta Mexico Monaco Netherlands New Zealand Norway Oman Panama Poland Portugal Qatar Romania Russia U T S Saudi Arabia Slovakia Slovenia South Africa South Korea Spain Suriname Sweden Switzerland Taiwan Territory Tunisia Turkey Timor-Leste United Arab Emirates United Kingdom United States of America Countries

Passengers allowed to obtaining visa on arrival in Denpasar Bali, Indonesia Algeria Argentina A B Australia Austria Bahrain Belgium Brazil Bulgaria C Cambodia Canada China Cyprus Czech D E Denmark Egypt Estonia

Passengers from all other countries will have to apply for visa in advance before entering Indonesia

Annex 7

Certificate to facilitate travel/customs clearance (To be issued by WHO Representative) Date _____________ TO WHOM IT MAY CONCERN This is to certify that Dr/Mr /Ms/Prof ………………………………………. is travelling to Dili, Timor-Leste, as a representative of ……………..…….(country), to attend the Sixty-Eight Session of the WHO Regional Committee for the SouthEast Asia, to be held in Dili, Timor-Leste from 7-11 September 2015. In accordance with the Section 13 of Article V and Section 29 of Article VIII (the text of both the Section is enclosed), of the “Convention on the Privileges and Immunities of the Specialized Agencies” of the United Nations, you are requested to extend to the above-mentioned representatives the courtesies, facilities, privileges and immunities, which pertain to his/her office, and to facilitate by all suitable means his/her journey to Dili, Timor-Leste.

Encls: as stated.

WHO Seal

Annex 8

WHO Secretariat The following staff members of the Regional Office and Headquarters will form the WHO Secretariat for the Sixty-Eighth Session: Sl. No. Name Designation

Senior SEARO Management:

WHO Headquarters:

SEAR Technical and Senior Advisor Staff:

Annex 9

WHO Liaison Officers List of Liaison Officers/Local Aides for RC68 The following staff members are proposed as WHO Liaison Officers and Local Aides for the country delegations: 28 July 2015

Member States Bangladesh Bhutan DPR Korea India Indonesia

Liaison Officers Mr P.P. Singh, BFO Dr Pem Namgyal, EO-RD Dr Roderico Ofrin, HSE Dr P.D. Nayar, PMO Dr Rui Paulo Jesus, CSC

Local Aide Dr Sudath Peiris, TOImmunization (TIP) Dr Lungten Wangchuk, MO-TUB (TIP) Mr Luis Dos Reis, NPOPlanning Mr Mateus Cunha, TNPHealth Systems Dr Gunawan Setiadi, on duty travel status from SEARO Mr Luis Dos Reis, NPOPlanning Dr Gunawan Setiadi, on duty travel status from SEARO Dr Lungten Wangchuk, MO-TUB (TIP) Dr Sudath Peiris, TOImmunization (TIP) Mr Mateus Cunha, TNPHealth Systems Ms Charu Mehta, AO

Maldives Myanmar

Dr Phyllida Travis, HSD Dr Francisco Katayama, PIR Dr Arun Thapa, FGL Dr Jacob Kumaresan, WR Sri Lanka Dr Thaksaphon Thamarangsi, NDE Dr Rajesh Pandav, WR Timor-Leste Dr Francisco Katayama, PIR

Nepal Sri Lanka Thailand Timor-Leste NGO/IGOs/Observers

LO to DDG: Dr Rajesh Bhatia, CDS 39

Annex 10

Organizing Committees I. Ministry of Health, Government of Timor-Leste: Name and Designation Dr Anna Isabel Soares Vice Minister (chairman) Mr Ivo Freitas Director, Programming, Policy and Coordination (Coordinator) Mr Francisco Borges Logistic Protocol Admn. Head of Logistics Department Mr Eka M.M Dare Transport Officer Ms Misliza Vital Head of Protocol Officer Ms Gertrudes dos Santos Maia Protocol Officer Ms Mindo Rajagukguk Protocol Adviser Mr U S Baweja Admin Adviser Ministry of Health Ministry of Health Ministry of Health trudis74@yahoo.com (+670) 77276357 minplus74@gmail.com (+670) 77179384 bawejaus@gmail.com Ministry of Health (+670) 77821546; 78179126 mis_vital29@yahoo.com Ministry of Health Ministry of Health (+670) 78154656 francisco.borges739@gmail.com Ministry of Health Address Ministry of Health Telephone/ email Remarks

II. World Health Organization SEARO – Regional Office Name and Designation Dr Tawhid Nawaz Director Programme Management Mr Carlos Araujo Admn. Services Officer Mr Henning Brenoe Regional Technical Officer Mr Jitinder Mago Executive Associate - Travel Unit Ms Vismita Gupta-Smith Public Information SEARO SEARO SEARO SEARO Address SEARO nawat@who.int (+91) 9858994666 arajoc@who.int (+91) 981857319 brenoeh@who.int (+91) 9810071135 magoj@who.int (+91) 9871329861 guptasmith@who.int Guptad@who.int Media Travel IT Logistics Telephone/email Remarks Steering Committee

WCO- Timor -Leste Name and Designation 1 Dr Rajesh Pandav WR Timor-Leste Mrs Charu Mehta Administrative & Finance Officer Ms Lucia Cardoso Executive Assistant to WR Mr Jose Barreto HR & Library Ms Julia Branco Admin & Finance Mr Mateus Cunha National Professional Officer, GAVI Dr Sudath Peiris Technical Officer for Immunizations Dr Lungten Wangchuk Technical Adviser for TBC Mr Leoneto Pinto Assistant for NCD Programs Mr Luis dos Reis National Planning Officer WCO WCO WCO WCO WCO WCO WCO WCO WCO Address WCO Telephone/email (+670) 78385065 pandavr@who.int (+670) 78258779 mehtac@who.int (+670) 77314564 cardosol@who.int (+670) 77310165 barretoj@who.int (+670) 77356287 brancoj@who.int (+670) 77269219 cunhac@who.int (+670) 78266726 peirist@who.int (+670) 77021453 wangchukl@who.int (+670) 77874198 pintole@who.int (+670) 77247894 reisl@who.int Remarks

Annex 11

Extract from “Convention on the Privileges and Immunities of the Specialized Agencies” of the United Nations Article V – Representatives of Members Section 13 Representatives of members at meetings convened by a specialized agency shall, while exercising their functions and during their journeys to and from the place of meeting, enjoy the following privileges and immunities: (a) Immunity from personal arrest or detention and from seizure of their personal baggage, and in respect of words spoken or written and all acts done by them in their official capacity, immunity from legal process of every kind; Inviolability for all papers and documents; The right to use codes and to receive papers or correspondence by courier or in sealed bags; Exemption in respect of themselves and their spouses from immigration restrictions, aliens registration or national service obligations in the State which they are visiting or through which they are passing in the exercise of their functions; The same facilities in respect of currency or exchange restrictions as are accorded to representatives of foreign governments on temporary official missions; and The same immunities and facilities in respect of their personal baggage as are accorded to members of comparable rank of diplomatic missions. Article VIII – Laissez-passer Section 29 Similar facilities to those specified in Section 28 shall be accorded to experts and other persons who, though not holders of United Nations laissez-passer, have a certificate that they are travelling on the business of a specialized agency.

(b) (c) (d)

(e)

(f)

Annex 12

Emergency contact list If you need assistance in case of a minor security incident, traffic accident or health issues, please contact: UN Security Operations Unit (SOU) Security Operations Unit (mobile) Security Operations Unit (phone) Security Operations Unit (VSAT) Security Operations Unit (fax) +670 77230635 +670 3312481 +47 2413 5370 +670 331 1350

The UN Security Office in Dili has a 24/7 Security Operations Unit (SOU) which is the very first response to any safety or security incident for UN staff. Timor- Leste Emergency Numbers National Police (phone) National Police Emergency Fire Brigade (Bombeiros) Fire Brigade (Ambulance) National Hospital Guido Valadares National Hospital (Ambulance) +670 3331283 112 +670 3310340 115 +670 3310541 +670 77230100

Annex 13

Timor-Leste Missions in South-East Asia Region and Geneva Permanent Mission of the Democratic Republic of Timor-Leste to the United Nations Office and other international organizations in Geneva His Excellency Mr. Marciano Octavio Garcia Da Silva Ambassador Extraordinary and Plenipotentiary Permanent Representative Address: Rue Pestalozzi 7 1202 Geneva Tel: +41 22 788 35 62 , +41 22 788 35 63 Fax: +41 22 788 35 64 Email: info@timor-lestemission.ch Website: http://www.timor-lestemission.ch Embassy of the Democratic Republic of Timor-Leste in Indonesia Office address: Mayapada Tower 19th Floor Jl. Jend Sudirman Kav. 28 Jakarta 12920, Indonesia Telp: + 62 21 5794 0102/03 (General) +62 21 522 5523 (Defence) + 62 21 5794 0250 (Commerce) + 62 21 5292 2549 (Education) Fax: + 62 21 5794 0201 (General) + 62 21 5292 2548 (Education) dirciasec02@gmail.com dirciasec02@gmail.com> Embassy of the Democratic Republic of Timor-Leste in Thailand 1550 New Petchburi Road, Thanapoom Tower, 7th Floor, Makassan-Ratthewi, Bangkok 10400-Thailand Telp: +66 (0)26547501/2 Fax: +66 (0) 26547504 Email: embrdtl.bkk@gmail.com

Informations clés

Organisation Organisation mondiale de la santé (OMS)

Type de document Governing Bodies documents

Date d'adoption 13 août 2015

Source Organisation mondiale de la santé