Forty-eighth Regional Committee for Europe: Copenhagen, 14-18 September 1998: information bulletin

1998 WOULD HEALTH ORGANIZATION o g o A N g xn g w m o w x a l e p t l a w o t WELTGESUMDHETrSORGANISAnON •CIAOTIlAX 0»TA>*fVU»1* V T AlTOVT AM M Ut WORLD HEALTH ORGANIZATION REGIONAL COMMITTEE FOR EUROPE FORTY-EIGHTH SESSION COPENHAGEN 14-18 SEPTEMBER 1998 INFORMATION BULLETIN C o p e n h a g e n Copenhagen, in Danish K0benhavn - merchants’ harbour - is Scandinavia’s largest city, with a population of 1.5 million people. It was founded over 825 years ago by Bishop Absalon, who built a bastion on the centrally located Slotsholmen Island, now the site of Christiansborg Castle (the Danish Parliament). Copenhagen has a treasure-trove of monuments and copper steeples, uniquely preserved elegant townhouses and fine baroque buildings from the 17th and 18th centuries. It is the gateway to the Nordic countries, with a role as a major trading centre and a two-way bridgehead with Europe for Nordic culture and political currents. In September the temperature is likely to be between 9 °C and 16 °C; it may be sunny, it may be breezy, there may be some grey skies or even occasional rain. page 2 Information Bulletin F o r t y - E i g h t h S e s s i o n The forty-eighth session o f the Regional Committee for Europe will take place from Monday, 14 September 1998 to Friday, 18 September 1998 at the WHO Regional O ffice for Europe, Scherfigsvej 8, DK-2100 Copenhagen 0 , Denmark; telephone (+45) 39 17 17 17; telefax (+45) 39 17 18 18. The Regional Office for Europe is a smoke-free environment. Registration Registration will take place in the lobby o f the Conference Building on Monday, 14 September 1998 from 08.00 to 09.00 and from 12.30 to 14.00. Opening of the session and first working meeting The opening o f the session will take place at 09.00 on Monday, 14 September 1998. The first working meeting will begin at 09.30 on the same day. Working hours Working hours, subject to the approval o f the Committee, will be from 09.00 to 12.30 and from 14.00 to 17.30. If required, an additional meeting will be held on W ednesday evening, 16 September 1998. Working languages The working languages o f the Committee are English, French, German and Russian. Statements made in any o f these languages will be interpreted simultaneously into the other three languages. Seating Representatives will be seated in the English alphabetical order o f the names o f the Member States. Secretary The Secretary o f the session will be the WHO Regional Director for Europe, assisted by the staff o f the Regional Office. Documentation Documentation will be available in English, French, German and Russian, and will be sent from the Regional O ffice to Member States by courier during the week o f 27 July 1998. All documents should be brought to the session. Information Bulletin page 3 L o c a l A d m i n i s t r a t i v e A r r a n g e m e n t s Travel Travel arrangements for both outward and return journeys should he made as early as possible. Representatives o f Carlson Wagonlit Travel will be available at the Regional Office to assist participants. Local transport There is a frequent bus service (cost DKr 35) from Copenhagen’s Kastrup Airport to the air terminal at the Central Station, where a taxi can be taken to your hotel. A taxi may also be taken from the airport direct to your hotel (cost approximately DKr 170). Buses have been arranged to transport participants to and from the Regional Office each day, and to and from arranged social events. Notices will be displayed in the lobby of your hotel and the Regional Office regarding any special arrangements. Travel by private car Drivers should be in possession o f a national driving licence, car registration documents and third party liability insurance. Visas Visas to enter Denmark are required for nationals o f Albania, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina, Bulgaria, Georgia, Kazakhstan, Kyrgyzstan, the Republic o f M oldova, Romania, the Russian Federation, Tajikistan, The Former Yugoslav Republic o f Macedonia, Turkey, Turkmenistan, Ukraine, Uzbekistan and Yugoslavia. The Danish Government will instruct its diplomatic m issions to facilitate the issue o f entry visas to Denmark upon presentation o f the letter o f invitation from WHO. Health requirements There are no special health requirements. Currency The monetary unit in Denmark is the crown (krone), divided into 100 0re. Money may be changed in the arrival hall at the airport, at the Central Station, at your hotel or in any bank. Exchange facilities will also be available for certain periods each day in the reception area o f the Regional Office. Electricity supply Electricity is supplied at 220 v - 50 Hz. page 4 Information Bulletin Lunch The Regional Office cafeteria will be open to all participants each day and will offer hot meals as well as a variety o f sandwiches and salads. Alcoholic beverages are not served in the Regional Office cafeteria. Lunch may also be taken in one o f the several restaurants in the vicinity o f the Regional Office. Information on these will be available at the Information Desk in the lobby o f the Regional Office. Medical and dental services The WHO Staff Physician will be available for consultation in the Regional O ffice dispensary on Wednesday, 16 September 1998 from 09 .30 to 14.30. At other times the Physician can be reached on telephone number 40 75 90 98. In case o f emergency outside office hours, there is an on-call doctor who can be reached on telephone number 38 88 60 41, or call 112 for the ambulance service. Emergency dental treatment can be obtained by going in person to 14 Oslo Plads. The telephone number is 31 38 02 51. Information Bulletin page 5 I n f o r m a l B r i e f i n g s a n d D i s c u s s i o n s o n t h e P r o g r a m m e s o f t h e R e g i o n a l O f f i c e In accordance with resolution EUR/RC45/R3, adopted by the Regional Committee at its forty- fifth session, technical discussions at future sessions o f the Regional Committee will be “replaced by informal briefings and discussions on the programmes o f the Office”. Informal briefing sessions will therefore take place on Thursday afternoon, 17 September 1998 between 14.30 and 16.30 on the following programme areas: • Country Health Development (including the EUROHEALTH programme) • Health Promotion and Disease Prevention • Health Policy and Services • Environment and Health The briefings will run concurrently and will allow an exchange o f views between Member States’ delegations and staff at the Regional Office. Delegates will have the opportunity to register for their preferred briefing session during the first days o f the Regional Committee. page 6 Information Bulletin S o c i a l E v e n t s The following social events have been provisionally planned. Sunday, 13 September 1998 at 20.30 Arrangements have been made for an informal dinner at the Glassalens restaurant in the Tivoli Gardens, at a cost o f DKr 224 (including T ivo li’s entrance fee but not including beverages or coffee), at participants’ own expense. If you wish to attend the dinner, please com plete the attached form (Annex 1) and return it to the Secretariat by 14 August 1998. Monday, 14 September 1998 (bus transportation from the Regional Office and from the hotels will be arranged) 18.30 Ceremony at the University o f Copenhagen to mark the fiftieth anniversary o f WHO, in the presence o f H.M. Queen Margrethe o f Denmark. 19.30 Reception hosted by the Regional Director. Tuesday, 15 September 1998 (bus transportation from the Regional Office and from the hotels will be arranged) 18.30 Reception hosted by the M inister o f Health o f Denmark. Wednesday, 16 September 1998 A limited number o f seats have been reserved at the Royal Theatre in Copenhagen, where the Danish Royal Ballet Company will perform. The cost o f each ticket is approximately DKr 250, at participants’ own expense. If you wish to see the ballet, please complete the attached form (Annex 2) and return it to the Secretariat by 14 August 1998. Information Bulletin page 7 A c c o m p a n y i n g P e r s o n s ’ P r o g r a m m e A programme o f sightseeing and other activities is being arranged for accompanying persons (this programme is offered free o f charge to accompanying persons, unless otherwise indicated). Monday, 14 September 1998 at 13.30 (duration 2'/2 hours) Grand tour o f Copenhagen - This tour provides the visitor with an overall impression of Greater Copenhagen. The impressive Grundtvig Memorial Church on the outskirts o f the city is visited, also Langelinie (site o f the Little Mermaid) and nearby Gefion Fountain. The tour ends with attendance at the Changing o f the Guard at the Royal Palace o f Amalienborg. Tuesday, 15 September 1998 A visit to the Louisiana Museum o f Modern Art can be arranged on request, if enough people are interested. Wednesday, 16 September 1998 at 10.15 (duration 7 hours) Castle tour o f North Zealand - An all-day tour through charming countryside north o f Copenhagen. Visit to Hamlet’s Castle (Kronborg), stop at the Queen’s spring and autumn residence, Fredensborg, and visit to Frederiksborg Castle with the National Historical Museum. Lunch en route (at participants’ own expense). Thursday, 17 September 1998 at 10.30 (duration approximately 4 hours) A walking tour through the main shopping area o f Copenhagen, including the larger department stores. Please complete Annex 3, indicating which activities you and/or your accompanying person(s) will attend, and return it to the Secretariat by 14 August 1998. page 8 Information Bulletin H o t e l A c c o m m o d a t i o n COPENHAGEN ADMIRAL HOTEL (50 rooms reserved) Toldbodgade 24-28 1253 Copenhagen K Single: Double: Breakfast buffet: DKr 685 DKr 905 DKr 95 Telephone +45 33 11 82 82 Telefax: 445 33 32 55 42 Telex: 15941 CAH dk An additional 10% discount on the room’s price is given for cash/cheque settlement if the invoice is paid by noon at the latest on the day of departure. The Admiral Hotel is housed in an 18th century quayside granary, close to the Royal Palace and the town centre. The completely renovated timber and brick structure offers a unique atmosphere, with its contrast between old and new, in the best tradition o f Scandinavian design. ESPLANADEN HOTEL (30 rooms reserved) Bredgade 78 Rooms with double bed 1260 Copenhagen K Single or double occupancy: DKr 764 Scandinavian breakfast buffet included Telephone: +45 33 91 32 00 Telefax: +45 33 91 32 39 The Esplanaden Hotel is ideally situated on the corner o f the fashionable street Bredgade, ten minutes’ walk to the town centre shopping area and next to Amalie Gardens and the Little Mermaid. A high-standard hotel, without superfluous luxury, but where everything is done to provide the essential services that guests appreciate. KOMFORT HOTEL (50 rooms reserved) L0ngangstraede 27 Single: DKr 700 1468 Copenhagen K Double: DKr 900 Scandinavian breakfast buffet included Telephone: +45 33 12 65 70 Telefax: +45 33 15 28 99 The Komfort Hotel is located next to the Town Hall Square, the famous pedestrian street Str0get, and Tivoli Gardens. It is only minutes away from the air terminal and the central station. It has its own restaurant and pub, as well as a little underground car park. Information Bulletin page 9 MARITIME HOTEL (15 single and 5 double rooms reserved). Please note that, for the moment, the single rooms in this hotel must be vacated at 11.00 hrs on Friday 18 September 1998. Nearer the date it may be possible to keep some rooms one more day. Peder Skramsgade 19 Single: DKr 545 1054 Copenhagen K Double: DKr 675 Breakfast buffet included Telephone: +45 33 13 48 82 Telefax: +45 33 15 03 45 e-mail: hotel@maritime.dk The Maritime Hotel is located in the city centre, next to Copenhagen harbour, only a few minutes walking distance from the Royal Theatre and the famous pedestrian street Str0get. This is a newly renovated, charming little hotel with new bathrooms (shower and toilet), direct dial telephone and cable television in each room. SOPHIE AMALIE HOTEL (40 rooms reserved) Sankt Annae Plads 21 Single: 1250 Copenhagen K Double: Breakfast buffet Telephone: +45 33 13 34 00 Telefax: +45 33 11 77 07 e-mail: anglehot@remmen.dk An additional 10% discount on the room’s price is given for cash/cheque settlement if the invoice is paid by noon at the latest on the day of departure. The Sophie Amalie Hotel is conveniently located in a quiet tree-lined street, close to the Royal Palace, Amalie Gardens and the town centre, and adjacent to the Copenhagen Admiral Hotel (with which it shares its restaurant). To ensure that a room is reserved in your name and in accordance with your requirements, please complete the attached hotel reservation form (Annex 4) and return it to the Regional Office as soon as possible, and in any case to be received by 14 August 1998. We shall be pleased to receive your request by mail, telefax, telex or cable. If you have reserved a hotel other than the ones mentioned above, or are staying privately, please indicate the name and address of the hotel or residence on the last line of the hotel reservation form (Annex 4) and return it to the Regional Office. This will allow for delivery of documents or messages for you on your arrival in Copenhagen. DKr 671 DKr 810 DKr 90 PLEASE NOTE THAT WE CANNOT UNDERTAKE TO CONFIRM HOTEL ACCOMMODATION FOR REQUESTS RECEIVED AFTER 14 AUGUST 1998 page 10 Information Bulletin Annex 1 Please return this form before 14 August 1998 to: Administrative Services Officer WHO Regional Office for Europe Scherfigsvej 8 DK-2100 Copenhagen 0 (telefax +45 39 17 18 18) TIVOLI DINNER Sunday, 13 September 1998 Dinner at the Glassalens Restaurant in the Tivoli Gardens will allow you to meet your colleagues from other Member States and from the Regional Office before the work o f the Regional Committee begins. Cost per person (including Tivoli’s entrance fee but not including beverages or coffee) will be DKr 224 (at participant’s own expense). If you would like to attend the dinner, please complete this form and return it by 14 August 1998. Name(s):................... Number of persons: Information Bulletin page 11 Annex 2 Please return this form before 14 August 1998 to: Administrative Services Officer W HO Regional Office for Europe Scherfigsvej 8 D K -2100 Copenhagen 0 (telefax +45 39 17 18 18) BALLET EVENING Wednesday, 16 September 1998 Ballet performance by The Danish Royal Ballet Company. Cost per person is approximately DKr 250 (at participant’s own expense). N am e(s):.................... Number o f persons: page 12 Information Bulletin Annex 3 Please return this form before 14 August 1998 to: Administrative Services Officer WHO Regional Office for Europe Scherfigsvej 8 DK-2100 Copenhagen 0 (telefax +45 39 17 18 18) ACCOMPANYING PERSONS’ PROGRAMME (free o f charge to accompanying persons) Name(s)................................................................................. (Please print) Please indicate the tours you are interested in attending 1. Monday, 14 September 1998 - Grand tour o f Copenhagen 2. Tuesday, 15 September 1998 - Louisiana Museum o f Modern Art 3. Wednesday, 16 September 1998 - Castle tour o f North Zealand ___ 4. Thursday, 17 September 1998 - Shopping tour Inform ation Bulletin page 13 Annex 4 Please return this form before 14 August 1998 to: Administrative Services Officer WHO Regional Office for Europe Scherfigsvej 8 DK-2100 Copenhagen 0 (telefax +45 39 17 18 18) HOTEL RESERVATION FORM Please type or prin t Full nam e:...................................................................................................... (surname in capitals) Accompanied by:.......................................................................................... (surname in capitals) Address:........................................................................................................... (to which confirmation may be sent) telephone:.............................................................telefax:.................................. arrival date:....................................arrival time:..............................flight no: departure date:............................... departure time:........................flight no: I require the following accommodation: (Please also indicate your priority order in front of each hotel) COPENHAGEN ADMIRAL HOTEL SINGLE □ DOUBLE □ ES PLAN ADEN HOTEL SINGLE n DOUBLE [] KOMFORT HOTEL SINGLE □ DOUBLE n MARITIME HOTEL SINGLE n DOUBLE □ SOPHIE AMALIE HOTEL SINGLE □ DOUBLE □ □ I do not require accommodation as I have already reserved a room at...