Poland - Odra-Vistula Flood Management Project : procurement plan

104910 Procurement Plan dated January 25, 2016 ODRA-VISTULA FLOOD MANAGEMENT PROJECT I. General 1. Data of General Project information: 2. Borrower: REPUBLIC OF POLAND 3. Project Name: ODRA-VISTULA FLOOD MANAGEMENT PROJECT 4. Loan No.: IBRD 8524–PL POL, Project ID: P147460 5. Coordination Agency: Project Coordination Unit Wroclaw 6. Project Implementing Unit: RZGW Wroclaw, RZGW Szczecin, Zachodniopomorski ZMiUW, Lubuski ZMUW, Małopolski ZMiUW, Swietokrzyski ZMiUW, Podkarpacki ZMiUW, IMGW and PCU. 7. Bank's approval Date of the Procurement Plan May 07, 2015 - initial approval August 18,2015 October 27, 2015 February 23, 2016 Procurement Notice: July 23, 2015, No. WB3345-07/15 Period covered by this procurement plan: 2015-2022 1 II. Goods and Works and non-consulting services. 1. Procurement Method Threshold 1,3 USD = 1 EURO Procurement Method Method Threshold Comments 1. ICB and LIB (Goods and IT Goods > €1,500 000 Systems) 2. NCB (Goods and IT Systems) Goods <€1,500 000 3. ICB (Works) Works> €15,400,000 4. NCB (Works) Works< €15,400,000 5. ICB (Non-Consultant Services) TS > €1,500 000 6. NCB (Non-Consultant Services) TS < €1,500 000 7. Shopping Works< €150 000 Goods < €80 000 8. Direct Contracting NA 2 Prior Review Threshold Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Thresholds for applicable procurement methods (not limited to the list below) are determined by the Bank and agreed with the Borrower based on the assessment of the implementing agency’s capacity. Procurement Method Prior Review Threshold Comments 1. ICB (Goods and IT Systems) Goods > €2 800 000 All ICB above EUR 2,8 million subject to prior review 2. NCB (Goods and IT Systems) First contract 3. ICB (Works) Works> €15,400,000 All ICB prior review 4. NCB (Works) First contract 5. ICB (Non-Consultant Services) TS > €2,800 000 All ICB above EUR 2,8 million subject to prior review 6. NCB (Non-Consultant Services) TS < €2,800 000 First contract Works< €150 000 7. Shopping All Shopping post review Goods < €80 000 DC contracts above EUR 70,000. All DC contracts should meet the 8. Direct Contracting Goods and Works> € 70 000 requirements of para. 3.7 of the World Bank’s Procurement Guidelines 2. Prequalification. The Procurement Plan shall indicate which contracts will follow a prequalification procedure in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Any Other Special Procurement Arrangements: NCB Polish procurement procedure of open tendering (POPT) according to Chapter 3, Section 1 of Polish Procurement Law or National Competitive Bidding (NCB) for contracts up to € 15,400,000. ICB for contracts to cost € 15,400,000 equivalent or more, that are to be cofinanced by WB, CEB and EU The bidding opportunities shall be advertised in additional to the U.N. Development Business, in the Europe Journal of Procurement and the Polish Bulletin of Procurement. 3 III. Selection of Consultant 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix l to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Firms QCBS, FBS, LCS Above € 900,000 All draft TORs shall be subject to the Bank’s prior review 2. Firms CQS All post review Below 230,000 EURO Each SSS contract shall meet the requirement of para. 3.8 and 3.9 of the 3. Single Source Selection (Firms) Above € 7,000 World Bank’s Consultants Guidelines 4. Individual Consultants All prior review Justification should be provided which meets the requirements of para. 5 Individual Consultants Sole - Source Above € 7,000 5.4 of the Bank's Consultants Guidelines. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than 230 000 EURO equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 4  ESTIMATED / ACTUAL DATES PIU is responsible for the implementation Financial Evaluation Report & Award Bids Evaluation Report / Technical & of that particular contract. Prequalification (Yes / No) Category of expenditure IFB/ BD/ ITQ / REI issue Date Proposals submission Date Procurement Method Number of Contracts Prepare & Submission Review by Bank Contract Completion TOR/ REI/ ITQ/ BD (Prior / Post) Recommendation Contract Signing Bid Opening/ Contract Ref. No. COMMENTS (Description) Date Date COMPONENT 1 – Protection of the Middle and Lower Odra River 1A Flood protection of areas in Zachodniopomorskie Province Chlewice-Porzecze. Backwater embankment of Odra River at Myśla Zachodnio- * The first NCB contract will be October November December January February February 1A.1 River and CW 1 NCB* No Post* pomorski subject to the Bank’s prior 2015 2015 2015 2016 2016 2018 Modernization of Marwicki polder ZMiUW review. stage I and II Flood protection of Ognica village on Odra River Osinów-Łubnica. Modernization of inter-embankment Zachodnio- March April June August September December 1A.2 Flood protection of Radziszewo and CW 1 NCB No Post pomorski 2017 2017 2017 2017 2017 2019 Daleszewo villages on Odra River at ZMiUW 726+400-727+960 km. Modernization of Marwicki polder stage III - pump station Restoring natural values of Lower Zachodnio- Odra Valley by improving retention August September November December January December 1A.3 CW 1 ICB No Prior pomorski and flood protection capacities of 2018 2018 2018 2018 2019 2021 ZMiUW Międzyodrze 5  ESTIMATED / ACTUAL DATES PIU is responsible for the implementation Financial Evaluation Report & Award Bids Evaluation Report / Technical & of that particular contract. Prequalification (Yes / No) Category of expenditure IFB/ BD/ ITQ / REI issue Date Proposals submission Date Procurement Method Number of Contracts Prepare & Submission Review by Bank Contract Completion TOR/ REI/ ITQ/ BD (Prior / Post) Recommendation Contract Signing Bid Opening/ Contract Ref. No. COMMENTS (Description) Date Date 1B Protection of the Middle and Lower Odra Reconstruction of river control infrastructure on Odra River. Adaptation to the conditions of Class III roadway. Stage II September October December January March March RZGW 1B.1 Reconstruction of river control CW 1 ICB Yes Prior 2016 2016 2016 2017 2017 2022 Wroclaw infrastructure on Odra River. Adaptation to the conditions of Class III roadway. Stage III (1 bridge - Krosno Odrzanskie) Modernization works on boundary sections of Odra River, Stage I To provide Good Condition for Ice – breaking. September November January February March December RZGW 1B.2 CW 1 ICB Yes Prior Modernization works on boundary 2016 2016 2017 2017 2017 2021 Szczecin sections of Odra River, Stage II – Reconstruction of River Control Infrastructure. Construction of docking-mooring September October December December January December RZGW 1B.3 CW 1 NCB No Post infrastructure, 2017 2017 2017 2017 2018 2021 Szczecin Improvement of flood water-flow August September November December January December RZGW 1B.4 from Dąbie Lake in winter and 1 ICB Prior CW No 2017 2017 2017 2017 2018 2020 Szczecin Dreding of Klucz-Ustowo ditch Reconstruction of bridges to ensure February March June July December December RZGW 1B.5 CW 1 ICB Yes Prior a minimum clearance (4 bridges) 2017 2017 2017 2017 2017 2021 Szczecin 6  ESTIMATED / ACTUAL DATES PIU is responsible for the implementation Financial Evaluation Report & Award Bids Evaluation Report / Technical & of that particular contract. Prequalification (Yes / No) Category of expenditure IFB/ BD/ ITQ / REI issue Date Proposals submission Date Procurement Method Number of Contracts Prepare & Submission Review by Bank Contract Completion TOR/ REI/ ITQ/ BD (Prior / Post) Recommendation Contract Signing Bid Opening/ Contract Ref. No. COMMENTS (Description) Date Date 1B.6/1 Nowa Flood protection Sól etap I and 1 of Nowa Sol II May November December January February September Lubuski 1B.6 CW ICB Yes Prior and Below Krosno 1B.6/2 2016 2016 2016 2017 2017 2020 ZMiUW Odrzanskie Węzyska 1 Chlebowo 1C - Flood protection of Słubice City Extension and construction of flood October December January February March December Lubuski 1C.1 embankments and Reconstruction of CW 1 ICB No Prior 2015 2015 2015 2016 2016 2019 ZMiUW Czarny Kanał and Racza Struga COMPONENT 2 - FLOOD PROTECTION OF THE NYSA-KŁODZKA VALLEY 2A - Active protection 2A/1/1 Construction of "Boboszów" - a dry flood control reservoir on Nysa 1 Kłodzka River May June September October December July RZGW 2A.1 CW ICB Yes Prior 2A.1/2 Construction of "Roztoki 2016 2016 2016 2016 2016 2019 Wroclaw Bystrzyckie" - a dry flood control 1 reservoir on Goworówka stream 2A.2/1 Construction of "Szalejów Górny" – A dry flood control 1 reservoir on Bystrzyca Dusznicka April June September October November January RZGW 2A.2 River CW ICB Yes Prior 2016 2016 2016 2016 2016 2020 Wroclaw 2A.2/2 Construction of "Krosnowice" - a dry flood control reservoir on 1 Duna stream 7  ESTIMATED / ACTUAL DATES PIU is responsible for the implementation Financial Evaluation Report & Award Bids Evaluation Report / Technical & of that particular contract. Prequalification (Yes / No) Category of expenditure IFB/ BD/ ITQ / REI issue Date Proposals submission Date Procurement Method Number of Contracts Prepare & Submission Review by Bank Contract Completion TOR/ REI/ ITQ/ BD (Prior / Post) Recommendation Contract Signing Bid Opening/ Contract Ref. No. COMMENTS (Description) Date Date 2B - Passive protection 2B.1/1 Flood protection of Nysa 1 Kłodzka River Valley February March June August November December RZGW 2B.1 CW ICB Yes Prior 2B.1/2 Flood protection of Ścinawka 2018 2018 2018 2018 2018 2021 Wroclaw 1 River Valley 2B.2/1 Flood protection of Biała Lądecka River valley and Morawka 1 River February March June August November December RZGW 2B.2 CW ICB Yes Prior 2B.2/2 Flood protection of Bystrzyca 2018 2018 2018 2018 2018 2021 Wrocław Dusznicka River Valley and 1 Kamienny Potok River. COMPONENT 3 FLOOD PROTECTION OF THE UPPER VISTULA 3A. Protection of Upper Vistula Towns and Cracow Constuction of Vistula embankments June July September October December December Małopolski 3A.1 CW 1 ICB No Prior in Cracow 2017 2017 2017 2017 2017 2019 ZMiUW June July September October December December Małopolski 3A.2 Flood protection in Serafa Valley CW 1 NCB No Post 2016 2016 2016 2016 2016 2018 ZMiUW 3B. Protection of Sandomierz and Tarnobrzeg Swieto- January March May June July September 3B.1 Flood protection Sandomierz CW 1 ICB Yes Prior krzyski 2016 2016 2016 2016 2016 2019 ZMiUW January March March April May May Podkarpacki 3B.2 Flood protection Tarnobrzeg CW 1 ICB No Prior 2017 2017 2017 2017 2017 2020 ZMiUW 8  ESTIMATED / ACTUAL DATES PIU is responsible for the implementation Financial Evaluation Report & Award Bids Evaluation Report / Technical & of that particular contract. Prequalification (Yes / No) Category of expenditure IFB/ BD/ ITQ / REI issue Date Proposals submission Date Procurement Method Number of Contracts Prepare & Submission Review by Bank Contract Completion TOR/ REI/ ITQ/ BD (Prior / Post) Recommendation Contract Signing Bid Opening/ Contract Ref. No. COMMENTS (Description) Date Date Flood protection Tarnobrzeg – stage December January March April May December Podkarpacki 3B.3 CW 1 NCB No Post 1 (Wisła 1) 2015 2016 2016 2016 2016 2017 ZMiUW 3C Passive and Active Protection in Raba Sub-basin Raba Programme. Dry Polders and April June August August September December Małopolski 3C.1 CW 1 ICB Yes Prior other Stractures – Phase I B 2019 2019 2019 2019 2019 2021 ZMiUW 3D Passive and Active Protection in San basin San Programme. Passive and active April May July September November December Podkarpacki 3D.1 Protection in San, Wisłoka and CW 1 NCB No Post 2020 2020 2020 2020 2020 2021 ZMiUW Dunajec Sub -basins COMPONENT 4 INSTITUTIONAL STRENGHTENING AND ENHANCED FORECASTING 4A Early warning systems for southern Poland Modernization and expansion of the network of telemetric weather April July August December March September 4A.1 monitoring stations for the needs of G 5 ICB No Prior IMGW 2016 2016 2016 2016 2017 2020 hydrological forecasting and modeling. Modernization and expansion of the monitoring and forecasting system to December March June August September December 4A.2 G 2 ICB No Prior IMGW enhance the hydro meteorological 2015 2016 2016 2016 2016 2019 flood protection of the coastal areas 9  ESTIMATED / ACTUAL DATES PIU is responsible for the implementation Financial Evaluation Report & Award Bids Evaluation Report / Technical & of that particular contract. Prequalification (Yes / No) Category of expenditure IFB/ BD/ ITQ / REI issue Date Proposals submission Date Procurement Method Number of Contracts Prepare & Submission Review by Bank Contract Completion TOR/ REI/ ITQ/ BD (Prior / Post) Recommendation Contract Signing Bid Opening/ Contract Ref. No. COMMENTS (Description) Date Date Modernization of the POLRAD weather radar network to increase the effectiveness of the hydrological models June September December March May June 4A.3 G, CW 1 ICB No Prior IMGW Modernization of the POLRAD 2016 2016 2016 2016 2016 2020 weather radar network to increase the effectiveness of the hydrological models Update and modernization of the Hydrology System, including the development of training and simulation application and December February March May June September 4A.4 IT 4 ICB No Prior IMGW infrastructure as well as the 2016 2017 2017 2017 2017 2021 purchase of computer hardware, together with software, for the needs of the other tasks Modernization and development of an integrated hydrological and October December March April June December 4A.5 hydraulic modeling system as part of IT 1 ICB No Prior IMGW 2016 2016 2017 2017 2017 2021 the national hydrological monitoring system 4B Operational centers OPERATIONAL CENTER – May July September October November December RZGW 4B.1. WROCLAW and OPERATIONAL G 1 ICB No Prior 2016 2016 2016 2016 2016 2019 Wroclaw CENTER - KRAKOW 10  ESTIMATED / ACTUAL DATES PIU is responsible for the implementation Financial Evaluation Report & Award Bids Evaluation Report / Technical & of that particular contract. Prequalification (Yes / No) Category of expenditure IFB/ BD/ ITQ / REI issue Date Proposals submission Date Procurement Method Number of Contracts Prepare & Submission Review by Bank Contract Completion TOR/ REI/ ITQ/ BD (Prior / Post) Recommendation Contract Signing Bid Opening/ Contract Ref. No. COMMENTS (Description) Date Date COMPONENT 5 PROJECT MANAGEMENT AND STUDIES PCU Monitoring and evaluation of IC March May July July August December PCU 5.1 project impact Supervision of EMP, CS 35 No Prior /CQS 2015 2015 2015 2015 2015 2022 Wroclaw RAP and Procurement Design and Construction Supervision Małopolski for works, Project Management, ZMiUW, Technical Assistance and Training October December February March April October Świętokrzyski 5.2 CS 3 QCBS No Prior Technical Support for the Project and 2015 2015 2015 2016 2016 2022 ZMiUW Strengthening of PIU's Institutional Podkarpacki Capacity. ZMiUW Design and Construction Supervision Zachodnio- for works, Project Management, pomorski Technical Assistance and Training October December February March April October 5.3 CS 2 QCBS No Prior ZMiUW, Technical Support for the Project and 2015 2015 2015 2016 2016 2022 Lubuski Strengthening of PIU's Institutional ZMiUW Capacity. Design and Construction Supervision for works, Project Management, RZGW Technical Assistance and Training October December February March April October Wrocław, 5.4 CS 2 QCBS No Prior Technical Support for the Project and 2015 2015 2016 2016 2016 2022 RZGW Strengthening of PIU's Institutional Szczecin Capacity. Technical Assistance and Training Technical Support for the Project and November January March April May October 5.5 CS 1 QCBS No Prior IMGW Strengthening of IMGW's Institutional 2015 2016 2016 2016 2016 2022 Capacity 11  ESTIMATED / ACTUAL DATES PIU is responsible for the implementation Financial Evaluation Report & Award Bids Evaluation Report / Technical & of that particular contract. Prequalification (Yes / No) Category of expenditure IFB/ BD/ ITQ / REI issue Date Proposals submission Date Procurement Method Number of Contracts Prepare & Submission Review by Bank Contract Completion TOR/ REI/ ITQ/ BD (Prior / Post) Recommendation Contract Signing Bid Opening/ Contract Ref. No. COMMENTS (Description) Date Date Master Plan for Bóbr with Kwisa July August October November December August RZGW 5.6 CS 1 QCBS No Prior Rivers 2016 2016 2016 2016 2016 2018 Wrocław November December February March April August PCU 5.7 Other Documents CS 1 QCBS No Prior 2016 2016 2017 2017 2017 2022 Wrocław November December February March April August PCU 5.8 Other Studies CS 5 QCBS No Prior 2016 2016 2017 2017 2017 2022 Wrocław A nowcasting and ultra-short-term April June July August September October 5.9 CS 1 QCBS No Prior IMGW forecasting model 2016 2016 2016 2016 2016 2019 The concept and development of a June August October November January March 5.10 CS 1 QCBS No Prior IMGW flash flood early warning system 2018 2018 2018 2018 2019 2022 12